Facilities Manager Up to 37,000 depending on experience (inclusive of London Weighting Allowance) 37.5 hours per week, Monday to Friday between 8 am to 6 pm. Some flexibility required according to needs of the business, with some occasional weekend work The Foundry, 17 Oval Way, London, SE11 5RR Closing date: We will be closing the application once we find the right candidate. Please apply as soon as possible. The Post Your duties will include but not limited to: Compliance with health and safety legislation and good practice, including: Carrying out risk assessments and fire risk assessments, and ensuring that any resulting actions are carried out in a timely manner; Fire safety procedures including testing of fire safety systems and carrying out bi-annual fire evacuations; Conducting and keeping a clear and accurate record of, weekly inspections of buildings. Line Manage a small team of Facilities Support Assistants (FSAs) Managing the day-to-day work of the Facilities team; Ensuring staff have regular supervision; Lead, develop and motivate staff; Setting up (or assisting/supervising the FSAs) furniture and Audio Visual and Information Technology in conference and meeting rooms; Carrying out (or assisting/supervising the FSAs) small-scale maintenance tasks including re-painting offices, basic plumbing, small-scale carpentry, key cutting, waste disposal, etc. Building improvements and maintenance Responsible for ensuring an ethical negotiation, procurement and managing of Service of agreement levels. Updating and maintaining supplier contact database and summary sheets. Investigating day-to-day building-related problems (ranging from boiler/heating breakdowns, leaking roofs and blocked toilets, to alarm activations etc.), and devising timely and cost-effective solutions in consultation (as necessary) with the centre manager, contractors and tenants; Organising and overseeing planned preventative maintenance works and facilities service delivery (such as mechanical and electrical services, fire safety systems, building fabric, security), liaising with contractors and tenants to ensure timely completion and minimum disruption; Keeping up-to-date maintenance and service records and a manual of the building; Building strong working relationships with contractors in specifying works, tendering, monitoring progress and approving invoices on completion; Helping to monitor and reduce energy and water use in the buildings; Making suggestions on how to improve management and delivery of maintenance and services to tenants, and how to achieve the company's financial, social and environmental objectives. Communications Acting as a point of contact for tenants to report maintenance and other building-related issues; Acting as a point of contact for conference users to resolve problems that arise during their meetings; Establishing and maintaining excellent communication with tenants and centre users to help ensure their satisfaction with the building and services; Keeping records of maintenance work reported and carried out, to enable accurate reporting to the relevant Board on performance against targets. Undertaking the building-related aspects of tenant moves, including: Working with incoming tenants to determine and undertake any works required before they move in; Instructing redecoration of offices when vacant and liaising with contractors on other works as required; Assisting our IT company with setting up and managing phone systems Other responsibilities include: Assisting the Centre Manager with other duties that may be required from time to time; Other duties as required, in line with the role. Person Specification This is a busy, demanding and 'hands-on' role that will require a 'can do' attitude by the successful applicant. Essential skills and experience You have experience of commercial facilities/property management; You have experience of managing health and safety within the workplace; You have experience of managing expenditure and approving invoices; You are computer literate with good working knowledge of Word, Outlook and Excel; You have some knowledge and a strong interest in the social and environmental performance of buildings, particularly in relation to energy and water use, recycling, green commuting and accessibility; You can cope well under pressure; You have good organisational and time management skills and can prioritise effectively; You are a confident starter-finisher with an eye for detail; You are a problem-solver; You are confident in supervising others; You are personable, able to establish a good rapport quickly and establish trust on the long term; You are a good team worker. Contractual Details This is a permanent full time role with a three-month probationary period. The role benefits include 25 days holiday entitlement pro-rata as well as statutory bank holidays. We offer a company contribution up to 7% to a pension dependant on scheme choice, a free company bicycle scheme with bicycle maintenance costs, season ticket loans, interest-free personal loans, as well as other benefits. Please note, you must be eligible to work in the UK in order to apply for this role. Click Apply to be emailed information about how to complete your application.
Apr 26, 2024
Full time
Facilities Manager Up to 37,000 depending on experience (inclusive of London Weighting Allowance) 37.5 hours per week, Monday to Friday between 8 am to 6 pm. Some flexibility required according to needs of the business, with some occasional weekend work The Foundry, 17 Oval Way, London, SE11 5RR Closing date: We will be closing the application once we find the right candidate. Please apply as soon as possible. The Post Your duties will include but not limited to: Compliance with health and safety legislation and good practice, including: Carrying out risk assessments and fire risk assessments, and ensuring that any resulting actions are carried out in a timely manner; Fire safety procedures including testing of fire safety systems and carrying out bi-annual fire evacuations; Conducting and keeping a clear and accurate record of, weekly inspections of buildings. Line Manage a small team of Facilities Support Assistants (FSAs) Managing the day-to-day work of the Facilities team; Ensuring staff have regular supervision; Lead, develop and motivate staff; Setting up (or assisting/supervising the FSAs) furniture and Audio Visual and Information Technology in conference and meeting rooms; Carrying out (or assisting/supervising the FSAs) small-scale maintenance tasks including re-painting offices, basic plumbing, small-scale carpentry, key cutting, waste disposal, etc. Building improvements and maintenance Responsible for ensuring an ethical negotiation, procurement and managing of Service of agreement levels. Updating and maintaining supplier contact database and summary sheets. Investigating day-to-day building-related problems (ranging from boiler/heating breakdowns, leaking roofs and blocked toilets, to alarm activations etc.), and devising timely and cost-effective solutions in consultation (as necessary) with the centre manager, contractors and tenants; Organising and overseeing planned preventative maintenance works and facilities service delivery (such as mechanical and electrical services, fire safety systems, building fabric, security), liaising with contractors and tenants to ensure timely completion and minimum disruption; Keeping up-to-date maintenance and service records and a manual of the building; Building strong working relationships with contractors in specifying works, tendering, monitoring progress and approving invoices on completion; Helping to monitor and reduce energy and water use in the buildings; Making suggestions on how to improve management and delivery of maintenance and services to tenants, and how to achieve the company's financial, social and environmental objectives. Communications Acting as a point of contact for tenants to report maintenance and other building-related issues; Acting as a point of contact for conference users to resolve problems that arise during their meetings; Establishing and maintaining excellent communication with tenants and centre users to help ensure their satisfaction with the building and services; Keeping records of maintenance work reported and carried out, to enable accurate reporting to the relevant Board on performance against targets. Undertaking the building-related aspects of tenant moves, including: Working with incoming tenants to determine and undertake any works required before they move in; Instructing redecoration of offices when vacant and liaising with contractors on other works as required; Assisting our IT company with setting up and managing phone systems Other responsibilities include: Assisting the Centre Manager with other duties that may be required from time to time; Other duties as required, in line with the role. Person Specification This is a busy, demanding and 'hands-on' role that will require a 'can do' attitude by the successful applicant. Essential skills and experience You have experience of commercial facilities/property management; You have experience of managing health and safety within the workplace; You have experience of managing expenditure and approving invoices; You are computer literate with good working knowledge of Word, Outlook and Excel; You have some knowledge and a strong interest in the social and environmental performance of buildings, particularly in relation to energy and water use, recycling, green commuting and accessibility; You can cope well under pressure; You have good organisational and time management skills and can prioritise effectively; You are a confident starter-finisher with an eye for detail; You are a problem-solver; You are confident in supervising others; You are personable, able to establish a good rapport quickly and establish trust on the long term; You are a good team worker. Contractual Details This is a permanent full time role with a three-month probationary period. The role benefits include 25 days holiday entitlement pro-rata as well as statutory bank holidays. We offer a company contribution up to 7% to a pension dependant on scheme choice, a free company bicycle scheme with bicycle maintenance costs, season ticket loans, interest-free personal loans, as well as other benefits. Please note, you must be eligible to work in the UK in order to apply for this role. Click Apply to be emailed information about how to complete your application.
