Your new company A leading facilities management provider for an experienced Hard FM Manager to take responsibility for the delivery of hard services at a large, complex healthcare PFI site. This is a key leadership role, managing a sizeable on-site technical team and specialist supply chain, with full accountability for compliance, performance, and continuous improvement in a highly regulated environment. Your new role As Hard FM Manager, you'll be accountable for the day-to-day management of all hard services on site, ensuring safe, compliant and high-quality service delivery across planned, reactive and lifecycle works. You'll lead and develop a team of 12-15 engineers and supervisors, manage subcontractors, and work closely with the Estates, Lifecycle, Projects and Compliance teams. You will also assume statutory roles such as Water Responsible Person and Fire Responsible Person, depending on business requirements. This role suits someone who is comfortable operating in a pressure-critical healthcare environment, understands PFI contracts, and is confident balancing compliance, performance, people management and cost control. Key Responsibilities Lead and manage site hard services delivery across multiple disciplines. Full responsibility for site performance, compliance and P&L Ensure delivery against contractual SLAs and KPIs Act as senior technical lead and escalation point for the client Manage and develop direct reports and specialist supply chain partners Ensure compliance with HTMs, statutory and regulatory requirements Oversee permit systems (PTW, ATW) and safe systems of work Coordinate planned maintenance, reactive works, projects and lifecycle renewals Drive a strong health & safety culture and act as COSHH Coordinator Produce performance, compliance and risk reporting Support lifecycle planning and asset management strategies Champion continuous improvement, innovation and best practice Build strong, collaborative relationships with client stakeholders What you'll need to succeed Essential Experience & Skills Proven experience (minimum 5 years) in a similar Hard FM leadership role Background managing hard services in a complex or regulated environment (healthcare preferred) Strong people management skills with a track record of building high-performing teams Experience managing subcontractors and supplier relationships Understanding of COSHH and safe systems of work Experience holding P&L responsibility Comfortable working with data, reporting and performance metrics Confident communicator, able to work with multiple stakeholders Desirable Qualifications IWFM Level 3 or above IOSH Managing Safely or NEBOSH Strong working knowledge of HTMs and healthcare compliance Experience delivering change management initiatives Personal Attributes A proactive, agile leader who thrives in complex environments Genuine commitment to health, safety and quality Collaborative and people-focused management style High integrity with a continuous improvement mindset Commitment to professional development What you'll get in return An initial interim role with the potential to become permanent at a later date. This is a high-profile role with real influence over service quality, team culture and contract success. You'll be joining an organisation with strong values around safety, teamwork and integrity, offering long-term stability and the opportunity to make a tangible difference in a critical healthcare setting. What you need to do now If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now. If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career. Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at (url removed)
15/04/2026
Seasonal
Your new company A leading facilities management provider for an experienced Hard FM Manager to take responsibility for the delivery of hard services at a large, complex healthcare PFI site. This is a key leadership role, managing a sizeable on-site technical team and specialist supply chain, with full accountability for compliance, performance, and continuous improvement in a highly regulated environment. Your new role As Hard FM Manager, you'll be accountable for the day-to-day management of all hard services on site, ensuring safe, compliant and high-quality service delivery across planned, reactive and lifecycle works. You'll lead and develop a team of 12-15 engineers and supervisors, manage subcontractors, and work closely with the Estates, Lifecycle, Projects and Compliance teams. You will also assume statutory roles such as Water Responsible Person and Fire Responsible Person, depending on business requirements. This role suits someone who is comfortable operating in a pressure-critical healthcare environment, understands PFI contracts, and is confident balancing compliance, performance, people management and cost control. Key Responsibilities Lead and manage site hard services delivery across multiple disciplines. Full responsibility for site performance, compliance and P&L Ensure delivery against contractual SLAs and KPIs Act as senior technical lead and escalation point for the client Manage and develop direct reports and specialist supply chain partners Ensure compliance with HTMs, statutory and regulatory requirements Oversee permit systems (PTW, ATW) and safe systems of work Coordinate planned maintenance, reactive works, projects and lifecycle renewals Drive a strong health & safety culture and act as COSHH Coordinator Produce performance, compliance and risk reporting Support lifecycle planning and asset management strategies Champion continuous improvement, innovation and best practice Build strong, collaborative relationships with client stakeholders What you'll need to succeed Essential Experience & Skills Proven experience (minimum 5 years) in a similar Hard FM leadership role Background managing hard services in a complex or regulated environment (healthcare preferred) Strong people management skills with a track record of building high-performing teams Experience managing subcontractors and supplier relationships Understanding of COSHH and safe systems of work Experience holding P&L responsibility Comfortable working with data, reporting and performance metrics Confident communicator, able to work with multiple stakeholders Desirable Qualifications IWFM Level 3 or above IOSH Managing Safely or NEBOSH Strong working knowledge of HTMs and healthcare compliance Experience delivering change management initiatives Personal Attributes A proactive, agile leader who thrives in complex environments Genuine commitment to health, safety and quality Collaborative and people-focused management style High integrity with a continuous improvement mindset Commitment to professional development What you'll get in return An initial interim role with the potential to become permanent at a later date. This is a high-profile role with real influence over service quality, team culture and contract success. You'll be joining an organisation with strong values around safety, teamwork and integrity, offering long-term stability and the opportunity to make a tangible difference in a critical healthcare setting. What you need to do now If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now. If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career. Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at (url removed)
Company Profile CBRE is the global leader in real estate services and leverages the industry's most powerful knowledge base to meet the commercial real estate needs of its clients worldwide. Our vision is to be the preeminent, vertically integrated, globally capable real estate service firm. Globally we employ over 70,000 employees and operate in 48 countries. Job Title: Workplace Coordinator CBRE Global Workplace Solutions is a leading global provider of integrated facilities and corporate real estate management. We are recruiting a Workplace Coordinator to join the team located in Cardiff. Role Summary: Ownership of office floors and the surrounding areas to ensure the best workplace experience is met each day Greets employees and announces clients, applicants, and visitors. Conducts guest registration through landlord software. Arranges escorts as needed. Issues visitor passes and parking Maintains neat appearance reception area, conference rooms caf and other common areas. Requests building and housekeeping services as needed. Periodically inspects common area equipment to ensure good operating condition. Arranges equipment service as needed. Assists Regional Workspace Manager with general administrative. Handles business support including all mail services, event management, desk booking, locker management, etc. Requests building and/or equipment services as needed. Logs and tracks engineering jobs. Collaborate with IT providing first line support for users and room tech, managing escalations. Supporting and overseeing, Maintenance, Cleaning. Full JD can be provided upon application. Experience Required: A minimum of 1 - 2 years related experience (e.g. Front Desk, Hospitality, Room Management, or Customer Service roles) is preferred. Advanced communication skills with the ability to effectively present information to an internal department and/or large groups of employees. Experience in facilities management and/or dealing with suppliers/contractors beneficial. Ability to solve problems and deal with a variety of options in complex situations.
14/04/2026
Full time
Company Profile CBRE is the global leader in real estate services and leverages the industry's most powerful knowledge base to meet the commercial real estate needs of its clients worldwide. Our vision is to be the preeminent, vertically integrated, globally capable real estate service firm. Globally we employ over 70,000 employees and operate in 48 countries. Job Title: Workplace Coordinator CBRE Global Workplace Solutions is a leading global provider of integrated facilities and corporate real estate management. We are recruiting a Workplace Coordinator to join the team located in Cardiff. Role Summary: Ownership of office floors and the surrounding areas to ensure the best workplace experience is met each day Greets employees and announces clients, applicants, and visitors. Conducts guest registration through landlord software. Arranges escorts as needed. Issues visitor passes and parking Maintains neat appearance reception area, conference rooms caf and other common areas. Requests building and housekeeping services as needed. Periodically inspects common area equipment to ensure good operating condition. Arranges equipment service as needed. Assists Regional Workspace Manager with general administrative. Handles business support including all mail services, event management, desk booking, locker management, etc. Requests building and/or equipment services as needed. Logs and tracks engineering jobs. Collaborate with IT providing first line support for users and room tech, managing escalations. Supporting and overseeing, Maintenance, Cleaning. Full JD can be provided upon application. Experience Required: A minimum of 1 - 2 years related experience (e.g. Front Desk, Hospitality, Room Management, or Customer Service roles) is preferred. Advanced communication skills with the ability to effectively present information to an internal department and/or large groups of employees. Experience in facilities management and/or dealing with suppliers/contractors beneficial. Ability to solve problems and deal with a variety of options in complex situations.
Our client has a permanent, full-time opportunity for a Site Maintenance Assistant to assist the Site Maintenance Technician and Facilities Coordinator in ensuring that all site services run smoothly and are properly maintained. The role: To facilitate the repair and maintenance of all plant equipment, Air Con, Heating, Plumbing, Compressed Air and building/structural, cleaning and Landscaping and any safety hazards on site. Liaise & monitor contractors as required, making sure they follow Contractor Rules, RAMS, and H & S Requirements. To carryout tasks that include but not limited to PPM, Ticketing System, Infrastructure Maintenance Planner, Landlord Duties and Projects. To report issues with employees or tasks to the Facilities Manager along with proposals for solution. To assist with out-of-hours services and issues alongside other members of the facilities team. To understand and carry out waste disposal processes in line with environmental policy. To assist the facilities Team with operating the Security & Fire Systems. To monitor the security for the site alongside the other members of the facilities team. Instillation of office furniture and other equipment. To assist maintaining Asset and Maintenance registers for all plant, machines, and furniture on site. Requirements: Fork Truck License or be willing to go on training courses to achieve this. Full UK Driving licence Experience of maintenance repairs (DIY Level) and using hand tools Manual Handling Good communication & organisation skills Working at Height (In house training offered) Due to the large number of responses we receive it is not always possible to respond to every application straight away. Should your skills and experience be a match for this role, or any other vacancy we may have, we will normally contact you within 72 hours of receiving your application. If you wish to apply for further roles please do so.
14/04/2026
Full time
Our client has a permanent, full-time opportunity for a Site Maintenance Assistant to assist the Site Maintenance Technician and Facilities Coordinator in ensuring that all site services run smoothly and are properly maintained. The role: To facilitate the repair and maintenance of all plant equipment, Air Con, Heating, Plumbing, Compressed Air and building/structural, cleaning and Landscaping and any safety hazards on site. Liaise & monitor contractors as required, making sure they follow Contractor Rules, RAMS, and H & S Requirements. To carryout tasks that include but not limited to PPM, Ticketing System, Infrastructure Maintenance Planner, Landlord Duties and Projects. To report issues with employees or tasks to the Facilities Manager along with proposals for solution. To assist with out-of-hours services and issues alongside other members of the facilities team. To understand and carry out waste disposal processes in line with environmental policy. To assist the facilities Team with operating the Security & Fire Systems. To monitor the security for the site alongside the other members of the facilities team. Instillation of office furniture and other equipment. To assist maintaining Asset and Maintenance registers for all plant, machines, and furniture on site. Requirements: Fork Truck License or be willing to go on training courses to achieve this. Full UK Driving licence Experience of maintenance repairs (DIY Level) and using hand tools Manual Handling Good communication & organisation skills Working at Height (In house training offered) Due to the large number of responses we receive it is not always possible to respond to every application straight away. Should your skills and experience be a match for this role, or any other vacancy we may have, we will normally contact you within 72 hours of receiving your application. If you wish to apply for further roles please do so.
