Bid Coordinator

JRRL are looking for an efficient and well-organised Bid Coordinator to join their client in Beckenham supporting the Head of Marketing & Bids and working closely with 2 other Bid Coordinators.

The ideal candidate will be a team player with previous bid experience, be able to multi-task and work to deadlines and possess excellent communication skills.

This is a maternity contract starting immediately and working until September 2027. Hybrid opportunity to work up to 2 days per week at home. Hours 9am to 5:30pm.

Responsibilities:

• Monitoring of public tender notices for suitable project opportunities, expressing interest and downloading the necessary documentation from online portals
• Manage the process for your own bids with relevant departments/staff
• Production of high-quality submissions to support the business's work winning and project delivery activities, meeting deadlines
• Ensure all submissions follow corporate guidelines and branding where possible and are technically correct
• Produce written submission information, research, and clarifications/ responses for SQ, ITT, Framework and Fee submissions, liaising with other departments for information as required
• Ensure material is factually and grammatically correct
• Ensure tender tracker is kept up to date
• Requesting feedback from clients
• Maintain individual workload tracker
• Maintain bid research library with up to date responses
• Create bespoke presentations where needed, organograms, visuals, case studies and company CVs as required
• Management of framework tracker and maintain framework pipeline by completing forms and carrying out market research

Person Specification:

• Past experience with bids
• Computer literate with an intermediate level of Word and Excel skills
• Knowledge of other Microsoft Programmes and Adobe Acrobat
• High attention to detail
• Be able to multi-task
• Work well within a team but also have the ability and confidence to work alone and take initiative
• Have excellent organisation and communication skills
• Have the ability to work under pressure and deliver to deadlines
• Excellent telephone manner

This is a full time, maternity contract, offering hybrid working after probation. The higher end of the salary scale is for someone with more experience, the lower end, less experience.