We are currently working with an established Facilities Management Service Provider looking to appoint a Facilities Assistant to work with their team in Central London. The main function of the role will be to provide a professional, quality-site based operational services for sites across the clients portfolio and assist in maintaining the relationship between the organisation and Clients, in line with Service Level Agreements. Update and keep accurate records and provide reports on operational services Core responsibilities of the Facilities Assistant in this role include: Assist with inspecting contractors work and reporting to monitor the performance of contracts (this may include security, maintenance, landscaping, cleaning contracts etc) and check that the agreed service level is being met. Assist with reviewing contracts periodically, and as necessary, manage the tender process for procuring new contracts to achieve the best balance between cost and service quality. Coordinate Planned Preventative Maintenance (PPM) works. Produce reports and management data relating to properties and sites. Monitor compliance with Health and Safety regulations. Assist in carrying out risk assessment and audits to ensure standards are maintained. Ad-hoc sites duties and remedial works including organizing reactive maintenance and ordering stocks and supplies. This role will be suited to someone looking to pursue a career in Facilities Management as this organisation are keen to train and develop their coordinators and have them progress in to managerial roles within the business. For this the client are offering a salary up to £32,500 per annum. Plus benefits such as: Salary review at 6 months, Pension, Zones 1-3 expensed & 22 days holiday (Excluding Banks)
Apr 26, 2024
Full time
We are currently working with an established Facilities Management Service Provider looking to appoint a Facilities Assistant to work with their team in Central London. The main function of the role will be to provide a professional, quality-site based operational services for sites across the clients portfolio and assist in maintaining the relationship between the organisation and Clients, in line with Service Level Agreements. Update and keep accurate records and provide reports on operational services Core responsibilities of the Facilities Assistant in this role include: Assist with inspecting contractors work and reporting to monitor the performance of contracts (this may include security, maintenance, landscaping, cleaning contracts etc) and check that the agreed service level is being met. Assist with reviewing contracts periodically, and as necessary, manage the tender process for procuring new contracts to achieve the best balance between cost and service quality. Coordinate Planned Preventative Maintenance (PPM) works. Produce reports and management data relating to properties and sites. Monitor compliance with Health and Safety regulations. Assist in carrying out risk assessment and audits to ensure standards are maintained. Ad-hoc sites duties and remedial works including organizing reactive maintenance and ordering stocks and supplies. This role will be suited to someone looking to pursue a career in Facilities Management as this organisation are keen to train and develop their coordinators and have them progress in to managerial roles within the business. For this the client are offering a salary up to £32,500 per annum. Plus benefits such as: Salary review at 6 months, Pension, Zones 1-3 expensed & 22 days holiday (Excluding Banks)
Assistant Business Centre Manager - Elevate Your Career in Southend! Location: Southend, Essex Salary: 30,000 per annum Overview Are you're ready to play a pivotal role in assisting with driving growth and ensuring the highest standards of professionalism within a brand-new Business Centre ? Join the team within a network of business centres offering flexible workspace and business support services to start-ups, SMEs, investors, and public sector organisations. As an Assistant Business Centre Manager, you'll play a vital role in enhancing sales , community engagement, operations, and financial performance at this company's newest centre. About The Centre Offering a blend of modern amenities including office space, coworking areas, and industrial workshops, this centre caters to the diverse needs of today's businesses and entrepreneurs. The team firmly believes in the power of collaboration, seeing it as the catalyst for innovation and growth. The mission is simple: to foster a vibrant community where exceptional businesses and individuals converge, fuelled by mutual support, inspiration, and collective achievement. Responsibilities Supporting the Centre Manager to create a successful business centre through successful marketing and sales. Enhancing the customer experience through creating a supportive and service-driven culture in the centre. Elevate the Business Centre's local, regional, and national standing. Foster collaboration with clients and partners. Operational Excellence: Deliver exceptional service, facilities, and staff training. Drive financial and commercial performance. Secure contracts for centre space and network with potential customers. Implement marketing initiatives in coordination with the central Marketing Team. Cultivate a collaborative community ethos within the centre. Provide financial management information, including billing and revenue collection. Monitor and report against financial targets, managing income and expenditure. Assist with controlling cost lines and present annual budgets and revenue plans. Assist with maintaining building standards, cleanliness, health, and safety. Develop a culture of quality service and customer care. Ensure emergency procedures are in place and staff are trained accordingly. Conduct regular performance reviews and appraisals in line with company strategy. Skills and Experience Ideally 1 years' experience in a Centre Manager, Hotel Management, or Property Management position. Ideally 1 years' experience assisting in running an asset of this calibre. Previous experience in a busy office environment. Excellent leadership skills to assist with managing the team to drive success. Excellent negotiation and communication skills. Attention to detail and completion oriented. Excellent administrative and organisational skills. Client and customer service focused. Self-motivated and proactive approach. IT proficiency and Microsoft Office capabilities. Hours Of Work 37.5 hours per week Monday - Friday 9am - 5pm Benefits 25 days' Holiday + Bank Holidays. Permanent Health and Life insurance. Private Medical and Dental insurance. Workplace Pension. Electric Vehicle Scheme. If you're ready to make a significant impact in a dynamic environment, apply now to join the team!
Apr 26, 2024
Full time
Assistant Business Centre Manager - Elevate Your Career in Southend! Location: Southend, Essex Salary: 30,000 per annum Overview Are you're ready to play a pivotal role in assisting with driving growth and ensuring the highest standards of professionalism within a brand-new Business Centre ? Join the team within a network of business centres offering flexible workspace and business support services to start-ups, SMEs, investors, and public sector organisations. As an Assistant Business Centre Manager, you'll play a vital role in enhancing sales , community engagement, operations, and financial performance at this company's newest centre. About The Centre Offering a blend of modern amenities including office space, coworking areas, and industrial workshops, this centre caters to the diverse needs of today's businesses and entrepreneurs. The team firmly believes in the power of collaboration, seeing it as the catalyst for innovation and growth. The mission is simple: to foster a vibrant community where exceptional businesses and individuals converge, fuelled by mutual support, inspiration, and collective achievement. Responsibilities Supporting the Centre Manager to create a successful business centre through successful marketing and sales. Enhancing the customer experience through creating a supportive and service-driven culture in the centre. Elevate the Business Centre's local, regional, and national standing. Foster collaboration with clients and partners. Operational Excellence: Deliver exceptional service, facilities, and staff training. Drive financial and commercial performance. Secure contracts for centre space and network with potential customers. Implement marketing initiatives in coordination with the central Marketing Team. Cultivate a collaborative community ethos within the centre. Provide financial management information, including billing and revenue collection. Monitor and report against financial targets, managing income and expenditure. Assist with controlling cost lines and present annual budgets and revenue plans. Assist with maintaining building standards, cleanliness, health, and safety. Develop a culture of quality service and customer care. Ensure emergency procedures are in place and staff are trained accordingly. Conduct regular performance reviews and appraisals in line with company strategy. Skills and Experience Ideally 1 years' experience in a Centre Manager, Hotel Management, or Property Management position. Ideally 1 years' experience assisting in running an asset of this calibre. Previous experience in a busy office environment. Excellent leadership skills to assist with managing the team to drive success. Excellent negotiation and communication skills. Attention to detail and completion oriented. Excellent administrative and organisational skills. Client and customer service focused. Self-motivated and proactive approach. IT proficiency and Microsoft Office capabilities. Hours Of Work 37.5 hours per week Monday - Friday 9am - 5pm Benefits 25 days' Holiday + Bank Holidays. Permanent Health and Life insurance. Private Medical and Dental insurance. Workplace Pension. Electric Vehicle Scheme. If you're ready to make a significant impact in a dynamic environment, apply now to join the team!
