Project Office Manager

Project Office Manager - Special Projects Division

Cambridge

Monday - Friday - Full-Time

Salary - Flexible depending on experience

A fast-growing, agile engineering and projects business is seeking a Project Office Manager to join its high-performing Special Projects division.

Operating across complex, fast-paced sectors including data centres and pharmaceuticals, this team also delivers major projects across Europe. This is a varied, high-profile role where you will support both leadership and project teams as the business continues to expand.

The Role

As Project Office Manager, you will take ownership of project coordination, financial administration, and office operations, ensuring the smooth running of the division. You will act as a central point of contact across multiple functions, working closely with senior stakeholders and technical teams.

Key Responsibilities

• Produce financial reports, KPIs, and management dashboards
• Raise and manage purchase orders across the supply chain
• Support applications for payment, invoicing, and financial reconciliation (GBP/EUR)
• Track and chase outstanding and retention payments
• Maintain document control to ensure project quality and consistency
• Provide business support across Sales, Projects, Engineering, and Operations
• Coordinate travel, accommodation, and logistics for European-based teams
• Manage the Cambridge office, facilities, and supplier relationships
• Support onboarding of new employees (equipment, systems, logistics)
• Assist with audits, compliance, and accreditation processes (PQQ/vendor)
• Support Project Managers in producing client reports
• Organise training sessions, meetings, and team activities

Experience/skills required

• Previous experience working within an engineering, construction, M&E or facilities organisation
• Strong organisational and time management skills
• Excellent attention to detail
• Excellent IT skills

Benefits:

• 25 days annual leave, rising to 26 after 2 years' service and 27 after 8 years' service
• Option to purchase or sell additional holiday
• Pension scheme: 7.5% employer contribution, rising to 8.75% after 5 years and 10% after 10 years
• Company performance-related bonus scheme
• Employee referral scheme
• Competitive sick pay
• Private healthcare
• Discounted gym memberships
• Savings on home gym equipment
• Meal prep partner discounts
• Cycle to work scheme
• Electric vehicle salary sacrifice scheme
• EV charger loan scheme
• Smart Tech Scheme
• Employee discounts via online portal