SNG Formerly Sovereign Housing Association
Thatcham, Berkshire
Are you well organised and enjoy providing an excellent service to customers and colleagues? Do you enjoy working in a busy and varied role? We are currently looking for a Coordinator to join our fast paced operations support Team in Greenham on a Part Time (12 month) Fixed Term Basis. The working hours will be 30 hours per week and we can be flexible around days, this can be discussed at interview stage. Salary - Part Hours £19,459 - £22,703 - (Full Time Equivalent - £24,000 - £28,000) About Sovereign Network Group (SNG) We are thrilled to have joined forces with Network Homes in October 2023, which now places us as the 6th largest housing association in the UK. Sovereign and Network Homes have come together as SNG (Sovereign Network Group) - an organisation that takes the best of both and makes it even better. The Role Your responsibilities will include receiving work orders and scheduling work diaries for trades employees completing repairs and maintenance works for our residents. You'll enjoy liaising with trade staff and other repairs staff to make sure all appointment targets are met and liaise with residents about their scheduled repair and maintenance works. Responsible to deliver the right outcome for our customer Provide a first point of contact within your area for business partners Assist in complaint and query resolution To manage a diary and bookings schedule for the team Complete required administration tasks Seek opportunities to improve performance and offer solutions Establish and maintain own effectiveness by developing strong working relationships with team members, business stakeholders What we look for Solid experience in administration within a busy customer focused role Some understanding of building maintenance terminology preferred Experience of using several different computer systems Ability to manage your own work load Strong customer service focus & confident telephone manner The ability to think quickly and clearly and work well under pressure Empathy and a passion for helping people As someone committed to customer service, you'll work as part of our Property Team responsible for scheduling repairs and maintenance works to fit with the diaries of our trade staff and contractors Rewards package £450 yearly flexible benefit pot to use against benefits of your choice 25 Days Holiday (pro rata + Bank Holidays (with an extra day every year up to 30 days) Chance to buy or sell holiday as part of our flexible benefits package Generous company pension scheme, matched up to 12% Flexible working Recognition scheme Wellbeing discounts At Sovereign Network Group, we are passionate about inclusion for all and creating a workplace where everyone can thrive, whatever their personal or professional background. We encourage applications from all. We believe that diverse talent makes us stronger.
May 02, 2024
Full time
Are you well organised and enjoy providing an excellent service to customers and colleagues? Do you enjoy working in a busy and varied role? We are currently looking for a Coordinator to join our fast paced operations support Team in Greenham on a Part Time (12 month) Fixed Term Basis. The working hours will be 30 hours per week and we can be flexible around days, this can be discussed at interview stage. Salary - Part Hours £19,459 - £22,703 - (Full Time Equivalent - £24,000 - £28,000) About Sovereign Network Group (SNG) We are thrilled to have joined forces with Network Homes in October 2023, which now places us as the 6th largest housing association in the UK. Sovereign and Network Homes have come together as SNG (Sovereign Network Group) - an organisation that takes the best of both and makes it even better. The Role Your responsibilities will include receiving work orders and scheduling work diaries for trades employees completing repairs and maintenance works for our residents. You'll enjoy liaising with trade staff and other repairs staff to make sure all appointment targets are met and liaise with residents about their scheduled repair and maintenance works. Responsible to deliver the right outcome for our customer Provide a first point of contact within your area for business partners Assist in complaint and query resolution To manage a diary and bookings schedule for the team Complete required administration tasks Seek opportunities to improve performance and offer solutions Establish and maintain own effectiveness by developing strong working relationships with team members, business stakeholders What we look for Solid experience in administration within a busy customer focused role Some understanding of building maintenance terminology preferred Experience of using several different computer systems Ability to manage your own work load Strong customer service focus & confident telephone manner The ability to think quickly and clearly and work well under pressure Empathy and a passion for helping people As someone committed to customer service, you'll work as part of our Property Team responsible for scheduling repairs and maintenance works to fit with the diaries of our trade staff and contractors Rewards package £450 yearly flexible benefit pot to use against benefits of your choice 25 Days Holiday (pro rata + Bank Holidays (with an extra day every year up to 30 days) Chance to buy or sell holiday as part of our flexible benefits package Generous company pension scheme, matched up to 12% Flexible working Recognition scheme Wellbeing discounts At Sovereign Network Group, we are passionate about inclusion for all and creating a workplace where everyone can thrive, whatever their personal or professional background. We encourage applications from all. We believe that diverse talent makes us stronger.
Trainee Quantity Surveyor London 25k - 35k (Experience, knowledge and qualification dependant) Permanent, Full Time Are you ready to embark on an exciting journey in the world of construction? Look no further! My client is seeking a dynamic and ambitious Trainee Quantity Surveyor to join their esteemed commercial department. If you thrive in a collaborative environment, and eager to learn from industry experts, then this opportunity is perfect for you. As a Trainee Quantity Surveyor you'll dive into the heart of their commercial operations, gaining invaluable hands-on experience and mentorship from seasoned professionals. As a ventilation specialist providing ductwork and airside packages to some of the most high profile buildings across London this company is at the forefront of innovation and technology. Your responsibilities will include: Assisting senior quantity surveyors in cost estimation, tendering, and procurement processes Conducting site visits and collaborating with project teams to ensure accurate project documentation Learning to prepare and analyse cost reports, budgets, and financial forecasts Engaging in contract administration and negotiation under the guidance of experienced QS professionals Developing proficiency in industry-standard software Contributing fresh perspectives and innovative ideas to enhance project efficiency and profitability Company good to knows: Early project involvement (PCSA) this client is providing early support to project developments Experience lead coordinators using CAD and Navis software The forefront of BIM using 3D Model based processes Using leading industry suppliers Offer commissioning Requirements: A degree in Quantity Surveying or a related field Strong analytical skills and attention to detail Excellent communication and interpersonal abilities A proactive attitude with a willingness to learn and adapt in a fast-paced environment Fluent in English both verbally and written Basic knowledge of construction industry practices and terminology Knowledge with ventilation or duct work a big bonus! Benefits: Excellent package with further flexibility for the right fit Opportunity to be involved with varied projects, values and clients Career progression with a high tenure company Excellent long term rewards and scope of progression Our client offers a dynamic and supportive work environment where your talents are valued and opportunities for growth abound. Joining the team means becoming part of their company committed to excellence and innovation in the industry. 3D Personnel construction employment agency is a leading name in construction recruitment for The UK supplying Professional & Technical, Trades & Labour and Construction Services talent across a broad range of construction sectors. Our dedicated consultants can guide you through the whole construction recruitment process and help you land that dream role in the construction industry. We are currently working on a number of large scale projects in the UK, if the job above does not suit please contact us for other potential construction job opportunities near you. We also place - Assistant Site Managers Site Supervisor Senior Site Managers Contracts Managers Project Managers Construction Managers Quantity Surveyors and many other roles.
May 01, 2024
Full time
Trainee Quantity Surveyor London 25k - 35k (Experience, knowledge and qualification dependant) Permanent, Full Time Are you ready to embark on an exciting journey in the world of construction? Look no further! My client is seeking a dynamic and ambitious Trainee Quantity Surveyor to join their esteemed commercial department. If you thrive in a collaborative environment, and eager to learn from industry experts, then this opportunity is perfect for you. As a Trainee Quantity Surveyor you'll dive into the heart of their commercial operations, gaining invaluable hands-on experience and mentorship from seasoned professionals. As a ventilation specialist providing ductwork and airside packages to some of the most high profile buildings across London this company is at the forefront of innovation and technology. Your responsibilities will include: Assisting senior quantity surveyors in cost estimation, tendering, and procurement processes Conducting site visits and collaborating with project teams to ensure accurate project documentation Learning to prepare and analyse cost reports, budgets, and financial forecasts Engaging in contract administration and negotiation under the guidance of experienced QS professionals Developing proficiency in industry-standard software Contributing fresh perspectives and innovative ideas to enhance project efficiency and profitability Company good to knows: Early project involvement (PCSA) this client is providing early support to project developments Experience lead coordinators using CAD and Navis software The forefront of BIM using 3D Model based processes Using leading industry suppliers Offer commissioning Requirements: A degree in Quantity Surveying or a related field Strong analytical skills and attention to detail Excellent communication and interpersonal abilities A proactive attitude with a willingness to learn and adapt in a fast-paced environment Fluent in English both verbally and written Basic knowledge of construction industry practices and terminology Knowledge with ventilation or duct work a big bonus! Benefits: Excellent package with further flexibility for the right fit Opportunity to be involved with varied projects, values and clients Career progression with a high tenure company Excellent long term rewards and scope of progression Our client offers a dynamic and supportive work environment where your talents are valued and opportunities for growth abound. Joining the team means becoming part of their company committed to excellence and innovation in the industry. 3D Personnel construction employment agency is a leading name in construction recruitment for The UK supplying Professional & Technical, Trades & Labour and Construction Services talent across a broad range of construction sectors. Our dedicated consultants can guide you through the whole construction recruitment process and help you land that dream role in the construction industry. We are currently working on a number of large scale projects in the UK, if the job above does not suit please contact us for other potential construction job opportunities near you. We also place - Assistant Site Managers Site Supervisor Senior Site Managers Contracts Managers Project Managers Construction Managers Quantity Surveyors and many other roles.