Planner / Scheduler / Administrator Birmingham - Office Based in Tamworth (B79) 27,500 + 24 days + BH + benefits package Your new company- Planner/ Scheduler / Admin Global Facilities Management & Technical Services provider commercial & domestic This is a permanent position in Tamworth working Monday- Friday (working in the office on a full time, permanent basis) Your new role - Planner/ Scheduler / Admin General Administrator duties Assisting with the planning and scheduling of multi trade repairs operatives Liaising with subcontractors Dealing with customer queries Other ad-hoc admin duties What you'll need to succeed- Planner/ Scheduler / Admin Experience working for a maintenance or service company (facilities management, specialist services, construction, service delivery, etc) Working knowledge of Microsoft Office Can do attitude, excellent customer service skills Commutable distance of Tamworth Previous experience doing Admin What you'll get in return- Planner/ Scheduler / Admin World-class training and development with the opportunity to gain additional qualifications Career progression opportunities A unique and varied working environment offering long-term job security 24 days + BH Generous Pension Company-wide benefits What you need to do now- Planner/ Scheduler / Admin If you're interested in this opportunity, please apply through this advert, or for further information and a confidential discussion get in touch with Amarah Ranger If this job isn't quite right for you but you are looking for a new position, please apply anyway and we will get in touch to discuss our latest opportunities and your next career move. Service Administrator/ Maintenance Administrator / Helpdesk Administrator / Planner / Scheduler / Facilities Administrator / Facilities Coordinator / Facilities Assistant / Admin
Apr 26, 2024
Full time
Planner / Scheduler / Administrator Birmingham - Office Based in Tamworth (B79) 27,500 + 24 days + BH + benefits package Your new company- Planner/ Scheduler / Admin Global Facilities Management & Technical Services provider commercial & domestic This is a permanent position in Tamworth working Monday- Friday (working in the office on a full time, permanent basis) Your new role - Planner/ Scheduler / Admin General Administrator duties Assisting with the planning and scheduling of multi trade repairs operatives Liaising with subcontractors Dealing with customer queries Other ad-hoc admin duties What you'll need to succeed- Planner/ Scheduler / Admin Experience working for a maintenance or service company (facilities management, specialist services, construction, service delivery, etc) Working knowledge of Microsoft Office Can do attitude, excellent customer service skills Commutable distance of Tamworth Previous experience doing Admin What you'll get in return- Planner/ Scheduler / Admin World-class training and development with the opportunity to gain additional qualifications Career progression opportunities A unique and varied working environment offering long-term job security 24 days + BH Generous Pension Company-wide benefits What you need to do now- Planner/ Scheduler / Admin If you're interested in this opportunity, please apply through this advert, or for further information and a confidential discussion get in touch with Amarah Ranger If this job isn't quite right for you but you are looking for a new position, please apply anyway and we will get in touch to discuss our latest opportunities and your next career move. Service Administrator/ Maintenance Administrator / Helpdesk Administrator / Planner / Scheduler / Facilities Administrator / Facilities Coordinator / Facilities Assistant / Admin
About us: Daniel Owen is an established recruitment consultancy specialising in the placement of quality temporary and permanent workers to all roles in the Built Environment. Working with some of the UK's largest and most respected construction, maintenance and engineering companies. The company: You will be working for an established Facilities Management who will support you to progress and develop in your career there. The role: As the experience host, you will be required to assist partners and visitors to site, anticipate daily needs through digital data and working closely with the front of house team. Furthermore, you will be responsible of engaging with personnel signing in digitally and escort them to the designated area. Your responsibilities: - Ensuring a warm welcome to all guests. - Liaising with catering staff to ensure all catering needs are met. - Diary Management. - Organise meeting room set ups. - Ensure reception area is presentable and report repairs to the helpdesk. TAGS:/CUSTOMERSUPPORT/RECEPTIONIST/ADMINISTRATOR/WORKPLACEASSISTANT/EXPERIENCEHOST/READING/RG1/
Apr 26, 2024
Seasonal
About us: Daniel Owen is an established recruitment consultancy specialising in the placement of quality temporary and permanent workers to all roles in the Built Environment. Working with some of the UK's largest and most respected construction, maintenance and engineering companies. The company: You will be working for an established Facilities Management who will support you to progress and develop in your career there. The role: As the experience host, you will be required to assist partners and visitors to site, anticipate daily needs through digital data and working closely with the front of house team. Furthermore, you will be responsible of engaging with personnel signing in digitally and escort them to the designated area. Your responsibilities: - Ensuring a warm welcome to all guests. - Liaising with catering staff to ensure all catering needs are met. - Diary Management. - Organise meeting room set ups. - Ensure reception area is presentable and report repairs to the helpdesk. TAGS:/CUSTOMERSUPPORT/RECEPTIONIST/ADMINISTRATOR/WORKPLACEASSISTANT/EXPERIENCEHOST/READING/RG1/
Role - Assistant Facilities Manager Location - Woolwich Hospital Salary - 33,000 - 36,000 Award winning SPV and asset management company have an opportunity for an Assistant Facilities Manager to join one their Healthcare projects in London. The role will provide the opportunity to work on a complex project. Career development and clear promotion opportunities. Junior or Mid-level manager, who has mechanical, electrical expertise to manage Hard FM site of Woolwich Hospital, commercial awareness of prices to be able to establish most cost-efficient option, confident, can work on own initiative, energetic. At least 3 days on site - flexibility on days. Essential In depth knowledge of FM service delivery gained in a practical setting In depth knowledge of FM statutory and regulatory compliance Knowledge of working with detailed contractual, statutory and guidance documents Knowledge of risk management principles and practices Experience of quality assurance systems, performance monitoring systems and a PFI environment would be desirable Desirable A professional qualification in engineering or facilities management would be desirable Membership of an appropriate professional body A recognised Health and Safety qualification
Apr 26, 2024
Full time
Role - Assistant Facilities Manager Location - Woolwich Hospital Salary - 33,000 - 36,000 Award winning SPV and asset management company have an opportunity for an Assistant Facilities Manager to join one their Healthcare projects in London. The role will provide the opportunity to work on a complex project. Career development and clear promotion opportunities. Junior or Mid-level manager, who has mechanical, electrical expertise to manage Hard FM site of Woolwich Hospital, commercial awareness of prices to be able to establish most cost-efficient option, confident, can work on own initiative, energetic. At least 3 days on site - flexibility on days. Essential In depth knowledge of FM service delivery gained in a practical setting In depth knowledge of FM statutory and regulatory compliance Knowledge of working with detailed contractual, statutory and guidance documents Knowledge of risk management principles and practices Experience of quality assurance systems, performance monitoring systems and a PFI environment would be desirable Desirable A professional qualification in engineering or facilities management would be desirable Membership of an appropriate professional body A recognised Health and Safety qualification
Are you ready to take on a pivotal role at one of the world's leading institutions for physics research? Are you passionate about delivering exceptional facilities support and ensuring the smooth operation of a dynamic environment? If you're nodding along, we have an exciting opportunity for you. As the Senior Facilities Assistant, you'll play a vital role in the Soft Facilities team, supporting the operational delivery of a prominent academic department as it transitions to a new centre. With a significant number of staff, students, collaborators, and visitors across multiple buildings, you'll be at the heart of ensuring excellence in customer service and maintaining impeccable standards. Your responsibilities will include overseeing building security, managing access and alarm systems, coordinating event preparation, and liaising with FM contractors to uphold health and safety compliance. You'll be the friendly face welcoming visitors, providing assistance, and ensuring facilities are presented to the highest standards. Competitive salary and benefits package Opportunity to work at a prestigious institution renowned for groundbreaking research Access to professional development and training opportunities Joining our team means becoming part of a collaborative and innovative community dedicated to pushing the boundaries of scientific knowledge. You'll work alongside passionate professionals who are committed to excellence and making a positive impact on the world through their research and academic pursuits. If you're ready to take your career to new heights and be part of something extraordinary, don't miss this opportunity. Apply now.
Apr 26, 2024
Full time
Are you ready to take on a pivotal role at one of the world's leading institutions for physics research? Are you passionate about delivering exceptional facilities support and ensuring the smooth operation of a dynamic environment? If you're nodding along, we have an exciting opportunity for you. As the Senior Facilities Assistant, you'll play a vital role in the Soft Facilities team, supporting the operational delivery of a prominent academic department as it transitions to a new centre. With a significant number of staff, students, collaborators, and visitors across multiple buildings, you'll be at the heart of ensuring excellence in customer service and maintaining impeccable standards. Your responsibilities will include overseeing building security, managing access and alarm systems, coordinating event preparation, and liaising with FM contractors to uphold health and safety compliance. You'll be the friendly face welcoming visitors, providing assistance, and ensuring facilities are presented to the highest standards. Competitive salary and benefits package Opportunity to work at a prestigious institution renowned for groundbreaking research Access to professional development and training opportunities Joining our team means becoming part of a collaborative and innovative community dedicated to pushing the boundaries of scientific knowledge. You'll work alongside passionate professionals who are committed to excellence and making a positive impact on the world through their research and academic pursuits. If you're ready to take your career to new heights and be part of something extraordinary, don't miss this opportunity. Apply now.
Inclusive Consulting is delighted to be partnering once again with a national charity in their search for a skilled and motivated Estates and Property Assistant to join their team in Rotherham and help them on their mission to improve the lives of people across the country. The main purpose of the role will be to support with a range of administrative processes with regards to the estates and facilities management function, of the charity and will involve being responsible for implementing and maintaining effective systems and procedures to support the management of the charity's property portfolio. We are particularly interested in speaking with potential candidates who have previous experience in property or estate management and residential or commercial property administration. Key responsibilities of the role will include; Being the first point of contact for property and estate enquiries. To support the senior management team by providing detailed information from records regarding land interests and aiding the interpretation of land-related documentation including conveyances, sale documentation, and charity constitutions. Maintain the estates management electronic and paper recording systems including ensuring full records of all sites are properly recorded and maintained on the organisation's database. Undertake research into land interests including accessing historic records, Land Registry etc Manage a schedule of property repairs and maintenance, liaise with contractors and suppliers and raising purchase orders relating to work to be completed. Undertake visits to sites to support ongoing activity as required, documenting and highlighting non-compliance where this arises. Undertake a broad range of administrative duties to support the estate management function. Key requirements and experience: Experience of working in property or estate management, residential or commercial property administration Excellent customer service and communication skills Excellent IT skills including and knowledge of Microsoft Office packages High attention to detail and problem-solving skills Driving licence and access to own vehicle
Apr 26, 2024
Full time
Inclusive Consulting is delighted to be partnering once again with a national charity in their search for a skilled and motivated Estates and Property Assistant to join their team in Rotherham and help them on their mission to improve the lives of people across the country. The main purpose of the role will be to support with a range of administrative processes with regards to the estates and facilities management function, of the charity and will involve being responsible for implementing and maintaining effective systems and procedures to support the management of the charity's property portfolio. We are particularly interested in speaking with potential candidates who have previous experience in property or estate management and residential or commercial property administration. Key responsibilities of the role will include; Being the first point of contact for property and estate enquiries. To support the senior management team by providing detailed information from records regarding land interests and aiding the interpretation of land-related documentation including conveyances, sale documentation, and charity constitutions. Maintain the estates management electronic and paper recording systems including ensuring full records of all sites are properly recorded and maintained on the organisation's database. Undertake research into land interests including accessing historic records, Land Registry etc Manage a schedule of property repairs and maintenance, liaise with contractors and suppliers and raising purchase orders relating to work to be completed. Undertake visits to sites to support ongoing activity as required, documenting and highlighting non-compliance where this arises. Undertake a broad range of administrative duties to support the estate management function. Key requirements and experience: Experience of working in property or estate management, residential or commercial property administration Excellent customer service and communication skills Excellent IT skills including and knowledge of Microsoft Office packages High attention to detail and problem-solving skills Driving licence and access to own vehicle
Are you a skilled and motivated individual with experience in maintaining commercial properties? Randstad C&P are currently seeking a Mobile Maintenance Assistant to join our clients national facilities management team and ensure the smooth operation of various commercial properties in Aberdeen. The successful candidate will play a crucial role in key Facilities Management contracts, performing general planned preventive maintenance (PPM) tasks with a focus on mobile assistance. The role requires proficiency in electrical maintenance, particularly in PAT testing and emergency lighting systems. This is a full-time, permanent position and the main working hours will be Monday to Friday, 40 hours per week. The Package: Competitive salary of 25,000 per annum Core working hours, Monday to Friday 8am to 4.30pm Company van and fuel card 33 days annual holidays, including bank holidays Generous pension scheme Training and development courses The Key Responsibilities: Conducting general PPM tasks as outlined in the contract specifications. Performing electrical maintenance duties, including PAT testing and emergency lighting inspections. Responding to reactive maintenance requests in a timely manner. Conduct regular inspections and maintenance tasks on commercial properties, ensuring they are in excellent condition. Perform repairs and troubleshoot issues related to electrical, plumbing, HVAC systems, and general building maintenance. Keep detailed records of maintenance activities, including completed work orders, materials used, and time spent on each task. Collaborate with property managers and contractors to coordinate larger repair projects and ensure timely completion. Qualifications: Previous experience in commercial property maintenance or a related field is preferred. Strong organisational and time management skills to prioritise and manage multiple tasks. Excellent problem-solving abilities and attention to detail. Good communication skills, both written and verbal, with the ability to interact professionally with tenants and team members. A proactive and self-motivated approach to work, with the ability to work independently as well as part of a team. A full UK drivers licence. Apply today with an updated CV. Randstad CPE values diversity and promotes equality. No terminology in this advert is intended to discriminate against any of the protected characteristics that fall under the Equality Act 2010. We encourage and welcome applications from all sections of society and are more than happy to discuss reasonable adjustments and/or additional arrangements as required to support your application. Candidates must be eligible to live and work in the UK. For the purposes of the Conduct Regulations 2003, when advertising permanent vacancies we are acting as an Employment Agency, and when advertising temporary/contract vacancies we are acting as an Employment Business.
