7 jobs found

Assistant Property Manager Who are we? Founded in 1992 and with over 250 employees, Galliard Homes is London's largest privately owned property development and management group overseeing residential, hospitality, mixed-use, and commercial projects across London, the Home Counties, and the Midlands. Galliard has a 4 billion portfolio of over 6,000 homes and 714,088 square feet of commercial developments under construction. With an impressive portfolio of award-winning developments, we are proud to be considered as London's leading property developer. The Position An Assistant Property Manager forms part of our in-house Property Management team and works alongside the wider Property Management team, as well as our Service Charge accounts team. An Assistant Property Manager is responsible for supporting the Property Managers in overseeing a portfolio of mixed-use developments and supporting the Senior Property Manager and other team members on the management of the whole portfolio. This position is based in the office five days per week. The working hours are 09:00am to 17:30pm Monday to Thursday, with a shorter workday on Friday, from 09:00am to 17:00pm. Duties include but are not limited to: Support the day-to-day maintenance of leasehold properties. Carry out various property management tasks as directed by the Property Manager, Senior Property Manager, and Head of Property. Assist in the project management of Section 20 consultations, and major internal and external works along with the relevant surveyors consultants. Manage electronic data and emails and ensure all records are updated. Manage email and telephone enquiries from lessees, subtenants, contractors etc. and ensure information is circulated to residents. Assist with site visits to ensure all buildings are in good order and complete site inspection reports. Ensure insurance claims are being processed efficiently and correctly in conjunction with the property management team. Review and agree all circular & client correspondence including newsletters, ensuring that communication is regular and accurate. Liaise with contractors to arrange repairs, cleans, and any other tasks including emergency repairs and attend appointments when required. Maintain and update the approved contractors list. Maintain and update the purchase order system to ensure all expenditure is supported by a works order. Manage and upload compliance documents to Quooda. Be the first or secondary point of contact for staff and residents enquiries on various sites within the portfolio. Support the Property Manager and Senior Property Manager in carrying out monthly resident surgeries on site. Collaborate with the Property Manager, Senior Property Manager, and accounts team with regards to service charge budgets and payments. The Person The Assistant Property Manager will have previous experience within Block Property Management and will have worked either client-side or agent-side. They will also meet the below criteria: Essential: Must have an understanding of new build residential and mixed-use developments. Previous experience operating as an Assistant Property Manager, Property Administrator or similar. Some understanding of the relevant Leasehold, Landlord and Tenant Act. Knowledge of budgets and accounts, including utility billing and apportionment. Excellent communication skills across face-to-face, telephone, and email interactions, with a professional approach. Demonstrable ability to build relationships and influence stakeholders at all levels. Proficient in basic Microsoft packages including Word, Excel and Outlook with the ability to learn new systems as needed. Exceptional administration skills, with strong attention to detail and accuracy. Excellent organisation, prioritisation, and time management skills. Desirable: Will be AIRPM Qualified or working towards AIRPM. An understanding and experience with multi-schedule budgets. The Benefits As a family-owned business, we want everyone to feel at home from day one. In return for commitment, loyalty, and hard work, we offer benefits ranging from: Competitive salary 24 days holiday plus bank holidays Life assurance Private health care Critical illness insurance Matching contribution pension scheme Discretionary salary and bonus review Employee assistance programme Discounted gym memberships Cycle to Work Scheme Discount portal Volunteering opportunities Sponsorship of professional qualifications and accreditation's