Our client is a very successful facilities maintenance provider and Staffbase have been appointed to recruit for the position of Service Coordinator. This is a temporary contract position approx 6 months but with a possibility to become permanent. Candidates for the Service Coordinator role should ideally have previous service coordinator or project experience in the construction sector. The Role: Reporting to the Service Manager you will be responsible administration and coordinating activities associated HVAC maintenance and installation projects throughout the UK. Your duties will include but is not limited to the following; Review maintenance schedule and allocate jobs to engineers Ordering spare and replacement parts and materials from suppliers Schedule work and assign engineers to carry out works Process job sheets and time-sheets Assist with producing health & safety documentation such as risk assessments and method statements and communicate to engineers Schedule training for engineers Other service administration duties as and when required. Candidate: You will have previous experience in a in a similar service administrator / project coordinator position ideally within the facilities maintenance and / or trades sectors such as HVAC, electrical, plumbing, heating, security alarms. You will have excellent IT skills, confident telephone manner and you will have excellent written and verbal communication skills. Hours of Work: Monday to Friday 8.15am - 4.45pm Benefits: Excellent re-numeration 30K - 34K negotiable Holiday pay Potential perm position after 6 months Pension
May 01, 2024
Contract
Our client is a very successful facilities maintenance provider and Staffbase have been appointed to recruit for the position of Service Coordinator. This is a temporary contract position approx 6 months but with a possibility to become permanent. Candidates for the Service Coordinator role should ideally have previous service coordinator or project experience in the construction sector. The Role: Reporting to the Service Manager you will be responsible administration and coordinating activities associated HVAC maintenance and installation projects throughout the UK. Your duties will include but is not limited to the following; Review maintenance schedule and allocate jobs to engineers Ordering spare and replacement parts and materials from suppliers Schedule work and assign engineers to carry out works Process job sheets and time-sheets Assist with producing health & safety documentation such as risk assessments and method statements and communicate to engineers Schedule training for engineers Other service administration duties as and when required. Candidate: You will have previous experience in a in a similar service administrator / project coordinator position ideally within the facilities maintenance and / or trades sectors such as HVAC, electrical, plumbing, heating, security alarms. You will have excellent IT skills, confident telephone manner and you will have excellent written and verbal communication skills. Hours of Work: Monday to Friday 8.15am - 4.45pm Benefits: Excellent re-numeration 30K - 34K negotiable Holiday pay Potential perm position after 6 months Pension
LOGICALPS are currently looking for a Project Coordinator / Assistant Project Manager / Junior Project manager to join our client in Heysham on a permanent basis. This is a full time role working 37 hours per week. On offer is a competitive salary and benefits package paying up to £45k DOE NEG The role holder will work closely with our Project Team to prepare comprehensive action plans, including resources, timeframes and budgets for projects and to ensure that all projects are completed on time, within budget and meet high quality standards. What will you deliver? Maintaining project documentation and handling financial queries, Coordinate project management activities, resources, equipment, and information Break projects into doable actions and set timeframes Liaise with clients to identify and define requirements, scope, and objectives Assign tasks to internal teams and assist with schedule management Make sure that clients needs are met as projects evolve Help prepare budgets and quotations, Analyse risks and opportunities. Oversee project procurement management. Monitor project progress and handle any issues that arise. Act as the point of contact and communicate project status to all participants. Collaborate with the Project Manager to resolve any obstacles or hindrances Use tools to monitor working hours, plans and expenditures. Issue all appropriate legal paperwork (e.g., contracts and terms of agreement). Create and maintain comprehensive project documentation, plans and reports. Ensure standards and requirements are met through conducting quality assurance tests The package On offer is a competitive salary and benefits package, which includes; 24 days annual leave plus Bank hol Life Cover equivalent to 1.5 times annual salary Employee discount shopping schemes on major brands and retailers Gym membership discounts Cycle to work scheme Holiday purchase scheme and 2 corporate social responsibility days per year Broad range of learning opportunities, such as professional qualifications, collective/individual training, and personalized support programmes Attractive Employee Referral Rewards Scheme Access to our growing employee networks including Access Ability (representing those with physical and mental disabilities), Encompass (representing the LGBTQ+ community), RISE (representing people from ethnic backgrounds), WOMEN TOGETHER (representing women in Equans), Working Parents, and Young Professionals. 24/7 Employee Assistance Program and access to mental wellbeing app Who are we looking for? Proven work experience as a Project Coordinator or similar role Experience in project management, from conception to delivery An ability to prepare and interpret flowcharts, schedules, and step-by-step action plans. Solid organisational skills, including multitasking and time-management. Strong client-facing and teamwork skills Familiarity with risk management and quality assurance control Strong working knowledge of Microsoft Office Tools Business Administration or related field. Knowledge of PRINCE2 or APM is desirable but not essential. Nuclear sector experience preferred. Ability to obtain pass security clearance is essential This is an excellent opportunity to gain rewarding and permanent employment with the UK nuclear sector. Please email back your cv for a call back if you are interested,
May 01, 2024
Full time
LOGICALPS are currently looking for a Project Coordinator / Assistant Project Manager / Junior Project manager to join our client in Heysham on a permanent basis. This is a full time role working 37 hours per week. On offer is a competitive salary and benefits package paying up to £45k DOE NEG The role holder will work closely with our Project Team to prepare comprehensive action plans, including resources, timeframes and budgets for projects and to ensure that all projects are completed on time, within budget and meet high quality standards. What will you deliver? Maintaining project documentation and handling financial queries, Coordinate project management activities, resources, equipment, and information Break projects into doable actions and set timeframes Liaise with clients to identify and define requirements, scope, and objectives Assign tasks to internal teams and assist with schedule management Make sure that clients needs are met as projects evolve Help prepare budgets and quotations, Analyse risks and opportunities. Oversee project procurement management. Monitor project progress and handle any issues that arise. Act as the point of contact and communicate project status to all participants. Collaborate with the Project Manager to resolve any obstacles or hindrances Use tools to monitor working hours, plans and expenditures. Issue all appropriate legal paperwork (e.g., contracts and terms of agreement). Create and maintain comprehensive project documentation, plans and reports. Ensure standards and requirements are met through conducting quality assurance tests The package On offer is a competitive salary and benefits package, which includes; 24 days annual leave plus Bank hol Life Cover equivalent to 1.5 times annual salary Employee discount shopping schemes on major brands and retailers Gym membership discounts Cycle to work scheme Holiday purchase scheme and 2 corporate social responsibility days per year Broad range of learning opportunities, such as professional qualifications, collective/individual training, and personalized support programmes Attractive Employee Referral Rewards Scheme Access to our growing employee networks including Access Ability (representing those with physical and mental disabilities), Encompass (representing the LGBTQ+ community), RISE (representing people from ethnic backgrounds), WOMEN TOGETHER (representing women in Equans), Working Parents, and Young Professionals. 24/7 Employee Assistance Program and access to mental wellbeing app Who are we looking for? Proven work experience as a Project Coordinator or similar role Experience in project management, from conception to delivery An ability to prepare and interpret flowcharts, schedules, and step-by-step action plans. Solid organisational skills, including multitasking and time-management. Strong client-facing and teamwork skills Familiarity with risk management and quality assurance control Strong working knowledge of Microsoft Office Tools Business Administration or related field. Knowledge of PRINCE2 or APM is desirable but not essential. Nuclear sector experience preferred. Ability to obtain pass security clearance is essential This is an excellent opportunity to gain rewarding and permanent employment with the UK nuclear sector. Please email back your cv for a call back if you are interested,
Who We Are Founded in 1992 and with over 250 employees, Galliard Homes is London's largest privately owned property development and management group overseeing residential, hospitality, mixed-use, and commercial projects across London, the Home Counties, and the Midlands. Galliard has a 4 billion portfolio of over 6,000 homes and 714,088 square feet of commercial developments under construction. With an impressive portfolio of award-winning developments, we are proud to be considered as London's leading property developer. The Position We are currently looking to recruit a Document Controller to join our established construction department in Birmingham. This position will be contributing to our Lower Essex Street scheme in Birmingham, which consists of 628-units comprising of an 8-storey, 12-storey, and 27-storey blocks. In addition to working closely with our Design Coordination team and external design consultants, the Document Controller will collaborate with the entire site team to ensure information is kept up to date and is distributed correctly. Responsibilities below: Administer the Drawn / Drawing / Reports / Tracker information on the Document Management System and iDrive. Assisting in preparation of site instructions / RFI / Technical Submission trackers and recording of these issues. Assist in Issuing Buying and Procurement with information packages for quantifying/tendering / purchasing of equipment for site. Provide admin support for the site staff including purchasing stationery and printing materials, printing & distribution of reports, minutes, and file notes. Ensuring RAMS and Risk evaluations have been done by the Design Team and are filed. Report to the Design Manager any risks, slippages in the issuing of information against programme, and lack of coordination on the drawing and specification received from the design team and D&B subcontractors. Assist in the liaising with M&E Design Coordinator to ensure coordination of M&E information and distribution of the information on site. Assist in the issuing of information drawings and packages with subcontractors and consultants and assist in maintaining an issue register for all information distributed by the design team. Attend site and design team meetings to ensure the information required by site is delivered, ensuring you are actively maintaining the drawing and specification received register on site from design team, consultants, and subcontractors. Assist in preparation of O&M's and handover documents: - ensure record documents are received and filed for the administration staff to issue at handover of the buildings. The Person The ideal candidate must have previous construction site administration experience. Previous experience working closely with a Design Coordination team would be beneficial for this role but not essential. The successful candidate will demonstrate the following: Essential: Experience within the construction industry working as a Document Controller or similar. Excellent written and verbal communication skills. Able to work autonomously. Professional honesty and integrity in dealing with colleagues, suppliers, and customers. Team player willing to adapt in a challenging environment. Strong time management and organisational skills. Ability to work and multi-task in a fast paced, dynamic environment. Desirable: Previous experience working closely with a Design Coordination team on site. Previous experience using Aconex. The Benefits As a family-owned business, we want everyone to feel at home from day one. In return for commitment, loyalty, and hard work, we offer benefits ranging from: 24 days holiday plus bank holidays Life assurance Private health care Matching contribution pension scheme Discretionary salary and bonus review Employee assistance programme Discounted gym memberships Discount portal Volunteering opportunities Sponsorship of professional qualifications and accreditations
May 01, 2024
Full time
