Contract Coordinator Knutsford 28,000 - 32,000 DOE Full Time Permanent Do you thrive on organisation? Are you the person who always knows what's happening, what needs doing next and who needs chasing? We're recruiting for a growing facilities management business that's winning major contracts across the UK and investing heavily in its people. Due to continued growth and internal promotions, we're looking for two Contract Coordinators to join a busy, supportive team at their Knutsford office. This is not a role for someone who wants to watch the clock. It's for someone who enjoys being at the heart of the operation, keeping engineers moving, solving problems, managing priorities and making sure nothing falls through the cracks. You'll be working in a high-energy environment where no two days are the same. One minute you'll be coordinating engineers and arranging materials, the next you'll be updating clients, raising purchase orders, handling urgent requests or helping the team overcome unexpected challenges. If you enjoy being busy, love organisation and take pride in keeping things running smoothly, you'll feel right at home. The Role You'll be responsible for: Coordinating engineers and managing schedules across multiple contracts Planning reactive and planned maintenance works Liaising with clients, suppliers, subcontractors and engineers Raising purchase orders and managing job documentation Updating systems, spreadsheets and client portals Monitoring KPIs and service levels Chasing paperwork and ensuring compliance records are maintained Handling incoming calls and emails professionally Supporting the wider operations team with day-to-day contract administration What We're Looking For We're looking for people who: Love being organised and take pride in getting the details right Can confidently manage multiple tasks and deadlines at once Stay calm when things get busy Are comfortable speaking with engineers, suppliers and clients Have strong IT skills and can confidently work across multiple systems Aren't afraid to pick up the phone and get things sorted Have a positive attitude and are willing to roll their sleeves up when needed Want to build a long-term career, not just find their next job Experience within facilities management, maintenance, construction, scheduling, planning or contract coordination would be highly beneficial, but attitude, organisation and work ethic are just as important. What's On Offer 28,000 - 32,000 depending on experience Monday to Friday, 8:30am - 5:00pm Fully office-based in Knutsford Genuine opportunities for progression A growing business with a strong track record of promoting from within A supportive team environment where hard work is recognised and rewarded This is an excellent opportunity for someone who takes pride in being the person that keeps everything together and wants to develop a long-term career within a growing and ambitious business.
14/08/2026
Full time
Contract Coordinator Knutsford 28,000 - 32,000 DOE Full Time Permanent Do you thrive on organisation? Are you the person who always knows what's happening, what needs doing next and who needs chasing? We're recruiting for a growing facilities management business that's winning major contracts across the UK and investing heavily in its people. Due to continued growth and internal promotions, we're looking for two Contract Coordinators to join a busy, supportive team at their Knutsford office. This is not a role for someone who wants to watch the clock. It's for someone who enjoys being at the heart of the operation, keeping engineers moving, solving problems, managing priorities and making sure nothing falls through the cracks. You'll be working in a high-energy environment where no two days are the same. One minute you'll be coordinating engineers and arranging materials, the next you'll be updating clients, raising purchase orders, handling urgent requests or helping the team overcome unexpected challenges. If you enjoy being busy, love organisation and take pride in keeping things running smoothly, you'll feel right at home. The Role You'll be responsible for: Coordinating engineers and managing schedules across multiple contracts Planning reactive and planned maintenance works Liaising with clients, suppliers, subcontractors and engineers Raising purchase orders and managing job documentation Updating systems, spreadsheets and client portals Monitoring KPIs and service levels Chasing paperwork and ensuring compliance records are maintained Handling incoming calls and emails professionally Supporting the wider operations team with day-to-day contract administration What We're Looking For We're looking for people who: Love being organised and take pride in getting the details right Can confidently manage multiple tasks and deadlines at once Stay calm when things get busy Are comfortable speaking with engineers, suppliers and clients Have strong IT skills and can confidently work across multiple systems Aren't afraid to pick up the phone and get things sorted Have a positive attitude and are willing to roll their sleeves up when needed Want to build a long-term career, not just find their next job Experience within facilities management, maintenance, construction, scheduling, planning or contract coordination would be highly beneficial, but attitude, organisation and work ethic are just as important. What's On Offer 28,000 - 32,000 depending on experience Monday to Friday, 8:30am - 5:00pm Fully office-based in Knutsford Genuine opportunities for progression A growing business with a strong track record of promoting from within A supportive team environment where hard work is recognised and rewarded This is an excellent opportunity for someone who takes pride in being the person that keeps everything together and wants to develop a long-term career within a growing and ambitious business.
Site Manager - Internals We're looking for a proactive and hands-on Site Manager to take ownership of the internal finishings of a major Student Accommodation New Build project based in Manchester Key Responsibilities Work closely with Project Managers and Quantity Surveyors to plan and deliver projects effectively Ensure all project requirements, specifications, drawings, and HSEQ procedures are fully understood and implemented Develop and manage short-term programmes, ensuring works are delivered in line with schedule Lead daily briefings with site teams to coordinate works, logistics, and resolve issues Oversee day-to-day site operations, including setup of site facilities and logistics Maintain a safe, secure site with controlled access/egress in line with HSEQ standards Build and maintain strong relationships with clients, providing regular progress updates Manage site operatives and subcontractors, including chairing weekly coordination meetings Support and mentor junior site staff, contributing to their ongoing development Monitor quality of works, ensuring issues are identified early and resolved efficiently Chair site meetings, manage inductions, and maintain clear communication across the project team Attend H&S meetings and ensure the SHEQ plan is regularly reviewed and updated Control site costs and expenditure in line with agreed budgets Drive the use of company systems, technologies, and processes across the project Carry out regular site inspections, addressing and closing out any issues raised Uphold company standards and reputation through safe and efficient site management Project & Technical Oversight Coordinate closely with the design team, ensuring timely release of information Take ownership of site safety for workforce, visitors, and the public, implementing preventative measures Maintain accurate project documentation, including as-built drawings, RFIs, CVIs, and associated records Work closely with senior leadership to ensure QA processes, approvals, and the "golden thread" of information are maintained via project systems Oversee completion and quality of key site records including Toolbox Talks, Inductions, Weekly Reports, Safety Inspections, and Risk Assessments Requirements Proven site management experience, ideally including similar Student Accommodation Experienced in completion of internal finishing SMSTS and CSCS (Management Level) First Aid qualification Ability to read and interpret drawings and technical specifications Temporary Works Coordinator (preferred) Calibre Search promote equality in the workplace and we welcome applications from all suitably skilled or qualified candidates regardless of their sex, race, disability, religion/beliefs, sexual orientation or age. We act as both an employment agency and employment business.
14/08/2026
Full time
Site Manager - Internals We're looking for a proactive and hands-on Site Manager to take ownership of the internal finishings of a major Student Accommodation New Build project based in Manchester Key Responsibilities Work closely with Project Managers and Quantity Surveyors to plan and deliver projects effectively Ensure all project requirements, specifications, drawings, and HSEQ procedures are fully understood and implemented Develop and manage short-term programmes, ensuring works are delivered in line with schedule Lead daily briefings with site teams to coordinate works, logistics, and resolve issues Oversee day-to-day site operations, including setup of site facilities and logistics Maintain a safe, secure site with controlled access/egress in line with HSEQ standards Build and maintain strong relationships with clients, providing regular progress updates Manage site operatives and subcontractors, including chairing weekly coordination meetings Support and mentor junior site staff, contributing to their ongoing development Monitor quality of works, ensuring issues are identified early and resolved efficiently Chair site meetings, manage inductions, and maintain clear communication across the project team Attend H&S meetings and ensure the SHEQ plan is regularly reviewed and updated Control site costs and expenditure in line with agreed budgets Drive the use of company systems, technologies, and processes across the project Carry out regular site inspections, addressing and closing out any issues raised Uphold company standards and reputation through safe and efficient site management Project & Technical Oversight Coordinate closely with the design team, ensuring timely release of information Take ownership of site safety for workforce, visitors, and the public, implementing preventative measures Maintain accurate project documentation, including as-built drawings, RFIs, CVIs, and associated records Work closely with senior leadership to ensure QA processes, approvals, and the "golden thread" of information are maintained via project systems Oversee completion and quality of key site records including Toolbox Talks, Inductions, Weekly Reports, Safety Inspections, and Risk Assessments Requirements Proven site management experience, ideally including similar Student Accommodation Experienced in completion of internal finishing SMSTS and CSCS (Management Level) First Aid qualification Ability to read and interpret drawings and technical specifications Temporary Works Coordinator (preferred) Calibre Search promote equality in the workplace and we welcome applications from all suitably skilled or qualified candidates regardless of their sex, race, disability, religion/beliefs, sexual orientation or age. We act as both an employment agency and employment business.
About Us This business is a Property Services, heating, electrical and renewable energy company on an exciting journey of growth, modernisation, and digital evolution. This business combine the financial health and stability of a market leader with a people-centered, team-focused culture. This business are heavily involved in the renewables sector, they pride themselves on being reliable today and sustainable tomorrow. The Opportunity This is a brand-new role created to give you an unparalleled, end-to-end understanding of this business. To set you up for absolute success, your first 6 months will consist of a structured, cross-departmental development programme. You will immerse yourself in every corner of the business from Finance, HR, IT to Call Centre, Purchasing and Operations. Your mission isn t to change things overnight, but to listen, learn, and document how data and information travel from initial inquiry to final invoice. Reporting directly to the Deputy Managing Director, you will map out these instinctive workflows, eliminate duplication, and build visual dashboards to drive smarter, long-term business decisions. With senior management succession planning on the horizon over the next few years, this role offers a clear and exceptional pathway for long-term career progression and leadership. Key Responsibilities: Process Mapping: Independently shadow different departments to analyze, standardise, and clearly document "as-is" processes on paper using clear flowcharts. Data Analysis: Identify bottlenecks, information gaps, and areas of duplication to improve gross margin reporting and overall operational efficiency. Dashboard Creation: Translate complex business data into clear, visual Power BI environments and present insights confidently to management. Collaboration: Partner closely with our Learning & Development Coordinator to ensure newly optimized processes are successfully used to train and upskill staff. What We Are Looking For: We are seeking an analytical, process-driven professional who is a brilliant listener and values team success above self-promotion. Mandatory Criteria: Experience: A minimum of 2 3 years of professional experience in an analytical or process-focused role (5 years preferred). Please note: This role is not suitable for fresh graduates. Education: A Degree (BA Hons, BSc) or highly relevant Diploma from a recognised university, ideally in Business Engineering, Science, or a numeracy heavy discipline. Technical Skills: Hands-on familiarity and proficiency with Power BI and modern AI/Automation tools(advanced Excel alone is not sufficient). Must have solid experience creating data flowcharts. Testing: Ability and willingness to complete an inductive and numerical reasoning test as part of the screening process. Logistics: Ability to work full-time from our Bellshill office (95% of the role is office-based, with occasional travel to Birmingham, London, and Belgium). Nice-to-Haves: A professional background within the Construction, Engineering, or Facilities Management industries. Experience gained within management consultancy or a rigorous corporate environment (e.g., Big Four). What s on Offer? A competitive salary of £38,000 to £48,000 (with flexibility for the right experienced candidate). Long-term career stability within a booming renewables-led business. A genuine, supportive, and cooperative workplace culture. If this role sounds like you then please send your CV at the earliest opportunity via the system.