Responsible to: Facilities Estates Manager Job Purpose: To support to Facilities Manager in the co-ordination of the Facilities function and effective running of the Estates Office. Key Tasks ? To assist the Manager in the allocation of maintenance work for the Estates maintenance team and outside contractors to maximum efficiency and best value. ? Manage the estates facility team. Logging and allocating request to the Estates staff. Monitor the work distribution, quality and timely completion of jobs requested. ? Ensure that all the premises in maintained to the higher possible standard at all the times and that the building infrastructure and fabric are robustly protected and care for. ? The effective and economic operation of the building services including central heating, lighting and water. ? To draw up and implement a planned maintenance programmer. ? To ensure regular building checks are undertaken and to take the necessary steps for immediate corrective repair as appropriate with the Estates maintenance team or maintenance contractor. ? To liaise with the landlord's property maintenance representatives with regards to contracted and non-contracted works. ?To be responsible for client liaison and maintenance of lettings documents, records and invoicing. ? Administration of the campus repair log book, the processing of entries for repair/assistance, and the execution of the required repair whether undertaken personally or contracted out. ? Repairs to the building structure/fabric, electrical system, plumbing, furniture, fences/gates/pathways and equipment were assessed as competent to do so. ? Emergency repair within his competency. ? Routine repair and redecoration as identified in the campus maintenance programme. ? Controlling the entry and the presence of workmen/contractors within the campus building/grounds. ? Operation a fire alarm system. ? Operating of the access control systems. ? To co-ordinate the provision of the Estates office support, including general correspondence, preparation of documents, dealing with correspondence and enquires and organizing meetings as required. ? To assist the Estates manager in the preparation of the campus budget and monitor costs throughout the year. ? To assist the Estates manager in ensuring the general adherence to corporate health and safety legislation. ? To assist the Estates manager in monitoring the health and safety and welfare of Estates staff, visitors and contractors, ensuring they adhere to the safeguarding and visitors policies. ? To liaise with the cleaning contract to ensure the smooth running of the cleaning schedules. ? To oversee the smooth running of the campus CCTV systems, ensuring cameras and equipment are fully operational. ? Oversee the reserved car parking booking systems, liaising with Estates staff for car parking violations. ? To organise the annual re-decoration programmer in liaison with Estates Manager. ? Be aware of the location of essential services including water isolation valves, fire points, drainage systems, gas and power; maintain a detailed plan showing the location of these. ? Regular visually inspect outside areas for defects and potential hazards including conditions of boundaries, fencing, building exteriors and trees. ? Managing and operating the AV equipment. ? Ensure regular emergency equipment checks including fire and intruder alarms, emergency lighting and fire extinguishers are completed. ? To assist with building developments. 1. Health & Safety ? Ensure the campus complies with all current legislation in relation to site safety and facilities management, including the maintenance of appropriate records. ? Participate in the continuing development of robust, transparent health and safety systems and procedures. ? Support health and safety training initiatives and deliver components where appropriate. ? Commit to the growth and maintenance of a positive risk management culture within Coram campus, assisting staff where necessary. ? To keep logs as necessary. ? Participate in the health and safety committee. ? To be a key holder for building. 2. Finance ? To assist the Operations Manager in the drawing up of the annual budgets for the department. ? To comply with Coram financial procedures including cash and stock control regulations. 3. Other Duties ? To attend such meetings, conferences and training events as may be reasonably required. ? To undertake other duties as directed by the General Manager appropriate to the grade and responsibilities of this post. Terms and Conditions You will required to work 35 hours per week, inclusive of a one hour unpaid daily break. Your normal weekly hours of work will between 10.00am - 9.00pm Monday - Friday, however, you will be expected to vary these hours to include some evening and weekend work so a degree of flexibility is required.
14/04/2026
Responsible to: Facilities Estates Manager Job Purpose: To support to Facilities Manager in the co-ordination of the Facilities function and effective running of the Estates Office. Key Tasks ? To assist the Manager in the allocation of maintenance work for the Estates maintenance team and outside contractors to maximum efficiency and best value. ? Manage the estates facility team. Logging and allocating request to the Estates staff. Monitor the work distribution, quality and timely completion of jobs requested. ? Ensure that all the premises in maintained to the higher possible standard at all the times and that the building infrastructure and fabric are robustly protected and care for. ? The effective and economic operation of the building services including central heating, lighting and water. ? To draw up and implement a planned maintenance programmer. ? To ensure regular building checks are undertaken and to take the necessary steps for immediate corrective repair as appropriate with the Estates maintenance team or maintenance contractor. ? To liaise with the landlord's property maintenance representatives with regards to contracted and non-contracted works. ?To be responsible for client liaison and maintenance of lettings documents, records and invoicing. ? Administration of the campus repair log book, the processing of entries for repair/assistance, and the execution of the required repair whether undertaken personally or contracted out. ? Repairs to the building structure/fabric, electrical system, plumbing, furniture, fences/gates/pathways and equipment were assessed as competent to do so. ? Emergency repair within his competency. ? Routine repair and redecoration as identified in the campus maintenance programme. ? Controlling the entry and the presence of workmen/contractors within the campus building/grounds. ? Operation a fire alarm system. ? Operating of the access control systems. ? To co-ordinate the provision of the Estates office support, including general correspondence, preparation of documents, dealing with correspondence and enquires and organizing meetings as required. ? To assist the Estates manager in the preparation of the campus budget and monitor costs throughout the year. ? To assist the Estates manager in ensuring the general adherence to corporate health and safety legislation. ? To assist the Estates manager in monitoring the health and safety and welfare of Estates staff, visitors and contractors, ensuring they adhere to the safeguarding and visitors policies. ? To liaise with the cleaning contract to ensure the smooth running of the cleaning schedules. ? To oversee the smooth running of the campus CCTV systems, ensuring cameras and equipment are fully operational. ? Oversee the reserved car parking booking systems, liaising with Estates staff for car parking violations. ? To organise the annual re-decoration programmer in liaison with Estates Manager. ? Be aware of the location of essential services including water isolation valves, fire points, drainage systems, gas and power; maintain a detailed plan showing the location of these. ? Regular visually inspect outside areas for defects and potential hazards including conditions of boundaries, fencing, building exteriors and trees. ? Managing and operating the AV equipment. ? Ensure regular emergency equipment checks including fire and intruder alarms, emergency lighting and fire extinguishers are completed. ? To assist with building developments. 1. Health & Safety ? Ensure the campus complies with all current legislation in relation to site safety and facilities management, including the maintenance of appropriate records. ? Participate in the continuing development of robust, transparent health and safety systems and procedures. ? Support health and safety training initiatives and deliver components where appropriate. ? Commit to the growth and maintenance of a positive risk management culture within Coram campus, assisting staff where necessary. ? To keep logs as necessary. ? Participate in the health and safety committee. ? To be a key holder for building. 2. Finance ? To assist the Operations Manager in the drawing up of the annual budgets for the department. ? To comply with Coram financial procedures including cash and stock control regulations. 3. Other Duties ? To attend such meetings, conferences and training events as may be reasonably required. ? To undertake other duties as directed by the General Manager appropriate to the grade and responsibilities of this post. Terms and Conditions You will required to work 35 hours per week, inclusive of a one hour unpaid daily break. Your normal weekly hours of work will between 10.00am - 9.00pm Monday - Friday, however, you will be expected to vary these hours to include some evening and weekend work so a degree of flexibility is required.
Role: Senior Site Manager Location: Staffordshire Salary: 60,000 - 70,000 + Package Understand and comply with the Company's Management Systems and Policies for Health & Safety, Quality and Environmental. Take responsibility for all of the management systems requirements for the duration of the contract period. Be responsible and accountable for health and safety on site both in terms of planning and delivery and to provide leadership to the site team and supply chain. Take responsibility for the construction programme both in ensuring adherence to it and monitoring and regularly reporting on it. Develop and implement short term and target programmes with input from the supply chain and other members of the site team and ensure adherence to them. As and when required, and in conjunction with line management, develop and implement recovery, acceleration and completion programmes and ensure adherence to them. Provide assistance to the Design Manager and the Project Quantity Surveyor in order to produce design programmes, information required schedules and procurement programmes respectively. Hold regular internal meetings with the site team to review Health and Safety, Quality, Programme and Environmental performance. Develop and deliver site inductions and tool box talks (this duty may be dependent on the project size and specific site responsibilities). Carry out role of mentor to new/junior members of staff. Fulfil the role of Temporary Works Coordinator (training will be provided). Plan and organise the site facilities and logistics and be accountable for hired plant. Ensure regular meetings with the supply chain to ensure the above takes place. Attend pre-commencement meetings with the supply chain and quantity surveyor. Attend client and design team meetings and present any requested reports. Co-operate with the local Quality Manager when reviewing compliance with the Quality Management System and action any findings or suggestions for improvement. Take responsibility for instilling in the site team and the supply chain the need to complete all relevant inspections and documentation to ensure all works are carried out properly and in accordance with the contract drawings and specification. Ensure that all non-compliant work is identified and rectified promptly. Liaise with the Aftercare Manager and ensure that the project is handed over such that they are only expected to deal with latent defects. Co-operate with the local Environmental Manager when reviewing compliance with the Environmental Management System and action any findings or suggestions for improvement. Co-operate with the local Business Development Manager and keep them informed of any opportunities for publicity of the company. Attend training courses as requested by the SHEQ/HR Departments. Co-operate with the SHEQ/HR Departments to allow other site team members' training and development needs to be met. Co-operate with the Supply Chain Manager and provide feedback on the supply chain's performance on a regular basis. What We're Looking For Skills and Experience Technical knowledge of construction build processes and defects. Experience as a Manager on large Industrial, Logistics or Commercial projects. Ability to plan and manage multiple projects and have a good level of knowledge of health and safety practices and legislation. Understands and applies commercial principles in terms of cost, profit, market and added value. Experience of cost-control and planning. Ability to procure, interpret and disseminate contract information. Ability to schedule materials/ plant. A multi-skilled trade background and/or degree qualification or equivalent. Proficient in the use of Microsoft Office including Outlook, Word and Excel. CSCS Site Managers Card. SMSTS or IOSH Managing Safely. First Aid Certificate. Fire Marshal. Temporary Works Coordinator (preferable). Personal Attributes Ability to communicate with a range of people at all levels across the business and supply chain. Assertive and strong persuasion skills. Strong time management skills. Adaptable and flexible. Client and customer focused in order to build productive relationships. Ability to make reasoned and informed judgements and decisions.