Who We Are Founded in 1992 and with over 250 employees, Galliard Homes is London's largest privately owned property development and management group overseeing residential, hospitality, mixed-use, and commercial projects across London, the Home Counties, and the Midlands. Galliard has a 4 billion portfolio of over 6,000 homes and 714,088 square feet of commercial developments under construction. With an impressive portfolio of award-winning developments, we are proud to be considered as London's leading property developer. The Position We are currently looking to recruit a Document Controller to join our established construction department in Birmingham. This position will be contributing to our Lower Essex Street scheme in Birmingham, which consists of 628-units comprising of an 8-storey, 12-storey, and 27-storey blocks. In addition to working closely with our Design Coordination team and external design consultants, the Document Controller will collaborate with the entire site team to ensure information is kept up to date and is distributed correctly. Responsibilities below: Administer the Drawn / Drawing / Reports / Tracker information on the Document Management System and iDrive. Assisting in preparation of site instructions / RFI / Technical Submission trackers and recording of these issues. Assist in Issuing Buying and Procurement with information packages for quantifying/tendering / purchasing of equipment for site. Provide admin support for the site staff including purchasing stationery and printing materials, printing & distribution of reports, minutes, and file notes. Ensuring RAMS and Risk evaluations have been done by the Design Team and are filed. Report to the Design Manager any risks, slippages in the issuing of information against programme, and lack of coordination on the drawing and specification received from the design team and D&B subcontractors. Assist in the liaising with M&E Design Coordinator to ensure coordination of M&E information and distribution of the information on site. Assist in the issuing of information drawings and packages with subcontractors and consultants and assist in maintaining an issue register for all information distributed by the design team. Attend site and design team meetings to ensure the information required by site is delivered, ensuring you are actively maintaining the drawing and specification received register on site from design team, consultants, and subcontractors. Assist in preparation of O&M's and handover documents: - ensure record documents are received and filed for the administration staff to issue at handover of the buildings. The Person The ideal candidate must have previous construction site administration experience. Previous experience working closely with a Design Coordination team would be beneficial for this role but not essential. The successful candidate will demonstrate the following: Essential: Experience within the construction industry working as a Document Controller or similar. Excellent written and verbal communication skills. Able to work autonomously. Professional honesty and integrity in dealing with colleagues, suppliers, and customers. Team player willing to adapt in a challenging environment. Strong time management and organisational skills. Ability to work and multi-task in a fast paced, dynamic environment. Desirable: Previous experience working closely with a Design Coordination team on site. Previous experience using Aconex. The Benefits As a family-owned business, we want everyone to feel at home from day one. In return for commitment, loyalty, and hard work, we offer benefits ranging from: 24 days holiday plus bank holidays Life assurance Private health care Matching contribution pension scheme Discretionary salary and bonus review Employee assistance programme Discounted gym memberships Discount portal Volunteering opportunities Sponsorship of professional qualifications and accreditations
Temp contract- 4 months Role - Facilities Admin Support Location- Birmingham- 1 day in office, 4 days from home Salary- 30,000 pro rata Your role as a Facilities Coordinator: You will support a team of 3 Facilities Managers in facilities administration. This will include logging jobs, using Riskwise for H&S compliance admin and general administration. An understanding of facilities management would be preferred. Your duties and responsibilities as a Facilities Coordinator: To provide support on the reactive maintenance help desk for clients/contractors. To input job requests/works orders Producing invoices Logging maintenance records on systems Using Riskwise to log H&S compliance documentation Supporting Facilities Managers with any other required admin duties Chasing contractors for updates and completion on all works carried out. relationships with other colleagues, clients, and contractors. To be successful in your role, you should have the following skills and experience: Strong administration skills Understanding of Facilities functions If you would like to discuss this role further please contact Jade Whitmore on (phone number removed) / At Gleeson Recruitment Group, we embrace inclusivity and welcome applicants of all backgrounds, experiences, and abilities. We are proud to be a disability confident employer. By applying you will be registered as a candidate with Gleeson Recruitment Limited. Our Privacy Policy is available on our website and explains how we will use your data.
May 01, 2024
Seasonal
Temp contract- 4 months Role - Facilities Admin Support Location- Birmingham- 1 day in office, 4 days from home Salary- 30,000 pro rata Your role as a Facilities Coordinator: You will support a team of 3 Facilities Managers in facilities administration. This will include logging jobs, using Riskwise for H&S compliance admin and general administration. An understanding of facilities management would be preferred. Your duties and responsibilities as a Facilities Coordinator: To provide support on the reactive maintenance help desk for clients/contractors. To input job requests/works orders Producing invoices Logging maintenance records on systems Using Riskwise to log H&S compliance documentation Supporting Facilities Managers with any other required admin duties Chasing contractors for updates and completion on all works carried out. relationships with other colleagues, clients, and contractors. To be successful in your role, you should have the following skills and experience: Strong administration skills Understanding of Facilities functions If you would like to discuss this role further please contact Jade Whitmore on (phone number removed) / At Gleeson Recruitment Group, we embrace inclusivity and welcome applicants of all backgrounds, experiences, and abilities. We are proud to be a disability confident employer. By applying you will be registered as a candidate with Gleeson Recruitment Limited. Our Privacy Policy is available on our website and explains how we will use your data.
Property Coordinator Stoke on Trent £24,400 (+3.5% Cost of Living Award) Full Time 35 hours per week Permanent You ll be responsible for the administration of property maintenance, compliance and repairs work and assisting with the development of a comprehensive property database and other associated record systems within the Property Team and wider Group. Job requirements Co-ordinate all property information, including maintenance jobs and compliance records, to ensure they are up to date, flagging any issues to Property Team management. Assist with any duties and activities that form part of the Customer Hub service, as and when required. Arrange, attend and minute any Property Team or inter-departmental meetings as required, including the preparation of any associated / required documents. Assist the Property Team management with any administrative tasks as requested, such as preparing and provision of data reports. Update Group systems with any customer contact and ensure all information is recorded accurately and in a timely manner. Undertake any administrative duties as required by the Property Management Team in relation to the Asset Management Strategy. What we re looking for Educated to GCSE level or equivalent or qualified by substantial experience in this area. Experience of working as part of a team and having a one team approach and a can do attitude. Excellent communication skills. Understanding of what great customer service is. Ability to fulfil contractual commitments for commissioned services. Ability to work under pressure and manage multiple tasks and demands. Idea generation and implementation Help us wave goodbye to stigmas and hello to a new chapter of affordable housing. Apply now! We ll be interviewing as we go so might close the application process early if we find the right person.
May 01, 2024
Full time
Property Coordinator Stoke on Trent £24,400 (+3.5% Cost of Living Award) Full Time 35 hours per week Permanent You ll be responsible for the administration of property maintenance, compliance and repairs work and assisting with the development of a comprehensive property database and other associated record systems within the Property Team and wider Group. Job requirements Co-ordinate all property information, including maintenance jobs and compliance records, to ensure they are up to date, flagging any issues to Property Team management. Assist with any duties and activities that form part of the Customer Hub service, as and when required. Arrange, attend and minute any Property Team or inter-departmental meetings as required, including the preparation of any associated / required documents. Assist the Property Team management with any administrative tasks as requested, such as preparing and provision of data reports. Update Group systems with any customer contact and ensure all information is recorded accurately and in a timely manner. Undertake any administrative duties as required by the Property Management Team in relation to the Asset Management Strategy. What we re looking for Educated to GCSE level or equivalent or qualified by substantial experience in this area. Experience of working as part of a team and having a one team approach and a can do attitude. Excellent communication skills. Understanding of what great customer service is. Ability to fulfil contractual commitments for commissioned services. Ability to work under pressure and manage multiple tasks and demands. Idea generation and implementation Help us wave goodbye to stigmas and hello to a new chapter of affordable housing. Apply now! We ll be interviewing as we go so might close the application process early if we find the right person.
Position: Project Coordinator Location: Warwickshire, CV8 Salary: 35000 Contract: Permanent The role: We are currently recruiting an experienced Project Coordinator / Small Works Coordinator to join our client, an established Facilities Maintenance company based in Kenilworth. This is an exciting opportunity to join a growing organisation with excellent room to grow and progress. Duties include: Working closely with the contract management team to oversee small works / minor works projects Ensuring that work is mobilised within timescale Input and monitoring of projects on database, closing jobs when completed Allocating works to contractors Ordering materials Implementing processes and procedures to increase efficiency across the contracts The ideal candidate: Strong administration background, excellent organisation skills and attention to detail Previous experience within facilities maintenance or construction would be beneficial Excellent communicator Proactive approach Please apply now to submit your details for this role, or contact us for more information
May 01, 2024
Full time
Position: Project Coordinator Location: Warwickshire, CV8 Salary: 35000 Contract: Permanent The role: We are currently recruiting an experienced Project Coordinator / Small Works Coordinator to join our client, an established Facilities Maintenance company based in Kenilworth. This is an exciting opportunity to join a growing organisation with excellent room to grow and progress. Duties include: Working closely with the contract management team to oversee small works / minor works projects Ensuring that work is mobilised within timescale Input and monitoring of projects on database, closing jobs when completed Allocating works to contractors Ordering materials Implementing processes and procedures to increase efficiency across the contracts The ideal candidate: Strong administration background, excellent organisation skills and attention to detail Previous experience within facilities maintenance or construction would be beneficial Excellent communicator Proactive approach Please apply now to submit your details for this role, or contact us for more information
Facilities Coordinator Ref: 29941 Manchester The Opportunity We are seeking a highly organized and detail-oriented Facilities Coordinator to join our team. As a Facilities Coordinator, you will be responsible for ensuring the smooth operations of our facilities and maintaining a safe and functional work environment for our employees. This role requires strong communication skills, as you will be working closely with various teams and vendors to address any facility-related issues. Main Job Responsibilities Manage the internal helpdesk for the client account, from task initiation to completion. Proactively chase and close out overdue tasks, tracking progress against pre-determined KPIs. Measure and report SLA response times, implementing escalation procedures when necessary. Communicate job progress and open tasks to clients and key stakeholders. Upload maintenance records/compliance certificates and amend asset information to the helpdesk database. Handle escalations efficiently to minimise client impact. Annually cleanse and refresh the electronic register, incorporating updates. Collate quotes from suppliers and monitor spending against pre-agreed values. Ensure accurate data in the helpdesk software for all locations in scope. Proactively monitor services and contracts, suggesting improvements to processes. Challenge contractor costs when deviations occur from the norm. Liaise with regional client managers to maintain information flow. Support monthly supplier reviews in collaboration with the wider team. Field internal calls to assist with task management and updates for key clients, customers, and stakeholders. Develop a thorough understanding of the contract's service delivery requirements. Build relationships and trust with internal and external stakeholders across multiple regions. Utilise company and client systems for data maintenance, updating, and extraction. Support new building openings, coordinating suppliers to meet strict deadlines. Regularly attend and review Macro communications to stay informed about current developments. The job holder should ideally have: Experience with FM helpdesk software (e.g., Concept, Maximo, Service Channel). Facilities Management experience within the engineering environment. Advanced Excel or database experience is advantageous. Ability to think creatively and provide innovative solutions. Strong administration skills with proven multitasking abilities. Ability to thrive in a fast-paced, real-time environment. Dedication to task completion and effective prioritization. Problem-solving mindset and ownership of solutions. Effective communication skills with a customer-focused approach. Team player with good organisational skills. Macro is an inclusive employer and welcomes interest from a diverse range of candidates. Even if you feel you do not fulfil all of the criteria below, please apply as you may still be suitable for this role or another role within our organisation. Should you require any adjustments to assist during the application/hiring process please do make us aware.