14/08/2026
Full time
About Us This business is a Property Services, heating, electrical and renewable energy company on an exciting journey of growth, modernisation, and digital evolution. This business combine the financial health and stability of a market leader with a people-centered, team-focused culture. This business are heavily involved in the renewables sector, they pride themselves on being reliable today and sustainable tomorrow. The Opportunity This is a brand-new role created to give you an unparalleled, end-to-end understanding of this business. To set you up for absolute success, your first 6 months will consist of a structured, cross-departmental development programme. You will immerse yourself in every corner of the business from Finance, HR, IT to Call Centre, Purchasing and Operations. Your mission isn t to change things overnight, but to listen, learn, and document how data and information travel from initial inquiry to final invoice. Reporting directly to the Deputy Managing Director, you will map out these instinctive workflows, eliminate duplication, and build visual dashboards to drive smarter, long-term business decisions. With senior management succession planning on the horizon over the next few years, this role offers a clear and exceptional pathway for long-term career progression and leadership. Key Responsibilities: Process Mapping: Independently shadow different departments to analyze, standardise, and clearly document "as-is" processes on paper using clear flowcharts. Data Analysis: Identify bottlenecks, information gaps, and areas of duplication to improve gross margin reporting and overall operational efficiency. Dashboard Creation: Translate complex business data into clear, visual Power BI environments and present insights confidently to management. Collaboration: Partner closely with our Learning & Development Coordinator to ensure newly optimized processes are successfully used to train and upskill staff. What We Are Looking For: We are seeking an analytical, process-driven professional who is a brilliant listener and values team success above self-promotion. Mandatory Criteria: Experience: A minimum of 2 3 years of professional experience in an analytical or process-focused role (5 years preferred). Please note: This role is not suitable for fresh graduates. Education: A Degree (BA Hons, BSc) or highly relevant Diploma from a recognised university, ideally in Business Engineering, Science, or a numeracy heavy discipline. Technical Skills: Hands-on familiarity and proficiency with Power BI and modern AI/Automation tools(advanced Excel alone is not sufficient). Must have solid experience creating data flowcharts. Testing: Ability and willingness to complete an inductive and numerical reasoning test as part of the screening process. Logistics: Ability to work full-time from our Bellshill office (95% of the role is office-based, with occasional travel to Birmingham, London, and Belgium). Nice-to-Haves: A professional background within the Construction, Engineering, or Facilities Management industries. Experience gained within management consultancy or a rigorous corporate environment (e.g., Big Four). What s on Offer? A competitive salary of £38,000 to £48,000 (with flexibility for the right experienced candidate). Long-term career stability within a booming renewables-led business. A genuine, supportive, and cooperative workplace culture. If this role sounds like you then please send your CV at the earliest opportunity via the system.
We are seeking an experienced and highly organised Site Manager to oversee a programme of large-scale, full property refurbishments across Birmingham on behalf of our client, Amey. The projects involve the complete refurbishment of MOD residential properties, including internal finishes, kitchens, bathrooms, mechanical and electrical works, joinery, decoration and associated external works. The successful candidate will take full responsibility for the day-to-day management of the sites, coordinating subcontractors and ensuring all works are delivered safely, efficiently, on programme, within budget and to the required quality standards. The Site Manager will act as the main point of contact on site and will work closely with the client, contracts management team, subcontractors, suppliers and other project stakeholders. Key Responsibilities Take full responsibility for the daily management and operation of the assigned sites. Manage the complete refurbishment of MOD residential properties from initial site setup through to completion and handover. Plan, coordinate and supervise subcontractors, trades, labour and suppliers. Ensure all works are completed in accordance with drawings, specifications, schedules and client requirements. Monitor progress against the agreed construction programme and take action to prevent or minimise delays. Ensure labour, materials, plant and equipment are available when required. Coordinate material deliveries and maintain safe, organised storage areas. Conduct daily site inspections and monitor the quality of workmanship. Identify defects or incomplete works and ensure they are rectified promptly. Maintain high standards of housekeeping, security and site presentation. Ensure all site activities comply with current health and safety legislation. Review and enforce risk assessments and method statements. Conduct site inductions, toolbox talks, daily briefings and regular safety inspections. Ensure appropriate permits to work are completed and maintained where required. Report and investigate accidents, incidents, near misses and health and safety concerns. Maintain accurate site records, including daily diaries, progress reports, inspection records and photographic evidence. Attend and contribute to client, progress and subcontractor meetings. Provide regular updates to the Contracts Manager and wider project team. Liaise professionally with the client, Amey representatives, residents, subcontractors and other stakeholders. Manage snagging, final inspections and handover documentation. Ensure all MOD security procedures, access requirements and site-specific rules are followed. Identify potential risks, delays and programme issues and escalate them promptly. Support the commercial team by recording variations, additional works and changes to the agreed scope. Ensure properties are completed to the required standard and ready for client inspection and handover. Essential Requirements Valid SMSTS certificate . Valid First Aid at Work certificate . Valid Asbestos Awareness certificate . Basic DBS check, or the ability to obtain one. Full right to work in the UK. Full UK driving licence. Previous experience working as a Site Manager on large-scale refurbishment projects. Experience managing occupied or unoccupied residential property refurbishments. Strong knowledge of construction health and safety legislation and site management procedures. Ability to read and understand construction drawings, specifications and programmes. Experience managing multiple trades, subcontractors and suppliers. Strong understanding of quality control, snagging and project handover processes. Excellent leadership, communication and organisational skills. Ability to work under pressure, manage competing priorities and meet demanding deadlines. Confident using email, Microsoft Office and digital site-reporting systems. Desirable Experience Previous experience working on MOD, defence, public-sector or secure-site projects. Experience delivering projects on behalf of Amey or a similar facilities management contractor. Experience managing programmes involving multiple properties or sites. Knowledge of MOD security, access and compliance requirements. Temporary Works Coordinator or Temporary Works Supervisor qualification. Fire Marshal or Fire Warden training. Manual Handling and Working at Height awareness. Experience using construction management and digital inspection software. Personal Attributes The ideal candidate will be: A confident and capable site leader. Proactive, organised and solution-focused. Committed to maintaining excellent health and safety standards. Able to build strong working relationships with clients and subcontractors. Professional when dealing with residents and project stakeholders. Detail-focused, with a strong commitment to quality. Commercially aware and able to identify potential variations or additional works. Reliable, punctual and able to manage projects with minimal supervision. Security and Compliance As the works will be completed within an MOD environment, the successful candidate must be able to comply with all relevant security and access requirements. Appointment may be subject to satisfactory background checks, a Basic DBS check and any additional clearance required for the site. The Opportunity This is an excellent opportunity for an experienced Site Manager to join a major programme of full property refurbishments for a well-established client. The role offers the opportunity to manage high-value, large-scale refurbishment works within a professional and structured project environment while developing a strong working relationship with Amey and the wider delivery team.
13/08/2026
Contract
We are seeking an experienced and highly organised Site Manager to oversee a programme of large-scale, full property refurbishments across Birmingham on behalf of our client, Amey. The projects involve the complete refurbishment of MOD residential properties, including internal finishes, kitchens, bathrooms, mechanical and electrical works, joinery, decoration and associated external works. The successful candidate will take full responsibility for the day-to-day management of the sites, coordinating subcontractors and ensuring all works are delivered safely, efficiently, on programme, within budget and to the required quality standards. The Site Manager will act as the main point of contact on site and will work closely with the client, contracts management team, subcontractors, suppliers and other project stakeholders. Key Responsibilities Take full responsibility for the daily management and operation of the assigned sites. Manage the complete refurbishment of MOD residential properties from initial site setup through to completion and handover. Plan, coordinate and supervise subcontractors, trades, labour and suppliers. Ensure all works are completed in accordance with drawings, specifications, schedules and client requirements. Monitor progress against the agreed construction programme and take action to prevent or minimise delays. Ensure labour, materials, plant and equipment are available when required. Coordinate material deliveries and maintain safe, organised storage areas. Conduct daily site inspections and monitor the quality of workmanship. Identify defects or incomplete works and ensure they are rectified promptly. Maintain high standards of housekeeping, security and site presentation. Ensure all site activities comply with current health and safety legislation. Review and enforce risk assessments and method statements. Conduct site inductions, toolbox talks, daily briefings and regular safety inspections. Ensure appropriate permits to work are completed and maintained where required. Report and investigate accidents, incidents, near misses and health and safety concerns. Maintain accurate site records, including daily diaries, progress reports, inspection records and photographic evidence. Attend and contribute to client, progress and subcontractor meetings. Provide regular updates to the Contracts Manager and wider project team. Liaise professionally with the client, Amey representatives, residents, subcontractors and other stakeholders. Manage snagging, final inspections and handover documentation. Ensure all MOD security procedures, access requirements and site-specific rules are followed. Identify potential risks, delays and programme issues and escalate them promptly. Support the commercial team by recording variations, additional works and changes to the agreed scope. Ensure properties are completed to the required standard and ready for client inspection and handover. Essential Requirements Valid SMSTS certificate . Valid First Aid at Work certificate . Valid Asbestos Awareness certificate . Basic DBS check, or the ability to obtain one. Full right to work in the UK. Full UK driving licence. Previous experience working as a Site Manager on large-scale refurbishment projects. Experience managing occupied or unoccupied residential property refurbishments. Strong knowledge of construction health and safety legislation and site management procedures. Ability to read and understand construction drawings, specifications and programmes. Experience managing multiple trades, subcontractors and suppliers. Strong understanding of quality control, snagging and project handover processes. Excellent leadership, communication and organisational skills. Ability to work under pressure, manage competing priorities and meet demanding deadlines. Confident using email, Microsoft Office and digital site-reporting systems. Desirable Experience Previous experience working on MOD, defence, public-sector or secure-site projects. Experience delivering projects on behalf of Amey or a similar facilities management contractor. Experience managing programmes involving multiple properties or sites. Knowledge of MOD security, access and compliance requirements. Temporary Works Coordinator or Temporary Works Supervisor qualification. Fire Marshal or Fire Warden training. Manual Handling and Working at Height awareness. Experience using construction management and digital inspection software. Personal Attributes The ideal candidate will be: A confident and capable site leader. Proactive, organised and solution-focused. Committed to maintaining excellent health and safety standards. Able to build strong working relationships with clients and subcontractors. Professional when dealing with residents and project stakeholders. Detail-focused, with a strong commitment to quality. Commercially aware and able to identify potential variations or additional works. Reliable, punctual and able to manage projects with minimal supervision. Security and Compliance As the works will be completed within an MOD environment, the successful candidate must be able to comply with all relevant security and access requirements. Appointment may be subject to satisfactory background checks, a Basic DBS check and any additional clearance required for the site. The Opportunity This is an excellent opportunity for an experienced Site Manager to join a major programme of full property refurbishments for a well-established client. The role offers the opportunity to manage high-value, large-scale refurbishment works within a professional and structured project environment while developing a strong working relationship with Amey and the wider delivery team.
Purpose of the Role To conduct high-quality, in-person property viewings and tenant check-ins across the portfolio, ensuring every prospective and new tenant experiences a well-organised, professional first impression of the property and the business. This role exists to deliver well-prepared, well-attended viewings that convert interest into applications, stage and move marketing kits so every void room is show-ready, conduct smooth, professional tenant check-ins on move-in day, and maintain a strong, qualified applicant pipeline to support high occupancy. Ultimately, this role is responsible for turning interest into occupancy through excellent in-person delivery. Key Responsibilities Viewing Delivery (primary responsibility) Conduct viewings in person across the portfolio, working to a scheduled diary Confirm appointments ahead of time and follow up to reduce no-shows Ensure every viewing property is presented well and show-ready before arrival Provide applicants with relevant information on the property, houseshare and tenancy terms during the visit Give confident, accurate answers to applicant questions on-site Marketing Kit Staging & Void Room Prep Collect, stage and move marketing kits between void rooms ahead of each viewing Ensure void rooms are presentable and consistent with brand standards Flag any condition issues found in void rooms during staging visits Tenant Check-Ins Conduct move-in check-ins with new tenants, in person Talk new tenants through house rules, facilities and key information on arrival Ensure a smooth, positive handover on move-in day Support check-outs and inventories as required Applicant Qualification Ask the right questions to assess suitability, in person and prior to booking a viewing Filter out unsuitable applicants early Maintain clear records of applicant status Pipeline Management Maintain a clear and organised applicant pipeline Follow up with warm leads and interested applicants after viewings Re-engage previous enquiries where appropriate Enquiry Handling (supporting task, not primary focus) Respond to incoming enquiries (SpareRoom, email, phone) where needed to book in viewings Log and track enquiries in the CRM Systems & Admin Keep CRM, trackers and systems up to date following each viewing and check-in Track viewing and check-in performance metrics Any other reasonable business requests Working Pattern This is a field-based role: most of the working week is spent travelling between properties to conduct viewings and check-ins. It is fully on-site and in-person, with no work from home. Own transport is required to travel between properties within the Reading area (15-mile radius), and some evening and weekend availability is needed to accommodate applicant and tenant schedules. What This Role Does Not Cover This role is not primarily a phone or enquiry-handling position: enquiry response supports viewing bookings, but it is not the main output. It does not include closing deals or making final tenancy decisions, managing tenant relationships after move-in, onboarding documentation or compliance, or maintenance and operational issues. It is not a desk-based, remote or hybrid role, and it does not extend to marketing strategy: the role uses existing channels and materials only. This role feeds the pipeline through in-person delivery; it does not manage the full tenant journey. What Success Looks Like Viewing Delivery: Viewings are well-organised, well-attended and well-presented, with reduced no-show rates and properties consistently show-ready ahead of each visit. Check-In Quality: New tenants receive a smooth, professional move-in experience, with check-ins completed accurately and on time. Marketing Kit & Presentation: Kits are staged and moved correctly and on schedule, and void rooms are consistently presentable. Quality of Applicants: Strong filtering reduces time spent on unsuitable applicants and improves the match between applicants and properties. Pipeline Strength: A consistent flow of qualified applicants is maintained, supported by a strong follow-up process that increases conversion opportunities. Behavioural Indicators: A confident, professional in-person manner; highly organised and reliable with a travel-based schedule; persistent with follow-ups; detail-oriented, especially around property presentation; and positive, professional and engaging face-to-face.
