Construction Projects Coordinator 40,000 - 45,000 per annum Romford & London Monday-Friday, 9am-5pm (37.5 hours) My client is seeking a highly organised and proactive Projects Coordinator to support the delivery of construction-based projects across multiple sites. The successful candidate will play a key role in coordinating project administration, document control, compliance tracking, subcontractor onboarding, and communication between site teams and head office. This role requires excellent organisational skills, attention to detail, and the ability to manage multiple tasks in a fast paced project environment. You will be required to work from both the site office in London and their head office in Romford, Essex. Duties: Manage and coordinate project administration duties across live projects. Support project managers and supervisors with day-to-day operational requirements. Act as a key point of contact between site teams and head office. Attend head office meetings and provide administrative support as required. Upload and maintain project documentation on company systems and client portals. Maintain accurate records of for audit requirements: RAMS Test certificates Training records Technical submissions Inspection and test plans Contracts and purchase orders Programmes of work Benchmark schedules Isolation requests Fire alarm isolation forms Weekend working permits Ensure all project documents are correctly stored within the company server structure. Collect and maintain RAMS sign off sheets for all project tasks. Monitor operative training and certifications including PASMA, IPAF, SMSTS and other competency requirements. Coordinate training bookings and maintain the company training matrix. Assist with health & safety administration and compliance tracking. Support disciplinary processes and issue relevant documentation where required. Assist with subcontractor onboarding and PQQ processes. Maintain approved subcontractor records including insurance and compliance documentation. Coordinate deliveries with clients and logistics providers. Track security clearances, DBS checks, inductions, asbestos awareness, and contractor competencies. Arrange inductions and upload competency documentation where required. Collect and review operative timesheets weekly. Identify and resolve timesheet discrepancies including missing information, incorrect dates, job numbers, and attendance issues. Chase operatives and managers to ensure timesheets are submitted and approved on time. Compile and submit approved timesheets to payroll. Ensure weekly return packs are completed, submitted to head office, and uploaded to project portals where required. The ideal candidate: Previous experience in a document control/site administration / construction support role Experience within construction, M&E, engineering, or facilities management sectors. Knowledge of health & safety documentation and compliance processes. Experience with document control systems and client portals. Strong organisational and time management skills. Excellent attention to detail. Confident communicator with the ability to liaise with operatives, management, clients, and subcontractors. Good working knowledge of Microsoft Office, particularly Excel and Outlook. Ability to prioritise workload and manage multiple tasks simultaneously. Experience handling confidential information professionally. Office Angels is an employment agency and business. We are an equal-opportunities employer who puts expertise, energy and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more. By showcasing talents, skills and unique experiences in an inclusive environment, we help individuals thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you. Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer. By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.
06/07/2026
Full time
Construction Projects Coordinator 40,000 - 45,000 per annum Romford & London Monday-Friday, 9am-5pm (37.5 hours) My client is seeking a highly organised and proactive Projects Coordinator to support the delivery of construction-based projects across multiple sites. The successful candidate will play a key role in coordinating project administration, document control, compliance tracking, subcontractor onboarding, and communication between site teams and head office. This role requires excellent organisational skills, attention to detail, and the ability to manage multiple tasks in a fast paced project environment. You will be required to work from both the site office in London and their head office in Romford, Essex. Duties: Manage and coordinate project administration duties across live projects. Support project managers and supervisors with day-to-day operational requirements. Act as a key point of contact between site teams and head office. Attend head office meetings and provide administrative support as required. Upload and maintain project documentation on company systems and client portals. Maintain accurate records of for audit requirements: RAMS Test certificates Training records Technical submissions Inspection and test plans Contracts and purchase orders Programmes of work Benchmark schedules Isolation requests Fire alarm isolation forms Weekend working permits Ensure all project documents are correctly stored within the company server structure. Collect and maintain RAMS sign off sheets for all project tasks. Monitor operative training and certifications including PASMA, IPAF, SMSTS and other competency requirements. Coordinate training bookings and maintain the company training matrix. Assist with health & safety administration and compliance tracking. Support disciplinary processes and issue relevant documentation where required. Assist with subcontractor onboarding and PQQ processes. Maintain approved subcontractor records including insurance and compliance documentation. Coordinate deliveries with clients and logistics providers. Track security clearances, DBS