May 01, 2024
Full time
Facilities Coordinator Ref: 29941 Manchester The Opportunity We are seeking a highly organized and detail-oriented Facilities Coordinator to join our team. As a Facilities Coordinator, you will be responsible for ensuring the smooth operations of our facilities and maintaining a safe and functional work environment for our employees. This role requires strong communication skills, as you will be working closely with various teams and vendors to address any facility-related issues. Main Job Responsibilities Manage the internal helpdesk for the client account, from task initiation to completion. Proactively chase and close out overdue tasks, tracking progress against pre-determined KPIs. Measure and report SLA response times, implementing escalation procedures when necessary. Communicate job progress and open tasks to clients and key stakeholders. Upload maintenance records/compliance certificates and amend asset information to the helpdesk database. Handle escalations efficiently to minimise client impact. Annually cleanse and refresh the electronic register, incorporating updates. Collate quotes from suppliers and monitor spending against pre-agreed values. Ensure accurate data in the helpdesk software for all locations in scope. Proactively monitor services and contracts, suggesting improvements to processes. Challenge contractor costs when deviations occur from the norm. Liaise with regional client managers to maintain information flow. Support monthly supplier reviews in collaboration with the wider team. Field internal calls to assist with task management and updates for key clients, customers, and stakeholders. Develop a thorough understanding of the contract's service delivery requirements. Build relationships and trust with internal and external stakeholders across multiple regions. Utilise company and client systems for data maintenance, updating, and extraction. Support new building openings, coordinating suppliers to meet strict deadlines. Regularly attend and review Macro communications to stay informed about current developments. The job holder should ideally have: Experience with FM helpdesk software (e.g., Concept, Maximo, Service Channel). Facilities Management experience within the engineering environment. Advanced Excel or database experience is advantageous. Ability to think creatively and provide innovative solutions. Strong administration skills with proven multitasking abilities. Ability to thrive in a fast-paced, real-time environment. Dedication to task completion and effective prioritization. Problem-solving mindset and ownership of solutions. Effective communication skills with a customer-focused approach. Team player with good organisational skills. Macro is an inclusive employer and welcomes interest from a diverse range of candidates. Even if you feel you do not fulfil all of the criteria below, please apply as you may still be suitable for this role or another role within our organisation. Should you require any adjustments to assist during the application/hiring process please do make us aware.
MARIS INTERIORS LLP Maris Interiors & Workplace Build are one of the UK s leading design and build experts. Located in Southwark, London and founded in 1977, Maris work with organisations across the UK to transform their space. We specialise in workplace design, fit-out, refurbishment, relocation & furniture. We believe in hiring, harnessing, mentoring, and keeping the best talent in the industry to guarantee quality and consistency in every element of our business. Assisting the Health & Safety team for administration duties and reporting to the Health & Safety Director. Providing secretarial support for the wider construction team. Specific responsibilities: Print all forms for yellow site file Create F10 using CPP Create H&S File Create induction software for specific project including sign in / out posters and induction posters Issue induction emails to SM / PM Update / amend documents for the H&S team Keep the training log up to date / booking any courses needed for SM / PMS Keep the office maintenance spreadsheet up to date / actioning any tasks within Create projects via Procore Add Sub-Contractors / keeping Procore directory up to date Log all H&S site visits / reports on the report spreadsheet Log any accidents / incidents / near miss / RIDDOR s Schedule H&S/ISO training Create monthly Board Report Create monthly Bulletin Set Up H&S/ISO Training As qualified health & safety Coordinator you will be able to demonstrate at least 2 years experience, or have 2 years office administrative experience. You will be bright, enthusiastic, polite, and hardworking Intermediate to advanced level in Word, Excel, Outlook Intermediate skills in PowerPoint. Benefits: Generous holiday entitlement with additional Christmas period given as free time off On-site coffee shop serving free breakfast, tea, coffee, and fruit throughout the working day Salary sacrifice pension scheme Life assurance after 12 months service Access to Employee Assistance Programme with 24/7 online GP service and access to mental, financial, and physical wellbeing support On site coffee shop serving free tea and coffee, breakfast, and fresh fruit daily LOCATION: London, SE1 0HR JOB TYPE: Full-Time, Permanent, 100% office-based role Candidates will be considered on their abilities regardless of age, gender, or ethnicity but an ability to communicate at a high level of competency in the English language is essential. The right to live permanently and work in the UK is essential. The company does not have a fixed salary scale and will pay an appropriate and fair salary based on experience and abilities.
May 01, 2024
Full time
MARIS INTERIORS LLP Maris Interiors & Workplace Build are one of the UK s leading design and build experts. Located in Southwark, London and founded in 1977, Maris work with organisations across the UK to transform their space. We specialise in workplace design, fit-out, refurbishment, relocation & furniture. We believe in hiring, harnessing, mentoring, and keeping the best talent in the industry to guarantee quality and consistency in every element of our business. Assisting the Health & Safety team for administration duties and reporting to the Health & Safety Director. Providing secretarial support for the wider construction team. Specific responsibilities: Print all forms for yellow site file Create F10 using CPP Create H&S File Create induction software for specific project including sign in / out posters and induction posters Issue induction emails to SM / PM Update / amend documents for the H&S team Keep the training log up to date / booking any courses needed for SM / PMS Keep the office maintenance spreadsheet up to date / actioning any tasks within Create projects via Procore Add Sub-Contractors / keeping Procore directory up to date Log all H&S site visits / reports on the report spreadsheet Log any accidents / incidents / near miss / RIDDOR s Schedule H&S/ISO training Create monthly Board Report Create monthly Bulletin Set Up H&S/ISO Training As qualified health & safety Coordinator you will be able to demonstrate at least 2 years experience, or have 2 years office administrative experience. You will be bright, enthusiastic, polite, and hardworking Intermediate to advanced level in Word, Excel, Outlook Intermediate skills in PowerPoint. Benefits: Generous holiday entitlement with additional Christmas period given as free time off On-site coffee shop serving free breakfast, tea, coffee, and fruit throughout the working day Salary sacrifice pension scheme Life assurance after 12 months service Access to Employee Assistance Programme with 24/7 online GP service and access to mental, financial, and physical wellbeing support On site coffee shop serving free tea and coffee, breakfast, and fresh fruit daily LOCATION: London, SE1 0HR JOB TYPE: Full-Time, Permanent, 100% office-based role Candidates will be considered on their abilities regardless of age, gender, or ethnicity but an ability to communicate at a high level of competency in the English language is essential. The right to live permanently and work in the UK is essential. The company does not have a fixed salary scale and will pay an appropriate and fair salary based on experience and abilities.
Lettings Coordinator A minimum of 2 years experience is required and you will need to know the current Lettings legislation and show that you have carried out referencing/renewals in the past. Monday to Friday 9.00am to 6.00pm. This is a maternity cover position however, there may be an opportunity to stay longer in the event of their current Lettings Coordinator deciding to go part time or going into another position. An exciting opportunity for a Lettings Coordinator to join a busy Lettings team. The successful candidate will fulfill a busy and important role, liaising between landlords and tenants to ascertain if they want to renew their current tenancy for a further fixed term period, and if so, negotiating new levels of rent and any specific terms. Knowledge of using Fcc Paragon or CFP Winman would be an advantage. Lettings Coordinator You will be responsible for negotiating the terms of a tenancy renewal with the Tenant and the Landlord. Liaising with both parties to agree any new levels of rent or other specific terms outside of our standard tenancy agreement. All negotiations are undertaken either by telephone or email, so candidates must be a confident and professional communicator. Utilising our computer-based systems to ensure records are kept up to date. Ensuring all parties are kept up to date, including fellow work colleagues. Referencing tenants and checking safety certificates and Lettings Administration and running a property file from start to finish. Carrying out compliance checks. Preparing legal documents. Chasing arrears. Lettings Coordinator Previous experience within Tenancy Renewals or another area or Residential Lettings. A proactive "can do" attitude, with exceptional organisational skills and capable of working efficiently to specific deadlines. Excellent communication skills, both written and verbal IT proficient, you will be familiar with MS Office packages and able to learn quickly. Lettings Coordinator The position would suit someone with a flair for administration and organisation. Lettings Coordinator Basic salary 26,000 to 27,000 depending on experience. Kings Permanent Recruitment for Estate Agents hits 17 years of successful trading. A milestone to be proud of Kings Permanent Recruitment for Estate Agents is a "Specialist Estate Agency Recruitment Service" dealing with the placement of Estate Agents and Letting Agents into permanent positions within the Residential Estate Agency Property sector. We cover all specialities of recruitment within the residential property sector to include Residential Sales, Residential Lettings, Property Management, Block Management, Inventory Clerks, RICS Chartered Surveyors, Land and New Homes, CeMAP qualified Estate Agency Financial Services Consultants / Mortgage Advisors, Protection Advisors, Secretarial / Administration. Visit Kings Permanent Recruitment for Estate Agents website for online Estate Agency vacancies. Find Steve King on LinkedIn.