13/08/2026
Contract
Purpose of the Role To conduct high-quality, in-person property viewings and tenant check-ins across the portfolio, ensuring every prospective and new tenant experiences a well-organised, professional first impression of the property and the business. This role exists to deliver well-prepared, well-attended viewings that convert interest into applications, stage and move marketing kits so every void room is show-ready, conduct smooth, professional tenant check-ins on move-in day, and maintain a strong, qualified applicant pipeline to support high occupancy. Ultimately, this role is responsible for turning interest into occupancy through excellent in-person delivery. Key Responsibilities Viewing Delivery (primary responsibility) Conduct viewings in person across the portfolio, working to a scheduled diary Confirm appointments ahead of time and follow up to reduce no-shows Ensure every viewing property is presented well and show-ready before arrival Provide applicants with relevant information on the property, houseshare and tenancy terms during the visit Give confident, accurate answers to applicant questions on-site Marketing Kit Staging & Void Room Prep Collect, stage and move marketing kits between void rooms ahead of each viewing Ensure void rooms are presentable and consistent with brand standards Flag any condition issues found in void rooms during staging visits Tenant Check-Ins Conduct move-in check-ins with new tenants, in person Talk new tenants through house rules, facilities and key information on arrival Ensure a smooth, positive handover on move-in day Support check-outs and inventories as required Applicant Qualification Ask the right questions to assess suitability, in person and prior to booking a viewing Filter out unsuitable applicants early Maintain clear records of applicant status Pipeline Management Maintain a clear and organised applicant pipeline Follow up with warm leads and interested applicants after viewings Re-engage previous enquiries where appropriate Enquiry Handling (supporting task, not primary focus) Respond to incoming enquiries (SpareRoom, email, phone) where needed to book in viewings Log and track enquiries in the CRM Systems & Admin Keep CRM, trackers and systems up to date following each viewing and check-in Track viewing and check-in performance metrics Any other reasonable business requests Working Pattern This is a field-based role: most of the working week is spent travelling between properties to conduct viewings and check-ins. It is fully on-site and in-person, with no work from home. Own transport is required to travel between properties within the Reading area (15-mile radius), and some evening and weekend availability is needed to accommodate applicant and tenant schedules. What This Role Does Not Cover This role is not primarily a phone or enquiry-handling position: enquiry response supports viewing bookings, but it is not the main output. It does not include closing deals or making final tenancy decisions, managing tenant relationships after move-in, onboarding documentation or compliance, or maintenance and operational issues. It is not a desk-based, remote or hybrid role, and it does not extend to marketing strategy: the role uses existing channels and materials only. This role feeds the pipeline through in-person delivery; it does not manage the full tenant journey. What Success Looks Like Viewing Delivery: Viewings are well-organised, well-attended and well-presented, with reduced no-show rates and properties consistently show-ready ahead of each visit. Check-In Quality: New tenants receive a smooth, professional move-in experience, with check-ins completed accurately and on time. Marketing Kit & Presentation: Kits are staged and moved correctly and on schedule, and void rooms are consistently presentable. Quality of Applicants: Strong filtering reduces time spent on unsuitable applicants and improves the match between applicants and properties. Pipeline Strength: A consistent flow of qualified applicants is maintained, supported by a strong follow-up process that increases conversion opportunities. Behavioural Indicators: A confident, professional in-person manner; highly organised and reliable with a travel-based schedule; persistent with follow-ups; detail-oriented, especially around property presentation; and positive, professional and engaging face-to-face.
We are recruiting on behalf of a well-established construction company based in Central London who are looking for an experienced Office Manager with a strong marketing background to join their growing team. This is a varied position where you'll play a key role in ensuring the smooth day-to-day running of the office while supporting the business's marketing, branding, and business development activities. Key Responsibilities Office Management Oversee the daily operations of a busy office. Manage office supplies, facilities, and supplier relationships. Coordinate meetings, travel, and company events. Support senior management with administrative duties. Develop and maintain office procedures and systems. Act as the first point of contact for visitors and incoming enquiries. Marketing & Business Support Manage and update the company website and social media platforms. Create marketing materials, presentations, and company literature. Coordinate tender submissions and pre-qualification questionnaires (PQQs). Assist with bid documentation and business development activities. Ensure company branding is consistent across all communications. Organise client events, networking opportunities, and promotional campaigns. Monitor marketing performance and suggest new ideas to increase brand awareness. About You We're looking for someone who is highly organised, proactive, and confident managing multiple priorities in a fast-paced construction environment. You'll ideally have: Previous experience as an Office Manager, Operations Coordinator, or Office Administrator. A background in marketing, communications, or business development. Experience within the construction, property, engineering, or built environment sector would be highly desirable. Excellent organisational and time management skills. Strong written and verbal communication skills. Proficiency in Microsoft Office (Word, Excel, PowerPoint and Outlook). Experience using Canva, Adobe Creative Suite, or similar design software would be an advantage. Experience managing company social media and website content. A positive, professional, and flexible approach to work. If you're an organised Office Manager with a creative marketing mindset and enjoy working in a dynamic construction environment, we'd love to hear from you.
13/08/2026
Full time
We are recruiting on behalf of a well-established construction company based in Central London who are looking for an experienced Office Manager with a strong marketing background to join their growing team. This is a varied position where you'll play a key role in ensuring the smooth day-to-day running of the office while supporting the business's marketing, branding, and business development activities. Key Responsibilities Office Management Oversee the daily operations of a busy office. Manage office supplies, facilities, and supplier relationships. Coordinate meetings, travel, and company events. Support senior management with administrative duties. Develop and maintain office procedures and systems. Act as the first point of contact for visitors and incoming enquiries. Marketing & Business Support Manage and update the company website and social media platforms. Create marketing materials, presentations, and company literature. Coordinate tender submissions and pre-qualification questionnaires (PQQs). Assist with bid documentation and business development activities. Ensure company branding is consistent across all communications. Organise client events, networking opportunities, and promotional campaigns. Monitor marketing performance and suggest new ideas to increase brand awareness. About You We're looking for someone who is highly organised, proactive, and confident managing multiple priorities in a fast-paced construction environment. You'll ideally have: Previous experience as an Office Manager, Operations Coordinator, or Office Administrator. A background in marketing, communications, or business development. Experience within the construction, property, engineering, or built environment sector would be highly desirable. Excellent organisational and time management skills. Strong written and verbal communication skills. Proficiency in Microsoft Office (Word, Excel, PowerPoint and Outlook). Experience using Canva, Adobe Creative Suite, or similar design software would be an advantage. Experience managing company social media and website content. A positive, professional, and flexible approach to work. If you're an organised Office Manager with a creative marketing mindset and enjoy working in a dynamic construction environment, we'd love to hear from you.
Site Supervisor Hampshire 3-Month Contract 300 per day We are recruiting for an experienced Site Supervisor to join a leading national Facilities Management and Infrastructure provider delivering refurbishment, maintenance and capital projects across water and utility sites throughout Hampshire This is an excellent opportunity for a Site Supervisor with experience delivering construction or infrastructure projects in live operational environments. You'll oversee day-to-day site activities, ensuring projects are delivered safely, on programme and to the highest quality standards. The Role You will be responsible for supervising a variety of projects with values ranging from 50,000 to 600,000 , including refurbishment, roofing and office fit-out works across multiple operational sites. Key Responsibilities Supervise day-to-day site operations across multiple construction projects. Manage subcontractors and ensure works are delivered safely, efficiently and to programme. Ensure full compliance with health & safety legislation and company procedures. Carry out site inspections, toolbox talks and maintain accurate site records. Coordinate project activities with clients, stakeholders and operational teams. Monitor quality, programme and productivity throughout project delivery. Identify and resolve site issues to minimise delays and maintain project performance. Support the Project Manager with progress reporting and project documentation. Ensure works are completed in accordance with relevant regulations and industry standards. Requirements Previous experience as a Site Supervisor or Site Manager delivering construction or refurbishment projects. Experience managing projects within live operational environments is highly desirable. Full UK Driving Licence (essential). Essential Qualifications Black CSCS Card SMSTS 3-Day First Aid at Work Asbestos Awareness Temporary Works Coordinator Desirable EUSR Blue Card (National Water Hygiene) If you don't currently hold the EUSR Blue Card, training can be provided following a successful offer. What's on Offer 300 per day 3-month contract Opportunity to work on a diverse portfolio of refurbishment and capital projects Supportive national organisation with an excellent pipeline of work Immediate start available for the right candidate
12/08/2026
Contract
Site Supervisor Hampshire 3-Month Contract 300 per day We are recruiting for an experienced Site Supervisor to join a leading national Facilities Management and Infrastructure provider delivering refurbishment, maintenance and capital projects across water and utility sites throughout Hampshire This is an excellent opportunity for a Site Supervisor with experience delivering construction or infrastructure projects in live operational environments. You'll oversee day-to-day site activities, ensuring projects are delivered safely, on programme and to the highest quality standards. The Role You will be responsible for supervising a variety of projects with values ranging from 50,000 to 600,000 , including refurbishment, roofing and office fit-out works across multiple operational sites. Key Responsibilities Supervise day-to-day site operations across multiple construction projects. Manage subcontractors and ensure works are delivered safely, efficiently and to programme. Ensure full compliance with health & safety legislation and company procedures. Carry out site inspections, toolbox talks and maintain accurate site records. Coordinate project activities with clients, stakeholders and operational teams. Monitor quality, programme and productivity throughout project delivery. Identify and resolve site issues to minimise delays and maintain project performance. Support the Project Manager with progress reporting and project documentation. Ensure works are completed in accordance with relevant regulations and industry standards. Requirements Previous experience as a Site Supervisor or Site Manager delivering construction or refurbishment projects. Experience managing projects within live operational environments is highly desirable. Full UK Driving Licence (essential). Essential Qualifications Black CSCS Card SMSTS 3-Day First Aid at Work Asbestos Awareness Temporary Works Coordinator Desirable EUSR Blue Card (National Water Hygiene) If you don't currently hold the EUSR Blue Card, training can be provided following a successful offer. What's on Offer 300 per day 3-month contract Opportunity to work on a diverse portfolio of refurbishment and capital projects Supportive national organisation with an excellent pipeline of work Immediate start available for the right candidate
FACILITIES MANAGEMENT SCHEDULER / COORDINATOR Location: Leeds City Centre Salary: 30,000 per annum Bonus: Annual company bonus Working Pattern: Office-based Sector: Facilities Management THE ROLE We are looking for an organised and proactive Facilities Management Scheduler to join a busy team based in Leeds City Centre. This is a fast-paced role working across one large facilities management contract, where you will be responsible for coordinating and scheduling a wide range of planned and reactive works. You will act as a key point of contact between the client, contractors and internal teams, ensuring works are scheduled efficiently, communicated clearly and completed within the required timescales. The role would suit someone who has previous experience within Facilities Management, scheduling, planning or contract coordination and who is comfortable working in a busy environment where priorities can change quickly. KEY RESPONSIBILITIES Scheduling and coordinating planned and reactive facilities works. Managing contractor attendance and ensuring jobs are allocated efficiently. Coordinating works across multiple service areas including roller shutters, fire safety, water systems, electrical works, remedial works and general building services. Acting as the main point of contact for the client regarding ongoing works and scheduling. Liaising with engineers, contractors and internal teams to ensure appointments are arranged and works are completed. Monitoring outstanding jobs and following up contractors where required. Managing changing priorities and urgent or reactive requests. Ensuring works are scheduled within agreed SLAs and timescales. Keeping systems and records fully up to date. Providing regular updates to the client on progress, outstanding works and upcoming activity. Identifying scheduling issues or potential delays and taking action to resolve them. Supporting the wider facilities management team with planning and coordination. Building strong working relationships with clients, contractors and engineers. ABOUT YOU We are looking for someone who has previous experience within Facilities Management, FM coordination, scheduling or planning. You will be highly organised and able to manage multiple jobs simultaneously, with excellent communication skills and the ability to work effectively under pressure. You will be confident communicating with clients, contractors and engineers and comfortable chasing outstanding works and managing changing priorities. Strong administration and IT skills are essential, along with excellent attention to detail and a proactive approach. The ideal candidate will have experience coordinating hard FM, maintenance, compliance or building services, although candidates with strong scheduling or coordination experience within a similar environment will also be considered. WHAT'S ON OFFER 30,000 salary. Annual company bonus. Leeds City Centre office. Opportunity to work on one large, high-profile FM contract. Varied role covering multiple facilities disciplines. Fast-paced and commercially focused environment. Opportunity to develop your career within Facilities Management. THE IDEAL BACKGROUND This role could suit someone currently working as a Facilities Coordinator, Facilities Scheduler, FM Coordinator, Facilities Planner, Maintenance Scheduler, Helpdesk Coordinator, Contract Coordinator or FM Administrator.