checks, inductions, asbestos awareness, and contractor competencies. Arrange inductions and upload competency documentation where required. Collect and review operative timesheets weekly. Identify and resolve timesheet discrepancies including missing information, incorrect dates, job numbers, and attendance issues. Chase operatives and managers to ensure timesheets are submitted and approved on time. Compile and submit approved timesheets to payroll. Ensure weekly return packs are completed, submitted to head office, and uploaded to project portals where required. The ideal candidate: Previous experience in a document control/site administration / construction support role Experience within construction, M&E, engineering, or facilities management sectors. Knowledge of health & safety documentation and compliance processes. Experience with document control systems and client portals. Strong organisational and time management skills. Excellent attention to detail. Confident communicator with the ability to liaise with operatives, management, clients, and subcontractors. Good working knowledge of Microsoft Office, particularly Excel and Outlook. Ability to prioritise workload and manage multiple tasks simultaneously. Experience handling confidential information professionally. Office Angels is an employment agency and business. We are an equal-opportunities employer who puts expertise, energy and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more. By showcasing talents, skills and unique experiences in an inclusive environment, we help individuals thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you. Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer. By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.
Facilities Coordinator (AV & Workplace Technology) Central London £23.08 per hour (£45,000 FTE Equivalent) 6-Month Temporary Contract Potential to Become Permanent Monday-Friday 8:30am-5:00pm We're recruiting for a proactive and technology-focused Facilities Coordinator to join a professional corporate office in Central London. This is a fantastic opportunity for an experienced Facilities professional with strong AV, meeting room technology, and workplace support experience . You'll be responsible for ensuring the office operates smoothly while delivering a first-class experience for employees, clients, and visitors. Key Responsibilities Coordinate building maintenance, contractors, repairs, and compliance activities Manage office facilities, access control, workspace moves, and day-to-day operations Take ownership of meeting rooms and conference facilities Configure, test, and troubleshoot Teams Rooms, screens, cameras, microphones, and AV equipment Support hybrid meetings, presentations, and office events Manage IT equipment, onboarding/offboarding, and asset tracking Support health & safety processes, workplace inspections, and compliance requirements Ensure all office spaces remain professional, organised, and client-ready About You Experience in Facilities Coordination or Workplace Management Strong AV and meeting room technology experience (essential) Confident supporting Teams Rooms, video conferencing, and presentation systems Good working knowledge of Microsoft 365 and workplace technology Excellent organisational and problem-solving skills Proactive, hands-on approach with strong attention to detail Professional services or corporate office experience would be advantageous What's on Offer? £23.08 per hour (£45,000 FTE equivalent) 6-month temporary contract with genuine permanent potential High-profile, professional office environment Varied role combining Facilities, AV Technology, Workplace Experience, and Office Support If you're a Facilities professional who enjoys technology, problem-solving, and creating a seamless workplace experience, we'd love to hear from you.
06/07/2026
Seasonal
Facilities Coordinator (AV & Workplace Technology) Central London £23.08 per hour (£45,000 FTE Equivalent) 6-Month Temporary Contract Potential to Become Permanent Monday-Friday 8:30am-5:00pm We're recruiting for a proactive and technology-focused Facilities Coordinator to join a professional corporate office in Central London. This is a fantastic opportunity for an experienced Facilities professional with strong AV, meeting room technology, and workplace support experience . You'll be responsible for ensuring the office operates smoothly while delivering a first-class experience for employees, clients, and visitors. Key Responsibilities Coordinate building maintenance, contractors, repairs, and compliance activities Manage office facilities, access control, workspace moves, and day-to-day operations Take ownership of meeting rooms and conference facilities Configure, test, and troubleshoot Teams Rooms, screens, cameras, microphones, and AV equipment Support hybrid meetings, presentations, and office events Manage IT equipment, onboarding/offboarding, and asset tracking Support health & safety processes, workplace inspections, and compliance requirements Ensure all office spaces remain professional, organised, and client-ready About You Experience in Facilities Coordination or Workplace Management Strong AV and meeting room technology experience (essential) Confident supporting Teams Rooms, video conferencing, and presentation systems Good working knowledge of Microsoft 365 and workplace technology Excellent organisational and problem-solving skills Proactive, hands-on approach with strong attention to detail Professional services or corporate office experience would be advantageous What's on Offer? £23.08 per hour (£45,000 FTE equivalent) 6-month temporary contract with genuine permanent potential High-profile, professional office environment Varied role combining Facilities, AV Technology, Workplace Experience, and Office Support If you're a Facilities professional who enjoys technology, problem-solving, and creating a seamless workplace experience, we'd love to hear from you.
