Facilities and Compliance Coordinator

Job Title: Facilities and Compliance Coordinator

Location: Salford, Manchester

Salary: Competitive

Job type: Full Time, Permanent

Excalon was founded in 2002 and became part of the Renew Holdings Group in 2024. We are a leading infrastructure contractor specialising in the provision of services to the utilities industry. This is an exciting time to join our business as it continues to grow.

The role:

The Facilities & Compliance Coordinator plays a key role in maintaining safe, compliant, and well-managed facilities across Excalon's sites. Working closely with the Head of Legal & Compliance, the role ensures that statutory obligations are met, facilities run efficiently, and compliance activities are effectively managed and maintained.

Responsibilities:

Facilities Management

• Oversee day-to-day management of all Excalon Holdings buildings, offices, and operational sites.
• Act as the primary contact for facility-related queries, maintenance requests, and contractor liaison.
• Coordinate planned and reactive maintenance, ensuring minimal disruption.
• Maintain facility compliance logs, service schedules, statutory inspection records.
• Liaise with contractors, suppliers, and service providers in line with Excalon and ISO processes.
• Support the Head of Legal & Compliance in managing the facilities budget.

Compliance Coordination

• Ensure compliance with legal and regulatory requirements including HSE, environmental, and utilities sector standards.
• Maintain compliance evidence libraries.
• Coordinate internal audits and support external audits including ISO9001, ISO14001, ISO45001, and client audits.
• Monitor and track key inspection dates, renewals, and statutory obligations.
• Support supplier and subcontractor onboarding in line with ISO9001, financial, and SHEQ requirements.
• Support incident reporting, investigation tracking, and corrective action follow-up.

Insurance & Risk Support

• Assist the Head of Legal & Compliance in managing insurance-related documentation.
• Support collation of information required for insurance claims and renewals.
• Maintain incident logs and ensure actions are followed through.
• Administrative & Reporting Duties
• Prepare compliance reports, dashboards, and KPIs.
• Maintain document control for compliance-related policies and procedures.

About you:

Personal Attributes:

• Proactive and solution-focused.
• High integrity with a commitment to confidentiality and professionalism.
• Ability to work independently and collaboratively.
• Calm, adaptable, and able to work under pressure.
• Continuous improvement mindset.

Essential Skills, Knowledge & Experience:

• Experience in facilities management, compliance coordination, or similar administrative role
• Strong organisational skills with excellent attention to detail
• Ability to manage multiple tasks, deadlines, and priorities
• Strong communication and problem-solving skills.
• Competence with Microsoft Office.

Distance Skills, Knowledge & Experience:

• Experience within utilities, civils, or construction sectors.
• Knowledge of ISO9001, ISO14001, ISO45001.
• Experience coordinating audits or maintaining compliance documentation.

Benefits:

• 20 days holiday plus bank holidays
• Medicash (healthcare cash plan)
• Salary sacrafice pension
• Xmas paid leave

Additional Information:

We respectfully request no agencies at this time.

All applicants must reside and have the right to live and work in the UK.

Please click on the APPLY button to send your CV for this role.

Candidates with experience or relevant job titles of; Facilities Administrator, Operations Coordinator, Facilities Assistant, Facilities Co-ordinator, Compliance Administrator, Compliance Coordinator may also be considered for this role.