11/08/2026
Full time
FACILITIES MANAGEMENT SCHEDULER / COORDINATOR Location: Leeds City Centre Salary: 30,000 per annum Bonus: Annual company bonus Working Pattern: Office-based Sector: Facilities Management THE ROLE We are looking for an organised and proactive Facilities Management Scheduler to join a busy team based in Leeds City Centre. This is a fast-paced role working across one large facilities management contract, where you will be responsible for coordinating and scheduling a wide range of planned and reactive works. You will act as a key point of contact between the client, contractors and internal teams, ensuring works are scheduled efficiently, communicated clearly and completed within the required timescales. The role would suit someone who has previous experience within Facilities Management, scheduling, planning or contract coordination and who is comfortable working in a busy environment where priorities can change quickly. KEY RESPONSIBILITIES Scheduling and coordinating planned and reactive facilities works. Managing contractor attendance and ensuring jobs are allocated efficiently. Coordinating works across multiple service areas including roller shutters, fire safety, water systems, electrical works, remedial works and general building services. Acting as the main point of contact for the client regarding ongoing works and scheduling. Liaising with engineers, contractors and internal teams to ensure appointments are arranged and works are completed. Monitoring outstanding jobs and following up contractors where required. Managing changing priorities and urgent or reactive requests. Ensuring works are scheduled within agreed SLAs and timescales. Keeping systems and records fully up to date. Providing regular updates to the client on progress, outstanding works and upcoming activity. Identifying scheduling issues or potential delays and taking action to resolve them. Supporting the wider facilities management team with planning and coordination. Building strong working relationships with clients, contractors and engineers. ABOUT YOU We are looking for someone who has previous experience within Facilities Management, FM coordination, scheduling or planning. You will be highly organised and able to manage multiple jobs simultaneously, with excellent communication skills and the ability to work effectively under pressure. You will be confident communicating with clients, contractors and engineers and comfortable chasing outstanding works and managing changing priorities. Strong administration and IT skills are essential, along with excellent attention to detail and a proactive approach. The ideal candidate will have experience coordinating hard FM, maintenance, compliance or building services, although candidates with strong scheduling or coordination experience within a similar environment will also be considered. WHAT'S ON OFFER 30,000 salary. Annual company bonus. Leeds City Centre office. Opportunity to work on one large, high-profile FM contract. Varied role covering multiple facilities disciplines. Fast-paced and commercially focused environment. Opportunity to develop your career within Facilities Management. THE IDEAL BACKGROUND This role could suit someone currently working as a Facilities Coordinator, Facilities Scheduler, FM Coordinator, Facilities Planner, Maintenance Scheduler, Helpdesk Coordinator, Contract Coordinator or FM Administrator.
Workplace Coordinator Reading Location: Reading Salary: Competitive, depending on experience Contract: Temporary - 1st September - 31st December Sector: Facilities Management / Workplace Services Our client, a leading Facilities Management service provider, is looking for an enthusiastic and highly organised Workplace Coordinator to join their team in Reading. This is a fantastic opportunity for someone who takes pride in creating an exceptional workplace experience and enjoys working in a busy, customer-focused environment. You will take ownership of designated floors and surrounding areas, ensuring they are well maintained, fully operational and provide an outstanding experience for employees and visitors. The Role As Workplace Coordinator, you will be the key point of contact for the day-to-day workplace experience across your designated areas. Working closely with Facilities, IT, Maintenance, Cleaning and other service partners, you will ensure issues are identified, reported and resolved promptly, while maintaining excellent communication with key stakeholders. Key Responsibilities Take full ownership of designated floors and surrounding areas, ensuring they consistently provide an excellent workplace experience. Collaborate closely with IT, Maintenance, Cleaning and other key departments to ensure tickets and jobs are reported, tracked and closed out in a timely manner. Coordinate planned works with relevant teams, ensuring activities are scheduled at times that minimise disruption and maximise customer satisfaction. Build and maintain excellent working relationships and communication with colleagues, clients and service partners. Carry out the daily management of meeting rooms, ensuring they are clean, tidy, fully operational and that AV equipment is working correctly. Provide on-the-ground support for meetings when required, helping to ensure they run smoothly and professionally. Manage stationery stock levels within print areas and ensure supplies are readily available. Conduct daily preventative maintenance and workplace checks across photocopiers, meeting rooms, breakout areas, kitchenettes and collaboration/think spaces. Act as an ambassador for Three technology applications, supporting the effective management of the floors and encouraging colleagues to make full use of the available technology. Support the Facilities team with the management of subcontracted services, helping to ensure agreed standards and service levels are consistently achieved. Identify opportunities to improve the workplace experience and proactively address issues before they impact customers. About You We are looking for someone who is: Highly organised, proactive and able to take ownership. Customer-focused, with a genuine passion for delivering an excellent workplace experience. A confident communicator who can build strong relationships across multiple teams. Comfortable working with a range of internal departments and external service providers. Practical and solutions-focused, with excellent attention to detail. Able to prioritise effectively in a fast-paced workplace environment. Confident using workplace technology and systems. Experienced within Facilities Management, Workplace Services, Property, Hospitality or a similar customer-focused environment. Why Apply? This is an excellent opportunity to join an established FM service provider and play a key role in delivering a high-quality, professional and engaging workplace experience. If you're a proactive and personable individual who enjoys being hands-on, solving problems and making a visible difference to the workplace, we'd love to hear from you. Apply today to take the next step in your Facilities Management career.
10/08/2026
Full time
Workplace Coordinator Reading Location: Reading Salary: Competitive, depending on experience Contract: Temporary - 1st September - 31st December Sector: Facilities Management / Workplace Services Our client, a leading Facilities Management service provider, is looking for an enthusiastic and highly organised Workplace Coordinator to join their team in Reading. This is a fantastic opportunity for someone who takes pride in creating an exceptional workplace experience and enjoys working in a busy, customer-focused environment. You will take ownership of designated floors and surrounding areas, ensuring they are well maintained, fully operational and provide an outstanding experience for employees and visitors. The Role As Workplace Coordinator, you will be the key point of contact for the day-to-day workplace experience across your designated areas. Working closely with Facilities, IT, Maintenance, Cleaning and other service partners, you will ensure issues are identified, reported and resolved promptly, while maintaining excellent communication with key stakeholders. Key Responsibilities Take full ownership of designated floors and surrounding areas, ensuring they consistently provide an excellent workplace experience. Collaborate closely with IT, Maintenance, Cleaning and other key departments to ensure tickets and jobs are reported, tracked and closed out in a timely manner. Coordinate planned works with relevant teams, ensuring activities are scheduled at times that minimise disruption and maximise customer satisfaction. Build and maintain excellent working relationships and communication with colleagues, clients and service partners. Carry out the daily management of meeting rooms, ensuring they are clean, tidy, fully operational and that AV equipment is working correctly. Provide on-the-ground support for meetings when required, helping to ensure they run smoothly and professionally. Manage stationery stock levels within print areas and ensure supplies are readily available. Conduct daily preventative maintenance and workplace checks across photocopiers, meeting rooms, breakout areas, kitchenettes and collaboration/think spaces. Act as an ambassador for Three technology applications, supporting the effective management of the floors and encouraging colleagues to make full use of the available technology. Support the Facilities team with the management of subcontracted services, helping to ensure agreed standards and service levels are consistently achieved. Identify opportunities to improve the workplace experience and proactively address issues before they impact customers. About You We are looking for someone who is: Highly organised, proactive and able to take ownership. Customer-focused, with a genuine passion for delivering an excellent workplace experience. A confident communicator who can build strong relationships across multiple teams. Comfortable working with a range of internal departments and external service providers. Practical and solutions-focused, with excellent attention to detail. Able to prioritise effectively in a fast-paced workplace environment. Confident using workplace technology and systems. Experienced within Facilities Management, Workplace Services, Property, Hospitality or a similar customer-focused environment. Why Apply? This is an excellent opportunity to join an established FM service provider and play a key role in delivering a high-quality, professional and engaging workplace experience. If you're a proactive and personable individual who enjoys being hands-on, solving problems and making a visible difference to the workplace, we'd love to hear from you. Apply today to take the next step in your Facilities Management career.
We're looking for an experienced Facilities Manager to lead the delivery of facilities services across multiple operational sites - This is a key management position responsible for ensuring buildings, plant, and infrastructure are maintained to the highest standards while driving compliance, operational efficiency and continuous improvement. Working closely with internal stakeholders and external contractors, you'll oversee maintenance programmes, manage budgets, ensure statutory compliance, and support the ongoing development of the facilities function. Key Responsibilities Lead the day-to-day management of facilities operations across several locations. Develop and deliver facilities strategies that support wider business objectives. Monitor performance against KPIs, identifying opportunities to improve service delivery and efficiency. Take ownership of facilities budgets, ensuring effective cost control and value for money. Manage supplier and contractor relationships, ensuring high standards of workmanship and service. Ensure all sites remain fully compliant with relevant legislation, health & safety requirements and statutory inspections. Plan and coordinate planned preventative maintenance (PPM) programmes for plant and building services. Respond to equipment failures and work closely with operational teams to minimise downtime. Oversee specialist mechanical and electrical contractors carrying out maintenance and project work. Support the delivery of infrastructure improvement projects, including EV charging installations. Provide guidance and support to Facilities Coordinators while ensuring business continuity across all sites. About You You'll have a solid background in facilities management within a multi-site, manufacturing, engineering or commercial environment and be comfortable managing both strategic projects and day-to-day operations. You'll also have: Experience managing hard services, planned maintenance and asset management programmes. A strong understanding of statutory compliance, contractor management and health & safety legislation. Excellent leadership, communication and organisational skills. Experience using CAFM or other facilities management software. Knowledge of mechanical and electrical building services, including HV/LV infrastructure and maintenance requirements. The ability to manage multiple priorities while maintaining high operational standards. Qualifications HNC, HND, Degree or equivalent qualification in Building Services, Mechanical or Electrical Engineering, Building Surveying or a related discipline. Health & Safety qualification such as NEBOSH, IOSH Managing Safely, SMSTS or equivalent. Membership of a professional body such as IWFM, CIBSE or RICS would be advantageous but is not essential. If you're a motivated Facilities professional looking to join a business where you can make a real impact across multiple sites, we'd love to hear from you.