Senior Lettings Coordinator We are a longstanding firm of Estate & Letting agents committed to providing excellent customer service. You will be the firms main point of contact in our lettings department in a small friendly team with autonomy and with the support of an inventory clerk and finance officer. The department fully manage a small portfolio of 75 properties since 1989. We offer a supportive enviroment where your career can flourish with a positive, inclusive & enjoyable company culture Key Responsibilities for Senior Lettings Coordinator Managing landlord and tenant relationships Coordinating property maintenance and contractor works Maintaining accurate records and tenancy documentation Ensuring compliance with lettings regulations and internal procedures Processing tenancy documentation Assisting with general administration Supporting and guiding team members where required Who we ideally seek for Senior Lettings Coordinator Proactive, reliable and able to manage a varied workload Ability to organise & take initiative Enjoy working at the office, meeting & liasing with clients. Excellent rate of pay Workplace Pension Professional training support to further your career & knowledge Experience: Renting Homes Act 2016: 1 year (required) Lettings: 2 years (preferred) Licence/Certification & Skills: Driving License (required) Rent smart Wales certificate (required) Computer Literate GSCE English & Maths Work Location for for Senior Lettings Coordinator Work:office based We operate in beautiful scenic area on the mid wales coast. It is ideal for for raising a family and/or a good work/life balance with beaches and outdoor pursuits. Aberystwyth is a vibrant University Town and seaside resort and is serviced by all major retailers with rail transport to the whole of the UK.
05/07/2026
Full time
Senior Lettings Coordinator We are a longstanding firm of Estate & Letting agents committed to providing excellent customer service. You will be the firms main point of contact in our lettings department in a small friendly team with autonomy and with the support of an inventory clerk and finance officer. The department fully manage a small portfolio of 75 properties since 1989. We offer a supportive enviroment where your career can flourish with a positive, inclusive & enjoyable company culture Key Responsibilities for Senior Lettings Coordinator Managing landlord and tenant relationships Coordinating property maintenance and contractor works Maintaining accurate records and tenancy documentation Ensuring compliance with lettings regulations and internal procedures Processing tenancy documentation Assisting with general administration Supporting and guiding team members where required Who we ideally seek for Senior Lettings Coordinator Proactive, reliable and able to manage a varied workload Ability to organise & take initiative Enjoy working at the office, meeting & liasing with clients. Excellent rate of pay Workplace Pension Professional training support to further your career & knowledge Experience: Renting Homes Act 2016: 1 year (required) Lettings: 2 years (preferred) Licence/Certification & Skills: Driving License (required) Rent smart Wales certificate (required) Computer Literate GSCE English & Maths Work Location for for Senior Lettings Coordinator Work:office based We operate in beautiful scenic area on the mid wales coast. It is ideal for for raising a family and/or a good work/life balance with beaches and outdoor pursuits. Aberystwyth is a vibrant University Town and seaside resort and is serviced by all major retailers with rail transport to the whole of the UK.