08/04/2026
Full time
Role: Senior Site Manager Location: Staffordshire Salary: 60,000 - 70,000 + Package Understand and comply with the Company's Management Systems and Policies for Health & Safety, Quality and Environmental. Take responsibility for all of the management systems requirements for the duration of the contract period. Be responsible and accountable for health and safety on site both in terms of planning and delivery and to provide leadership to the site team and supply chain. Take responsibility for the construction programme both in ensuring adherence to it and monitoring and regularly reporting on it. Develop and implement short term and target programmes with input from the supply chain and other members of the site team and ensure adherence to them. As and when required, and in conjunction with line management, develop and implement recovery, acceleration and completion programmes and ensure adherence to them. Provide assistance to the Design Manager and the Project Quantity Surveyor in order to produce design programmes, information required schedules and procurement programmes respectively. Hold regular internal meetings with the site team to review Health and Safety, Quality, Programme and Environmental performance. Develop and deliver site inductions and tool box talks (this duty may be dependent on the project size and specific site responsibilities). Carry out role of mentor to new/junior members of staff. Fulfil the role of Temporary Works Coordinator (training will be provided). Plan and organise the site facilities and logistics and be accountable for hired plant. Ensure regular meetings with the supply chain to ensure the above takes place. Attend pre-commencement meetings with the supply chain and quantity surveyor. Attend client and design team meetings and present any requested reports. Co-operate with the local Quality Manager when reviewing compliance with the Quality Management System and action any findings or suggestions for improvement. Take responsibility for instilling in the site team and the supply chain the need to complete all relevant inspections and documentation to ensure all works are carried out properly and in accordance with the contract drawings and specification. Ensure that all non-compliant work is identified and rectified promptly. Liaise with the Aftercare Manager and ensure that the project is handed over such that they are only expected to deal with latent defects. Co-operate with the local Environmental Manager when reviewing compliance with the Environmental Management System and action any findings or suggestions for improvement. Co-operate with the local Business Development Manager and keep them informed of any opportunities for publicity of the company. Attend training courses as requested by the SHEQ/HR Departments. Co-operate with the SHEQ/HR Departments to allow other site team members' training and development needs to be met. Co-operate with the Supply Chain Manager and provide feedback on the supply chain's performance on a regular basis. What We're Looking For Skills and Experience Technical knowledge of construction build processes and defects. Experience as a Manager on large Industrial, Logistics or Commercial projects. Ability to plan and manage multiple projects and have a good level of knowledge of health and safety practices and legislation. Understands and applies commercial principles in terms of cost, profit, market and added value. Experience of cost-control and planning. Ability to procure, interpret and disseminate contract information. Ability to schedule materials/ plant. A multi-skilled trade background and/or degree qualification or equivalent. Proficient in the use of Microsoft Office including Outlook, Word and Excel. CSCS Site Managers Card. SMSTS or IOSH Managing Safely. First Aid Certificate. Fire Marshal. Temporary Works Coordinator (preferable). Personal Attributes Ability to communicate with a range of people at all levels across the business and supply chain. Assertive and strong persuasion skills. Strong time management skills. Adaptable and flexible. Client and customer focused in order to build productive relationships. Ability to make reasoned and informed judgements and decisions.
Helpdesk Administrator Enfield (Hybrid Opportunity) Location: Enfield (Hybrid after initial period) Hours: Monday Friday, 8:00 AM 5:00 PM Pay: £16.93 per hour (Umbrella) Contract Type: Temp-to-Perm About the Role We are seeking a proactive and highly organised Helpdesk Administrator to join a busy, fast-paced team in Enfield. This is a temp-to-perm opportunity with the potential for hybrid working after a few months. You will play a crucial role in supporting operational teams, coordinating work orders, liaising with clients, subcontractors, and operatives, and ensuring daily schedules and reporting run smoothly. Key Responsibilities Raise and allocate work orders from client calls and emails using internal systems Collaborate with Contract Managers/Supervisors to assign daily and emergency tasks Schedule appointments with sites and subcontractors Process operative timesheets, maintain spreadsheets, and ensure payroll accuracy File and manage job documentation, including photos and supporting paperwork Update WIP reports and internal trackers to minimise outstanding jobs Handle client queries and recalls professionally across multiple contracts Maintain lone-working records and conduct welfare calls to operatives Ensure compliance and document accuracy, including RAMS, job sheets, and materials used Upload documents to client systems for invoicing and contract compliance Support administrative duties as required by managers and senior leadership Keep client portals up-to-date with job progress and documentation Requirements Previous experience in a coordinator or administrative role, ideally in maintenance, construction, or facilities Excellent organisational skills with strong attention to detail Confident communicator, able to engage professionally with clients, operatives, and management Proficient in MS Office and able to quickly learn internal systems Comfortable working in a fast-paced, high-volume environment
07/04/2026
Seasonal
Helpdesk Administrator Enfield (Hybrid Opportunity) Location: Enfield (Hybrid after initial period) Hours: Monday Friday, 8:00 AM 5:00 PM Pay: £16.93 per hour (Umbrella) Contract Type: Temp-to-Perm About the Role We are seeking a proactive and highly organised Helpdesk Administrator to join a busy, fast-paced team in Enfield. This is a temp-to-perm opportunity with the potential for hybrid working after a few months. You will play a crucial role in supporting operational teams, coordinating work orders, liaising with clients, subcontractors, and operatives, and ensuring daily schedules and reporting run smoothly. Key Responsibilities Raise and allocate work orders from client calls and emails using internal systems Collaborate with Contract Managers/Supervisors to assign daily and emergency tasks Schedule appointments with sites and subcontractors Process operative timesheets, maintain spreadsheets, and ensure payroll accuracy File and manage job documentation, including photos and supporting paperwork Update WIP reports and internal trackers to minimise outstanding jobs Handle client queries and recalls professionally across multiple contracts Maintain lone-working records and conduct welfare calls to operatives Ensure compliance and document accuracy, including RAMS, job sheets, and materials used Upload documents to client systems for invoicing and contract compliance Support administrative duties as required by managers and senior leadership Keep client portals up-to-date with job progress and documentation Requirements Previous experience in a coordinator or administrative role, ideally in maintenance, construction, or facilities Excellent organisational skills with strong attention to detail Confident communicator, able to engage professionally with clients, operatives, and management Proficient in MS Office and able to quickly learn internal systems Comfortable working in a fast-paced, high-volume environment
CBRE Global Workplace Solutions is a leading global provider of integrated facilities and corporate real estate management. We are currently seeking a detail-oriented and proactive Facilities Coordinator to join our team at our prestigious site in Aberdeen! The successful candidate will be responsible for providing the operational delivery of all Facility Management services. Key Responsibilities: Develop and maintain space utilization plans for offices, facilities, and operational areas. Conduct space assessments and occupancy analysis to optimize efficiency and functionality. Prepare space allocation reports, layouts, and recommendations for leadership review. Coordinate moves, adds, and changes (MAC) processes across departments. Ensure compliance with workplace standards, health and safety requirements, and organizational. Develop, maintain, and update organisational risk registers. Identify, assess, and document operational, financial, and strategic risks. Track mitigation actions and follow up with risk owners to ensure timely resolution. Prepare risk reports and dashboards for management and governance meetings. Support business continuity planning and risk review workshops. Maintain and update the asset register, ensuring data accuracy and completeness. Track asset lifecycle from acquisition through disposal. Coordinate periodic asset audits and reconciliations. Support procurement and disposal processes in line with policy. Monitor asset utilisation and provide reporting on asset performance and condition. This is a fantastic opportunity to join a growing team with excellent career progression! Details Monday - Friday 8am - 5pm Site Based Qualifications & Experience Proven experience in a similar administrative role Knowledge of the FM industry Experienced with Microsoft Excel & Word Excellent written & verbal communication skills. Email for more information or apply online now! EQUAL OPPORTUNITIES We are an equal opportunities employer and do not discriminate on the grounds of gender, sexual orientation, marital or civil partner status, pregnancy or maternity, gender reassignment, race, colour, nationality, ethnic or national origin, religion or belief, disability or age.
07/04/2026
Full time
CBRE Global Workplace Solutions is a leading global provider of integrated facilities and corporate real estate management. We are currently seeking a detail-oriented and proactive Facilities Coordinator to join our team at our prestigious site in Aberdeen! The successful candidate will be responsible for providing the operational delivery of all Facility Management services. Key Responsibilities: Develop and maintain space utilization plans for offices, facilities, and operational areas. Conduct space assessments and occupancy analysis to optimize efficiency and functionality. Prepare space allocation reports, layouts, and recommendations for leadership review. Coordinate moves, adds, and changes (MAC) processes across departments. Ensure compliance with workplace standards, health and safety requirements, and organizational. Develop, maintain, and update organisational risk registers. Identify, assess, and document operational, financial, and strategic risks. Track mitigation actions and follow up with risk owners to ensure timely resolution. Prepare risk reports and dashboards for management and governance meetings. Support business continuity planning and risk review workshops. Maintain and update the asset register, ensuring data accuracy and completeness. Track asset lifecycle from acquisition through disposal. Coordinate periodic asset audits and reconciliations. Support procurement and disposal processes in line with policy. Monitor asset utilisation and provide reporting on asset performance and condition. This is a fantastic opportunity to join a growing team with excellent career progression! Details Monday - Friday 8am - 5pm Site Based Qualifications & Experience Proven experience in a similar administrative role Knowledge of the FM industry Experienced with Microsoft Excel & Word Excellent written & verbal communication skills. Email for more information or apply online now! EQUAL OPPORTUNITIES We are an equal opportunities employer and do not discriminate on the grounds of gender, sexual orientation, marital or civil partner status, pregnancy or maternity, gender reassignment, race, colour, nationality, ethnic or national origin, religion or belief, disability or age.