07/08/2026
Full time
We're looking for an experienced Facilities Manager to lead the delivery of facilities services across multiple operational sites - This is a key management position responsible for ensuring buildings, plant, and infrastructure are maintained to the highest standards while driving compliance, operational efficiency and continuous improvement. Working closely with internal stakeholders and external contractors, you'll oversee maintenance programmes, manage budgets, ensure statutory compliance, and support the ongoing development of the facilities function. Key Responsibilities Lead the day-to-day management of facilities operations across several locations. Develop and deliver facilities strategies that support wider business objectives. Monitor performance against KPIs, identifying opportunities to improve service delivery and efficiency. Take ownership of facilities budgets, ensuring effective cost control and value for money. Manage supplier and contractor relationships, ensuring high standards of workmanship and service. Ensure all sites remain fully compliant with relevant legislation, health & safety requirements and statutory inspections. Plan and coordinate planned preventative maintenance (PPM) programmes for plant and building services. Respond to equipment failures and work closely with operational teams to minimise downtime. Oversee specialist mechanical and electrical contractors carrying out maintenance and project work. Support the delivery of infrastructure improvement projects, including EV charging installations. Provide guidance and support to Facilities Coordinators while ensuring business continuity across all sites. About You You'll have a solid background in facilities management within a multi-site, manufacturing, engineering or commercial environment and be comfortable managing both strategic projects and day-to-day operations. You'll also have: Experience managing hard services, planned maintenance and asset management programmes. A strong understanding of statutory compliance, contractor management and health & safety legislation. Excellent leadership, communication and organisational skills. Experience using CAFM or other facilities management software. Knowledge of mechanical and electrical building services, including HV/LV infrastructure and maintenance requirements. The ability to manage multiple priorities while maintaining high operational standards. Qualifications HNC, HND, Degree or equivalent qualification in Building Services, Mechanical or Electrical Engineering, Building Surveying or a related discipline. Health & Safety qualification such as NEBOSH, IOSH Managing Safely, SMSTS or equivalent. Membership of a professional body such as IWFM, CIBSE or RICS would be advantageous but is not essential. If you're a motivated Facilities professional looking to join a business where you can make a real impact across multiple sites, we'd love to hear from you.
Company Profile CBRE is the global leader in commercial real estate services and investment. Through our Facilities Management function, we focus on all aspects of the operations of a set of assets, providing support to Property Managers regarding repairs and investment plans. Job Title: Assistant Facilities Manager As a CBRE Facilities Coordinator, you will work with clients, vendors, and contractors to ensure that facility tasks and work orders are completed effectively and in line with established procedures. Role Summary: Work with landlords, tenants, and service providers to ensure that procedures, policies, and reporting formats are implemented and followed. Acknowledge client inquiries and collect work orders. Collect information and reports to determine performance and progress status. File work orders, proposals, department files, and other paperwork submitted by vendors. Monitor activities outside the building, including waste disposal and recycling processes. Follow instructions, correspondence, and memos, seeking clarification when required. Respond to common inquiries or complaints from clients, co-workers, and supervisors. Use existing procedures to resolve straightforward issues with limited discretion. Deliver work by following defined procedures and processes under close supervision and guidance. Contribute through clearly defined duties, methods, and tasks. Experience Required: Ability to follow basic work routines and standards in the application of work. Strong communication skills to exchange straightforward information. Working knowledge of Microsoft Office applications, including Word, Excel, and Outlook. Strong organisational skills with an inquisitive mindset. Basic mathematical skills with the ability to calculate simple figures such as percentages, discounts, and mark-ups. DISCLAIMER This job description has been designed to indicate the general nature and level of work performed by employees within this role. It is not intended to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to the job. Responsibilities and duties may change at any time to meet business needs.
07/08/2026
Full time
Company Profile CBRE is the global leader in commercial real estate services and investment. Through our Facilities Management function, we focus on all aspects of the operations of a set of assets, providing support to Property Managers regarding repairs and investment plans. Job Title: Assistant Facilities Manager As a CBRE Facilities Coordinator, you will work with clients, vendors, and contractors to ensure that facility tasks and work orders are completed effectively and in line with established procedures. Role Summary: Work with landlords, tenants, and service providers to ensure that procedures, policies, and reporting formats are implemented and followed. Acknowledge client inquiries and collect work orders. Collect information and reports to determine performance and progress status. File work orders, proposals, department files, and other paperwork submitted by vendors. Monitor activities outside the building, including waste disposal and recycling processes. Follow instructions, correspondence, and memos, seeking clarification when required. Respond to common inquiries or complaints from clients, co-workers, and supervisors. Use existing procedures to resolve straightforward issues with limited discretion. Deliver work by following defined procedures and processes under close supervision and guidance. Contribute through clearly defined duties, methods, and tasks. Experience Required: Ability to follow basic work routines and standards in the application of work. Strong communication skills to exchange straightforward information. Working knowledge of Microsoft Office applications, including Word, Excel, and Outlook. Strong organisational skills with an inquisitive mindset. Basic mathematical skills with the ability to calculate simple figures such as percentages, discounts, and mark-ups. DISCLAIMER This job description has been designed to indicate the general nature and level of work performed by employees within this role. It is not intended to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to the job. Responsibilities and duties may change at any time to meet business needs.
Build your Future with Us! McLaughlin & Harvey is a privately owned company with over 170 years of experience, specialising in construction. We provide quality new builds, extensions, refurbishments, fit-outs, and small works projects. Working within the health, education, commercial, industrial, leisure, sporting, retail, and residential sectors. The experience and capabilities of our team allow us to deliver award-winning, quality projects. We are known for adding value and innovation throughout the process, saving our clients time and money. We work across several sectors and are partners on a number of framework agreements, creating value in every project we deliver. We are a forward-thinking Company with an established presence across the UK and Ireland. Our values We Commit, We Care, We Collaborate shape how we work with our clients, partners, and each other. As our business continues to grow, we are looking for dedicated individuals who take pride in their work and want to build a rewarding career within a supportive and collaborative environment. We are seeking a Site Manager to enhance our team and drive success across our high value projects. Why join us? Exciting Projects - Work on varied sector projects and leave a lasting legacy Career Growth - Clear progression pathways and continuous professional development Collaborative Culture - Be part of a team that values innovation, integrity, and a commitment to excellence Competitive Package - Enjoy a competitive salary and great benefits What you will be doing The successful candidate will have a wide and varied remit making full use of their experience and skills. Candidates must be able to demonstrate a proven track record of success in safe delivery of high quality medium to large scale projects to budget and programme. Commercial Have an understanding of the type of building contract, and the key project stakeholders e.g. client, client's representatives, design team etc. Have a full understanding of the scope of works for each sub-contractor package, and have access to a paper copy of each sub contract order. Liaise with the PM and PQS on works not deemed to be included within the scope of works for the project. Operational Issue permits for various work activities, and close out accordingly. Have the ability to undertake material/equipment orders, and liaise with the project quantity surveyor. Provisions/diversion/upgrade/protection works, and be able to manage the process via meetings/dialogue etc. with the relevant utility companies. Make any necessary applications for permits to the Highways Authority for road openings, location of skips and/or welfare facilities. Make any necessary applications to utility companies for temporary building water, drainage discharge and electricity connections to welfare facilities Have an understanding of any off site Highways works, and be able to manage the process via meetings/dialogue etc. with relevant parties. Quality Raise NCR's for works undertaken that are of poor quality. Ensure that sub-contractors compile and issue inspection and test plans (ITP's) for various works packages, and that these are checked and closed out accordingly. Compile snagging lists and manage the process for closing out. Health & Safety Understand their duties and responsibilities with regards to current Health and Safety/CDM legislation, and the responsibilities of other parties, and ensure compliance on each project. Undertake the role of temporary works coordinator (where applicable).
07/08/2026
Full time
Build your Future with Us! McLaughlin & Harvey is a privately owned company with over 170 years of experience, specialising in construction. We provide quality new builds, extensions, refurbishments, fit-outs, and small works projects. Working within the health, education, commercial, industrial, leisure, sporting, retail, and residential sectors. The experience and capabilities of our team allow us to deliver award-winning, quality projects. We are known for adding value and innovation throughout the process, saving our clients time and money. We work across several sectors and are partners on a number of framework agreements, creating value in every project we deliver. We are a forward-thinking Company with an established presence across the UK and Ireland. Our values We Commit, We Care, We Collaborate shape how we work with our clients, partners, and each other. As our business continues to grow, we are looking for dedicated individuals who take pride in their work and want to build a rewarding career within a supportive and collaborative environment. We are seeking a Site Manager to enhance our team and drive success across our high value projects. Why join us? Exciting Projects - Work on varied sector projects and leave a lasting legacy Career Growth - Clear progression pathways and continuous professional development Collaborative Culture - Be part of a team that values innovation, integrity, and a commitment to excellence Competitive Package - Enjoy a competitive salary and great benefits What you will be doing The successful candidate will have a wide and varied remit making full use of their experience and skills. Candidates must be able to demonstrate a proven track record of success in safe delivery of high quality medium to large scale projects to budget and programme. Commercial Have an understanding of the type of building contract, and the key project stakeholders e.g. client, client's representatives, design team etc. Have a full understanding of the scope of works for each sub-contractor package, and have access to a paper copy of each sub contract order. Liaise with the PM and PQS on works not deemed to be included within the scope of works for the project. Operational Issue permits for various work activities, and close out accordingly. Have the ability to undertake material/equipment orders, and liaise with the project quantity surveyor. Provisions/diversion/upgrade/protection works, and be able to manage the process via meetings/dialogue etc. with the relevant utility companies. Make any necessary applications for permits to the Highways Authority for road openings, location of skips and/or welfare facilities. Make any necessary applications to utility companies for temporary building water, drainage discharge and electricity connections to welfare facilities Have an understanding of any off site Highways works, and be able to manage the process via meetings/dialogue etc. with relevant parties. Quality Raise NCR's for works undertaken that are of poor quality. Ensure that sub-contractors compile and issue inspection and test plans (ITP's) for various works packages, and that these are checked and closed out accordingly. Compile snagging lists and manage the process for closing out. Health & Safety Understand their duties and responsibilities with regards to current Health and Safety/CDM legislation, and the responsibilities of other parties, and ensure compliance on each project. Undertake the role of temporary works coordinator (where applicable).
Experience in working within the Construction sector is essential for this role Job Summary We are seeking an organised, proactive, and customer-focused Construction & Facilities Coordinator to join our office-based team in Rotherham. This is a fast-paced role that requires excellent communication and coordination skills, with responsibility for scheduling contractors, organising site logistics, liaising with clients, and supporting the delivery of construction and facilities management projects. The ideal candidate will have previous experience within the construction and facilities management sector, along with established relationships with contractors and a strong understanding of coordinating multiple projects simultaneously. Key Responsibilities Schedule and coordinate jobs, ensuring contractors are allocated efficiently to meet client requirements. Organise the delivery of plant, equipment, and materials to construction and facilities management sites. Liaise with contractors, suppliers, and clients to ensure works are delivered on time and to the required standard. Maintain regular communication with contractors regarding availability, progress, and site requirements. Proactively follow up new work opportunities and assist in maintaining a consistent pipeline of projects. Coordinate day-to-day office operations relating to project delivery. Manage project schedules, diaries, and administrative records. Prepare and maintain accurate job information and documentation. Respond to client enquiries and provide updates on project progress. Support the wider team with general administration and coordination duties. Build and maintain strong working relationships with contractors, suppliers, and clients. Skills & Experience We are looking for: Previous experience within the construction and/or facilities management sector. Experience scheduling contractors or coordinating works. Strong organisational and time management skills. Excellent communication skills, both written and verbal. Ability to prioritise workloads and work effectively in a busy office environment. Competent using Microsoft Office, including Outlook, Word, and Excel. Ability to build and maintain professional relationships with contractors and clients. Ideally an existing network of contractors within the construction or facilities management industry. Experience coordinating multiple projects simultaneously. Knowledge of plant hire, site logistics, or construction operations. Experience using job management or scheduling software. What We Offer Permanent, full-time office-based position. Competitive salary. Monday to Friday working pattern (37.5 hours per week). Opportunity to work within a growing and supportive business. Varied role with responsibility and career development opportunities. Friendly and collaborative working environment.