Facilities Coordinator, Temporary Your new company Our client is a well-established public sector organisation responsible for delivering a wide range of essential services across the region. Supporting both front-line and corporate functions, the organisation manages a small yet diverse estate that includes office buildings, operational facilities and community assets.An opportunity has arisen for a Facilities Coordinator to join the Facilities Management team on a temporary basis, supporting the delivery of safe, compliant and customer-focused workplace environments. Your new role As Facilities Coordinator, you will support the Facilities Manager and wider Facilities Management team in delivering a high-quality workplace experience across a varied property portfolio.Based primarily in Kendal, you will also provide support to colleagues and sites across the wider region when required. You will play a key role in ensuring buildings remain safe, compliant, welcoming and efficient while acting as a central point of contact for facilities-related enquiries and operational activities. Key responsibilities: Support the day-to-day delivery of facilities management services across multiple properties. Assist in maintaining a safe, secure, clean and compliant workplace environment for all building users. Build strong relationships with internal customers and stakeholders, providing guidance on facilities-related matters and good workplace practices. Support communication and engagement initiatives relating to facilities services, building improvements and organisational change programmes. Assist with the management of building maintenance activities, ensuring planned and reactive works are completed effectively and within required timescales. Liaise with contractors and service providers to ensure works are completed safely and to the required standards. Maintain building standards, records, procedures and compliance documentation. Support fire evacuation procedures, health and safety requirements and building compliance activities. Ensure health and safety information is displayed and communicated appropriately throughout buildings. Manage and update facilities management systems and records to support operational effectiveness. Coordinate room bookings, access control requests and building user enquiries. Respond to requests received through shared mailboxes and facilities helpdesk functions. Support the delivery of workplace improvement, transformation and sustainability initiatives. Assist with meeting room setup and hospitality requirements where required. Work collaboratively with Building Maintenance, Health & Safety and operational teams to ensure effective service delivery. Support the management and supervision of facilities staff and contractors where required. What you'll need to succeed Experience working within a facilities' management, workplace, estates or building services environment. Other experience demonstrating strong organisation, planning and similar coordination will be considered. Strong customer service skills with excellent attention to detail. Good understanding of health, safety and hygiene requirements, including manual handling and workplace safety practices. Experience engaging with a wide range of stakeholders and building users. Strong communication skills with the ability to influence and engage customers on operational and facilities-related matters. Excellent organisational skills with the ability to manage competing priorities across multiple sites. Experience coordinating contractor activities and ensuring safe systems of work are followed. What you'll get in return Immediate opportunity within a respected public sector organisation. Varied and rewarding role supporting a significant property portfolio. Exposure to a broad range of facilities management activities. Opportunity to contribute to workplace improvement and transformation projects. Full-time temporary position with potential for extension or permanent consideration. Competitive hourly rate. What you need to do now If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV. Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at (url removed)
04/07/2026
Seasonal
Facilities Coordinator, Temporary Your new company Our client is a well-established public sector organisation responsible for delivering a wide range of essential services across the region. Supporting both front-line and corporate functions, the organisation manages a small yet diverse estate that includes office buildings, operational facilities and community assets.An opportunity has arisen for a Facilities Coordinator to join the Facilities Management team on a temporary basis, supporting the delivery of safe, compliant and customer-focused workplace environments. Your new role As Facilities Coordinator, you will support the Facilities Manager and wider Facilities Management team in delivering a high-quality workplace experience across a varied property portfolio.Based primarily in Kendal, you will also provide support to colleagues and sites across the wider region when required. You will play a key role in ensuring buildings remain safe, compliant, welcoming and efficient while acting as a central point of contact for facilities-related enquiries and operational activities. Key responsibilities: Support the day-to-day delivery of facilities management services across multiple properties. Assist in maintaining a safe, secure, clean and compliant workplace environment for all building users. Build strong relationships with internal customers and stakeholders, providing guidance on facilities-related matters and good workplace practices. Support communication and engagement initiatives relating to facilities services, building