Facilities Administrator Manchester City Centre Full-time, Temporary (40 hours per week, Monday Friday) £13.45 per hour Benefits About the Role We are seeking a proactive and organised Facilities Administrator to support the delivery of facilities management services across a portfolio of buildings in Manchester City Centre. Working closely with the Facilities Manager and wider team, you will help ensure that all planned and reactive maintenance activities are carried out efficiently, professionally, and in line with company standards. This role is ideal for someone who thrives in a fast-paced environment, enjoys problem-solving, and is confident liaising with stakeholders at all levels. Key Responsibilities Provide administrative support and coordination for facilities management services delivered by both in-house teams and external contractors. Ensure all parties understand the importance of timely completion of works. Build and maintain effective working relationships with stakeholders and key contractors. Support budget awareness by helping ensure services are delivered within financial constraints and represent best value. Raise accurate purchase orders in a timely manner. Collate compliance and service records across multiple sites in line with legislation and company policy. Maintain and update SharePoint and ensure filing systems are robust and easy to use. Act as a coordinator for external subcontracted works. Carry out any other tasks reasonably requested by management within your area of competence. Key Skills & Qualifications Excellent communication skills with the ability to engage professionally with stakeholders at all levels. Flexible attitude with a willingness to undertake training and support team development. Strong IT skills, including Microsoft Office and systems such as Fixflow. Confident interpersonal skills with the ability to influence effectively. Smart, presentable, resilient, and comfortable working under pressure to meet deadlines. Proactive, adaptable, and able to respond positively to issues as they arise. Strong team player with a collaborative and problem-solving mindset. Willingness to travel occasionally to apartment blocks as required. Why This Role? £13.45ph Holiday pay Pension 40 - hour working week Temporary role could be a permanent opportunity Manchester city centre based Interested? If this sounds like the kind of opportunity you d like to explore, apply now or get in touch for a confidential conversation. Please call Helen on (phone number removed) or email: (url removed) This vacancy is being handled by Aspire Recruitment. Please be aware we receive a high volume of applications and regularly receive applications from candidates who exceed the job credentials. We will only contact you within the next 14 days if you are selected for interview. Should you apply for this role, we will process your data as detailed in our Privacy Policy and by applying for this opportunity I agree that Aspire Recruitment will keep me informed about potential employment opportunities regularly and that I can choose to opt out of receiving information at any time.
02/04/2026
Seasonal
Facilities Administrator Manchester City Centre Full-time, Temporary (40 hours per week, Monday Friday) £13.45 per hour Benefits About the Role We are seeking a proactive and organised Facilities Administrator to support the delivery of facilities management services across a portfolio of buildings in Manchester City Centre. Working closely with the Facilities Manager and wider team, you will help ensure that all planned and reactive maintenance activities are carried out efficiently, professionally, and in line with company standards. This role is ideal for someone who thrives in a fast-paced environment, enjoys problem-solving, and is confident liaising with stakeholders at all levels. Key Responsibilities Provide administrative support and coordination for facilities management services delivered by both in-house teams and external contractors. Ensure all parties understand the importance of timely completion of works. Build and maintain effective working relationships with stakeholders and key contractors. Support budget awareness by helping ensure services are delivered within financial constraints and represent best value. Raise accurate purchase orders in a timely manner. Collate compliance and service records across multiple sites in line with legislation and company policy. Maintain and update SharePoint and ensure filing systems are robust and easy to use. Act as a coordinator for external subcontracted works. Carry out any other tasks reasonably requested by management within your area of competence. Key Skills & Qualifications Excellent communication skills with the ability to engage professionally with stakeholders at all levels. Flexible attitude with a willingness to undertake training and support team development. Strong IT skills, including Microsoft Office and systems such as Fixflow. Confident interpersonal skills with the ability to influence effectively. Smart, presentable, resilient, and comfortable working under pressure to meet deadlines. Proactive, adaptable, and able to respond positively to issues as they arise. Strong team player with a collaborative and problem-solving mindset. Willingness to travel occasionally to apartment blocks as required. Why This Role? £13.45ph Holiday pay Pension 40 - hour working week Temporary role could be a permanent opportunity Manchester city centre based Interested? If this sounds like the kind of opportunity you d like to explore, apply now or get in touch for a confidential conversation. Please call Helen on (phone number removed) or email: (url removed) This vacancy is being handled by Aspire Recruitment. Please be aware we receive a high volume of applications and regularly receive applications from candidates who exceed the job credentials. We will only contact you within the next 14 days if you are selected for interview. Should you apply for this role, we will process your data as detailed in our Privacy Policy and by applying for this opportunity I agree that Aspire Recruitment will keep me informed about potential employment opportunities regularly and that I can choose to opt out of receiving information at any time.
Role Overview We are seeking an experienced and highly organised Business Support Officer to support the delivery of a large General Build contract for Islington Council, with potential involvement in similar contracts in the future. The successful candidate will play a key role in coordinating repairs, planning and scheduling works for trade operatives, and ensuring the smooth day to day running of contract support functions. Key Responsibilities Plan, schedule, and coordinate repairs and maintenance jobs for trade operatives Allocate work efficiently to ensure productivity targets and deadlines are met Monitor job progress and update systems accordingly Act as a central point of contact for operatives, supervisors, and internal teams Liaise with clients, including local authority representatives, where required Ensure all works are logged, tracked, and completed in line with service level agreements Maintain accurate records and ensure data integrity across systems Support the wider contract team with administrative and operational tasks Assist in resolving scheduling conflicts and responding to urgent or emergency repairs Key Requirements Previous experience in a Business Support, Scheduling, or Coordination role Strong background in social housing and/or facilities management (FM) contracts Proven experience in repairs planning and scheduling for trade operatives Good understanding of responsive maintenance and property services Experience working on local authority contracts is highly desirable Skills and Competencies Proficient in IT systems and Microsoft Office packages Working knowledge of housing management systems, particularly Oneserve, is highly desirable Strong organisational and time management skills Ability to work in a fast-paced environment and manage multiple tasks Excellent communication skills, both written and verbal Problem-solving mindset with the ability to prioritise effectively High level of accuracy and attention to detail Additional Information This is a fully office-based role The position supports a key contract and requires reliability and flexibility Opportunity to support additional contracts as the business grows What We Offer A supportive and collaborative working environment Opportunities for development and progression The chance to work on high-profile local authority contracts
02/04/2026
Full time
Role Overview We are seeking an experienced and highly organised Business Support Officer to support the delivery of a large General Build contract for Islington Council, with potential involvement in similar contracts in the future. The successful candidate will play a key role in coordinating repairs, planning and scheduling works for trade operatives, and ensuring the smooth day to day running of contract support functions. Key Responsibilities Plan, schedule, and coordinate repairs and maintenance jobs for trade operatives Allocate work efficiently to ensure productivity targets and deadlines are met Monitor job progress and update systems accordingly Act as a central point of contact for operatives, supervisors, and internal teams Liaise with clients, including local authority representatives, where required Ensure all works are logged, tracked, and completed in line with service level agreements Maintain accurate records and ensure data integrity across systems Support the wider contract team with administrative and operational tasks Assist in resolving scheduling conflicts and responding to urgent or emergency repairs Key Requirements Previous experience in a Business Support, Scheduling, or Coordination role Strong background in social housing and/or facilities management (FM) contracts Proven experience in repairs planning and scheduling for trade operatives Good understanding of responsive maintenance and property services Experience working on local authority contracts is highly desirable Skills and Competencies Proficient in IT systems and Microsoft Office packages Working knowledge of housing management systems, particularly Oneserve, is highly desirable Strong organisational and time management skills Ability to work in a fast-paced environment and manage multiple tasks Excellent communication skills, both written and verbal Problem-solving mindset with the ability to prioritise effectively High level of accuracy and attention to detail Additional Information This is a fully office-based role The position supports a key contract and requires reliability and flexibility Opportunity to support additional contracts as the business grows What We Offer A supportive and collaborative working environment Opportunities for development and progression The chance to work on high-profile local authority contracts
CBRE Global Workplace Solutions is a leading global provider of integrated facilities and corporate real estate management. Do you enjoy working in an international environment in a company with a strong focus on growth? We are recruiting for a Workplace Experience Coordinator to join our Global Account Team within the Financial and Professional Services Sector. The Workplace Experience Co-ordinator provides overall facilities & reception support to all services and provisions in their location. Job Role Establish effective lines of communication with the Client, customers & key stakeholders across the location, ensuring service standards exceed expectations. Develop Client relationship to grow the business across the region where opportunities arise, and coordinate regular reviews between customers and CBRE to enhance the client relationship. The role requires a team player that will fully integrate with the rest of the regional and global account team and actively contribute to the account deliverables and KPIs. Support the management & performance of FM delivery through effective self-delivery and the efficient management of supply-chain partners for outsourced services. Attend and input to the wider regional team via regular team meetings & other associated forums Align & commit your support to contribute to the wider CBRE to ensure full compliance with Company goals & objectives. Be commercially responsible for the performance of the location within region. Support the development of annual budgets and proactively manage performance against budget. Implement supply chain governance to support & improve service delivery with the support of the senior FM. The Workplace Experience Coordinator will actively support the Senior Facilities Manager in supporting the development & improvement on service efficiencies, space management and other initiatives. Person Specification Brilliant interpersonal skills Ability to prioritise and co-ordinate tasks efficiently ensuring all deadlines are met Accurate and exceptional attention to detail Pro-active and enjoys working autonomously and as part of a wider team Confident, diplomatic and assertive where required Flexible approach to work Understands and appreciates discretion as necessary Team player who deals effectively with colleagues and clients About CBRE Global Workplace Solutions: As one of CBRE's core global businesses, Global Workplace Solutions (GWS) provides end-to-end services to occupier clients across the entire lifecycle of a building. Our teams help companies improve their operations and reduce costs, through expert facilities management, project management, real estate and energy and sustainability services. Our dedicated teams work across all industries, and support clients ranging from global Fortune 500 companies to single, iconic buildings. Why CBRE: When you join CBRE, you become part of the global leader in commercial real estate services and investment that helps businesses and people thrive. We are dynamic problem solvers and forward-thinking professionals who create significant impact. Our collaborative culture is built on our shared values - respect, integrity, service and excellence - and we value the diverse perspectives, backgrounds and skillsets of our people. At CBRE, you have the opportunity to chart your own course and realize your potential. We welcome all applicants . Applicant AI Use Disclosure: We value human interaction to understand each candidate's unique experience, skills and aspirations. We do not use artificial intelligence (AI) tools to make hiring decisions, and we ask that candidates disclose any use of AI in the application and interview process Application Process: Your application will be reviewed by our Talent Resourcing Team and you will be contacted if you have been successful in being short listed for the role. No agencies please. Please note: the job title shown above may be different to local job titles used in our business and issued on any contract of employment.