Apr 26, 2024
Full time
Are you a skilled and motivated individual with experience in maintaining commercial properties? Randstad C&P are currently seeking a Mobile Maintenance Assistant to join our clients national facilities management team and ensure the smooth operation of various commercial properties in Aberdeen. The successful candidate will play a crucial role in key Facilities Management contracts, performing general planned preventive maintenance (PPM) tasks with a focus on mobile assistance. The role requires proficiency in electrical maintenance, particularly in PAT testing and emergency lighting systems. This is a full-time, permanent position and the main working hours will be Monday to Friday, 40 hours per week. The Package: Competitive salary of 25,000 per annum Core working hours, Monday to Friday 8am to 4.30pm Company van and fuel card 33 days annual holidays, including bank holidays Generous pension scheme Training and development courses The Key Responsibilities: Conducting general PPM tasks as outlined in the contract specifications. Performing electrical maintenance duties, including PAT testing and emergency lighting inspections. Responding to reactive maintenance requests in a timely manner. Conduct regular inspections and maintenance tasks on commercial properties, ensuring they are in excellent condition. Perform repairs and troubleshoot issues related to electrical, plumbing, HVAC systems, and general building maintenance. Keep detailed records of maintenance activities, including completed work orders, materials used, and time spent on each task. Collaborate with property managers and contractors to coordinate larger repair projects and ensure timely completion. Qualifications: Previous experience in commercial property maintenance or a related field is preferred. Strong organisational and time management skills to prioritise and manage multiple tasks. Excellent problem-solving abilities and attention to detail. Good communication skills, both written and verbal, with the ability to interact professionally with tenants and team members. A proactive and self-motivated approach to work, with the ability to work independently as well as part of a team. A full UK drivers licence. Apply today with an updated CV. Randstad CPE values diversity and promotes equality. No terminology in this advert is intended to discriminate against any of the protected characteristics that fall under the Equality Act 2010. We encourage and welcome applications from all sections of society and are more than happy to discuss reasonable adjustments and/or additional arrangements as required to support your application. Candidates must be eligible to live and work in the UK. For the purposes of the Conduct Regulations 2003, when advertising permanent vacancies we are acting as an Employment Agency, and when advertising temporary/contract vacancies we are acting as an Employment Business.
Assistant Lettings Manager / Senior Lettings Negotiator, 30,000 to 40,000 + Benefits, Weybridge Surrey, Amazing Company with Culture to Match Assistant Lettings Manager / Senior Lettings Negotiator Overview: Are you ready to ignite your career in the fast-paced world of property? Join this vibrant an energetic team in Weybridge and unleash your potential! As a hyper progressive company, this business is not just about business growth; they are also focused on providing you with the freedom and autonomy to really own, shape and develop your own business. As an experienced Lettings Agent, you'll be at the forefront of our clients expansion, shaping their market share and shaping your future success. Key Responsibilities: Qualify leads and manage applicants like a pro. Dive into viewings with enthusiasm and expertise. Seal the deal through skilful negotiation and meticulous paperwork. Conduct market appraisals that set the standard. Win new instructions and watch your portfolio flourish. Delight clients with your exceptional service. Keep tenants happy and renewals rolling in. Master rent management with finesse. Stay ahead of the game by ensuring compliance with all regulations. The Ideal Candidate: You're not just well-presented; you're a vision of success. Your communication skills could charm the birds from the trees. Positivity is your middle name, and 'can't' isn't in your vocabulary. You're not just motivated; you're on a mission. Independence is your forte, but you thrive in a team environment. Your passion for property is matched only by your years of experience. Compliance? You've got it covered, with or without the ARLA badge. You've got wheels and the drive to use them. What's in it for you? A dynamic workplace where every day is an adventure. State-of-the-art facilities to fuel your productivity. Say goodbye to parking headaches with ample space for your ride. Get fit for success with complimentary gym access. Enjoy a 20% discount on food and drink - fuel for your fire! Free state of the art gym membership Join this close-knit, focused team and be part of something special. With competitive salary packages and a culture that celebrates success, the only way is up! Don't wait - seize this opportunity to transform your career. Apply now and let's make magic happen together!
Apr 26, 2024
Full time
Assistant Lettings Manager / Senior Lettings Negotiator, 30,000 to 40,000 + Benefits, Weybridge Surrey, Amazing Company with Culture to Match Assistant Lettings Manager / Senior Lettings Negotiator Overview: Are you ready to ignite your career in the fast-paced world of property? Join this vibrant an energetic team in Weybridge and unleash your potential! As a hyper progressive company, this business is not just about business growth; they are also focused on providing you with the freedom and autonomy to really own, shape and develop your own business. As an experienced Lettings Agent, you'll be at the forefront of our clients expansion, shaping their market share and shaping your future success. Key Responsibilities: Qualify leads and manage applicants like a pro. Dive into viewings with enthusiasm and expertise. Seal the deal through skilful negotiation and meticulous paperwork. Conduct market appraisals that set the standard. Win new instructions and watch your portfolio flourish. Delight clients with your exceptional service. Keep tenants happy and renewals rolling in. Master rent management with finesse. Stay ahead of the game by ensuring compliance with all regulations. The Ideal Candidate: You're not just well-presented; you're a vision of success. Your communication skills could charm the birds from the trees. Positivity is your middle name, and 'can't' isn't in your vocabulary. You're not just motivated; you're on a mission. Independence is your forte, but you thrive in a team environment. Your passion for property is matched only by your years of experience. Compliance? You've got it covered, with or without the ARLA badge. You've got wheels and the drive to use them. What's in it for you? A dynamic workplace where every day is an adventure. State-of-the-art facilities to fuel your productivity. Say goodbye to parking headaches with ample space for your ride. Get fit for success with complimentary gym access. Enjoy a 20% discount on food and drink - fuel for your fire! Free state of the art gym membership Join this close-knit, focused team and be part of something special. With competitive salary packages and a culture that celebrates success, the only way is up! Don't wait - seize this opportunity to transform your career. Apply now and let's make magic happen together!