06/08/2026
Full time
Experience in working within the Construction sector is essential for this role Job Summary We are seeking an organised, proactive, and customer-focused Construction & Facilities Coordinator to join our office-based team in Rotherham. This is a fast-paced role that requires excellent communication and coordination skills, with responsibility for scheduling contractors, organising site logistics, liaising with clients, and supporting the delivery of construction and facilities management projects. The ideal candidate will have previous experience within the construction and facilities management sector, along with established relationships with contractors and a strong understanding of coordinating multiple projects simultaneously. Key Responsibilities Schedule and coordinate jobs, ensuring contractors are allocated efficiently to meet client requirements. Organise the delivery of plant, equipment, and materials to construction and facilities management sites. Liaise with contractors, suppliers, and clients to ensure works are delivered on time and to the required standard. Maintain regular communication with contractors regarding availability, progress, and site requirements. Proactively follow up new work opportunities and assist in maintaining a consistent pipeline of projects. Coordinate day-to-day office operations relating to project delivery. Manage project schedules, diaries, and administrative records. Prepare and maintain accurate job information and documentation. Respond to client enquiries and provide updates on project progress. Support the wider team with general administration and coordination duties. Build and maintain strong working relationships with contractors, suppliers, and clients. Skills & Experience We are looking for: Previous experience within the construction and/or facilities management sector. Experience scheduling contractors or coordinating works. Strong organisational and time management skills. Excellent communication skills, both written and verbal. Ability to prioritise workloads and work effectively in a busy office environment. Competent using Microsoft Office, including Outlook, Word, and Excel. Ability to build and maintain professional relationships with contractors and clients. Ideally an existing network of contractors within the construction or facilities management industry. Experience coordinating multiple projects simultaneously. Knowledge of plant hire, site logistics, or construction operations. Experience using job management or scheduling software. What We Offer Permanent, full-time office-based position. Competitive salary. Monday to Friday working pattern (37.5 hours per week). Opportunity to work within a growing and supportive business. Varied role with responsibility and career development opportunities. Friendly and collaborative working environment.
Facilities Management Coordinator Location: London Salary: 35,000- 40,000 per annum (depending on experience) About the Role We are seeking a proactive and organised Facilities Management Coordinator to support the day-to-day delivery of facilities management services across a diverse property portfolio. This is an excellent opportunity for someone with strong coordination skills and a passion for delivering high standards of building operations and customer service. Working closely with the Facilities Managers, contractors and clients, you will ensure planned and reactive maintenance activities are completed efficiently while maintaining compliance with health and safety legislation. Key Responsibilities Coordinate planned preventative maintenance (PPM) schedules and reactive maintenance works. Raise, allocate and monitor work orders through CAFM systems. Liaise with contractors to arrange attendance, monitor performance and ensure service level agreements are achieved. Track maintenance requests from receipt through to completion, providing regular updates to clients and stakeholders. Support the mobilisation of new contracts and properties where required. Maintain accurate records of statutory compliance, certification and maintenance documentation. Assist with contractor onboarding, ensuring all relevant documentation and insurances are up to date. Monitor health and safety compliance, including contractor RAMS and statutory inspections. Produce reports on maintenance performance, contractor KPIs and outstanding actions. Raise purchase orders, process invoices and assist with budget tracking. Build strong working relationships with clients, occupiers and contractors, delivering a high level of customer service. Provide administrative and operational support to the wider Facilities Management team. About You Previous experience in a Facilities Coordinator, Facilities Administrator, Property Coordinator or similar facilities management role. Experience within commercial property, residential, mixed-use developments, Build to Rent (BTR), PBSA, managing agents or facilities management. Strong organisational skills with the ability to manage multiple priorities. Excellent communication and stakeholder management skills. Experience using CAFM or property management systems. Good understanding of planned and reactive maintenance processes. Proficient in Microsoft Office, particularly Excel, Outlook and Word. Knowledge of health and safety and statutory compliance is desirable. A proactive, detail-oriented approach with excellent problem-solving skills. Benefits Salary of 35,000- 40,000 per annum. Company pension. Ongoing training and professional development. Opportunities for career progression. Collaborative and supportive team environment. Exposure to a diverse property portfolio.
05/08/2026
Full time
Facilities Management Coordinator Location: London Salary: 35,000- 40,000 per annum (depending on experience) About the Role We are seeking a proactive and organised Facilities Management Coordinator to support the day-to-day delivery of facilities management services across a diverse property portfolio. This is an excellent opportunity for someone with strong coordination skills and a passion for delivering high standards of building operations and customer service. Working closely with the Facilities Managers, contractors and clients, you will ensure planned and reactive maintenance activities are completed efficiently while maintaining compliance with health and safety legislation. Key Responsibilities Coordinate planned preventative maintenance (PPM) schedules and reactive maintenance works. Raise, allocate and monitor work orders through CAFM systems. Liaise with contractors to arrange attendance, monitor performance and ensure service level agreements are achieved. Track maintenance requests from receipt through to completion, providing regular updates to clients and stakeholders. Support the mobilisation of new contracts and properties where required. Maintain accurate records of statutory compliance, certification and maintenance documentation. Assist with contractor onboarding, ensuring all relevant documentation and insurances are up to date. Monitor health and safety compliance, including contractor RAMS and statutory inspections. Produce reports on maintenance performance, contractor KPIs and outstanding actions. Raise purchase orders, process invoices and assist with budget tracking. Build strong working relationships with clients, occupiers and contractors, delivering a high level of customer service. Provide administrative and operational support to the wider Facilities Management team. About You Previous experience in a Facilities Coordinator, Facilities Administrator, Property Coordinator or similar facilities management role. Experience within commercial property, residential, mixed-use developments, Build to Rent (BTR), PBSA, managing agents or facilities management. Strong organisational skills with the ability to manage multiple priorities. Excellent communication and stakeholder management skills. Experience using CAFM or property management systems. Good understanding of planned and reactive maintenance processes. Proficient in Microsoft Office, particularly Excel, Outlook and Word. Knowledge of health and safety and statutory compliance is desirable. A proactive, detail-oriented approach with excellent problem-solving skills. Benefits Salary of 35,000- 40,000 per annum. Company pension. Ongoing training and professional development. Opportunities for career progression. Collaborative and supportive team environment. Exposure to a diverse property portfolio.
Job Specification The Insurance & Property Marketing Administrator is responsible for managing the company's commercial property insurance portfolio, coordinating insurance claims and maintaining accurate records. The role also leads on external property marketing by managing property listings, website content, and social media presence to promote the company's commercial property portfolio. This is a varied role requiring excellent organisational skills, strong attention to detail, and the ability to balance administration with creative marketing responsibilities. Key Responsibilities Insurance Administration Insurance Policy Management Manage the company's commercial property insurance portfolio. Arrange and maintain insurance cover including Building Insurance (Block Policy), Terrorism Insurance, Plant & Machinery & Contractors Insurance Maintain accurate insurance schedules and renewal records. Liaise with insurance brokers regarding policy changes and renewals. Claims Management Manage insurance claims from notification through to settlement. Handle claims including property damage, third-party liability & injury claims. Prepare and submit supporting documentation. Liaise with insurers, loss adjusters, brokers and internal departments. Maintain accurate claim records and provide regular progress updates. Record Management Maintain insurance records using Microsoft Excel and SharePoint. Ensure policy documents and claims files are accurate, complete and easily accessible. Property Marketing Property Listings Manage the company's Rightmove account & upload new commercial property listings & emend existing listings. Produce accurate, engaging property descriptions. Ensure all listing information remains current and and accurate Website Management Maintain company website(s). Upload new property acquisitions promptly Update available property listings. Social Media Manage company social media channels. Promote new property acquistions, availble units & company news. Create engaging content to maximise visibility and enquiries. Monitor trends and recommend new marketing opportunities General Responsibilities Maintain accurate electronic records. Work closely with Property Management, Finance and Accounts teams. Prioritise workload to meet deadlines. Handle confidential information appropriately. Provide administrative support as required. Assist with continuous improvement of internal processes. Person Specification Skills & Experience Excellent organisational and administrative skills. Strong attention to detail and accuracy. Confident using Microsoft 365, particularly in Excel, Word & SharePoint. Excellent written and verbal communication skills. Ability to manage multiple tasks simultaneously. Able to work independently and use initiative Strong problem-solving skills. Previous experience within commercial property, facilities management or insurance administration. Experience handling insurance claims & commercial insurance. Experience managing property listings on Rightmove or similar platforms. Experience maintaining websites and social media pages. Experience using QuickBooks or other accounting software.
05/08/2026
Full time
Job Specification The Insurance & Property Marketing Administrator is responsible for managing the company's commercial property insurance portfolio, coordinating insurance claims and maintaining accurate records. The role also leads on external property marketing by managing property listings, website content, and social media presence to promote the company's commercial property portfolio. This is a varied role requiring excellent organisational skills, strong attention to detail, and the ability to balance administration with creative marketing responsibilities. Key Responsibilities Insurance Administration Insurance Policy Management Manage the company's commercial property insurance portfolio. Arrange and maintain insurance cover including Building Insurance (Block Policy), Terrorism Insurance, Plant & Machinery & Contractors Insurance Maintain accurate insurance schedules and renewal records. Liaise with insurance brokers regarding policy changes and renewals. Claims Management Manage insurance claims from notification through to settlement. Handle claims including property damage, third-party liability & injury claims. Prepare and submit supporting documentation. Liaise with insurers, loss adjusters, brokers and internal departments. Maintain accurate claim records and provide regular progress updates. Record Management Maintain insurance records using Microsoft Excel and SharePoint. Ensure policy documents and claims files are accurate, complete and easily accessible. Property Marketing Property Listings Manage the company's Rightmove account & upload new commercial property listings & emend existing listings. Produce accurate, engaging property descriptions. Ensure all listing information remains current and and accurate Website Management Maintain company website(s). Upload new property acquisitions promptly Update available property listings. Social Media Manage company social media channels. Promote new property acquistions, availble units & company news. Create engaging content to maximise visibility and enquiries. Monitor trends and recommend new marketing opportunities General Responsibilities Maintain accurate electronic records. Work closely with Property Management, Finance and Accounts teams. Prioritise workload to meet deadlines. Handle confidential information appropriately. Provide administrative support as required. Assist with continuous improvement of internal processes. Person Specification Skills & Experience Excellent organisational and administrative skills. Strong attention to detail and accuracy. Confident using Microsoft 365, particularly in Excel, Word & SharePoint. Excellent written and verbal communication skills. Ability to manage multiple tasks simultaneously. Able to work independently and use initiative Strong problem-solving skills. Previous experience within commercial property, facilities management or insurance administration. Experience handling insurance claims & commercial insurance. Experience managing property listings on Rightmove or similar platforms. Experience maintaining websites and social media pages. Experience using QuickBooks or other accounting software.