02/04/2026
Full time
CBRE Global Workplace Solutions is a leading global provider of integrated facilities and corporate real estate management. Do you enjoy working in an international environment in a company with a strong focus on growth? We are recruiting for a Workplace Experience Coordinator to join our Global Account Team within the Financial and Professional Services Sector. The Workplace Experience Co-ordinator provides overall facilities & reception support to all services and provisions in their location. Job Role Establish effective lines of communication with the Client, customers & key stakeholders across the location, ensuring service standards exceed expectations. Develop Client relationship to grow the business across the region where opportunities arise, and coordinate regular reviews between customers and CBRE to enhance the client relationship. The role requires a team player that will fully integrate with the rest of the regional and global account team and actively contribute to the account deliverables and KPIs. Support the management & performance of FM delivery through effective self-delivery and the efficient management of supply-chain partners for outsourced services. Attend and input to the wider regional team via regular team meetings & other associated forums Align & commit your support to contribute to the wider CBRE to ensure full compliance with Company goals & objectives. Be commercially responsible for the performance of the location within region. Support the development of annual budgets and proactively manage performance against budget. Implement supply chain governance to support & improve service delivery with the support of the senior FM. The Workplace Experience Coordinator will actively support the Senior Facilities Manager in supporting the development & improvement on service efficiencies, space management and other initiatives. Person Specification Brilliant interpersonal skills Ability to prioritise and co-ordinate tasks efficiently ensuring all deadlines are met Accurate and exceptional attention to detail Pro-active and enjoys working autonomously and as part of a wider team Confident, diplomatic and assertive where required Flexible approach to work Understands and appreciates discretion as necessary Team player who deals effectively with colleagues and clients About CBRE Global Workplace Solutions: As one of CBRE's core global businesses, Global Workplace Solutions (GWS) provides end-to-end services to occupier clients across the entire lifecycle of a building. Our teams help companies improve their operations and reduce costs, through expert facilities management, project management, real estate and energy and sustainability services. Our dedicated teams work across all industries, and support clients ranging from global Fortune 500 companies to single, iconic buildings. Why CBRE: When you join CBRE, you become part of the global leader in commercial real estate services and investment that helps businesses and people thrive. We are dynamic problem solvers and forward-thinking professionals who create significant impact. Our collaborative culture is built on our shared values - respect, integrity, service and excellence - and we value the diverse perspectives, backgrounds and skillsets of our people. At CBRE, you have the opportunity to chart your own course and realize your potential. We welcome all applicants . Applicant AI Use Disclosure: We value human interaction to understand each candidate's unique experience, skills and aspirations. We do not use artificial intelligence (AI) tools to make hiring decisions, and we ask that candidates disclose any use of AI in the application and interview process Application Process: Your application will be reviewed by our Talent Resourcing Team and you will be contacted if you have been successful in being short listed for the role. No agencies please. Please note: the job title shown above may be different to local job titles used in our business and issued on any contract of employment.
Company Profile CBRE is the global leader in real estate services and leverages the industry's most powerful knowledge base to meet the commercial real estate needs of its clients worldwide. Our vision is to be the preeminent, vertically integrated, globally capable real estate service firm. Globally we employ over 70,000 employees and operate in 48 countries. Job Title: Workplace Experience Coordinator CBRE Global Workplace Solutions is a leading global provider of integrated facilities and corporate real estate management. We are recruiting a Reception / Workplace Coordinator to join the team located in Newcastle (Quayside). Role Summary: Ownership of office floors and the surrounding areas to ensure the best workplace experience is met each day Greets employees and announces clients, applicants, and visitors. Conducts guest registration through landlord software. Arranges escorts as needed. Issues visitor passes and parking Maintains neat appearance reception area, conference rooms caf and other common areas. Requests building and housekeeping services as needed. Periodically inspects common area equipment to ensure good operating condition. Arranges equipment service as needed. Assists Regional Workspace Manager with general administrative. Handles business support including all mail services, event management, desk booking, locker management, etc. Requests building and/or equipment services as needed. Logs and tracks engineering jobs. Collaborate with IT providing first line support for users and room tech, managing escalations. Supporting and overseeing, Maintenance, Cleaning. Full JD can be provided upon application. Experience Required: A minimum of 1 - 2 years related experience (e.g. Front Desk, Hospitality, Room Management, or Customer Service roles) is preferred. Advanced communication skills with the ability to effectively present information to an internal department and/or large groups of employees. Experience in facilities management and/or dealing with suppliers/contractors beneficial. Ability to solve problems and deal with a variety of options in complex situations.
01/04/2026
Full time
Company Profile CBRE is the global leader in real estate services and leverages the industry's most powerful knowledge base to meet the commercial real estate needs of its clients worldwide. Our vision is to be the preeminent, vertically integrated, globally capable real estate service firm. Globally we employ over 70,000 employees and operate in 48 countries. Job Title: Workplace Experience Coordinator CBRE Global Workplace Solutions is a leading global provider of integrated facilities and corporate real estate management. We are recruiting a Reception / Workplace Coordinator to join the team located in Newcastle (Quayside). Role Summary: Ownership of office floors and the surrounding areas to ensure the best workplace experience is met each day Greets employees and announces clients, applicants, and visitors. Conducts guest registration through landlord software. Arranges escorts as needed. Issues visitor passes and parking Maintains neat appearance reception area, conference rooms caf and other common areas. Requests building and housekeeping services as needed. Periodically inspects common area equipment to ensure good operating condition. Arranges equipment service as needed. Assists Regional Workspace Manager with general administrative. Handles business support including all mail services, event management, desk booking, locker management, etc. Requests building and/or equipment services as needed. Logs and tracks engineering jobs. Collaborate with IT providing first line support for users and room tech, managing escalations. Supporting and overseeing, Maintenance, Cleaning. Full JD can be provided upon application. Experience Required: A minimum of 1 - 2 years related experience (e.g. Front Desk, Hospitality, Room Management, or Customer Service roles) is preferred. Advanced communication skills with the ability to effectively present information to an internal department and/or large groups of employees. Experience in facilities management and/or dealing with suppliers/contractors beneficial. Ability to solve problems and deal with a variety of options in complex situations.
Role: Digital Construction Design Coordinator Location: South of England (Hampshire, Kent, Sussex Salary: Negotiable salary + Package plus benefits I am looking for a Digital Construction (BIM) Coordinator to join my clients high-performing Digital Team. In this role, you will be instrumental in driving project delivery from inception to handover by championing the latest tools and technologies across a prestigious portfolio of works. Your day-to-day will include: Liaising with the Information Management team to ensure CDE set-up and workflows strictly adhere to ISO 19650 standards. Contributing content for monthly reporting to track and measure digital implementation and maturity across the business unit and key projects. Supporting project teams in fulfilling rigorous standards, methods, and procedures via specified software and digital workflows. Inputting into the BIM Execution Plan (BEP) and other critical project documentation. Championing the digital agenda across departments-from Work Winning and Estimating to Ops and SHEQ-driving the cultural shift toward a "Digital First" mentality on behalf of this Tier 1 leader. What are they looking for? This Senior Digital Construction (BIM) Coordinator role is an ideal career move if you possess: A comprehensive understanding of the ISO 19650 series. Proven, hands-on expertise with Solibri. The ability to communicate Open BIM standards (IFC/COBie) to facilitate seamless information interoperability. Extensive experience using industry-standard software to view and interrogate models. A strong grasp of Facilities Management (FM) requirements and a proactive, self-starting approach. If the role is of interest, please do reach out to Brighton. Would you like me to draft a LinkedIn outreach message to go along with this advert for targeting passive candidates? Randstad Construction Property Engineering is acting as an Employment Agency in relation to this vacancy.
01/04/2026
Full time
Role: Digital Construction Design Coordinator Location: South of England (Hampshire, Kent, Sussex Salary: Negotiable salary + Package plus benefits I am looking for a Digital Construction (BIM) Coordinator to join my clients high-performing Digital Team. In this role, you will be instrumental in driving project delivery from inception to handover by championing the latest tools and technologies across a prestigious portfolio of works. Your day-to-day will include: Liaising with the Information Management team to ensure CDE set-up and workflows strictly adhere to ISO 19650 standards. Contributing content for monthly reporting to track and measure digital implementation and maturity across the business unit and key projects. Supporting project teams in fulfilling rigorous standards, methods, and procedures via specified software and digital workflows. Inputting into the BIM Execution Plan (BEP) and other critical project documentation. Championing the digital agenda across departments-from Work Winning and Estimating to Ops and SHEQ-driving the cultural shift toward a "Digital First" mentality on behalf of this Tier 1 leader. What are they looking for? This Senior Digital Construction (BIM) Coordinator role is an ideal career move if you possess: A comprehensive understanding of the ISO 19650 series. Proven, hands-on expertise with Solibri. The ability to communicate Open BIM standards (IFC/COBie) to facilitate seamless information interoperability. Extensive experience using industry-standard software to view and interrogate models. A strong grasp of Facilities Management (FM) requirements and a proactive, self-starting approach. If the role is of interest, please do reach out to Brighton. Would you like me to draft a LinkedIn outreach message to go along with this advert for targeting passive candidates? Randstad Construction Property Engineering is acting as an Employment Agency in relation to this vacancy.
Job Title: Facilities Engineer (Multi-Skilled) Location : This role will support our South region and with the successful candidate ideally being based in the Oxford or Bristol area Salary: We are offering a salary of £35,000 - £40,000 depending on experience based on a 35 hours per week contract Job Type: Full Time, Permanent - Monday to Friday. Typical hours are 9:00-16:30 with flexibility to adjust your day as required. You'll be provided with a company van, fuel card and tablet as part of the equipment required for the role. The role: DB Cargo is recruiting a Facilities Engineer (internally known as a Facilities Operative) to support the management of our property portfolio and ensure the delivery of high-quality facilities management services. In this role, you'll oversee day-to-day facilities operations across our regional sites, helping us provide a safe, efficient, and well-maintained workplace. Reporting to the Facilities Manager, you will be hands-on in the operation, maintenance, and compliance of our facilities. Your work will directly contribute to creating a best-in-class environment for colleagues, customers, and visitors. What will you be doing? Carrying out planned preventative (PPM) and reactive maintenance across building systems, including mechanical, electrical, and fabric. Supporting the delivery of Total Facilities Management across operational and tenanted properties. Working alongside external contractors and in-house teams to complete tasks to agreed standards and deadlines. Assisting with small-scale project delivery, including refurbishments and estate improvements. Monitoring and maintaining accurate maintenance records, ensuring compliance with statutory regulations and internal policies. Identifying and escalating maintenance risks, hazards, and repair needs to the Facilities Manager. Providing support for compliance inspections, audits, and reporting activities. Ensuring all work is carried out safely, in line with health and safety procedures and company policies. Participating in emergency response and out-of-hours support (where required). Contributing to a culture of continuous improvement and cost efficiency within the FM team. What are we looking for? Background in facilities, building services, or a similar engineering role. Trade qualification in plumbing, electrical, HVAC, or fabric. Solid understanding of building systems and facilities management practices. Confident using CAFM systems and following planned schedules. Strong focus on detail, with a safety-first approach. Clear communicator and effective team player. Full UK driving licence and willingness to travel within the region. IOSH or equivalent Health & Safety certification is advantageous, as is experience with KPIs, SLAs, and contractor management. What matters to you? Here at DB Cargo, we offer range of benefits as part of your employment. These will include: 31 days paid holiday each year in addition to 2 public holidays (The public holidays are Christmas Day and New Year's Day) Defined Contribution pension scheme with generous employer contribution - up to 10% employer contribution Free on-site parking EV charging at selected sites Health Cash Plan Available Cycle to work Scheme Manager led recognition programme for employees who live our values Access to DB Learning world Annual pay reviews We are dedicated to your continuous professional development. Depending on your role we have specialist training programs, apprenticeships, development plans, courses and qualifications we can support you through. Access to our employee benefits portal where you can take advantage of discounts for a variety of shops and services as well as accessing our wellbeing content We take the health and wellbeing of all employees seriously and provide access to an Employee Assistance Programme Please click APPLY to send your CV for this role. Candidates with experience of: Facilities Assistant, Facilities Technician, Facilities Services Operative (FSO), Facilities Coordinator, Building Service Worker / Attendant, Maintenance Assistant / Worker, General Maintenance Technician, may also be considered for this role.