May 01, 2024
Full time
Lettings Coordinator A minimum of 2 years experience is required and you will need to know the current Lettings legislation and show that you have carried out referencing/renewals in the past. Monday to Friday 9.00am to 6.00pm. This is a maternity cover position however, there may be an opportunity to stay longer in the event of their current Lettings Coordinator deciding to go part time or going into another position. An exciting opportunity for a Lettings Coordinator to join a busy Lettings team. The successful candidate will fulfill a busy and important role, liaising between landlords and tenants to ascertain if they want to renew their current tenancy for a further fixed term period, and if so, negotiating new levels of rent and any specific terms. Knowledge of using Fcc Paragon or CFP Winman would be an advantage. Lettings Coordinator You will be responsible for negotiating the terms of a tenancy renewal with the Tenant and the Landlord. Liaising with both parties to agree any new levels of rent or other specific terms outside of our standard tenancy agreement. All negotiations are undertaken either by telephone or email, so candidates must be a confident and professional communicator. Utilising our computer-based systems to ensure records are kept up to date. Ensuring all parties are kept up to date, including fellow work colleagues. Referencing tenants and checking safety certificates and Lettings Administration and running a property file from start to finish. Carrying out compliance checks. Preparing legal documents. Chasing arrears. Lettings Coordinator Previous experience within Tenancy Renewals or another area or Residential Lettings. A proactive "can do" attitude, with exceptional organisational skills and capable of working efficiently to specific deadlines. Excellent communication skills, both written and verbal IT proficient, you will be familiar with MS Office packages and able to learn quickly. Lettings Coordinator The position would suit someone with a flair for administration and organisation. Lettings Coordinator Basic salary 26,000 to 27,000 depending on experience. Kings Permanent Recruitment for Estate Agents hits 17 years of successful trading. A milestone to be proud of Kings Permanent Recruitment for Estate Agents is a "Specialist Estate Agency Recruitment Service" dealing with the placement of Estate Agents and Letting Agents into permanent positions within the Residential Estate Agency Property sector. We cover all specialities of recruitment within the residential property sector to include Residential Sales, Residential Lettings, Property Management, Block Management, Inventory Clerks, RICS Chartered Surveyors, Land and New Homes, CeMAP qualified Estate Agency Financial Services Consultants / Mortgage Advisors, Protection Advisors, Secretarial / Administration. Visit Kings Permanent Recruitment for Estate Agents website for online Estate Agency vacancies. Find Steve King on LinkedIn.
Position: Estates Coordinator Location: Office based and then hybrid after probation - (74 King Edward St, Macclesfield SK10 1AT) Working Hours: Monday - Friday, 0900 - 1730 Salary: £23,400 - £24,500 Contract: Full time, permanent About Us: Premier Estates is an award-winning managing agent that successfully maintains one of the largest and most diverse residential property portfolios in the UK. Our success is founded on the fundamental principal of effective communication and unsurpassed customer service, establishing rewarding and lasting relationships with our many satisfied clients. Benefits: Hybrid Working (after probation) Complimentary fruit in the office Birthday leave Exclusive staff events Westfield Health cashback plan, inclusive of surgical options Payday Butties (available in the office) 25 days of annual leave, with the opportunity to purchase additional holiday days Company-wide closure during the Christmas period Job Description: The Operations department is responsible for maintaining the properties that the company manages. Each Senior Estates Manager has a portfolio of properties that they look after, supported by an Estates Coordinator. This role provides administrative support to one Senior Estates Manager or Estates Manager ensuring the smooth operation of the team portfolio in accordance with company procedures and industry best practice. This role is the first point of contact for the residents living in the properties within that team portfolio Key responsibilities include, but are not limited to: Be the first point of contact on the telephone for residents / contractors / clients. Deal with routine matters and pass complex matters to the Senior Estates Manager or Estates Manager. Raising works orders for repairs / maintenance works required, based on report from latest site visit. Renew contracts and raise new contracts for contractors providing regular services, such as cleaners / gardeners etc. Preparation and distribution of documents to residents and property owners, such as mail shots, site visit summaries and monthly updates. Administer and monitor building insurance claims. Authorise or dispute routine invoices to be paid and escalate large or one off spends to Senior Estates Manager or Estates Manager. Arrange Annual General Meetings and prepare and distribute minutes based on the Senior Estates Manager's or Estates Manager's notes. Assist with the distribution of each development's annual service charge estimates and accounts. Undertake other general duties as required from time to time to assist in the success of Premier Estates. Please Note: Comprehensive guidance and support will be provided to ensure your success in this role. What We Ask From You: English GCSE level 4 (grade C) or above Maths GCSE level 4 (grade C) or above Administration experience is essential Customer service and property industry experience is desirable but not essential Microsoft Office, intermediate (advanced is desirable but not essential) Polite telephone manner Strong organisational skills Able to prioritise a busy workload Able to work well independently and as part of a team Positive attitude Resilient Works well under pressure Takes pride in producing work to a high standard For further details about this position or to gain deeper insights into Premier Estates, please visit our website. To contact us or make inquiries, please reach out to our recruitment team at , who will be delighted to provide additional information. Eligibility: All applicants must be eligible to live and work in the UK without restrictions, and documented evidence of eligibility will be required from all candidates.
May 01, 2024
Full time
Position: Estates Coordinator Location: Office based and then hybrid after probation - (74 King Edward St, Macclesfield SK10 1AT) Working Hours: Monday - Friday, 0900 - 1730 Salary: £23,400 - £24,500 Contract: Full time, permanent About Us: Premier Estates is an award-winning managing agent that successfully maintains one of the largest and most diverse residential property portfolios in the UK. Our success is founded on the fundamental principal of effective communication and unsurpassed customer service, establishing rewarding and lasting relationships with our many satisfied clients. Benefits: Hybrid Working (after probation) Complimentary fruit in the office Birthday leave Exclusive staff events Westfield Health cashback plan, inclusive of surgical options Payday Butties (available in the office) 25 days of annual leave, with the opportunity to purchase additional holiday days Company-wide closure during the Christmas period Job Description: The Operations department is responsible for maintaining the properties that the company manages. Each Senior Estates Manager has a portfolio of properties that they look after, supported by an Estates Coordinator. This role provides administrative support to one Senior Estates Manager or Estates Manager ensuring the smooth operation of the team portfolio in accordance with company procedures and industry best practice. This role is the first point of contact for the residents living in the properties within that team portfolio Key responsibilities include, but are not limited to: Be the first point of contact on the telephone for residents / contractors / clients. Deal with routine matters and pass complex matters to the Senior Estates Manager or Estates Manager. Raising works orders for repairs / maintenance works required, based on report from latest site visit. Renew contracts and raise new contracts for contractors providing regular services, such as cleaners / gardeners etc. Preparation and distribution of documents to residents and property owners, such as mail shots, site visit summaries and monthly updates. Administer and monitor building insurance claims. Authorise or dispute routine invoices to be paid and escalate large or one off spends to Senior Estates Manager or Estates Manager. Arrange Annual General Meetings and prepare and distribute minutes based on the Senior Estates Manager's or Estates Manager's notes. Assist with the distribution of each development's annual service charge estimates and accounts. Undertake other general duties as required from time to time to assist in the success of Premier Estates. Please Note: Comprehensive guidance and support will be provided to ensure your success in this role. What We Ask From You: English GCSE level 4 (grade C) or above Maths GCSE level 4 (grade C) or above Administration experience is essential Customer service and property industry experience is desirable but not essential Microsoft Office, intermediate (advanced is desirable but not essential) Polite telephone manner Strong organisational skills Able to prioritise a busy workload Able to work well independently and as part of a team Positive attitude Resilient Works well under pressure Takes pride in producing work to a high standard For further details about this position or to gain deeper insights into Premier Estates, please visit our website. To contact us or make inquiries, please reach out to our recruitment team at , who will be delighted to provide additional information. Eligibility: All applicants must be eligible to live and work in the UK without restrictions, and documented evidence of eligibility will be required from all candidates.
Job Title: Property Coordinator Location : North London Salary: £26,000 - £28,000 based on experience Job Type: Permanent, Full Time About Us: Assisted Homes provides a support service to single homeless adults who are vulnerable with support needs. This support includes accommodation, that is managed by us and therefore it is required that the properties within our portfolio are maintained to a good standard, always, therefore; it is essential that any repairs and maintenance requirements are addressed as soon as possible. Specifications: Dynamic individual with good communication skills Be organised and able to prioritise your work to meet specific deadlines Have good knowledge and understanding of systems such as Microsoft 365 includes Excel, Word, Outlook. Be willing to learn any new systems that the company have decided to implement that will make the output more efficient Pay attention to detail Be able to create systems and/or new procedures that will add to the efficiency to the Maintenance team Have good understanding of maintenance, repairs and property management Property management experience preferred or keen to learn and work towards ARLA qualification Full clean UK driving license and car preferred Have proficiency in letter writing, sending, and understanding protocol and regulations set by GDPR Be able to set up and maintain team calendars and make appointments using calendar invitations Be able to work on your own initiative and in a team, to attain joint goals Be willing to undertake administration tasks that are required by any team and or the Directors Proficient in collating factual and detailed information as and when required that may have a deadline Role: To work closely with the Head of Maintenance gaining knowledge and understanding of all the properties in our portfolio To maintain current recording systems and to create relevant new systems to ensure that property information is filed accurately and accessible at any time - this to include a filing system for landlord information, utility including water, gas, and electric information Work closely with the project team leader and head of property management to carry out tasks as and when required Responsible for house visits and property inspections as and when required To set up new files when properties are added to the portfolio To ensure that safety certificates including gas, electric and EPC certificates are filed appropriately and that a recording system is used to highlight renewal dates, ensuring that all certificates are always renewed and up to date To highlight and follow procedure of lease renewals To keep an updated list of contractors that we can call on to undertake repairs and maintenance as and when required Ensure that maintenance and repairs required are reported and recorded accurately and prioritised in order of urgency To ensure that any repairs and maintenance are completed within the scheduled time To ensure that all relevant staff are notified of the completion of repairs To ensure that all staff or clients are made aware of any works to be carried out and when To liaise with Landlords, engineers, and other workmen accordingly, to ensure that the repairs required are dealt with appropriately To undertake, together with the welfare and security coordinator, room, and house inspections twice a month reporting back any concerns or breaches to the Support Manager To purchase order furniture required for new properties and any replacement furniture by raising a purchase order, that will be authorised by the Managing Director To ensure that keys are replaced and or copies made as and when necessary To conduct quarterly house inspections, inspect properties to ensure that the properties are kept to a high standard reporting back to the head of department any concerns - Head of department will create reports from feedback from your visits To undertake any other tasks that ensures the smooth running of the property department Handle all administrative tasks that are required by the department On occasion you may need to stay longer than the contracted hours to complete a task that is on a deadline. Flexitime can be offered; but must be pre-authorised Please click the APPLY button to submit your CV for this role. Candidates with the relevant experience or job titles of: Property Maintenance, Property Manager, Tenancy, Property Director and Senior Property Manager may also be considered for this role.