Golden Fox Recruitment Ltd
Northampton, Northamptonshire
Location: Northampton Salary: Up to 35,000 DOE + 33 Days Holiday Are you an experienced Service Planner or Scheduler looking to join a growing business where your organisation skills will make a real impact? We're recruiting on behalf of a well-established and expanding Water Hygiene and Legionella Compliance company that continues to grow through new contract wins and an excellent reputation within the industry. Due to continued growth, they're looking to recruit a Service Planner (Scheduler) to join their busy operations team. This is a newly created role, making it a fantastic opportunity to become part of an ambitious and growing business. You'll play a key role in ensuring engineers are scheduled efficiently, compliance visits are completed on time and customers continue to receive an exceptional level of service. The company is committed to investing in its employees and offers ongoing support, a collaborative working environment and genuine opportunities for career progression. As the business continues to expand, you'll have the chance to develop alongside it and become an integral part of the operations team. Key Responsibilities Planning and scheduling Planned Preventative Maintenance (PPM) and reactive works Managing the company's online scheduling system and works tracker Coordinating engineers' diaries to maximise productivity and efficiency Ensuring compliance visits are completed within agreed timescales Liaising daily with Service Engineers and customers Managing holidays, sickness and resource allocation Updating internal systems and maintaining accurate records Providing general scheduling and administrative support Working closely with the Operations team to ensure the smooth delivery of contracts About You To be successful in this role, you'll ideally have: Previous experience as a Service Planner, Scheduler, Resource Planner or Service Coordinator Excellent organisational and time management skills Strong IT skills and confidence using scheduling or planning software The ability to prioritise a busy workload in a fast-paced environment Excellent communication and customer service skills A proactive approach and the ability to work both independently and as part of a team Previous experience within Water Hygiene, Facilities Management, Building Services or another engineering environment would be advantageous but is not essential. What's on Offer Competitive salary of up to 35,000 DOE 25 days annual leave plus 8 Bank Holidays Company pension Ongoing training and development Genuine opportunities for career progression Supportive management team and positive working environment The opportunity to join a growing business with long-term career prospects If you're looking for a role where you can make a real difference, develop your career and join a business that genuinely values its employees, we'd love to hear from you. To apply, or for a confidential discussion about this opportunity, please contact Eva Holloway at Golden Fox Recruitment, or click "Apply" today.
04/08/2026
Full time
Location: Northampton Salary: Up to 35,000 DOE + 33 Days Holiday Are you an experienced Service Planner or Scheduler looking to join a growing business where your organisation skills will make a real impact? We're recruiting on behalf of a well-established and expanding Water Hygiene and Legionella Compliance company that continues to grow through new contract wins and an excellent reputation within the industry. Due to continued growth, they're looking to recruit a Service Planner (Scheduler) to join their busy operations team. This is a newly created role, making it a fantastic opportunity to become part of an ambitious and growing business. You'll play a key role in ensuring engineers are scheduled efficiently, compliance visits are completed on time and customers continue to receive an exceptional level of service. The company is committed to investing in its employees and offers ongoing support, a collaborative working environment and genuine opportunities for career progression. As the business continues to expand, you'll have the chance to develop alongside it and become an integral part of the operations team. Key Responsibilities Planning and scheduling Planned Preventative Maintenance (PPM) and reactive works Managing the company's online scheduling system and works tracker Coordinating engineers' diaries to maximise productivity and efficiency Ensuring compliance visits are completed within agreed timescales Liaising daily with Service Engineers and customers Managing holidays, sickness and resource allocation Updating internal systems and maintaining accurate records Providing general scheduling and administrative support Working closely with the Operations team to ensure the smooth delivery of contracts About You To be successful in this role, you'll ideally have: Previous experience as a Service Planner, Scheduler, Resource Planner or Service Coordinator Excellent organisational and time management skills Strong IT skills and confidence using scheduling or planning software The ability to prioritise a busy workload in a fast-paced environment Excellent communication and customer service skills A proactive approach and the ability to work both independently and as part of a team Previous experience within Water Hygiene, Facilities Management, Building Services or another engineering environment would be advantageous but is not essential. What's on Offer Competitive salary of up to 35,000 DOE 25 days annual leave plus 8 Bank Holidays Company pension Ongoing training and development Genuine opportunities for career progression Supportive management team and positive working environment The opportunity to join a growing business with long-term career prospects If you're looking for a role where you can make a real difference, develop your career and join a business that genuinely values its employees, we'd love to hear from you. To apply, or for a confidential discussion about this opportunity, please contact Eva Holloway at Golden Fox Recruitment, or click "Apply" today.
We are seeking an experienced and highly organised Site Manager to oversee a programme of large-scale, full property refurbishments in Helensburgh on behalf of our client, Amey. The projects involve the complete refurbishment of MOD residential properties, including internal finishes, kitchens, bathrooms, mechanical and electrical works, joinery, decoration and associated external works. The successful candidate will take full responsibility for the day-to-day management of the sites, coordinating subcontractors and ensuring all works are delivered safely, efficiently, on programme, within budget and to the required quality standards. The Site Manager will act as the main point of contact on site and will work closely with the client, contracts management team, subcontractors, suppliers and other project stakeholders. Key Responsibilities Take full responsibility for the daily management and operation of the assigned sites. Manage the complete refurbishment of MOD residential properties from initial site setup through to completion and handover. Plan, coordinate and supervise subcontractors, trades, labour and suppliers. Ensure all works are completed in accordance with drawings, specifications, schedules and client requirements. Monitor progress against the agreed construction programme and take action to prevent or minimise delays. Ensure labour, materials, plant and equipment are available when required. Coordinate material deliveries and maintain safe, organised storage areas. Conduct daily site inspections and monitor the quality of workmanship. Identify defects or incomplete works and ensure they are rectified promptly. Maintain high standards of housekeeping, security and site presentation. Ensure all site activities comply with current health and safety legislation. Review and enforce risk assessments and method statements. Conduct site inductions, toolbox talks, daily briefings and regular safety inspections. Ensure appropriate permits to work are completed and maintained where required. Report and investigate accidents, incidents, near misses and health and safety concerns. Maintain accurate site records, including daily diaries, progress reports, inspection records and photographic evidence. Attend and contribute to client, progress and subcontractor meetings. Provide regular updates to the Contracts Manager and wider project team. Liaise professionally with the client, Amey representatives, residents, subcontractors and other stakeholders. Manage snagging, final inspections and handover documentation. Ensure all MOD security procedures, access requirements and site-specific rules are followed. Identify potential risks, delays and programme issues and escalate them promptly. Support the commercial team by recording variations, additional works and changes to the agreed scope. Ensure properties are completed to the required standard and ready for client inspection and handover. Essential Requirements Valid SMSTS certificate . Valid First Aid at Work certificate . Valid Asbestos Awareness certificate . Basic DBS check, or the ability to obtain one. Full right to work in the UK. Full UK driving licence. Previous experience working as a Site Manager on large-scale refurbishment projects. Experience managing occupied or unoccupied residential property refurbishments. Strong knowledge of construction health and safety legislation and site management procedures. Ability to read and understand construction drawings, specifications and programmes. Experience managing multiple trades, subcontractors and suppliers. Strong understanding of quality control, snagging and project handover processes. Excellent leadership, communication and organisational skills. Ability to work under pressure, manage competing priorities and meet demanding deadlines. Confident using email, Microsoft Office and digital site-reporting systems. Desirable Experience Previous experience working on MOD, defence, public-sector or secure-site projects. Experience delivering projects on behalf of Amey or a similar facilities management contractor. Experience managing programmes involving multiple properties or sites. Knowledge of MOD security, access and compliance requirements. Temporary Works Coordinator or Temporary Works Supervisor qualification. Fire Marshal or Fire Warden training. Manual Handling and Working at Height awareness. Experience using construction management and digital inspection software. Personal Attributes The ideal candidate will be: A confident and capable site leader. Proactive, organised and solution-focused. Committed to maintaining excellent health and safety standards. Able to build strong working relationships with clients and subcontractors. Professional when dealing with residents and project stakeholders. Detail-focused, with a strong commitment to quality. Commercially aware and able to identify potential variations or additional works. Reliable, punctual and able to manage projects with minimal supervision. Security and Compliance As the works will be completed within an MOD environment, the successful candidate must be able to comply with all relevant security and access requirements. Appointment may be subject to satisfactory background checks, a Basic DBS check and any additional clearance required for the site. The Opportunity This is an excellent opportunity for an experienced Site Manager to join a major programme of full property refurbishments for a well-established client. The role offers the opportunity to manage high-value, large-scale refurbishment works within a professional and structured project environment while developing a strong working relationship with Amey and the wider delivery team.
04/08/2026
Contract
We are seeking an experienced and highly organised Site Manager to oversee a programme of large-scale, full property refurbishments in Helensburgh on behalf of our client, Amey. The projects involve the complete refurbishment of MOD residential properties, including internal finishes, kitchens, bathrooms, mechanical and electrical works, joinery, decoration and associated external works. The successful candidate will take full responsibility for the day-to-day management of the sites, coordinating subcontractors and ensuring all works are delivered safely, efficiently, on programme, within budget and to the required quality standards. The Site Manager will act as the main point of contact on site and will work closely with the client, contracts management team, subcontractors, suppliers and other project stakeholders. Key Responsibilities Take full responsibility for the daily management and operation of the assigned sites. Manage the complete refurbishment of MOD residential properties from initial site setup through to completion and handover. Plan, coordinate and supervise subcontractors, trades, labour and suppliers. Ensure all works are completed in accordance with drawings, specifications, schedules and client requirements. Monitor progress against the agreed construction programme and take action to prevent or minimise delays. Ensure labour, materials, plant and equipment are available when required. Coordinate material deliveries and maintain safe, organised storage areas. Conduct daily site inspections and monitor the quality of workmanship. Identify defects or incomplete works and ensure they are rectified promptly. Maintain high standards of housekeeping, security and site presentation. Ensure all site activities comply with current health and safety legislation. Review and enforce risk assessments and method statements. Conduct site inductions, toolbox talks, daily briefings and regular safety inspections. Ensure appropriate permits to work are completed and maintained where required. Report and investigate accidents, incidents, near misses and health and safety concerns. Maintain accurate site records, including daily diaries, progress reports, inspection records and photographic evidence. Attend and contribute to client, progress and subcontractor meetings. Provide regular updates to the Contracts Manager and wider project team. Liaise professionally with the client, Amey representatives, residents, subcontractors and other stakeholders. Manage snagging, final inspections and handover documentation. Ensure all MOD security procedures, access requirements and site-specific rules are followed. Identify potential risks, delays and programme issues and escalate them promptly. Support the commercial team by recording variations, additional works and changes to the agreed scope. Ensure properties are completed to the required standard and ready for client inspection and handover. Essential Requirements Valid SMSTS certificate . Valid First Aid at Work certificate . Valid Asbestos Awareness certificate . Basic DBS check, or the ability to obtain one. Full right to work in the UK. Full UK driving licence. Previous experience working as a Site Manager on large-scale refurbishment projects. Experience managing occupied or unoccupied residential property refurbishments. Strong knowledge of construction health and safety legislation and site management procedures. Ability to read and understand construction drawings, specifications and programmes. Experience managing multiple trades, subcontractors and suppliers. Strong understanding of quality control, snagging and project handover processes. Excellent leadership, communication and organisational skills. Ability to work under pressure, manage competing priorities and meet demanding deadlines. Confident using email, Microsoft Office and digital site-reporting systems. Desirable Experience Previous experience working on MOD, defence, public-sector or secure-site projects. Experience delivering projects on behalf of Amey or a similar facilities management contractor. Experience managing programmes involving multiple properties or sites. Knowledge of MOD security, access and compliance requirements. Temporary Works Coordinator or Temporary Works Supervisor qualification. Fire Marshal or Fire Warden training. Manual Handling and Working at Height awareness. Experience using construction management and digital inspection software. Personal Attributes The ideal candidate will be: A confident and capable site leader. Proactive, organised and solution-focused. Committed to maintaining excellent health and safety standards. Able to build strong working relationships with clients and subcontractors. Professional when dealing with residents and project stakeholders. Detail-focused, with a strong commitment to quality. Commercially aware and able to identify potential variations or additional works. Reliable, punctual and able to manage projects with minimal supervision. Security and Compliance As the works will be completed within an MOD environment, the successful candidate must be able to comply with all relevant security and access requirements. Appointment may be subject to satisfactory background checks, a Basic DBS check and any additional clearance required for the site. The Opportunity This is an excellent opportunity for an experienced Site Manager to join a major programme of full property refurbishments for a well-established client. The role offers the opportunity to manage high-value, large-scale refurbishment works within a professional and structured project environment while developing a strong working relationship with Amey and the wider delivery team.