01/04/2026
Full time
Job Title: Facilities Engineer (Multi-Skilled) Location : This role will support our South region and with the successful candidate ideally being based in the Oxford or Bristol area Salary: We are offering a salary of £35,000 - £40,000 depending on experience based on a 35 hours per week contract Job Type: Full Time, Permanent - Monday to Friday. Typical hours are 9:00-16:30 with flexibility to adjust your day as required. You'll be provided with a company van, fuel card and tablet as part of the equipment required for the role. The role: DB Cargo is recruiting a Facilities Engineer (internally known as a Facilities Operative) to support the management of our property portfolio and ensure the delivery of high-quality facilities management services. In this role, you'll oversee day-to-day facilities operations across our regional sites, helping us provide a safe, efficient, and well-maintained workplace. Reporting to the Facilities Manager, you will be hands-on in the operation, maintenance, and compliance of our facilities. Your work will directly contribute to creating a best-in-class environment for colleagues, customers, and visitors. What will you be doing? Carrying out planned preventative (PPM) and reactive maintenance across building systems, including mechanical, electrical, and fabric. Supporting the delivery of Total Facilities Management across operational and tenanted properties. Working alongside external contractors and in-house teams to complete tasks to agreed standards and deadlines. Assisting with small-scale project delivery, including refurbishments and estate improvements. Monitoring and maintaining accurate maintenance records, ensuring compliance with statutory regulations and internal policies. Identifying and escalating maintenance risks, hazards, and repair needs to the Facilities Manager. Providing support for compliance inspections, audits, and reporting activities. Ensuring all work is carried out safely, in line with health and safety procedures and company policies. Participating in emergency response and out-of-hours support (where required). Contributing to a culture of continuous improvement and cost efficiency within the FM team. What are we looking for? Background in facilities, building services, or a similar engineering role. Trade qualification in plumbing, electrical, HVAC, or fabric. Solid understanding of building systems and facilities management practices. Confident using CAFM systems and following planned schedules. Strong focus on detail, with a safety-first approach. Clear communicator and effective team player. Full UK driving licence and willingness to travel within the region. IOSH or equivalent Health & Safety certification is advantageous, as is experience with KPIs, SLAs, and contractor management. What matters to you? Here at DB Cargo, we offer range of benefits as part of your employment. These will include: 31 days paid holiday each year in addition to 2 public holidays (The public holidays are Christmas Day and New Year's Day) Defined Contribution pension scheme with generous employer contribution - up to 10% employer contribution Free on-site parking EV charging at selected sites Health Cash Plan Available Cycle to work Scheme Manager led recognition programme for employees who live our values Access to DB Learning world Annual pay reviews We are dedicated to your continuous professional development. Depending on your role we have specialist training programs, apprenticeships, development plans, courses and qualifications we can support you through. Access to our employee benefits portal where you can take advantage of discounts for a variety of shops and services as well as accessing our wellbeing content We take the health and wellbeing of all employees seriously and provide access to an Employee Assistance Programme Please click APPLY to send your CV for this role. Candidates with experience of: Facilities Assistant, Facilities Technician, Facilities Services Operative (FSO), Facilities Coordinator, Building Service Worker / Attendant, Maintenance Assistant / Worker, General Maintenance Technician, may also be considered for this role.
Cleaning Supervisor - Ipswich Permanent Pay: 14.69 per hour Hours: Monday-Friday, Shifts: 06:00-15:00 or 15:00-22:00 We are recruiting for a Cleaning Supervisor to join a large facilities team in Ipswich. This is a permanent opportunity to oversee a high volume cleaning operation, with up to 200 staff managed at any one time. The Role As a Cleaning Supervisor, you will play a key part in ensuring a high standard of cleanliness, compliance, and service delivery across a busy site. This includes: Signing off daily logs, cleaning audits, and health & safety reports Managing, supporting, and coordinating a large cleaning workforce Ensuring all site areas meet required hygiene and quality standards Being hands-on when required, particularly during staff shortages Maintaining compliance with health & safety policies and cleaning procedures Liaising with management, reporting issues, and escalating where needed Requirements Enhanced DBS (required) Previous experience supervising cleaning teams in a fast paced environment Strong organisational skills with the ability to manage large staff numbers Confident communicator with excellent attention to detail Flexible, proactive, and able to support hands on work when needed What You'll Receive 20 days annual leave + Bank Holidays Pension scheme Full training provided Permanent employment within an established organisation Opportunities for professional development What you need to do now If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now. If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career. Hays EA is a trading division of Hays Specialist Recruitment Limited and acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at (url removed)
31/03/2026
Full time
Cleaning Supervisor - Ipswich Permanent Pay: 14.69 per hour Hours: Monday-Friday, Shifts: 06:00-15:00 or 15:00-22:00 We are recruiting for a Cleaning Supervisor to join a large facilities team in Ipswich. This is a permanent opportunity to oversee a high volume cleaning operation, with up to 200 staff managed at any one time. The Role As a Cleaning Supervisor, you will play a key part in ensuring a high standard of cleanliness, compliance, and service delivery across a busy site. This includes: Signing off daily logs, cleaning audits, and health & safety reports Managing, supporting, and coordinating a large cleaning workforce Ensuring all site areas meet required hygiene and quality standards Being hands-on when required, particularly during staff shortages Maintaining compliance with health & safety policies and cleaning procedures Liaising with management, reporting issues, and escalating where needed Requirements Enhanced DBS (required) Previous experience supervising cleaning teams in a fast paced environment Strong organisational skills with the ability to manage large staff numbers Confident communicator with excellent attention to detail Flexible, proactive, and able to support hands on work when needed What You'll Receive 20 days annual leave + Bank Holidays Pension scheme Full training provided Permanent employment within an established organisation Opportunities for professional development What you need to do now If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now. If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career. Hays EA is a trading division of Hays Specialist Recruitment Limited and acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at (url removed)
We are currently looking for a Retrofit Site Manager to join a team in Somerset. The Retrofit Site Manager will oversee the delivery of energy efficiency improvements and retrofit projects in occupied social housing properties. The successful candidate will manage on-site operations, ensuring that projects are delivered on time, within budget, and in compliance with PAS 2035 standards and all relevant health and safety regulations. Accountabilities/Responsibilities of the Retrofit Site Manager: Manage the day-to-day site operations for retrofit and energy efficiency projects in social housing properties. Coordinate subcontractors, suppliers, and internal teams to ensure efficient workflow. Ensure all works are carried out in compliance with PAS 2035, building regulations, and health & safety standards. Conduct site inspections, quality control checks, and progress reports. Serve as the main point of contact for tenants, ensuring excellent resident communication and minimizing disruption. Maintain detailed site records including daily logs, risk assessments, method statements, and compliance documentation. Attend project and stakeholder meetings to report progress and address any site-related issues. Liaise with Retrofit Coordinators, Designers, and Assessors to ensure proper execution of retrofit measures. Manage site logistics, materials deliveries, and waste disposal in line with sustainability targets. Key Skills/Experience: Proven experience as a Site Manager in social housing or retrofit projects. Strong understanding of PAS 2035, EPC standards, and retrofit measures (e.g., insulation, ventilation, solar PV, air source heat pumps). SMSTS (Site Management Safety Training Scheme) or SSSTS certification. First Aid at Work Certificate. Excellent communication and organizational skills. Ability to manage multiple trades and subcontractors simultaneously. Full UK driving license. Please apply or contact Chelsie Fowler at Build Recruitment if you are interested in the Site Managers role - (phone number removed) / (url removed) We ll take the time to understand your career history and motivations for a new role. We ll also take references and may ask for proof of eligibility to work in the UK. About Us: Build Recruitment provides specialist recruitment services, supplying quality candidates on a temporary or permanent basis to leading organisations throughout the built environment from executive to operative level. With offices in London, Manchester and the Southwest, we specialise in Housing, Construction, Facilities Management, Property, Surveying, Health & Safety and Sales. We supply candidates from executive to operative level,
31/03/2026
Full time
We are currently looking for a Retrofit Site Manager to join a team in Somerset. The Retrofit Site Manager will oversee the delivery of energy efficiency improvements and retrofit projects in occupied social housing properties. The successful candidate will manage on-site operations, ensuring that projects are delivered on time, within budget, and in compliance with PAS 2035 standards and all relevant health and safety regulations. Accountabilities/Responsibilities of the Retrofit Site Manager: Manage the day-to-day site operations for retrofit and energy efficiency projects in social housing properties. Coordinate subcontractors, suppliers, and internal teams to ensure efficient workflow. Ensure all works are carried out in compliance with PAS 2035, building regulations, and health & safety standards. Conduct site inspections, quality control checks, and progress reports. Serve as the main point of contact for tenants, ensuring excellent resident communication and minimizing disruption. Maintain detailed site records including daily logs, risk assessments, method statements, and compliance documentation. Attend project and stakeholder meetings to report progress and address any site-related issues. Liaise with Retrofit Coordinators, Designers, and Assessors to ensure proper execution of retrofit measures. Manage site logistics, materials deliveries, and waste disposal in line with sustainability targets. Key Skills/Experience: Proven experience as a Site Manager in social housing or retrofit projects. Strong understanding of PAS 2035, EPC standards, and retrofit measures (e.g., insulation, ventilation, solar PV, air source heat pumps). SMSTS (Site Management Safety Training Scheme) or SSSTS certification. First Aid at Work Certificate. Excellent communication and organizational skills. Ability to manage multiple trades and subcontractors simultaneously. Full UK driving license. Please apply or contact Chelsie Fowler at Build Recruitment if you are interested in the Site Managers role - (phone number removed) / (url removed) We ll take the time to understand your career history and motivations for a new role. We ll also take references and may ask for proof of eligibility to work in the UK. About Us: Build Recruitment provides specialist recruitment services, supplying quality candidates on a temporary or permanent basis to leading organisations throughout the built environment from executive to operative level. With offices in London, Manchester and the Southwest, we specialise in Housing, Construction, Facilities Management, Property, Surveying, Health & Safety and Sales. We supply candidates from executive to operative level,
Do you have experience of working on a busy helpdesk within an estates department or for a service provider? Do you thrive on being busy, liaising with engineers and love effective teamwork? We are looking for a facilities helpdesk coordinator to join a client side estates team where you will be the heart of the facilities operations. Your facilities helpdesk role will include allocating and managing jobs for engineers, issuing purchase orders, helping to organise training and events and helping the estates team to deliver high-quality services efficiently and on budget. If you like to be busy, and work as a team, then this is the role for you! Your helpdesk position will involve: Acting as the first point of contact for maintenance, security, cleaning, and other services. Supporting the operation of helpdesk and job management systems (Invida). Providing administrative assistance for scheduling and resource prioritisation. Raising purchase orders, liaising with suppliers and maintaining accurate procurement and financial records. Assisting with contractor compliance and health and safety requirements. You will be based primarily on campus, in Holborn and you will love the welcoming and friendly team. To be successful in this estates helpdesk position we are looking for: Previous facilities helpdesk experience (this is essential) Experience of scheduling and liaising with engineers, both on the phone and face to face Experience of using a CAFM system, Invida would be highly advantageous Experience of raising PO numbers Good excel skills A friendly and assertive nature; effective communication skills are essential! You will enjoy a fabulous wealth of benefits including: 31 days holiday + bank holidays Enhanced Pension Opportunities for further development and training If you have facilities helpdesk experience, strong CAFM system knowledge and want to join a super team, please apply now!