May 01, 2024
Full time
Job Title: Property Coordinator Location : North London Salary: £26,000 - £28,000 based on experience Job Type: Permanent, Full Time About Us: Assisted Homes provides a support service to single homeless adults who are vulnerable with support needs. This support includes accommodation, that is managed by us and therefore it is required that the properties within our portfolio are maintained to a good standard, always, therefore; it is essential that any repairs and maintenance requirements are addressed as soon as possible. Specifications: Dynamic individual with good communication skills Be organised and able to prioritise your work to meet specific deadlines Have good knowledge and understanding of systems such as Microsoft 365 includes Excel, Word, Outlook. Be willing to learn any new systems that the company have decided to implement that will make the output more efficient Pay attention to detail Be able to create systems and/or new procedures that will add to the efficiency to the Maintenance team Have good understanding of maintenance, repairs and property management Property management experience preferred or keen to learn and work towards ARLA qualification Full clean UK driving license and car preferred Have proficiency in letter writing, sending, and understanding protocol and regulations set by GDPR Be able to set up and maintain team calendars and make appointments using calendar invitations Be able to work on your own initiative and in a team, to attain joint goals Be willing to undertake administration tasks that are required by any team and or the Directors Proficient in collating factual and detailed information as and when required that may have a deadline Role: To work closely with the Head of Maintenance gaining knowledge and understanding of all the properties in our portfolio To maintain current recording systems and to create relevant new systems to ensure that property information is filed accurately and accessible at any time - this to include a filing system for landlord information, utility including water, gas, and electric information Work closely with the project team leader and head of property management to carry out tasks as and when required Responsible for house visits and property inspections as and when required To set up new files when properties are added to the portfolio To ensure that safety certificates including gas, electric and EPC certificates are filed appropriately and that a recording system is used to highlight renewal dates, ensuring that all certificates are always renewed and up to date To highlight and follow procedure of lease renewals To keep an updated list of contractors that we can call on to undertake repairs and maintenance as and when required Ensure that maintenance and repairs required are reported and recorded accurately and prioritised in order of urgency To ensure that any repairs and maintenance are completed within the scheduled time To ensure that all relevant staff are notified of the completion of repairs To ensure that all staff or clients are made aware of any works to be carried out and when To liaise with Landlords, engineers, and other workmen accordingly, to ensure that the repairs required are dealt with appropriately To undertake, together with the welfare and security coordinator, room, and house inspections twice a month reporting back any concerns or breaches to the Support Manager To purchase order furniture required for new properties and any replacement furniture by raising a purchase order, that will be authorised by the Managing Director To ensure that keys are replaced and or copies made as and when necessary To conduct quarterly house inspections, inspect properties to ensure that the properties are kept to a high standard reporting back to the head of department any concerns - Head of department will create reports from feedback from your visits To undertake any other tasks that ensures the smooth running of the property department Handle all administrative tasks that are required by the department On occasion you may need to stay longer than the contracted hours to complete a task that is on a deadline. Flexitime can be offered; but must be pre-authorised Please click the APPLY button to submit your CV for this role. Candidates with the relevant experience or job titles of: Property Maintenance, Property Manager, Tenancy, Property Director and Senior Property Manager may also be considered for this role.
Job Description We're looking for a Renewals Coordinator to complement our fantastic team in our Lettings Support Centre in Norwich. You will provide tenancy administration support services to branches, landlords and tenants.What's in it for you as our Renewals Coordinator: OTE up to £23,000 - £25,000 Industry leading training and development Opportunities for career progression Collaborative, rewarding and fun environment Team incentives Gain valuable on-the-job training and experience in the property industry 24/7 AIG Smart Health (including virtual GP) coverage for you and your family Key responsibilities of our Administrator - Renewals Liaising with landlords, tenants, branches Ensure the smooth transition throughout the renewal process Obtaining instructions from landlords before the end of the tenancy Preparing new tenancy agreements Administering periodic tenancies Chasing in unsigned tenancy agreements Sending notification to our accounts team Skills and experience required to be a successful Administrator - Renewals Customer Service and administration skills Excellent verbal and written communication skills IT literate (MS Office, internet, email systems) Connells Group is one of the largest and most successful estate agency and property services providers in the UK. Founded in 1936 and with a network or over 1,250 branches, the Group combines residential sales and lettings expertise with a range of services including new homes, mortgage services, surveying, conveyancing and more! Connells Group UK is an equal opportunities employer and positively encourages applications from suitably qualified and eligible candidates regardless of sex, race, disability, age, sexual orientation, transgender status, religion or belief, marital status, or pregnancy and maternity.
May 01, 2024
Full time
Job Description We're looking for a Renewals Coordinator to complement our fantastic team in our Lettings Support Centre in Norwich. You will provide tenancy administration support services to branches, landlords and tenants.What's in it for you as our Renewals Coordinator: OTE up to £23,000 - £25,000 Industry leading training and development Opportunities for career progression Collaborative, rewarding and fun environment Team incentives Gain valuable on-the-job training and experience in the property industry 24/7 AIG Smart Health (including virtual GP) coverage for you and your family Key responsibilities of our Administrator - Renewals Liaising with landlords, tenants, branches Ensure the smooth transition throughout the renewal process Obtaining instructions from landlords before the end of the tenancy Preparing new tenancy agreements Administering periodic tenancies Chasing in unsigned tenancy agreements Sending notification to our accounts team Skills and experience required to be a successful Administrator - Renewals Customer Service and administration skills Excellent verbal and written communication skills IT literate (MS Office, internet, email systems) Connells Group is one of the largest and most successful estate agency and property services providers in the UK. Founded in 1936 and with a network or over 1,250 branches, the Group combines residential sales and lettings expertise with a range of services including new homes, mortgage services, surveying, conveyancing and more! Connells Group UK is an equal opportunities employer and positively encourages applications from suitably qualified and eligible candidates regardless of sex, race, disability, age, sexual orientation, transgender status, religion or belief, marital status, or pregnancy and maternity.
Purpose of the Role The main purpose of the role is to support the Property Management team with the operational day to day aspects of running the building, coordinating with all service partners where required, to ensure the required standards are achieved and maintained at all times. Key Responsibilities Support the Property Management team in advancing good client relations with appropriate occupier representatives, propagate open communication and flow of information on building issues. Assist in updating records and ensure compliance with all Savills operational processes, policies and procedures. Ensure all weekly and monthly checklists are complete and uploaded onto DataStation and liaise with the relevant site team leads making sure all outstanding actions are completed within the required timescales. Assist with the management of the Building Portal (Cureoscity) and any other systems. Carry out administrational duties for all demised service contracts on site including setting up purchase orders on the Proactis system Create and maintain an effective working relationship with service partners and occupiers alike Promote our culture that encourages top performance and high morale Carry out any other reasonable request from the Operations and/or Property Manager The above is not an exhaustive list of duties and you will be expected to perform different tasks as necessitated by your changing role within the organisation. Skills, Knowledge and Experience Candidates will be required to demonstrate the following: Essential Be able to communicate clearly and effectively A good knowledge and understanding of legislative health & safety requirements Strong time-management and organisational skills Excellent written and oral communication skills Self-motivated, able to work on own initiative Essential to be an exceptional multi-tasker Ability to work under pressure and in tight deadlines Confident, professional and assertive Friendly, bubbly personality whilst remaining professional at all times Front of House management experience within a large commercial property You will be creative and forward thinking, regularly bringing forward ideas to improve service levels Desirable Ability to use full range of Microsoft applications inc. Word, Excel, PowerPoint, Outlook. A good understanding of Savills property management systems Working Hours - 08:00 - 17:00 Salary - £36,000 - £38,000 Please see our Benefits Booklet for more information.
May 01, 2024
Full time
Purpose of the Role The main purpose of the role is to support the Property Management team with the operational day to day aspects of running the building, coordinating with all service partners where required, to ensure the required standards are achieved and maintained at all times. Key Responsibilities Support the Property Management team in advancing good client relations with appropriate occupier representatives, propagate open communication and flow of information on building issues. Assist in updating records and ensure compliance with all Savills operational processes, policies and procedures. Ensure all weekly and monthly checklists are complete and uploaded onto DataStation and liaise with the relevant site team leads making sure all outstanding actions are completed within the required timescales. Assist with the management of the Building Portal (Cureoscity) and any other systems. Carry out administrational duties for all demised service contracts on site including setting up purchase orders on the Proactis system Create and maintain an effective working relationship with service partners and occupiers alike Promote our culture that encourages top performance and high morale Carry out any other reasonable request from the Operations and/or Property Manager The above is not an exhaustive list of duties and you will be expected to perform different tasks as necessitated by your changing role within the organisation. Skills, Knowledge and Experience Candidates will be required to demonstrate the following: Essential Be able to communicate clearly and effectively A good knowledge and understanding of legislative health & safety requirements Strong time-management and organisational skills Excellent written and oral communication skills Self-motivated, able to work on own initiative Essential to be an exceptional multi-tasker Ability to work under pressure and in tight deadlines Confident, professional and assertive Friendly, bubbly personality whilst remaining professional at all times Front of House management experience within a large commercial property You will be creative and forward thinking, regularly bringing forward ideas to improve service levels Desirable Ability to use full range of Microsoft applications inc. Word, Excel, PowerPoint, Outlook. A good understanding of Savills property management systems Working Hours - 08:00 - 17:00 Salary - £36,000 - £38,000 Please see our Benefits Booklet for more information.