An exciting new Contracts Administrator role has become available in Central London earning £32k a year. The company is one of the city's leading facilities management providers. Working for a company of this calibra means not only are you working and learning from the best but there will likely be opportunity to offer progression down the line. Benefits: £32k salary Opportunity to work for a industry leader Pension scheme 25 days holiday plus bank holidays Structured Monday-Friday Responsibilities: Dealing with a high demand of PPM's Support the preparation and delivery of monthly Contract Reviews Coordination of the billing application, calculating margins, raising invoices and submitting to client Chasing of debt to keep within contractual terms Creation and review of management reports such as P&L, WiP, Unbilled Revenue, Debt, OPO's & Invoice Pool Raising Purchase Orders Reviewing open Purchase Orders Policy and procedure compliance Processing supplier invoices and resolving any queries Comprehensive spend tracking Liaising with the client regarding payment of invoices Updating Portals as and when required The strongest candidates will have: Previous contract support experience Experience with CAFM system A can do attitude to work Randstad CPE values diversity and promotes equality. No terminology in this advert is intended to discriminate against any of the protected characteristics that fall under the Equality Act 2010. We encourage and welcome applications from all sections of society and are more than happy to discuss reasonable adjustments and/or additional arrangements as required to support your application. Candidates must be eligible to live and work in the UK. For the purposes of the Conduct Regulations 2003, when advertising permanent vacancies we are acting as an Employment Agency, and when advertising temporary/contract vacancies we are acting as an Employment Business

A great new Site Administrator opportunity has come up at one of the city's leading facilities management companies. Benefits: Up to £28k salary Pension scheme 25 days holiday plus bank holidays Standard Monday to Friday working week Responsibilities: Dealing with a high demand of PPM's Complete all Service and Maintenance specific administration to final invoice Support the preparation and delivery of monthly Contract Reviews Coordination of the billing application, calculating margins, raising invoices and submitting to client Chasing of debt to keep within contractual terms Raising Purchase Orders Reviewing open Purchase Orders Policy and procedure compliance Processing supplier invoices and resolving any queries Comprehensive spend tracking Arrange access to buildings via the agreed process to obtain access and allow works to be completed Liaising with the client regarding payment of invoices Updating Portals as and when required The strongest candidates will have: Site administrator experience or similar Experience with Microsoft packages. Enthusiastic attitude to work If you think you are suitable for this role please apply! Randstad CPE values diversity and promotes equality. No terminology in this advert is intended to discriminate against any of the protected characteristics that fall under the Equality Act 2010. We encourage and welcome applications from all sections of society and are more than happy to discuss reasonable adjustments and/or additional arrangements as required to support your application. Candidates must be eligible to live and work in the UK. For the purposes of the Conduct Regulations 2003, when advertising permanent vacancies we are acting as an Employment Agency, and when advertising temporary/contract vacancies we are acting as an Employment Business

An exciting new Contracts Administrator role has become available in Central London earning £32k a year. The company is one of the city's leading facilities management providers. Working for a company of this calibra means not only are you working and learning from the best but there will likely be opportunity to offer progression down the line. Benefits: £32k salary Opportunity to work for a industry leader Pension scheme 25 days holiday plus bank holidays Structured Monday-Friday Responsibilities: Dealing with a high demand of PPM's Support the preparation and delivery of monthly Contract Reviews Coordination of the billing application, calculating margins, raising invoices and submitting to client Chasing of debt to keep within contractual terms Creation and review of management reports such as P&L, WiP, Unbilled Revenue, Debt, OPO's & Invoice Pool Raising Purchase Orders Reviewing open Purchase Orders Policy and procedure compliance Processing supplier invoices and resolving any queries Comprehensive spend tracking Liaising with the client regarding payment of invoices Updating Portals as and when required The strongest candidates will have: Previous contract support experience Experience with CAFM system A can do attitude to work Randstad CPE values diversity and promotes equality. No terminology in this advert is intended to discriminate against any of the protected characteristics that fall under the Equality Act 2010. We encourage and welcome applications from all sections of society and are more than happy to discuss reasonable adjustments and/or additional arrangements as required to support your application. Candidates must be eligible to live and work in the UK. For the purposes of the Conduct Regulations 2003, when advertising permanent vacancies we are acting as an Employment Agency, and when advertising temporary/contract vacancies we are acting as an Employment Business