improvements and organisational change programmes. Assist with the management of building maintenance activities, ensuring planned and reactive works are completed effectively and within required timescales. Liaise with contractors and service providers to ensure works are completed safely and to the required standards. Maintain building standards, records, procedures and compliance documentation. Support fire evacuation procedures, health and safety requirements and building compliance activities. Ensure health and safety information is displayed and communicated appropriately throughout buildings. Manage and update facilities management systems and records to support operational effectiveness. Coordinate room bookings, access control requests and building user enquiries. Respond to requests received through shared mailboxes and facilities helpdesk functions. Support the delivery of workplace improvement, transformation and sustainability initiatives. Assist with meeting room setup and hospitality requirements where required. Work collaboratively with Building Maintenance, Health & Safety and operational teams to ensure effective service delivery. Support the management and supervision of facilities staff and contractors where required. What you'll need to succeed Experience working within a facilities' management, workplace, estates or building services environment. Other experience demonstrating strong organisation, planning and similar coordination will be considered. Strong customer service skills with excellent attention to detail. Good understanding of health, safety and hygiene requirements, including manual handling and workplace safety practices. Experience engaging with a wide range of stakeholders and building users. Strong communication skills with the ability to influence and engage customers on operational and facilities-related matters. Excellent organisational skills with the ability to manage competing priorities across multiple sites. Experience coordinating contractor activities and ensuring safe systems of work are followed. What you'll get in return Immediate opportunity within a respected public sector organisation. Varied and rewarding role supporting a significant property portfolio. Exposure to a broad range of facilities management activities. Opportunity to contribute to workplace improvement and transformation projects. Full-time temporary position with potential for extension or permanent consideration. Competitive hourly rate. What you need to do now If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV. Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at (url removed)
Total Facilities Recruitment Limited
Newbury, Berkshire
We are currently looking for a Facilities Coordinator to work on our clients high profile site based in Newbury . Overseeing the facilities of the building is a vital part of the day to day running of the building ensuring all facilities run efficiently. While looking after the facilities you will be liaising and attending meetings with clients as well as inducting contractors and carrying out introductions for new starters. This role will be on site five days a week and assisting with managing the facilities team working Monday to Friday 8am 5pm. Temporary - December 2026 Responsibilities: Ensure visitors/calls are dealt with in a professional manner-Provide assistance and guidance to visitors as required. Liaise with Landlord to ensure overall service to users in the building is maintained. Liaise with site contact/client on a regularly, reporting any issues and concerns. Maintain security and safety standards as required, ensuring that visitors are escorted. Undertake daily building walkthroughs and support meeting room checks in accordance with local processes. Ensure all walkthroughs are documented and actions highlighted. Carry out monthly workplace inspections. Audits Coordination of site inductions. Ensure signage and notice boards are kept neat and tidy at all times. Conducting site inspections, assessments, regular audits, and carrying out safety procedures as well as all building procedures, ad-hoc duties, and performance measures. Assisting in the implementation of the property risk management program and industry best practice operations. Maintaining premises in neat and good working condition at all times. Supporting the implementation and monitoring of disaster recovery and business continuity plans. Following established escalation procedures and incident reporting procedures. Providing support for regular management reports and projects as required. Achieving Ke We are looking for candidates with: FOH experience Basic knowledge of hard and soft services IT Literate ideal to have experience using CAFM system Excellent communication skills Able to work in a team or unaided DUE TO THE LEVELS OF APPLICATIONS, ONLY SUITABLE CANDIDATES WILL BE CONTACTED
03/07/2026
Contract