Key Skills Required: Excellent communication skills. Meticulously organised. Confidence and being able to build/enhance relationships with clients. Clients will need to buy into you and the service provided. Ability to prioritise, use initiative and being proactive in providing solutions to potential issues. Customer service centric with an attitude that nothing they ask is too much. Motivated to learn and develop skills to progress within the company. Working well to deadlines and under pressure. Being able to read situations and always looking to improve any systems and processes, where required. Happy to work within a team and equally as strong working independently. Job Spec: Making sure the office is well equipped to function effectively and efficiently. Assisting new starters with setting up emails, computer, phoneline and Jupix accounts. Meeting and greeting clients in the office and setting the tone for future correspondence. Answering calls in a positive yet professional manner. Dealing with the day to day office administration tasks. Overseeing deal progression and references. Issuing landlords with T&C's, then uploading them to Jupix. Then recording the landlords fee on his Jupix Card too. Organising pre tenancy compliance including Gas Certs, Epc's, EICR's, Inventories and Cleans prior to new tenants moving in. Everything must be recorded correctly on Jupix. Arranging for the Tenant's Deposits to be registered. Preparation of Tenancy Agreements and How to Rent Guides. Receipting tenants move in monies on Jupix. Arranging any Let Only works such as Gas Certs, Epc's, EICR's when prompted on Jupix. Issuing Let Only Renewal Tenancy Agreements and relevant documents. Responding to google reviews Reconciling client deposit account monthly. End Tenancies as Jupix Prompt. Instructing Accounts to release deposits to tenants at the end of the tenancy but not to get involved in any disputes etc. Any other reasonable requests.
May 01, 2024
Full time
Key Skills Required: Excellent communication skills. Meticulously organised. Confidence and being able to build/enhance relationships with clients. Clients will need to buy into you and the service provided. Ability to prioritise, use initiative and being proactive in providing solutions to potential issues. Customer service centric with an attitude that nothing they ask is too much. Motivated to learn and develop skills to progress within the company. Working well to deadlines and under pressure. Being able to read situations and always looking to improve any systems and processes, where required. Happy to work within a team and equally as strong working independently. Job Spec: Making sure the office is well equipped to function effectively and efficiently. Assisting new starters with setting up emails, computer, phoneline and Jupix accounts. Meeting and greeting clients in the office and setting the tone for future correspondence. Answering calls in a positive yet professional manner. Dealing with the day to day office administration tasks. Overseeing deal progression and references. Issuing landlords with T&C's, then uploading them to Jupix. Then recording the landlords fee on his Jupix Card too. Organising pre tenancy compliance including Gas Certs, Epc's, EICR's, Inventories and Cleans prior to new tenants moving in. Everything must be recorded correctly on Jupix. Arranging for the Tenant's Deposits to be registered. Preparation of Tenancy Agreements and How to Rent Guides. Receipting tenants move in monies on Jupix. Arranging any Let Only works such as Gas Certs, Epc's, EICR's when prompted on Jupix. Issuing Let Only Renewal Tenancy Agreements and relevant documents. Responding to google reviews Reconciling client deposit account monthly. End Tenancies as Jupix Prompt. Instructing Accounts to release deposits to tenants at the end of the tenancy but not to get involved in any disputes etc. Any other reasonable requests.
Purpose of the Role To facilitate all New Lettings and Renewals negotiation for 148 Built to Rent (BTR) apartments in The Assembly as part of a site team. Key Responsibilities To act as first point of contact for new letting applications, responding in a timely manner to all new enquiries. Achieving client set KPI's and targets. Arranging and conducting property viewings. Negotiating and processing offers. Completing applicant vetting and deal administration as appropriate including ID Checks and Right to Rent. Negotiating and managing renewals. Working alongside the lettings managers to develop strategy. Working alongside central Tenancy Progression team to complete deals. Provide regular reporting and feedback on client reports. Regularly updating property advertisements on portals and social media appropriate Regularly feeding back to property management team on presentation and condition of apartments. Prioritise customer service, ensuring residents and applicants have the best possible experience, and become our ambassadors. Support resident events and activities. Responding to additional resident queries and concerns where required. Meet and greet with new tenants, providing keys, new tenancy information and apartment orientation tours and pre arranging check in reporting. In addition to the tasks described above, the job holder may be required to carry out other duties as may reasonably be required from time to time. Skills, Knowledge and Experience Proven experience in Lettings Negotiation/Management (BTR preferred but not essential) Up to date knowledge of appropriate Regulation and Legislation Excellent written and spoken etiquette Common sense approach Ability to think on their feet and make considered decisions Outgoing, warm and friendly personality Organised, meticulous, tenacious IT literate and Social media savvy Working Hours - 5 Over 7 Days. 10 month Fixed Term Contract. Salary - Basic Salary up to £30,000.00p/a (Up to 10% discretionary bonus) Commission offered up to £12,500.00p/a based on KPIs Please see our Benefits Booklet for more information.
May 01, 2024
Full time
Purpose of the Role To facilitate all New Lettings and Renewals negotiation for 148 Built to Rent (BTR) apartments in The Assembly as part of a site team. Key Responsibilities To act as first point of contact for new letting applications, responding in a timely manner to all new enquiries. Achieving client set KPI's and targets. Arranging and conducting property viewings. Negotiating and processing offers. Completing applicant vetting and deal administration as appropriate including ID Checks and Right to Rent. Negotiating and managing renewals. Working alongside the lettings managers to develop strategy. Working alongside central Tenancy Progression team to complete deals. Provide regular reporting and feedback on client reports. Regularly updating property advertisements on portals and social media appropriate Regularly feeding back to property management team on presentation and condition of apartments. Prioritise customer service, ensuring residents and applicants have the best possible experience, and become our ambassadors. Support resident events and activities. Responding to additional resident queries and concerns where required. Meet and greet with new tenants, providing keys, new tenancy information and apartment orientation tours and pre arranging check in reporting. In addition to the tasks described above, the job holder may be required to carry out other duties as may reasonably be required from time to time. Skills, Knowledge and Experience Proven experience in Lettings Negotiation/Management (BTR preferred but not essential) Up to date knowledge of appropriate Regulation and Legislation Excellent written and spoken etiquette Common sense approach Ability to think on their feet and make considered decisions Outgoing, warm and friendly personality Organised, meticulous, tenacious IT literate and Social media savvy Working Hours - 5 Over 7 Days. 10 month Fixed Term Contract. Salary - Basic Salary up to £30,000.00p/a (Up to 10% discretionary bonus) Commission offered up to £12,500.00p/a based on KPIs Please see our Benefits Booklet for more information.
Project Coordinator - Civil Engineering Permanent Position Rochester, Kent - 5 Days a week onsite Salary up to £30,000 Depending on Experience Our client requires an experienced Project Coordinator to support their busy Civil Engineering team in Rochester on a full time, permanent basis. Key duties include accurate recording of site data, ensuring compliance to internal and external standards and the coordination of a range of resources, thereby ensuring seamless delivery and an excellent service to our clients. Candidates must therefore have exceptional attention to detail, substantial experience in MS Excel and have the ability to build good internal and external working relationships. As Project Coordinator you will be supporting the Senior Project Manager and the Civils team, and so excellent organisation and communication skills will be key to your success. The ideal candidate will have had experience using online maps and adapt well to changing priorities. This role requires you to be proactive in your approach and, as an integral member of the team, demonstrate initiative in problem solving. The role will require you to be a self-motivated team member who can work both independently and 'muck-in' as part of a team. You will take pride in your work, complete tasks to a high standard, in line with Our Clients ethos and values. Working hours: 40 hours per week, to be worked Monday - Friday. Duties and Responsibilities: Provide professional and comprehensive support to the Project Manager and the delivery team. Accurate capturing, recording and reporting of technical data, utilising spreadsheets, trackers and other software. Ensure project records and files are collated, complete, up to date and stored in line with internal and external requirements. Proactively plan, coordinate and organise access, road closures, resource, logistics, etc. with appropriate third parties, in a timely manner, supporting efficient delivery and building effective relationships. Create and implement efficient standard operating procedures for the role of Project Coordinator, ensuring adherence to internal quality and compliance systems. Coordinate and submit various documents and reports, to the client, as required. Manage and participate in the development and implementation of new ways of working to improve working processes. Proactively liaise and collaborate with internal colleagues and external clients to support effective service delivery and consistency in practice. Coordinate, attend and minute meetings. Track and follow-up actions in a timely manner. Support the Project Manager in coordinating diaries. Provide technical administrative support to the wider business for ad-hoc projects, when required. Develop excellent professional relationships with internal and external key stakeholders to support collaborative working. Observe and follow all applicable safe methods of working, and health, safety and environmental rules/procedures. Report any incidents or Close Calls immediately to the appropriate person. Undertake training as required by your manager or the Company Adhere to Company Policies and Procedures. Be a company ambassador, upholding and reflecting the ethos and values of the Company. Work in accordance with our clients' Equality, Diversity and Inclusion policy Undertake any other duties as may be reasonably required by the Company Work flexibly and be receptive and adaptable to a changing environment within a growing Company Desirable: Previous technical administration experience is desirable. Experience in MS Projects Experience using or working with digital or online mapping systems, including GPS/GIS. Full driving license. Due to high demand we are only able to respond to applications that meet the required criteria
May 01, 2024
Full time