Social Care & Education Jobs Ltd
Wilmslow, Cheshire
We have a Part-Time, Permanent, Job Vacancy for a School Maintenance Assistant Wilmslow Cheshire area close to the A34 / B5095. Benefits Part Time, 20 Hours per week, Monday Friday 2pm 6pm, Term Time Only. £12.15 - £13.14 per hour Depending on Experience / Skills Full Driving Licence is required. Life assurance, Health Cash back plan, pension, and perk box scheme. Car lease scheme, bike to work scheme. Free parking on site. Full training & continued support. Employer We are recruiting on behalf of a Specialist Education School for Children & Younger Adults with Autism. They have an impressive network of schools, colleges, and residential homes where they believe that every young person deserves to develop their abilities and create a positive future. Duties As their Maintenance Assistant / Operative you will assist in the overall maintenance of the school including the building itself and the grounds. You will be joining a fabulously friendly team. Your role will have a strong emphasis on Health & Safety and ensuring H&S measures are in place throughout the grounds and facilities. You will always ensure our buildings are fit for purpose for the Young People we support. Duties include (But are not limited to) General Site Maintenance and repairs as well as planned maintenance projects. Inspections, upkeep, and maintenance of all areas including buildings and outside areas. Keeping accurate records. Comply with regulations, policies, and procedures. Report damage, defects, and malfunctions to the School Manager. Promote and maximise security on site. You will work with the central estates department, supporting the development of the services through site expansion projects and integrating new/developed buildings. Requirements General maintenance experience, basic skills related to joinery and plumbing. Good record keeping & reporting skills. Excellent knowledge of Health & Safety Regulations. Knowledge of good working trade practices. Understanding of hot and cold-water systems. Apply If you are interested in applying please ensure you meet the above Criteria. Once you have applied one of our team will contact you and answer any questions you may have and tell you more about this fantastic opportunity.
Apr 26, 2024
Full time
We have a Part-Time, Permanent, Job Vacancy for a School Maintenance Assistant Wilmslow Cheshire area close to the A34 / B5095. Benefits Part Time, 20 Hours per week, Monday Friday 2pm 6pm, Term Time Only. £12.15 - £13.14 per hour Depending on Experience / Skills Full Driving Licence is required. Life assurance, Health Cash back plan, pension, and perk box scheme. Car lease scheme, bike to work scheme. Free parking on site. Full training & continued support. Employer We are recruiting on behalf of a Specialist Education School for Children & Younger Adults with Autism. They have an impressive network of schools, colleges, and residential homes where they believe that every young person deserves to develop their abilities and create a positive future. Duties As their Maintenance Assistant / Operative you will assist in the overall maintenance of the school including the building itself and the grounds. You will be joining a fabulously friendly team. Your role will have a strong emphasis on Health & Safety and ensuring H&S measures are in place throughout the grounds and facilities. You will always ensure our buildings are fit for purpose for the Young People we support. Duties include (But are not limited to) General Site Maintenance and repairs as well as planned maintenance projects. Inspections, upkeep, and maintenance of all areas including buildings and outside areas. Keeping accurate records. Comply with regulations, policies, and procedures. Report damage, defects, and malfunctions to the School Manager. Promote and maximise security on site. You will work with the central estates department, supporting the development of the services through site expansion projects and integrating new/developed buildings. Requirements General maintenance experience, basic skills related to joinery and plumbing. Good record keeping & reporting skills. Excellent knowledge of Health & Safety Regulations. Knowledge of good working trade practices. Understanding of hot and cold-water systems. Apply If you are interested in applying please ensure you meet the above Criteria. Once you have applied one of our team will contact you and answer any questions you may have and tell you more about this fantastic opportunity.
Are you looking for a new role with a great local employer? If so, this could be the ideal role for you! Due to continued success and rapid growth, The West Group are looking for Facilities Assistant to join their team in Waterlooville. This is a part time role working 20 hours per week. What can The West Group offer you? Salary of 12,500 per annum Death in service benefit Private medical insurance Cycle to Work scheme Excellent training and development What will you be doing? Joining the team as a Facilities Assistant, you will be responsible for cleaning and maintaining all company facilities to a world class standard. Leading by example, you will promote a positive and motivating team environment, whilst proactively seeking training and Continuous Improvement opportunities. Other duties include but are not limited to: Keep all company facilities always cleaned and maintained to a world class standard, inclusive of but not limited to the following: Sweeping, vacuuming, and mopping of floors. Dusting and wiping of all surfaces, such as windowsills, skirting boards and tables. Maintaining excellent standards of hygiene and cleanliness in all areas. Ensuring hygiene products are routinely stocked and topped up, such as handwash, hand sanitizer and toilet toll. Ensuring that kitchens and bathrooms are cleaned daily and maintained to a world class standard of cleanliness and hygiene. Keeping internal windows clean and smear free. Emptying of bins and disposal of rubbish in all areas. Sanitising and wiping of all door handles and human touch points. Keep cleaning supplies stored safely and ensure that they are always appropriately stocked to ensure maximum efficiency. Conduct works out of usual hours as the role requires and work irregular shifts when necessary. Act as a keyholder for all buildings. What do you need? As our Facilities Assistant, you will possess cleaning experience on a large scale along with: Ability to demonstrate knowledge and understanding of cleaning chemicals, proper storage, and disposal methods as well as colour coding. Ability to deliver world class standards of cleanliness and hygiene. Excellent attention to detail. Knowledge of health and safety standards. Physically able to cope with labour intensive work. Reliable and punctual. Full driving licence preferred. Who are The West Group? The West Group's capabilities as a supplier of both components and production services for the miniature fluid control market gives us an extensive portfolio of services for manufacturers requiring a specialist out-sourcing partner. Knowledge gained over fifty years of operation is supported by our highly skilled, experienced and specialist teams. We have developed long-standing relationships with an increasing number of customers as a result of our ability to bring the component and service elements together. We have an excellent working environment which encourages close collaboration between departments. If you have the skills and experience to excel as a Facilities Assistant with us, please apply.
Apr 24, 2024
Full time
Are you looking for a new role with a great local employer? If so, this could be the ideal role for you! Due to continued success and rapid growth, The West Group are looking for Facilities Assistant to join their team in Waterlooville. This is a part time role working 20 hours per week. What can The West Group offer you? Salary of 12,500 per annum Death in service benefit Private medical insurance Cycle to Work scheme Excellent training and development What will you be doing? Joining the team as a Facilities Assistant, you will be responsible for cleaning and maintaining all company facilities to a world class standard. Leading by example, you will promote a positive and motivating team environment, whilst proactively seeking training and Continuous Improvement opportunities. Other duties include but are not limited to: Keep all company facilities always cleaned and maintained to a world class standard, inclusive of but not limited to the following: Sweeping, vacuuming, and mopping of floors. Dusting and wiping of all surfaces, such as windowsills, skirting boards and tables. Maintaining excellent standards of hygiene and cleanliness in all areas. Ensuring hygiene products are routinely stocked and topped up, such as handwash, hand sanitizer and toilet toll. Ensuring that kitchens and bathrooms are cleaned daily and maintained to a world class standard of cleanliness and hygiene. Keeping internal windows clean and smear free. Emptying of bins and disposal of rubbish in all areas. Sanitising and wiping of all door handles and human touch points. Keep cleaning supplies stored safely and ensure that they are always appropriately stocked to ensure maximum efficiency. Conduct works out of usual hours as the role requires and work irregular shifts when necessary. Act as a keyholder for all buildings. What do you need? As our Facilities Assistant, you will possess cleaning experience on a large scale along with: Ability to demonstrate knowledge and understanding of cleaning chemicals, proper storage, and disposal methods as well as colour coding. Ability to deliver world class standards of cleanliness and hygiene. Excellent attention to detail. Knowledge of health and safety standards. Physically able to cope with labour intensive work. Reliable and punctual. Full driving licence preferred. Who are The West Group? The West Group's capabilities as a supplier of both components and production services for the miniature fluid control market gives us an extensive portfolio of services for manufacturers requiring a specialist out-sourcing partner. Knowledge gained over fifty years of operation is supported by our highly skilled, experienced and specialist teams. We have developed long-standing relationships with an increasing number of customers as a result of our ability to bring the component and service elements together. We have an excellent working environment which encourages close collaboration between departments. If you have the skills and experience to excel as a Facilities Assistant with us, please apply.
Location: Colchester, Essex Salary: £26,000 - £28,000 per annum Overview Are you're ready to play a pivotal role in assisting with driving growth and ensuring the highest standards of professionalism within a new Business Centre ? Join the team within a network of business centres offering flexible workspace and business support services to start-ups, SMEs, investors, and public sector organisations. As an Assistant Business Centre Manager, you'll play a vital role in enhancing sales , community engagement, operations, and financial performance at this company s newest centre. About The Centre Offering a blend of modern amenities including office space, coworking areas, and workshops, this centre caters to the diverse needs of today's businesses and entrepreneurs. The team firmly believes in the power of collaboration, seeing it as the catalyst for innovation and growth. The mission is simple: to foster a vibrant community where exceptional businesses and individuals converge, fuelled by mutual support, inspiration, and collective achievement. Responsibilities Supporting the Centre Manager to create a successful business centre through successful marketing and sales. Enhancing the customer experience through creating a supportive and service-driven culture in the centre. Elevate the Business Centre's local, regional, and national standing. Foster collaboration with clients and partners. Operational Excellence: Deliver exceptional service, facilities, and staff training. Drive financial and commercial performance. Secure contracts for centre space and network with potential customers. Implement marketing initiatives in coordination with the central Marketing Team. Cultivate a collaborative community ethos within the centre. Provide financial management information, including billing and revenue collection. Monitor and report against financial targets, managing income and expenditure. Assist with controlling cost lines and present annual budgets and revenue plans. Assist with maintaining building standards, cleanliness, health, and safety. Develop a culture of quality service and customer care. Ensure emergency procedures are in place and staff are trained accordingly. Conduct regular performance reviews and appraisals in line with company strategy. Skills and Experience Ideally 1 years experience assisting in running an asset of this calibre - in a Centre Manager, Hotel Management, or Property Management position. Previous experience in a busy office environment. Excellent leadership skills to assist with managing the team to drive success, as well as excellent negotiation and communication skills. Attention to detail and completion oriented. Excellent administrative and organisational skills. Client and customer service focused. Self-motivated and proactive approach. IT proficiency and Microsoft Office capabilities. Hours Of Work 37.5 hours per week Monday Friday: 9am 5pm Benefits 25 days Holiday + Bank Holidays. Permanent Health and Life insurance. Private Medical and Dental insurance. Workplace Pension and Electric Vehicle Scheme. If you're ready to make a significant impact in a dynamic environment, apply now to join the team!