31/03/2026
Full time
Do you have experience of working on a busy helpdesk within an estates department or for a service provider? Do you thrive on being busy, liaising with engineers and love effective teamwork? We are looking for a facilities helpdesk coordinator to join a client side estates team where you will be the heart of the facilities operations. Your facilities helpdesk role will include allocating and managing jobs for engineers, issuing purchase orders, helping to organise training and events and helping the estates team to deliver high-quality services efficiently and on budget. If you like to be busy, and work as a team, then this is the role for you! Your helpdesk position will involve: Acting as the first point of contact for maintenance, security, cleaning, and other services. Supporting the operation of helpdesk and job management systems (Invida). Providing administrative assistance for scheduling and resource prioritisation. Raising purchase orders, liaising with suppliers and maintaining accurate procurement and financial records. Assisting with contractor compliance and health and safety requirements. You will be based primarily on campus, in Holborn and you will love the welcoming and friendly team. To be successful in this estates helpdesk position we are looking for: Previous facilities helpdesk experience (this is essential) Experience of scheduling and liaising with engineers, both on the phone and face to face Experience of using a CAFM system, Invida would be highly advantageous Experience of raising PO numbers Good excel skills A friendly and assertive nature; effective communication skills are essential! You will enjoy a fabulous wealth of benefits including: 31 days holiday + bank holidays Enhanced Pension Opportunities for further development and training If you have facilities helpdesk experience, strong CAFM system knowledge and want to join a super team, please apply now!
Position: Utilities Coordinator (Technical Coordinator) Reporting to: Commercial Director Responsible for: As a Utilities Coordinator you will procure, co-ordinate and monitor performance of utility companies in the servicing of new residential housing developments to ensure the Region's targets are achieved. Office location: Gloucester, South West Region/Geographical remit: South West region including Bristol, Somerset, Wiltshire, Gloucestershire and the wider Cotswolds region Remuneration: Competitive base salary dependent on experience, car allowance, company bonus, 28 days annual leave plus bank holidays, and the option to buy up to 5 days per annum, private healthcare, pension, life assurance - 4 x your annual salary, sharesave scheme, cycle to work scheme - up to £3000, support with a professional membership and an excellent company culture We have a great opportunity for a Utilities Coordinator (Technical Coordinator) to join our team Commercial team within our South West region. As our Utilities Coordinator you will procure, co-ordinate and monitor performance of utility companies in the servicing of new residential housing developments to ensure the Region's targets are achieved. We are pleased to say, this role can accommodate agile working arrangements. About the Utilities Coordinator role: Obtain records of existing services and budget cost for the provision of new services for the purpose of land purchase viability Visit site to ascertain physical record of existing services and review their implication on a proposed residential development Organise disconnections and removal of services to existing buildings prior to demolition Procure & coordinate any diversion proposals & off-site reinforcement requirements Procure temporary services to Sales and Build facilities Procure formal proposals for utility provision to new development, co-ordination the position of mains, services, sub-stations and gas-governors with layout designers and engineers Produce combined services drawings in CAD format A little about you: Behave in line with our company values - Integrity, Caring and Quality At least 12 months experience working within a residential house, or relevant experience Good proven working relationships with utility companies Strong mathematical and IT ability Able to analyse complex data and critically evaluate plans Good understanding of budget management Accurate with an eye for detail Excellent communications skills Able to work under pressure, and accept criticism of work A good communicator/listener Good team working skills Willing to work extra to meet deadlines as and when the business needs require it What about the benefits package? Competitive basic salary and annual bonus, Company car, car allowance or travel allowance, Agile working arrangements possible for this role, 28 days annual leave plus bank holidays, and the option to buy up to 5 days per annum, Private Healthcare, Company contributory pension scheme, Life assurance - 4 x your annual salary, Sharesave scheme, Cycle to work scheme - up to £3000, Support with a professional membership
31/03/2026
Full time
Position: Utilities Coordinator (Technical Coordinator) Reporting to: Commercial Director Responsible for: As a Utilities Coordinator you will procure, co-ordinate and monitor performance of utility companies in the servicing of new residential housing developments to ensure the Region's targets are achieved. Office location: Gloucester, South West Region/Geographical remit: South West region including Bristol, Somerset, Wiltshire, Gloucestershire and the wider Cotswolds region Remuneration: Competitive base salary dependent on experience, car allowance, company bonus, 28 days annual leave plus bank holidays, and the option to buy up to 5 days per annum, private healthcare, pension, life assurance - 4 x your annual salary, sharesave scheme, cycle to work scheme - up to £3000, support with a professional membership and an excellent company culture We have a great opportunity for a Utilities Coordinator (Technical Coordinator) to join our team Commercial team within our South West region. As our Utilities Coordinator you will procure, co-ordinate and monitor performance of utility companies in the servicing of new residential housing developments to ensure the Region's targets are achieved. We are pleased to say, this role can accommodate agile working arrangements. About the Utilities Coordinator role: Obtain records of existing services and budget cost for the provision of new services for the purpose of land purchase viability Visit site to ascertain physical record of existing services and review their implication on a proposed residential development Organise disconnections and removal of services to existing buildings prior to demolition Procure & coordinate any diversion proposals & off-site reinforcement requirements Procure temporary services to Sales and Build facilities Procure formal proposals for utility provision to new development, co-ordination the position of mains, services, sub-stations and gas-governors with layout designers and engineers Produce combined services drawings in CAD format A little about you: Behave in line with our company values - Integrity, Caring and Quality At least 12 months experience working within a residential house, or relevant experience Good proven working relationships with utility companies Strong mathematical and IT ability Able to analyse complex data and critically evaluate plans Good understanding of budget management Accurate with an eye for detail Excellent communications skills Able to work under pressure, and accept criticism of work A good communicator/listener Good team working skills Willing to work extra to meet deadlines as and when the business needs require it What about the benefits package? Competitive basic salary and annual bonus, Company car, car allowance or travel allowance, Agile working arrangements possible for this role, 28 days annual leave plus bank holidays, and the option to buy up to 5 days per annum, Private Healthcare, Company contributory pension scheme, Life assurance - 4 x your annual salary, Sharesave scheme, Cycle to work scheme - up to £3000, Support with a professional membership
We are seeking an experienced Facilities Manager to oversee a small UK team and support our fabulous client in central Windsor and across Europe. This is a hands-on role requiring proven experience managing Class A office space and maintaining company facilities and equipment to the highest standards across multiple regions. This role is based in central Windsor and will pay a salary of up to £75,000 plus fantastic benefits. Hybrid working is available after probation (one day a week from home) The Facilities Manager role will require travel on average every two months for 2-4 days within Europe (fully expensed) Main responsibilities for the Facilities Manager: Lead the UK FM team of 2 co-coordinators plus a contractor and oversee day-to-day operations, security, and office communications. Manage office relocations, refurbishments, and fit-outs, working with agencies, architects, and contractors. Handle supplier relationships, contracts, lease renewals, and maintenance schedules (PPM). Ensure Health & Safety compliance, risk assessments, ISO standards, and business continuity. Prepare reports, manage budgets, and support ad hoc projects, including potential overseas travel Negotiate head of terms and leases with in-house and local lawyers Liaise with architect to design floor plan options. Organise and coordinate complete office fit out. Coordinate building work and assist employees with internal moves. Skills required for the Facilities Manager role are: 5+ years experience in facilities management, including lease negotiations and Class A office management. EU Facilities management experience Strong knowledge of hard service management, asset maintenance, and PPM scheduling. Excellent organisational, analytical, and communication skills. IOSH / NEBOSH qualifications Flexible for occasional evenings/weekends. Advanced Microsoft Office skills. Benefits: Cinema room Free lunches Hybrid working Annual bonus Group Income Protection Group Life Assurance Pension 9% by you and then 5% company paid Bereavement and Probate Helplines Private Medical Insurance Health Assessments Dental & Optical Cashback Employee Assistance Programme This is a fantastic opportunity to play a key role in maintaining world-class facilities while working closely with senior leadership.
31/03/2026
Full time
We are seeking an experienced Facilities Manager to oversee a small UK team and support our fabulous client in central Windsor and across Europe. This is a hands-on role requiring proven experience managing Class A office space and maintaining company facilities and equipment to the highest standards across multiple regions. This role is based in central Windsor and will pay a salary of up to £75,000 plus fantastic benefits. Hybrid working is available after probation (one day a week from home) The Facilities Manager role will require travel on average every two months for 2-4 days within Europe (fully expensed) Main responsibilities for the Facilities Manager: Lead the UK FM team of 2 co-coordinators plus a contractor and oversee day-to-day operations, security, and office communications. Manage office relocations, refurbishments, and fit-outs, working with agencies, architects, and contractors. Handle supplier relationships, contracts, lease renewals, and maintenance schedules (PPM). Ensure Health & Safety compliance, risk assessments, ISO standards, and business continuity. Prepare reports, manage budgets, and support ad hoc projects, including potential overseas travel Negotiate head of terms and leases with in-house and local lawyers Liaise with architect to design floor plan options. Organise and coordinate complete office fit out. Coordinate building work and assist employees with internal moves. Skills required for the Facilities Manager role are: 5+ years experience in facilities management, including lease negotiations and Class A office management. EU Facilities management experience Strong knowledge of hard service management, asset maintenance, and PPM scheduling. Excellent organisational, analytical, and communication skills. IOSH / NEBOSH qualifications Flexible for occasional evenings/weekends. Advanced Microsoft Office skills. Benefits: Cinema room Free lunches Hybrid working Annual bonus Group Income Protection Group Life Assurance Pension 9% by you and then 5% company paid Bereavement and Probate Helplines Private Medical Insurance Health Assessments Dental & Optical Cashback Employee Assistance Programme This is a fantastic opportunity to play a key role in maintaining world-class facilities while working closely with senior leadership.