A great new Site Administrator opportunity has come up at one of the city's leading facilities management companies. Benefits: Up to £28k salary Pension scheme 25 days holiday plus bank holidays Standard Monday to Friday working week Responsibilities: Dealing with a high demand of PPM's Complete all Service and Maintenance specific administration to final invoice Support the preparation and delivery of monthly Contract Reviews Coordination of the billing application, calculating margins, raising invoices and submitting to client Chasing of debt to keep within contractual terms Raising Purchase Orders Reviewing open Purchase Orders Policy and procedure compliance Processing supplier invoices and resolving any queries Comprehensive spend tracking Arrange access to buildings via the agreed process to obtain access and allow works to be completed Liaising with the client regarding payment of invoices Updating Portals as and when required The strongest candidates will have: Site administrator experience or similar Experience with Microsoft packages. Enthusiastic attitude to work If you think you are suitable for this role please apply! Randstad CPE values diversity and promotes equality. No terminology in this advert is intended to discriminate against any of the protected characteristics that fall under the Equality Act 2010. We encourage and welcome applications from all sections of society and are more than happy to discuss reasonable adjustments and/or additional arrangements as required to support your application. Candidates must be eligible to live and work in the UK. For the purposes of the Conduct Regulations 2003, when advertising permanent vacancies we are acting as an Employment Agency, and when advertising temporary/contract vacancies we are acting as an Employment Business

Elvet Recruitment have been appointed to recruit for an Administrator in the Billingham area. This is a full-time permanent position. Duties include * Answering telephone and email enquiries * Processing invoices * Maintaining files * Arranging appointments * Scheduling and attending meetings * General ad hoc administration duties Candidates must have previous experience working in an administrator / receptionist function and working knowledge of Microsoft Office applications. Experience working in the construction industry is desirable. For further information contact Maisie Clark at Elvet Recruitment

Vistry Group brings together the energy and talents of Bovis Homes, Linden Homes and Vistry Partnerships (formerly Galliford Try Partnerships). With developments from Northumberland to Cornwall and Cheshire to Norfolk, Vistry Group will be delivering around 12,000 homes a year across the country, this makes us one of the top five housebuilders in the UK. We are a real powerhouse of a business with a focus on delivering for our people, our customers, our clients, our contractors and our shareholders. Vistry Partnerships - Our Story: Delivering homes and revitalising communities is at the heart of what we do. Working with local authorities, housing associations and investors, we create lasting partnerships and deliver vibrant, sustainable places to live. As a leading regeneration specialist, we have offices throughout England and a strong national footprint. With over 100 sites currently in production, we are recognised as an innovative and collaborative industry leader, focused on creating as many new homes of all tenures as possible. In a Nutshell: This is initially a 6-month fixed term contract. You will provide finance admin support to the finance team assisting in the day to day transactional duties and you will also provide finance/admin support to the wider business unit teams. What we would like from you: Key Responsibilities - Filing and scanning support for the finance assistants Liaison with suppliers to ensure correct billing addresses being used and invoices provided in the correct format Admin support for the sales paperwork including deal sheets, part exchange records and others as required Support for the BU in raising/inputting purchase orders Working with the finance team to set up new filing systems for coins transactional paperwork Supplier payment queries call handing Any other administrative duties required by the BU Finance transactional processing support Competencies - Able to process information accurately to strict deadlines Ability to follow up queries proactively and resolve them satisfactorily Ability to work with other teams within the BU Flexible in attitude and willing to assist Be prepared to take initiative Be able to work in a team as well as on own Quick learner Familiar with MS Office packages including excel Admin experience preferably working with finance Preferably with experience of Construction or House Building industry The Good Stuff: Vistry Partnerships is a fast paced and exciting place to work. We offer our employees multiple opportunities to learn, develop and nurture successful careers with us. Some of our key benefits include… Competitive salary and package 26 days holiday plus the option to buy or sell up to 5 days Private Healthcare Sharesave scheme Support with a professional membership Inclusion and diversity are paramount to us within Vistry Group - we firmly believe that this culture nurtures stronger performances across the wider business. All of our applicants and employees are treated fairly and respectfully, regardless of any protected characteristic/s. If you require assistance with regards to reasonable adjustments during your application process with us, then please do not hesitate to contact us - we will always be happy to help