Apr 24, 2024
Full time
Location: Colchester, Essex Salary: £26,000 - £28,000 per annum Overview Are you're ready to play a pivotal role in assisting with driving growth and ensuring the highest standards of professionalism within a new Business Centre ? Join the team within a network of business centres offering flexible workspace and business support services to start-ups, SMEs, investors, and public sector organisations. As an Assistant Business Centre Manager, you'll play a vital role in enhancing sales , community engagement, operations, and financial performance at this company s newest centre. About The Centre Offering a blend of modern amenities including office space, coworking areas, and workshops, this centre caters to the diverse needs of today's businesses and entrepreneurs. The team firmly believes in the power of collaboration, seeing it as the catalyst for innovation and growth. The mission is simple: to foster a vibrant community where exceptional businesses and individuals converge, fuelled by mutual support, inspiration, and collective achievement. Responsibilities Supporting the Centre Manager to create a successful business centre through successful marketing and sales. Enhancing the customer experience through creating a supportive and service-driven culture in the centre. Elevate the Business Centre's local, regional, and national standing. Foster collaboration with clients and partners. Operational Excellence: Deliver exceptional service, facilities, and staff training. Drive financial and commercial performance. Secure contracts for centre space and network with potential customers. Implement marketing initiatives in coordination with the central Marketing Team. Cultivate a collaborative community ethos within the centre. Provide financial management information, including billing and revenue collection. Monitor and report against financial targets, managing income and expenditure. Assist with controlling cost lines and present annual budgets and revenue plans. Assist with maintaining building standards, cleanliness, health, and safety. Develop a culture of quality service and customer care. Ensure emergency procedures are in place and staff are trained accordingly. Conduct regular performance reviews and appraisals in line with company strategy. Skills and Experience Ideally 1 years experience assisting in running an asset of this calibre - in a Centre Manager, Hotel Management, or Property Management position. Previous experience in a busy office environment. Excellent leadership skills to assist with managing the team to drive success, as well as excellent negotiation and communication skills. Attention to detail and completion oriented. Excellent administrative and organisational skills. Client and customer service focused. Self-motivated and proactive approach. IT proficiency and Microsoft Office capabilities. Hours Of Work 37.5 hours per week Monday Friday: 9am 5pm Benefits 25 days Holiday + Bank Holidays. Permanent Health and Life insurance. Private Medical and Dental insurance. Workplace Pension and Electric Vehicle Scheme. If you're ready to make a significant impact in a dynamic environment, apply now to join the team!
We are looking for a Building/Facilities Assistant Manager to start asap. Candidates should have a sound understaning of Facilities and a hands on approach to tasks. Based in West London in a high spec office building you will be part of a small team working alongside one Receptionist and reporting to the Facilities manager ensuring that the tenants within the office building have recieve excellent service at all times. Full time, permanent role from Monday -Friday Great team culture, socials, independently owned business. Salary of 30k basic to start Please apply via the link if you think this role may suit you- candidates can be limited on facilities experience, however you must have an understanding of the basics of facilities and be able to demonstrate the delivery of high end customer service to clients and visitors.
Apr 24, 2024
Full time
We are looking for a Building/Facilities Assistant Manager to start asap. Candidates should have a sound understaning of Facilities and a hands on approach to tasks. Based in West London in a high spec office building you will be part of a small team working alongside one Receptionist and reporting to the Facilities manager ensuring that the tenants within the office building have recieve excellent service at all times. Full time, permanent role from Monday -Friday Great team culture, socials, independently owned business. Salary of 30k basic to start Please apply via the link if you think this role may suit you- candidates can be limited on facilities experience, however you must have an understanding of the basics of facilities and be able to demonstrate the delivery of high end customer service to clients and visitors.
Swift Placements are working with a client based in Bradford who are seeking a competent and organised Senior Office Administrator to join their team in the housing sector. The ideal candidate will play a key role in ensuring smooth office operations and providing administrative support to the housing team. This position requires excellent communication skills, attention to detail, and the ability to handle multiple tasks efficiently. Package: Monday to Friday Full time Permanent position Location: Bradford Salary on offer: 24,000- 26,000 DOE Immediate start available 20 days holidays+ 8 Bank Holidays Fully office based. Responsibilities: Greet and assist visitors to the office. Answer and direct phone calls in a professional manner. Manage incoming and outgoing correspondence (e.g., emails, letters, packages). Coordinate appointments and meetings for the directors and maintain calendars. Prepare documents, reports as and when needed. Handle Confidential and sensitive information with discretion. Maintain office supplies and equipment, place orders when necessary. Organise and schedule maintenance of office facilities. Assist in organising company events and team-building activities. Maintain electronic and paper filing systems. Update and maintain databases and records. Requirements: Proven experience as an office administrator, office assistant, or similar role. Proficiency in MS Office (Word, Excel, PowerPoint, Outlook). Strong organisational skills with the ability to prioritise tasks. Excellent verbal and written communication skills. Attention to detail and problem-solving skills. Ability to work independently and as part of a team. Experience in the housing is preferred. We are looking for a reliable and proactive individual who can contribute to the efficiency and effectiveness of the housing team. If you meet the above qualifications and are interested in joining a dynamic team candidates should apply for the role with a copy of their CV
Apr 24, 2024
Full time
Swift Placements are working with a client based in Bradford who are seeking a competent and organised Senior Office Administrator to join their team in the housing sector. The ideal candidate will play a key role in ensuring smooth office operations and providing administrative support to the housing team. This position requires excellent communication skills, attention to detail, and the ability to handle multiple tasks efficiently. Package: Monday to Friday Full time Permanent position Location: Bradford Salary on offer: 24,000- 26,000 DOE Immediate start available 20 days holidays+ 8 Bank Holidays Fully office based. Responsibilities: Greet and assist visitors to the office. Answer and direct phone calls in a professional manner. Manage incoming and outgoing correspondence (e.g., emails, letters, packages). Coordinate appointments and meetings for the directors and maintain calendars. Prepare documents, reports as and when needed. Handle Confidential and sensitive information with discretion. Maintain office supplies and equipment, place orders when necessary. Organise and schedule maintenance of office facilities. Assist in organising company events and team-building activities. Maintain electronic and paper filing systems. Update and maintain databases and records. Requirements: Proven experience as an office administrator, office assistant, or similar role. Proficiency in MS Office (Word, Excel, PowerPoint, Outlook). Strong organisational skills with the ability to prioritise tasks. Excellent verbal and written communication skills. Attention to detail and problem-solving skills. Ability to work independently and as part of a team. Experience in the housing is preferred. We are looking for a reliable and proactive individual who can contribute to the efficiency and effectiveness of the housing team. If you meet the above qualifications and are interested in joining a dynamic team candidates should apply for the role with a copy of their CV
We now have exciting opportunity for Workplace Concierge (Coordinator / Facilities Assistant) to join one of our major client's team based in the Cardiff area. Title: Workplace Concierge (Coordinator / Facilities Assistant) Location: Cardiff_CF35 Start Date: ASAP Pay Rate: 13.10ph PAYE Shift Pattern: 07:30-16:30 Monday to Friday Duration: Temp to Perm Job Description: Reviewing/completing checks in the office, setting up for the day, noting and raising jobs for repairs. Ordering of supplies. Being first point of contact for both visitors and contractors to the building. Potential Temp to Perm . Note: Teams call to take place firs If you are not available please refer to someone who is looking for work, that would be highly appreciated. If you are interested, then please apply for this job by replying back with your most updated CV or you can also call Namita on (phone number removed) or email me at (url removed) Waiting to hear back from you soon. Setsquare is committed to equality in the workplace and is an equal opportunity employer. Setsquare is acting as an Employment Business in relation to this vacancy.
Apr 24, 2024
Seasonal
We now have exciting opportunity for Workplace Concierge (Coordinator / Facilities Assistant) to join one of our major client's team based in the Cardiff area. Title: Workplace Concierge (Coordinator / Facilities Assistant) Location: Cardiff_CF35 Start Date: ASAP Pay Rate: 13.10ph PAYE Shift Pattern: 07:30-16:30 Monday to Friday Duration: Temp to Perm Job Description: Reviewing/completing checks in the office, setting up for the day, noting and raising jobs for repairs. Ordering of supplies. Being first point of contact for both visitors and contractors to the building. Potential Temp to Perm . Note: Teams call to take place firs If you are not available please refer to someone who is looking for work, that would be highly appreciated. If you are interested, then please apply for this job by replying back with your most updated CV or you can also call Namita on (phone number removed) or email me at (url removed) Waiting to hear back from you soon. Setsquare is committed to equality in the workplace and is an equal opportunity employer. Setsquare is acting as an Employment Business in relation to this vacancy.