Personal Assistant (PA) / Business Development Coordinator Location: Woking Job Type: Full-time Salary: Up to 45,000 (dependent on experience) Additional: Full company benefits package The Role Linsco are delighted to be supporting our client, a civil engineering and groundworks contractor with decades of experience in bespoke, high-end and premium residential developments. They offer project management, design, civil services as well as demolition and landscaping to help deliver on domestic developments of up to 2.5m. Having completed hundreds of projects across London, Homes Counties and the wider UK and are looking for a highly organised, proactive, and versatile individual to join their team as a Personal Assistant (PA) / Business Development Coordinator . This is a dynamic, fast-paced role supporting senior leadership while also playing a key part in driving business growth and maintaining operational efficiency. This position is ideal for someone who thrives on variety, takes initiative, and enjoys balancing administrative excellence with client-facing responsibilities. Key Responsibilities Personal Assistant Support Provide full PA support to Directors, including diary and meeting management Coordinate internal and external meetings, travel arrangements, and schedules Prepare documentation, agendas, and take minutes where required Act as a key point of contact for senior leadership Business Development Act as the first point of contact for new clients and enquiries Coordinate and arrange initial meetings and site visits Prepare and manage project documentation, proposals, and presentations Assist with quotations, tracking, and client correspondence Support the onboarding and handover process for new projects Project & Client Support Assist Project Managers with general administration and documentation Maintain accurate records, project files, and databases Support health & safety documentation and compliance processes Coordinate travel and accommodation for staff as required Brand & Marketing Support social media management and content posting Assist in maintaining company branding and corporate identity Help coordinate marketing materials, signage, and company assets Office & Operations Coordinate internal meetings and company-wide communications Oversee general office management, supplies, and facilities Support event organisation and team activities Liaise with external suppliers and service providers Fleet & Asset Coordination Assist with vehicle and plant administration (servicing, tracking, compliance) Maintain records related to fleet usage and associated costs About You Highly organised with excellent attention to detail Strong communication and interpersonal skills Proactive, adaptable, and able to manage multiple priorities Confident using Microsoft Office (particularly Excel and Outlook) Experience in a PA, Office Manager, or Business Development support role preferred Experience within construction or a similar industry is advantageous but not essential What We Offer A varied and engaging role with real responsibility Opportunity to work closely with senior leadership A supportive and collaborative team environment Career development opportunities as the business grows Applications If you feel that you have the relevant experience to be successful in this position and would like to find out more, please apply online today, attaching a copy of your current CV. Due to the vast number of applications that we receive, it is not possible for us to contact all applicants; therefore, only suitable candidates will be contacted. If you do not hear anything back within 7 days of submitting your application, you have unfortunately not been selected. Linsco is an equal opportunities employer. All applicants will be considered on their merits regardless of background, characteristics or personal circumstances. All applications will be dealt with in the strictest confidence.
31/03/2026
Full time
Personal Assistant (PA) / Business Development Coordinator Location: Woking Job Type: Full-time Salary: Up to 45,000 (dependent on experience) Additional: Full company benefits package The Role Linsco are delighted to be supporting our client, a civil engineering and groundworks contractor with decades of experience in bespoke, high-end and premium residential developments. They offer project management, design, civil services as well as demolition and landscaping to help deliver on domestic developments of up to 2.5m. Having completed hundreds of projects across London, Homes Counties and the wider UK and are looking for a highly organised, proactive, and versatile individual to join their team as a Personal Assistant (PA) / Business Development Coordinator . This is a dynamic, fast-paced role supporting senior leadership while also playing a key part in driving business growth and maintaining operational efficiency. This position is ideal for someone who thrives on variety, takes initiative, and enjoys balancing administrative excellence with client-facing responsibilities. Key Responsibilities Personal Assistant Support Provide full PA support to Directors, including diary and meeting management Coordinate internal and external meetings, travel arrangements, and schedules Prepare documentation, agendas, and take minutes where required Act as a key point of contact for senior leadership Business Development Act as the first point of contact for new clients and enquiries Coordinate and arrange initial meetings and site visits Prepare and manage project documentation, proposals, and presentations Assist with quotations, tracking, and client correspondence Support the onboarding and handover process for new projects Project & Client Support Assist Project Managers with general administration and documentation Maintain accurate records, project files, and databases Support health & safety documentation and compliance processes Coordinate travel and accommodation for staff as required Brand & Marketing Support social media management and content posting Assist in maintaining company branding and corporate identity Help coordinate marketing materials, signage, and company assets Office & Operations Coordinate internal meetings and company-wide communications Oversee general office management, supplies, and facilities Support event organisation and team activities Liaise with external suppliers and service providers Fleet & Asset Coordination Assist with vehicle and plant administration (servicing, tracking, compliance) Maintain records related to fleet usage and associated costs About You Highly organised with excellent attention to detail Strong communication and interpersonal skills Proactive, adaptable, and able to manage multiple priorities Confident using Microsoft Office (particularly Excel and Outlook) Experience in a PA, Office Manager, or Business Development support role preferred Experience within construction or a similar industry is advantageous but not essential What We Offer A varied and engaging role with real responsibility Opportunity to work closely with senior leadership A supportive and collaborative team environment Career development opportunities as the business grows Applications If you feel that you have the relevant experience to be successful in this position and would like to find out more, please apply online today, attaching a copy of your current CV. Due to the vast number of applications that we receive, it is not possible for us to contact all applicants; therefore, only suitable candidates will be contacted. If you do not hear anything back within 7 days of submitting your application, you have unfortunately not been selected. Linsco is an equal opportunities employer. All applicants will be considered on their merits regardless of background, characteristics or personal circumstances. All applications will be dealt with in the strictest confidence.
Title: FM Helpdesk Coordinator Location: Bolton Salary: £27,000 - £30,000 The Client Our client are a dynamic and rapidly expanding leader in the construction and facilities management sector. They provide a comprehensive range of services aimed at optimising the operations of commercial and residential buildings. As part of their continued growth, they are seeking a skilled and dedicated Helpdesk Coordinator to join their team. This is an exciting opportunity to contribute to a fast-paced and collaborative work environment while supporting the financial operations of the company. The role of Helpdesk Coordinator - Facilities Management: As a Helpdesk Coordinator, you will play a vital role in supporting the efficient delivery of services by coordinating and managing both reactive and planned maintenance activities. You will be responsible for handling maintenance schedules, managing client enquiries, and ensuring that records are accurately updated in our clients CRM system. This role offers an exciting opportunity to work within a supportive and rapidly growing team where your skills will be valued, and your development will be encouraged. If you are organised, proactive, and enjoy working in a fast-paced environment, we want to hear from you Key Responsibilities of the Helpdesk Coordinator: You will coordinate reactive and planned maintenance schedules for electrical and commercial fit-out services. You will ensure that the CRM system is accurately updated with all relevant project data, including client communications and progress updates. As the point of contact for clients, you will provide updates on project status, address concerns, and ensure that all administrative documentation is accurate and up to date. You will facilitate communication between the helpdesk team and other departments to ensure smooth operations and will prioritise incoming requests, addressing urgent matters promptly. Additionally, you will support the team with general administrative duties to meet deadlines and maintain efficient operations. Essentials: - Previous experience in an administrative role within a busy construction or facilities management setting - Strong organisational skills and attention to detail - Experience with CRM systems (Big Change experience is advantageous but not essential) - Ability to manage multiple tasks and prioritise effectively in a fast-paced environment - Excellent communication skills, both written and verbal, with a strong client management focus - Ability to work independently as well as part of a team What's on Offer: Competitive Salary: Based on experience. Pension Scheme: 5% pension contribution to help secure your future. Professional Development: Opportunities for continuous personal and career growth. Modern Head Office: Join a vibrant and innovative workplace with a supportive team atmosphere. Collaborative Team: A culture that values communication, respect, and shared success. Exciting Growth Potential: Be part of a growing company with a clear vision for the future. Bowdon Associates is a member of the Guild of Quality Employment Agencies and has agreed to adopt the compliance and recruitment standards that form the basis their code of conduct. A quality, transparent and responsible recruitment agency committed to raising the industry standards.
31/03/2026
Full time
Title: FM Helpdesk Coordinator Location: Bolton Salary: £27,000 - £30,000 The Client Our client are a dynamic and rapidly expanding leader in the construction and facilities management sector. They provide a comprehensive range of services aimed at optimising the operations of commercial and residential buildings. As part of their continued growth, they are seeking a skilled and dedicated Helpdesk Coordinator to join their team. This is an exciting opportunity to contribute to a fast-paced and collaborative work environment while supporting the financial operations of the company. The role of Helpdesk Coordinator - Facilities Management: As a Helpdesk Coordinator, you will play a vital role in supporting the efficient delivery of services by coordinating and managing both reactive and planned maintenance activities. You will be responsible for handling maintenance schedules, managing client enquiries, and ensuring that records are accurately updated in our clients CRM system. This role offers an exciting opportunity to work within a supportive and rapidly growing team where your skills will be valued, and your development will be encouraged. If you are organised, proactive, and enjoy working in a fast-paced environment, we want to hear from you Key Responsibilities of the Helpdesk Coordinator: You will coordinate reactive and planned maintenance schedules for electrical and commercial fit-out services. You will ensure that the CRM system is accurately updated with all relevant project data, including client communications and progress updates. As the point of contact for clients, you will provide updates on project status, address concerns, and ensure that all administrative documentation is accurate and up to date. You will facilitate communication between the helpdesk team and other departments to ensure smooth operations and will prioritise incoming requests, addressing urgent matters promptly. Additionally, you will support the team with general administrative duties to meet deadlines and maintain efficient operations. Essentials: - Previous experience in an administrative role within a busy construction or facilities management setting - Strong organisational skills and attention to detail - Experience with CRM systems (Big Change experience is advantageous but not essential) - Ability to manage multiple tasks and prioritise effectively in a fast-paced environment - Excellent communication skills, both written and verbal, with a strong client management focus - Ability to work independently as well as part of a team What's on Offer: Competitive Salary: Based on experience. Pension Scheme: 5% pension contribution to help secure your future. Professional Development: Opportunities for continuous personal and career growth. Modern Head Office: Join a vibrant and innovative workplace with a supportive team atmosphere. Collaborative Team: A culture that values communication, respect, and shared success. Exciting Growth Potential: Be part of a growing company with a clear vision for the future. Bowdon Associates is a member of the Guild of Quality Employment Agencies and has agreed to adopt the compliance and recruitment standards that form the basis their code of conduct. A quality, transparent and responsible recruitment agency committed to raising the industry standards.