Project Coordinator - Civil Engineering Permanent Position Rochester, Kent - 5 Days a week onsite Salary up to £30,000 Depending on Experience Our client requires an experienced Project Coordinator to support their busy Civil Engineering team in Rochester on a full time, permanent basis. Key duties include accurate recording of site data, ensuring compliance to internal and external standards and the coordination of a range of resources, thereby ensuring seamless delivery and an excellent service to our clients. Candidates must therefore have exceptional attention to detail, substantial experience in MS Excel and have the ability to build good internal and external working relationships. As Project Coordinator you will be supporting the Senior Project Manager and the Civils team, and so excellent organisation and communication skills will be key to your success. The ideal candidate will have had experience using online maps and adapt well to changing priorities. This role requires you to be proactive in your approach and, as an integral member of the team, demonstrate initiative in problem solving. The role will require you to be a self-motivated team member who can work both independently and 'muck-in' as part of a team. You will take pride in your work, complete tasks to a high standard, in line with Our Clients ethos and values. Working hours: 40 hours per week, to be worked Monday - Friday. Duties and Responsibilities: Provide professional and comprehensive support to the Project Manager and the delivery team. Accurate capturing, recording and reporting of technical data, utilising spreadsheets, trackers and other software. Ensure project records and files are collated, complete, up to date and stored in line with internal and external requirements. Proactively plan, coordinate and organise access, road closures, resource, logistics, etc. with appropriate third parties, in a timely manner, supporting efficient delivery and building effective relationships. Create and implement efficient standard operating procedures for the role of Project Coordinator, ensuring adherence to internal quality and compliance systems. Coordinate and submit various documents and reports, to the client, as required. Manage and participate in the development and implementation of new ways of working to improve working processes. Proactively liaise and collaborate with internal colleagues and external clients to support effective service delivery and consistency in practice. Coordinate, attend and minute meetings. Track and follow-up actions in a timely manner. Support the Project Manager in coordinating diaries. Provide technical administrative support to the wider business for ad-hoc projects, when required. Develop excellent professional relationships with internal and external key stakeholders to support collaborative working. Observe and follow all applicable safe methods of working, and health, safety and environmental rules/procedures. Report any incidents or Close Calls immediately to the appropriate person. Undertake training as required by your manager or the Company Adhere to Company Policies and Procedures. Be a company ambassador, upholding and reflecting the ethos and values of the Company. Work in accordance with our clients' Equality, Diversity and Inclusion policy Undertake any other duties as may be reasonably required by the Company Work flexibly and be receptive and adaptable to a changing environment within a growing Company Desirable: Previous technical administration experience is desirable. Experience in MS Projects Experience using or working with digital or online mapping systems, including GPS/GIS. Full driving license. Due to high demand we are only able to respond to applications that meet the required criteria
Job Description No weekends! 30 hours per week (Flexible) Mon-Fri. At Sharman Quinney , part of the Connells Group, we're looking for a highly motivated part time Tenancy Renewal Coordinator to complement our fantastic team in Peterborough . As our Renewals Coordinator you will provide property management and tenancy administration support services to branches, landlords and tenants. What's in it for you as our Renewals Coordinator? Competitive salary with commission Monday to Friday, no weekends Industry leading training and development Demonstrable career ladder Opportunities for progression Collaborative, rewarding and fun environment Key responsibilities of a Renewals Coordinator Liaising with landlords, tenants, branch staff and client accounting to ensure the smooth transition throughout the renewal process Advising and obtaining instructions from landlords before the end of the tenancy Negotiating renewal terms with tenants Preparing new tenancy agreements Chasing and executing documents Administering periodic tenancies Provide cover for colleagues in their absence in order that deadlines are met and service levels adhered to Skills and experience required to be a successful Renewals Coordinator Outstanding Customer Service skills Negotiating skills Solid administration skills Resilient, positive, numerate and detail oriented Organised and able to prioritise workload in a faced paced environment Excellent verbal and written communication skills IT literate (MS Office, internet, email systems) Sharman Quinney is of one of the region's largest estate agency networks with 24 branches across Cambridgeshire, Lincolnshire, Northamptonshire and Rutland providing greater coverage from local bases. Connells Group UK is an equal opportunities employer and positively encourages applications from suitably qualified and eligible candidates regardless of sex, race, disability, age, sexual orientation, transgender status, religion or belief, marital status, or pregnancy and maternity.EACS03770
May 01, 2024
Full time
Job Description No weekends! 30 hours per week (Flexible) Mon-Fri. At Sharman Quinney , part of the Connells Group, we're looking for a highly motivated part time Tenancy Renewal Coordinator to complement our fantastic team in Peterborough . As our Renewals Coordinator you will provide property management and tenancy administration support services to branches, landlords and tenants. What's in it for you as our Renewals Coordinator? Competitive salary with commission Monday to Friday, no weekends Industry leading training and development Demonstrable career ladder Opportunities for progression Collaborative, rewarding and fun environment Key responsibilities of a Renewals Coordinator Liaising with landlords, tenants, branch staff and client accounting to ensure the smooth transition throughout the renewal process Advising and obtaining instructions from landlords before the end of the tenancy Negotiating renewal terms with tenants Preparing new tenancy agreements Chasing and executing documents Administering periodic tenancies Provide cover for colleagues in their absence in order that deadlines are met and service levels adhered to Skills and experience required to be a successful Renewals Coordinator Outstanding Customer Service skills Negotiating skills Solid administration skills Resilient, positive, numerate and detail oriented Organised and able to prioritise workload in a faced paced environment Excellent verbal and written communication skills IT literate (MS Office, internet, email systems) Sharman Quinney is of one of the region's largest estate agency networks with 24 branches across Cambridgeshire, Lincolnshire, Northamptonshire and Rutland providing greater coverage from local bases. Connells Group UK is an equal opportunities employer and positively encourages applications from suitably qualified and eligible candidates regardless of sex, race, disability, age, sexual orientation, transgender status, religion or belief, marital status, or pregnancy and maternity.EACS03770
Role Overview The Lease Compliance Coordinator will support the Residential Management Team and wider department, ensuring that all administration duties are completed with the assistance of the Team Assistant. Key Responsibilities Residential Property Management Duties• To be familiar with leases relating to the developments managed and be able to locate key information• To be a point of contact for Information Pack requests from lessees' solicitors• To produce tenant statements for information packs• To be the first point of contact when liaising with solicitors regarding conveyance/property queries and collating responses • To raise invoices for sales packs and licences• To be a point of contact when answering residents' queries when selling their properties• To ensure the receipting of Notices on completion• To compile and issue Licenses, as required (e.g. Alterations, Subletting, Pet Consents)• To maintain Sub-letting databases and send periodic reminders to tenants• To maintain the WIP/SPIN sheet (to record all ad hoc fees)• To send welcome letter to new leaseholders following purchase of property• To conduct land registry searches • To update accounting systems, including assigning leases on MRI and adding/ updating tenant details• To produce template information packs for new properties• To carry out Land Registry searches for the teamShared Ownership Management Duties• To be familiar with leases relating to the developments managed and be able to locate key information• To be a point of contact for general enquiries, staircasing and re-sales requests and insurance claims• To escalate staircasing and resales requests to appropriate third party service partners• Upload and update policy documents to online resident portal• To maintain records and assist in collation of information for client reporting.• To send welcome letter to new leaseholders following purchase of property• To calculate rent increases and issue rent noticesGeneral Admin Duties• Cover for Raising fee invoices • Maintain a high level of professionalism when dealing with clients and colleagues• Exercise confidentiality and discretion at all timesIn addition to the tasks described above, the job holder may be required to carry out other duties as may reasonably be required from time to time Key Skills • Intermediate/Advanced Microsoft Office knowledge • Excellent communicator• Excellent time management skills• Excellent attention to detail skills• Good team player but also able to work on their own and use their own initiative• Excellent organisational skills• Ability to work under pressure Team Overview The team consists of 8 property managers, including 2 x Associate Directors as Team Leaders and overseen by a Director for the department. The client base ranges from institutional landlords, developers and smaller landlords that form part of a wider relationship with Savills. Additionally, we are supported in the team by a Placement student in each year and various other support structures and divisions, such as finance, health & safety and accounting. The team operate from our head office in Margaret Street however hybrid working is permitted. Find out more about Savills offer Recruitment agencies Savills only pay agency fees where we have a signed agreement in place and that agency has been previously contacted and directed by a member of our recruitment team. We do not pay agency fees when speculative and unsolicited CVs are submitted to Savills or any of our employees other than via our careers website and through our recruitment process. If this is not adhered to, agency fees will not be paid.Submission of any unsolicited CVs or proposals to Savills will be deemed evidence of full and unlimited acceptance of this approach.
May 01, 2024
Full time
Role Overview The Lease Compliance Coordinator will support the Residential Management Team and wider department, ensuring that all administration duties are completed with the assistance of the Team Assistant. Key Responsibilities Residential Property Management Duties• To be familiar with leases relating to the developments managed and be able to locate key information• To be a point of contact for Information Pack requests from lessees' solicitors• To produce tenant statements for information packs• To be the first point of contact when liaising with solicitors regarding conveyance/property queries and collating responses • To raise invoices for sales packs and licences• To be a point of contact when answering residents' queries when selling their properties• To ensure the receipting of Notices on completion• To compile and issue Licenses, as required (e.g. Alterations, Subletting, Pet Consents)• To maintain Sub-letting databases and send periodic reminders to tenants• To maintain the WIP/SPIN sheet (to record all ad hoc fees)• To send welcome letter to new leaseholders following purchase of property• To conduct land registry searches • To update accounting systems, including assigning leases on MRI and adding/ updating tenant details• To produce template information packs for new properties• To carry out Land Registry searches for the teamShared Ownership Management Duties• To be familiar with leases relating to the developments managed and be able to locate key information• To be a point of contact for general enquiries, staircasing and re-sales requests and insurance claims• To escalate staircasing and resales requests to appropriate third party service partners• Upload and update policy documents to online resident portal• To maintain records and assist in collation of information for client reporting.• To send welcome letter to new leaseholders following purchase of property• To calculate rent increases and issue rent noticesGeneral Admin Duties• Cover for Raising fee invoices • Maintain a high level of professionalism when dealing with clients and colleagues• Exercise confidentiality and discretion at all timesIn addition to the tasks described above, the job holder may be required to carry out other duties as may reasonably be required from time to time Key Skills • Intermediate/Advanced Microsoft Office knowledge • Excellent communicator• Excellent time management skills• Excellent attention to detail skills• Good team player but also able to work on their own and use their own initiative• Excellent organisational skills• Ability to work under pressure Team Overview The team consists of 8 property managers, including 2 x Associate Directors as Team Leaders and overseen by a Director for the department. The client base ranges from institutional landlords, developers and smaller landlords that form part of a wider relationship with Savills. Additionally, we are supported in the team by a Placement student in each year and various other support structures and divisions, such as finance, health & safety and accounting. The team operate from our head office in Margaret Street however hybrid working is permitted. Find out more about Savills offer Recruitment agencies Savills only pay agency fees where we have a signed agreement in place and that agency has been previously contacted and directed by a member of our recruitment team. We do not pay agency fees when speculative and unsolicited CVs are submitted to Savills or any of our employees other than via our careers website and through our recruitment process. If this is not adhered to, agency fees will not be paid.Submission of any unsolicited CVs or proposals to Savills will be deemed evidence of full and unlimited acceptance of this approach.