Role Purpose: The Administrator Coordinator is responsible for implementing and managing workspace management systems to support daily operations at the Ray Dolby Centre. This role supports teaching, research activities, events, and industry collaborations by overseeing the department's booking system, event operations, and visitor management services. Main Duties and Responsibilities: Management of Booking System: Oversee the day-to-day operation of the department's booking system in coordination with the Soft Facilities Deputy and Facilities Assistants. Collaborate with the Maxwell Centre Administrator and IT teams as necessary. Develop and implement new procedures, processes, and systems for the booking system, providing clear guidance for staff. Maintain accurate information on the department website and intranet. Booking System Oversight: Manage the department's booking system, including business rules, approval workflows, and operational policy. Develop and implement booking processes and procedures, conducting continuous improvement reviews. Handle queries and issues related to facilities use, maintenance, venue hire, bookings, and external events at the RDC. Provide training on the system to staff and new users and serve as the first point of contact for technical issues. Research and Vendor Evaluation: Research new services and appliances to enhance operational efficiency. Conduct market research and compare costs and benefits when evaluating new vendors, adhering to University financial procedures and regulations. Health and Safety Compliance: Ensure compliance with health and safety regulations by completing regular safety checks and maintaining a safe working environment for staff. Conduct health and safety inductions for new staff, students, and visitors. Coordinate with event organizers to ensure appropriate risk assessments are conducted for events at the Centre. Additional Duties: Undertake any other duties as instructed by the line manager, commensurate with the role. Skills and Qualifications: Previous experience in administration or coordination roles preferred. Strong organizational and communication skills. Ability to work independently and collaboratively in a fast-paced environment. Knowledge of booking systems and event management processes. Familiarity with health and safety regulations and compliance requirements. Proficiency in Microsoft Office suite and web content management systems. Note: This job description outlines the primary responsibilities associated with the Administrator Coordinator role. Additional tasks may be assigned to support the operational needs of the department.
Apr 24, 2024
Contract
Role Purpose: The Administrator Coordinator is responsible for implementing and managing workspace management systems to support daily operations at the Ray Dolby Centre. This role supports teaching, research activities, events, and industry collaborations by overseeing the department's booking system, event operations, and visitor management services. Main Duties and Responsibilities: Management of Booking System: Oversee the day-to-day operation of the department's booking system in coordination with the Soft Facilities Deputy and Facilities Assistants. Collaborate with the Maxwell Centre Administrator and IT teams as necessary. Develop and implement new procedures, processes, and systems for the booking system, providing clear guidance for staff. Maintain accurate information on the department website and intranet. Booking System Oversight: Manage the department's booking system, including business rules, approval workflows, and operational policy. Develop and implement booking processes and procedures, conducting continuous improvement reviews. Handle queries and issues related to facilities use, maintenance, venue hire, bookings, and external events at the RDC. Provide training on the system to staff and new users and serve as the first point of contact for technical issues. Research and Vendor Evaluation: Research new services and appliances to enhance operational efficiency. Conduct market research and compare costs and benefits when evaluating new vendors, adhering to University financial procedures and regulations. Health and Safety Compliance: Ensure compliance with health and safety regulations by completing regular safety checks and maintaining a safe working environment for staff. Conduct health and safety inductions for new staff, students, and visitors. Coordinate with event organizers to ensure appropriate risk assessments are conducted for events at the Centre. Additional Duties: Undertake any other duties as instructed by the line manager, commensurate with the role. Skills and Qualifications: Previous experience in administration or coordination roles preferred. Strong organizational and communication skills. Ability to work independently and collaboratively in a fast-paced environment. Knowledge of booking systems and event management processes. Familiarity with health and safety regulations and compliance requirements. Proficiency in Microsoft Office suite and web content management systems. Note: This job description outlines the primary responsibilities associated with the Administrator Coordinator role. Additional tasks may be assigned to support the operational needs of the department.
About the role : The Physics Department at the Cavendish Estate encompasses nine buildings and hosts over 1000 staff, students, collaborators, and visitors. As the department transitions to the new Ray Dolby Centre, the Soft Facilities team plays a crucial role in ensuring operational efficiency and maintaining high standards across the estate. Key Responsibilities: Building Security: Monitor and maintain building security across the Cavendish Estate, ensuring adherence to security protocols and mitigating potential risks. Alarm Systems Management: Manage alarm systems, including responding to alerts, coordinating with relevant parties, and ensuring timely resolution of issues. Access Control: Regulate access to buildings and facilities, acting as a point of contact for staff, visitors, and contractors. Ensure authorized access for personnel while maintaining security standards. Event Preparation: Assist in the preparation and coordination of events across the estate, ensuring facilities are set up according to requirements and supporting event organizers as needed. Customer Service: Serve as a point of contact for staff, visitors, and contractors, providing professional and friendly assistance. Address inquiries and concerns promptly, maintaining a positive and helpful demeanor. FM Contractor Support: Collaborate with FM contractors operating across the estate, providing assistance and support as needed to ensure efficient delivery of services. Health and Safety Compliance: Adhere to best practices in housekeeping and health and safety compliance, ensuring that all activities are conducted in accordance with relevant regulations and guidelines. Skills and Qualifications: Previous experience in facilities management or a related field preferred. Strong communication and interpersonal skills, with the ability to interact effectively with diverse stakeholders. Attention to detail and ability to prioritize tasks in a fast-paced environment. Knowledge of security procedures and alarm systems management. Understanding of health and safety regulations and compliance requirements. Ability to work effectively both independently and as part of a team. Note: This job description outlines the primary duties and responsibilities associated with the Facilities Assistant role. Additional tasks may be assigned as needed to support the operational requirements of the department.
Apr 24, 2024
Contract
About the role : The Physics Department at the Cavendish Estate encompasses nine buildings and hosts over 1000 staff, students, collaborators, and visitors. As the department transitions to the new Ray Dolby Centre, the Soft Facilities team plays a crucial role in ensuring operational efficiency and maintaining high standards across the estate. Key Responsibilities: Building Security: Monitor and maintain building security across the Cavendish Estate, ensuring adherence to security protocols and mitigating potential risks. Alarm Systems Management: Manage alarm systems, including responding to alerts, coordinating with relevant parties, and ensuring timely resolution of issues. Access Control: Regulate access to buildings and facilities, acting as a point of contact for staff, visitors, and contractors. Ensure authorized access for personnel while maintaining security standards. Event Preparation: Assist in the preparation and coordination of events across the estate, ensuring facilities are set up according to requirements and supporting event organizers as needed. Customer Service: Serve as a point of contact for staff, visitors, and contractors, providing professional and friendly assistance. Address inquiries and concerns promptly, maintaining a positive and helpful demeanor. FM Contractor Support: Collaborate with FM contractors operating across the estate, providing assistance and support as needed to ensure efficient delivery of services. Health and Safety Compliance: Adhere to best practices in housekeeping and health and safety compliance, ensuring that all activities are conducted in accordance with relevant regulations and guidelines. Skills and Qualifications: Previous experience in facilities management or a related field preferred. Strong communication and interpersonal skills, with the ability to interact effectively with diverse stakeholders. Attention to detail and ability to prioritize tasks in a fast-paced environment. Knowledge of security procedures and alarm systems management. Understanding of health and safety regulations and compliance requirements. Ability to work effectively both independently and as part of a team. Note: This job description outlines the primary duties and responsibilities associated with the Facilities Assistant role. Additional tasks may be assigned as needed to support the operational requirements of the department.
