Facilities Administrator - 7 month FTC! £33K

This role is being advertised by Office Angels, Liverpool Street branch:

Job Role: Facilities Administrator

Company: Workplace design

Salary: 33,000 - 35,000

Location: walking distance from Farringdon station

Contract type: 7 month fixed term maternity contract

Hours: 9.00am - 5.30pm

Office/Hybrid: Office based

Excellent benefits package!

Our client, a prestigious organisation in the luxury workplace design sector, is seeking a dynamic and dedicated Facilities Administrator to ensure the seamless day to day running of their distinguished London showroom. This exciting opportunity is perfect for an individual who thrives in a fast-paced environment and possesses exceptional organisational skills, a proactive approach, and a strong service focus.

Key Responsibilities:

Operations & Experience

• Open and close the showroom according to company procedures, ensuring the space is secure, operational, and ready for business.
• Conduct regular showroom to uphold exceptional standards of presentation, cleanliness, functionality, and safety.
• Prepare meeting rooms, client spaces, and shared areas to guarantee a seamless experience for both visitors and employees.
• Support the setup and coordination of client meetings, showroom tours, events, and business activities.
• Coordinate deliveries, collections, couriers, and the movement of materials throughout the showroom.
• Assist with furniture moves, showroom refreshes, relocation's, installations, and product displays.
• Maintain operational logs, checklists, and trackers, ensuring timely follow-ups on outstanding actions.

Administration & Business Support

• Provide administrative support to the Showroom Manager and wider business teams.
• Manage shared inboxes, calendars, schedules, and operational documentation.
• Coordinate travel arrangements, accommodation bookings, and meeting logistics as required.
• Prepare reports, presentations, spreadsheets, and other business documentation.
• Process invoices, quotations, and general administrative requests efficiently.
• Monitor and order stationery, office supplies, marketing materials, and operational consumables.
• Maintain accurate inventory records for furniture, equipment, and operational assets.

Ideal Candidate:
The successful candidate will be highly organised, proactive, and service-focused, with the capability to manage multiple priorities while ensuring the highest standards of presentation, functionality, and customer experience. A hands-on approach is essential, along with a confident demeanour in managing various tasks and responsibilities.

What's on Offer:

• An opportunity to work in a prestigious showroom in the heart of London.
• A collaborative and supportive work environment.
• The chance to play a pivotal role in delivering exceptional customer experiences.

If you are ready to take on a challenging yet rewarding role that combines operational excellence with outstanding customer service, this position could be the perfect fit.

Don't miss out on the chance to be part of this exciting opportunity with our client!

Office Angels is an employment agency. We are an equal opportunities employer who put expertise, energy, and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more. We do this by showcasing their talents, skills and unique experience in an inclusive environment that helps them thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you.

Office Angels is an employment agency and business. We are an equal-opportunities employer who puts expertise, energy and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more. By showcasing talents, skills and unique experiences in an inclusive environment, we help individuals thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you.

Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer.

By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.