Property Coordinator Central London Full Time Monday-Friday Competitive Salary + Benefits An exciting opportunity has arisen for a Property Coordinator to join the management team of a prestigious commercial property in Central London. This role is ideal for a highly organised and customer-focused individual looking to build a career within property management. Working closely with occupiers, contractors and the wider property management team, you will support the smooth day-to-day operation of a flagship commercial asset while helping to deliver an exceptional customer experience. Key Responsibilities Support the daily operational management of the property. Act as a key point of contact for occupiers and service partners. Coordinate contractor activities and service delivery. Maintain accurate records, reports and compliance documentation. Assist with health & safety administration and building procedures. Organise meetings, take minutes and follow up on actions. Manage occupier communications and engagement initiatives. Support the Property Management team with administrative and operational tasks. Ensure high standards of customer service are delivered at all times. Assist with reporting, risk management and audit requirements. About You Minimum 2 years' experience in an administrative or customer-facing role. Strong Microsoft Office skills, particularly Word, Excel and Outlook. Excellent communication and organisational skills. Ability to prioritise workload and manage multiple tasks. High attention to detail and professional presentation. Strong customer service and stakeholder management skills. Able to work both independently and as part of a team. Desirable Experience Property management, facilities management or front-of-house experience. Understanding of health & safety requirements. Experience with helpdesk or CAFM systems. IOSH Managing Safely qualification. This is an excellent opportunity to join a well-established property management team and gain exposure to a high-profile commercial environment with genuine opportunities for development and progression.
04/08/2026
Full time
Property Coordinator Central London Full Time Monday-Friday Competitive Salary + Benefits An exciting opportunity has arisen for a Property Coordinator to join the management team of a prestigious commercial property in Central London. This role is ideal for a highly organised and customer-focused individual looking to build a career within property management. Working closely with occupiers, contractors and the wider property management team, you will support the smooth day-to-day operation of a flagship commercial asset while helping to deliver an exceptional customer experience. Key Responsibilities Support the daily operational management of the property. Act as a key point of contact for occupiers and service partners. Coordinate contractor activities and service delivery. Maintain accurate records, reports and compliance documentation. Assist with health & safety administration and building procedures. Organise meetings, take minutes and follow up on actions. Manage occupier communications and engagement initiatives. Support the Property Management team with administrative and operational tasks. Ensure high standards of customer service are delivered at all times. Assist with reporting, risk management and audit requirements. About You Minimum 2 years' experience in an administrative or customer-facing role. Strong Microsoft Office skills, particularly Word, Excel and Outlook. Excellent communication and organisational skills. Ability to prioritise workload and manage multiple tasks. High attention to detail and professional presentation. Strong customer service and stakeholder management skills. Able to work both independently and as part of a team. Desirable Experience Property management, facilities management or front-of-house experience. Understanding of health & safety requirements. Experience with helpdesk or CAFM systems. IOSH Managing Safely qualification. This is an excellent opportunity to join a well-established property management team and gain exposure to a high-profile commercial environment with genuine opportunities for development and progression.
Contract Type: Permanent Hours: Full-time Location: London (The Johnson Building, Farringdon) About the Role MTVH are looking for a proactive and customer-focused Workspace Services Coordinator to oversee the day-to-day delivery of workplace services across our office environment. Reporting to the Regional Workspace Services Manager, you will play a key role in ensuring our workplaces are safe, compliant, efficient, and provide an excellent experience for colleagues, customers, suppliers, and stakeholders. The role combines operational management, stakeholder engagement, health and safety oversight, and supplier performance management to support the smooth running of our offices. As part of the Workspace Services team, you will take ownership of operational service delivery within your designated location(s), building strong relationships with internal and external partners to ensure high levels of customer satisfaction. You will support compliance and governance activities, manage workplace risks, monitor budgets, and contribute to creating a positive and collaborative working environment that reflects MTVH's values of Care, Dare, and Collaborate. Key Responsibilities Manage the day-to-day delivery of workplace services, ensuring service standards and agreements are consistently achieved. Build and maintain effective relationships with stakeholders, suppliers, and workplace partners to ensure excellent service delivery. Champion health and safety compliance, promoting a culture focused on achieving zero accidents. Support operational risk management and governance processes to maintain full compliance across the workplace environment Produce accurate operational reports and monitor budgets to support effective decision-making and performance management. What You'll Need to Succeed Previous experience in facilities management or workplace services, ideally within a multi-site or customer-focused environment. A proven track record of delivering excellent customer service and driving continuous improvement. Strong relationship management and stakeholder engagement skills, with the ability to work effectively with both internal teams and external suppliers. An appropriate Health & Safety qualification and a good understanding of workplace compliance requirements. Excellent communication, organisational, and reporting skills, with a commercially aware and proactive approach. Metropolitan Thames Valley provides affordable housing for people living in London, the South East, East Midlands and East of England. We also offer a range of care and support services. Our specialist areas include older people, mental health and transitional services which provide intensive support to marginalised or vulnerable people. We deliver training programmes, events and activities for our residents, designed to boost employment opportunities and foster stronger communities. A member of the National Housing Federation the G15 ? which represents London?s largest housing associations ? we influence policy for the benefits of our residents and the wider sector. In October 2018 like minded housing associations Metropolitan and Thames Valley Housing formally completed a partnership to form Metropolitan Thames Valley. We came together because we want to improve the services we provide and do more in our communities. We?ll do this by listening to our customers and working alongside them. Phone: (phone number removed) Email: (url removed)
03/08/2026
Full time
Contract Type: Permanent Hours: Full-time Location: London (The Johnson Building, Farringdon) About the Role MTVH are looking for a proactive and customer-focused Workspace Services Coordinator to oversee the day-to-day delivery of workplace services across our office environment. Reporting to the Regional Workspace Services Manager, you will play a key role in ensuring our workplaces are safe, compliant, efficient, and provide an excellent experience for colleagues, customers, suppliers, and stakeholders. The role combines operational management, stakeholder engagement, health and safety oversight, and supplier performance management to support the smooth running of our offices. As part of the Workspace Services team, you will take ownership of operational service delivery within your designated location(s), building strong relationships with internal and external partners to ensure high levels of customer satisfaction. You will support compliance and governance activities, manage workplace risks, monitor budgets, and contribute to creating a positive and collaborative working environment that reflects MTVH's values of Care, Dare, and Collaborate. Key Responsibilities Manage the day-to-day delivery of workplace services, ensuring service standards and agreements are consistently achieved. Build and maintain effective relationships with stakeholders, suppliers, and workplace partners to ensure excellent service delivery. Champion health and safety compliance, promoting a culture focused on achieving zero accidents. Support operational risk management and governance processes to maintain full compliance across the workplace environment Produce accurate operational reports and monitor budgets to support effective decision-making and performance management. What You'll Need to Succeed Previous experience in facilities management or workplace services, ideally within a multi-site or customer-focused environment. A proven track record of delivering excellent customer service and driving continuous improvement. Strong relationship management and stakeholder engagement skills, with the ability to work effectively with both internal teams and external suppliers. An appropriate Health & Safety qualification and a good understanding of workplace compliance requirements. Excellent communication, organisational, and reporting skills, with a commercially aware and proactive approach. Metropolitan Thames Valley provides affordable housing for people living in London, the South East, East Midlands and East of England. We also offer a range of care and support services. Our specialist areas include older people, mental health and transitional services which provide intensive support to marginalised or vulnerable people. We deliver training programmes, events and activities for our residents, designed to boost employment opportunities and foster stronger communities. A member of the National Housing Federation the G15 ? which represents London?s largest housing associations ? we influence policy for the benefits of our residents and the wider sector. In October 2018 like minded housing associations Metropolitan and Thames Valley Housing formally completed a partnership to form Metropolitan Thames Valley. We came together because we want to improve the services we provide and do more in our communities. We?ll do this by listening to our customers and working alongside them. Phone: (phone number removed) Email: (url removed)
Property Operations Coordinator Salary: 40,000 per annum Location: Prime Residential Estate, North West London Hours: Full-time, Monday to Friday (9:00am-5:00pm), with flexibility where required We're looking for a proactive, customer-focused Property Operations Coordinator to join the team at a prestigious residential estate in Central London. This is a unique hybrid role that combines hands-on maintenance with exceptional resident service. You'll be the first point of contact for residents, oversee day-to-day estate operations, coordinate contractors and carry out minor maintenance works, helping to ensure the estate remains safe, compliant and presented to the highest standards. If you enjoy solving problems, take pride in your work and thrive in a role where no two days are the same, we'd love to hear from you. What You'll Be Doing Deliver outstanding customer service to residents and visitors. Act as the main point of contact for day-to-day maintenance enquiries. Carry out minor repairs, decorating and general maintenance across the estate. Coordinate contractors and monitor the quality and completion of works. Undertake regular inspections of communal areas, vacant properties and estate grounds. Conduct routine health & safety, fire safety and security checks, ensuring compliance at all times. Manage the estate key system and contractor access. Welcome new residents, carrying out move-in inductions and property handovers. Ensure communal spaces and available homes are clean, safe and well presented. Raise purchase orders, maintain accurate records and update maintenance systems. Support the wider property management team with the smooth day-to-day running of the estate. About You You'll be someone who enjoys a varied role and is equally comfortable speaking with residents as you are picking up a toolbox. You'll ideally have: Experience within residential property, facilities management, maintenance or estate operations. Practical skills in basic repairs, painting and decorating and general property maintenance. Excellent customer service and communication skills. Good knowledge of health & safety and building compliance. The ability to organise multiple tasks and prioritise effectively. Confidence working independently while also being a strong team player. Good IT skills and experience using maintenance or works management systems. A proactive attitude with a genuine desire to provide an excellent resident experience. What You'll Receive Competitive salary of 40,000. A varied and rewarding role within a high-quality residential environment. Opportunity to develop your property management and operational skills. Supportive team culture with ongoing training and development. The chance to make a real difference to residents' day-to-day experience. If you're looking for a role that blends property maintenance, resident engagement and operational responsibility, we'd love to hear from you.
03/08/2026
Full time
Property Operations Coordinator Salary: 40,000 per annum Location: Prime Residential Estate, North West London Hours: Full-time, Monday to Friday (9:00am-5:00pm), with flexibility where required We're looking for a proactive, customer-focused Property Operations Coordinator to join the team at a prestigious residential estate in Central London. This is a unique hybrid role that combines hands-on maintenance with exceptional resident service. You'll be the first point of contact for residents, oversee day-to-day estate operations, coordinate contractors and carry out minor maintenance works, helping to ensure the estate remains safe, compliant and presented to the highest standards. If you enjoy solving problems, take pride in your work and thrive in a role where no two days are the same, we'd love to hear from you. What You'll Be Doing Deliver outstanding customer service to residents and visitors. Act as the main point of contact for day-to-day maintenance enquiries. Carry out minor repairs, decorating and general maintenance across the estate. Coordinate contractors and monitor the quality and completion of works. Undertake regular inspections of communal areas, vacant properties and estate grounds. Conduct routine health & safety, fire safety and security checks, ensuring compliance at all times. Manage the estate key system and contractor access. Welcome new residents, carrying out move-in inductions and property handovers. Ensure communal spaces and available homes are clean, safe and well presented. Raise purchase orders, maintain accurate records and update maintenance systems. Support the wider property management team with the smooth day-to-day running of the estate. About You You'll be someone who enjoys a varied role and is equally comfortable speaking with residents as you are picking up a toolbox. You'll ideally have: Experience within residential property, facilities management, maintenance or estate operations. Practical skills in basic repairs, painting and decorating and general property maintenance. Excellent customer service and communication skills. Good knowledge of health & safety and building compliance. The ability to organise multiple tasks and prioritise effectively. Confidence working independently while also being a strong team player. Good IT skills and experience using maintenance or works management systems. A proactive attitude with a genuine desire to provide an excellent resident experience. What You'll Receive Competitive salary of 40,000. A varied and rewarding role within a high-quality residential environment. Opportunity to develop your property management and operational skills. Supportive team culture with ongoing training and development. The chance to make a real difference to residents' day-to-day experience. If you're looking for a role that blends property maintenance, resident engagement and operational responsibility, we'd love to hear from you.