Our client, a rapidly growing facilities management company, is recruiting a Facilities Manager, for a creative and unique retail destination in central Cardiff. The location includes independent shops, bars, restaurants and other businesses - from bistros, wine bars and delis to fashion designers, hair stylists, and artists. We are looking for an Assistant FM, looking to step up or a more experienced candidate. Ideally candidates will have retail FM experience and an IOSH Managing Safely qualification. Please apply with CV and cover letter including details of salary expectation and notice period. Full job details as follows; Salary range: £29,500 to £32,500 (some flexibility may be possible) Contract: Full time - permanent Holidays: 23 days Expenses: Claimed through the expense process. Hours of Work: 40 hours per week (may be on a rota system to cover the core opening hours of the business or as required by the business - This may include weekend attendance - TBC) Notice period: Two months. Probationary Period: 6 months Life Assurance: 1 x salary Medical Cover: On completion of probationary period Car Allowance: There is no car allowance, as the position is site based. Anticipated start date: 1st June 2024 Role & responsibilities Management and on-going monitoring of all Hard services delivered on site to ensure effective delivery. Establishing planned preventative maintenance programmes where none exist. To assist in on-going monitoring of soft services delivered on site to ensure effective delivery. Undertake regular contract meetings with suppliers including a formal assessment of performance, competence, and compliance through a performance management system (KPI's) To assist with the procurement and placement of goods and services in line with the departmental/ site procedures using purchase order and contract templates as appropriate. To assist in Invoice validation for services provided and works completed as well as monitoring on-going expenditure and ensuring the Management Team are made aware of any significant variances. To manage and identify and collate requests for minor works on site and subsequently manage the implementation and completion of works to the highest standards and best value. Complete daily safety tours and periodic property inspections and report using the agreed format/ templates, covering all FM areas according to a given schedule of visit frequencies. Ensure that all Health, Safety and Environmental management systems are in place and maintained and that issues identified or reported are managed in line with departmental procedures. Assist the Senior Management Team in the production and on-going management of Service Charge budgets. To ensure any service/ maintenance issues receive prompt attention and are resolved within acceptable time parameters and all interested parties are kept fully advised. To ensure that all property information is maintained, and information held is accurate and up to date and made available to the FM Co-ordinators and helpdesk (where used). Such information to be reviewed quarterly as a minimum. Any changes to emergency responders are to be advised immediately. To ensure any works carried out at the property, whether by Occupier or Landlord, are undertaken with the correct health and safety arrangements in place, permits to work etc. Liaison with Occupiers, on-site staff, and service providers as necessary for effective running of the building To be the first point of contact for all Occupiers and relevant subordinate staff, and to resolve disputes and issues in a calm and professional manner.
Apr 24, 2024
Full time
Our client, a rapidly growing facilities management company, is recruiting a Facilities Manager, for a creative and unique retail destination in central Cardiff. The location includes independent shops, bars, restaurants and other businesses - from bistros, wine bars and delis to fashion designers, hair stylists, and artists. We are looking for an Assistant FM, looking to step up or a more experienced candidate. Ideally candidates will have retail FM experience and an IOSH Managing Safely qualification. Please apply with CV and cover letter including details of salary expectation and notice period. Full job details as follows; Salary range: £29,500 to £32,500 (some flexibility may be possible) Contract: Full time - permanent Holidays: 23 days Expenses: Claimed through the expense process. Hours of Work: 40 hours per week (may be on a rota system to cover the core opening hours of the business or as required by the business - This may include weekend attendance - TBC) Notice period: Two months. Probationary Period: 6 months Life Assurance: 1 x salary Medical Cover: On completion of probationary period Car Allowance: There is no car allowance, as the position is site based. Anticipated start date: 1st June 2024 Role & responsibilities Management and on-going monitoring of all Hard services delivered on site to ensure effective delivery. Establishing planned preventative maintenance programmes where none exist. To assist in on-going monitoring of soft services delivered on site to ensure effective delivery. Undertake regular contract meetings with suppliers including a formal assessment of performance, competence, and compliance through a performance management system (KPI's) To assist with the procurement and placement of goods and services in line with the departmental/ site procedures using purchase order and contract templates as appropriate. To assist in Invoice validation for services provided and works completed as well as monitoring on-going expenditure and ensuring the Management Team are made aware of any significant variances. To manage and identify and collate requests for minor works on site and subsequently manage the implementation and completion of works to the highest standards and best value. Complete daily safety tours and periodic property inspections and report using the agreed format/ templates, covering all FM areas according to a given schedule of visit frequencies. Ensure that all Health, Safety and Environmental management systems are in place and maintained and that issues identified or reported are managed in line with departmental procedures. Assist the Senior Management Team in the production and on-going management of Service Charge budgets. To ensure any service/ maintenance issues receive prompt attention and are resolved within acceptable time parameters and all interested parties are kept fully advised. To ensure that all property information is maintained, and information held is accurate and up to date and made available to the FM Co-ordinators and helpdesk (where used). Such information to be reviewed quarterly as a minimum. Any changes to emergency responders are to be advised immediately. To ensure any works carried out at the property, whether by Occupier or Landlord, are undertaken with the correct health and safety arrangements in place, permits to work etc. Liaison with Occupiers, on-site staff, and service providers as necessary for effective running of the building To be the first point of contact for all Occupiers and relevant subordinate staff, and to resolve disputes and issues in a calm and professional manner.
Chichester College have an exciting opportunity for you to join us as a Halls of Residence Supervisor at our Chichester campus . You will join us on a variable hours, permanent basis and in return, we will offer a competitive salary of £13.74 Per Hour. The Halls of Residence Supervisor role: As our Halls of Residence Supervisor, you will be a focal point for the Residents of Woodlands Halls in relation to their welfare, supervision and security. As our Halls of Residence Supervisor, you will also engage and supervise the students with a range of enrichment activities provided by the College in particular of an evening and weekend, undertake administrative and housekeeping duties, and help maintain the site. Key Responsibilities of our Halls of Residence Supervisor : Being responsible for the welfare and supervision of all students within Halls of Residence, as specified by the British Council,the Ofsted Care Standards guidelines and the ANUK code. Engaging and supervising the students with a range of enrichment activities provided by the College in particular of an evening and weekend. Keeping up to date student records and information, this will include reporting of sickness and absenteeism to the appropriate Pastoral Coach or International Student Support Officer. Monitoring of sick students and alternative feeding arrangements as advised by the Accommodation Health Care Assistant. Liaising and updating parents/agents if applicable. Maintenance of relevant security and Health and Safety procedures, this will include ensuring that signing in/out procedures and rules regarding visitors are adhered to for the safety of all students and staff. Reception duties, including helping out the residents and answering any questions, dealing with their post, assisting with making appointments if needed and generally ensuring the student has all they need in the Residence. The provision and display of information throughout the building. Liaising with duty security personnel. Our ideal Halls of Residence Supervisor should have the below skills and experience: GCSE English and Maths Grade C or equivalent Working in a welfare related role Working knowledge of Microsoft Office applications, including Word and Outlook The ability to communicate effectively with a diverse range of people at all ages and levels, with interpersonal skills Closing date for applications: 13th May 2024 The Chichester College Group has seven colleges, Anglia Examinations, First Steps Childcare Group, Chichester English School and 2,600 staff spread across West Sussex and Brighton & Hove. This makes us the largest college group in Sussex, providing high quality learning opportunities for over 25,000 students every year. We offer generous pension schemes, hybrid working opportunities, college closure days over the Christmas period (which is not deducted from annual leave entitlement) plus the option to purchase up to 10 days additional leave, and discounts at onsite facilities such as gym membership and nursery fees at certain campuses If you would like to learn more about our Halls of Residence Supervisor role, then please click apply today! All posts are subject to an enhanced Disclosure and Barring Service check, which may include a check of the barred lists and any relevant overseas checks.
Apr 23, 2024
Full time
Chichester College have an exciting opportunity for you to join us as a Halls of Residence Supervisor at our Chichester campus . You will join us on a variable hours, permanent basis and in return, we will offer a competitive salary of £13.74 Per Hour. The Halls of Residence Supervisor role: As our Halls of Residence Supervisor, you will be a focal point for the Residents of Woodlands Halls in relation to their welfare, supervision and security. As our Halls of Residence Supervisor, you will also engage and supervise the students with a range of enrichment activities provided by the College in particular of an evening and weekend, undertake administrative and housekeeping duties, and help maintain the site. Key Responsibilities of our Halls of Residence Supervisor : Being responsible for the welfare and supervision of all students within Halls of Residence, as specified by the British Council,the Ofsted Care Standards guidelines and the ANUK code. Engaging and supervising the students with a range of enrichment activities provided by the College in particular of an evening and weekend. Keeping up to date student records and information, this will include reporting of sickness and absenteeism to the appropriate Pastoral Coach or International Student Support Officer. Monitoring of sick students and alternative feeding arrangements as advised by the Accommodation Health Care Assistant. Liaising and updating parents/agents if applicable. Maintenance of relevant security and Health and Safety procedures, this will include ensuring that signing in/out procedures and rules regarding visitors are adhered to for the safety of all students and staff. Reception duties, including helping out the residents and answering any questions, dealing with their post, assisting with making appointments if needed and generally ensuring the student has all they need in the Residence. The provision and display of information throughout the building. Liaising with duty security personnel. Our ideal Halls of Residence Supervisor should have the below skills and experience: GCSE English and Maths Grade C or equivalent Working in a welfare related role Working knowledge of Microsoft Office applications, including Word and Outlook The ability to communicate effectively with a diverse range of people at all ages and levels, with interpersonal skills Closing date for applications: 13th May 2024 The Chichester College Group has seven colleges, Anglia Examinations, First Steps Childcare Group, Chichester English School and 2,600 staff spread across West Sussex and Brighton & Hove. This makes us the largest college group in Sussex, providing high quality learning opportunities for over 25,000 students every year. We offer generous pension schemes, hybrid working opportunities, college closure days over the Christmas period (which is not deducted from annual leave entitlement) plus the option to purchase up to 10 days additional leave, and discounts at onsite facilities such as gym membership and nursery fees at certain campuses If you would like to learn more about our Halls of Residence Supervisor role, then please click apply today! All posts are subject to an enhanced Disclosure and Barring Service check, which may include a check of the barred lists and any relevant overseas checks.