We are currently looking for a Facilities Coordinator to work on our clients high profile site based in Newbury . Overseeing the facilities of the building is a vital part of the day to day running of the building ensuring all facilities run efficiently. While looking after the facilities you will be liaising and attending meetings with clients as well as inducting contractors and carrying out introductions for new starters. This role will be on site five days a week and assisting with managing the facilities team working Monday to Friday 8am 5pm. Temporary - December 2026 Responsibilities: Ensure visitors/calls are dealt with in a professional manner-Provide assistance and guidance to visitors as required. Liaise with Landlord to ensure overall service to users in the building is maintained. Liaise with site contact/client on a regularly, reporting any issues and concerns. Maintain security and safety standards as required, ensuring that visitors are escorted. Undertake daily building walkthroughs and support meeting room checks in accordance with local processes. Ensure all walkthroughs are documented and actions highlighted. Carry out monthly workplace inspections. Audits Coordination of site inductions. Ensure signage and notice boards are kept neat and tidy at all times. Conducting site inspections, assessments, regular audits, and carrying out safety procedures as well as all building procedures, ad-hoc duties, and performance measures. Assisting in the implementation of the property risk management program and industry best practice operations. Maintaining premises in neat and good working condition at all times. Supporting the implementation and monitoring of disaster recovery and business continuity plans. Following established escalation procedures and incident reporting procedures. Providing support for regular management reports and projects as required. Achieving Ke We are looking for candidates with: FOH experience Basic knowledge of hard and soft services IT Literate ideal to have experience using CAFM system Excellent communication skills Able to work in a team or unaided DUE TO THE LEVELS OF APPLICATIONS, ONLY SUITABLE CANDIDATES WILL BE CONTACTED
Job Title: Regional Workplace Services Coordinator Job Objectives and Responsibilities Provide operational coverage on a shift basis between 07:00 and 19:00 (40 hours per week). This role forms part of the Workplace Services support model to enhance and improve the overall customer experience, drive consistency and quality of day-to-day services, and ensure that each individual business unit and floor is operationally ready. The Workplace Coordinator will support the Regional Workplace Services Manager, working collaboratively to engage with occupants of the demised Deloitte areas, build positive relationships, ensure effective interactions, and provide timely resolution for all issues raised. This is a multi-functional role and may include support in areas such as front of house activities, hospitality, reception assistance, mail, couriers, printing, binding, on-site filing, archive services, logistics, compliance and other operational activities. The role may also include basic maintenance tasks, such as the completion of non-technical planned preventative maintenance (PPM) activities. Main Duties This role profile is a guide to the work you will initially be required to undertake. It may be amended from time to time to reflect changing business requirements, and you may be required to undertake other duties as requested by your manager. It does not form part of your contract of employment. Core responsibilities include, but are not limited to: Continuously monitor the condition of the demised Deloitte areas and proactively address identified issues. Continuously monitor the condition of common areas and proactively address identified issues. Report building fabric, environmental or mechanical/electrical issues directly to the Helpdesk. Liaise regularly with the Helpdesk to ensure prompt issue resolution and proactively manage customer expectations. Manage on-floor storage, including key control. Maintain and manage signage. Reset meeting rooms and multifunction rooms following use, ensuring stationery is replenished and whiteboards/glass boards are clean. Support the Deloitte Paper Lite initiative and storage reduction programmes by providing scanning and archiving services. Ensure photocopier areas remain stocked, tidy and operational. Manage document services including secure printing, consumables ordering, scanning, filing, courier and mail requests. Ensure stationery points remain fully stocked and unused items are recycled back into circulation. Maintain high standards of cleanliness across floor areas through regular liaison with the Housekeeping team. Ensure consumables, including IT peripherals, are available at all times. Monitor and manage waste streams, including confidential waste, liaising with service providers where necessary. Deliver an excellent customer experience by taking ownership of requests through to completion and keeping customers informed throughout. Assist with the collation of monthly management information. Support space utilisation reporting and space management checks. Maintain positive relationships with key customers and escalate issues where appropriate. Coordinate building services and facilities with service partners. Liaise with contractors and landlords' agents regarding repairs and maintenance. Support IT colleagues in the delivery of IT services where required. Assist with Health and Safety compliance, including maintaining risk assessments, method statements, insurance certificates and associated compliance documentation. Ensure effective stock control processes are maintained. Support compliance with Deloitte ISO accreditations. Assist with Business Continuity planning, testing and maintenance of emergency contacts and key holder information. Provide general support to the management team as required. Adhere to contractual KPIs, SLAs and office Standard Operating Procedures (SOPs). Attend all required training. Person Specification The post holder's main task will be the delivery of all the tasks outlined above and have hands on involvement in most issues relating to operation of a commercial office environment. Additionally the following skills would be preferable: Flexibility is essential to suit the needs and working practices of the department and its internal clients. Place client service and team-working high on list of attributes and values. Capable of operating as a member of a team and work unsupervised. Ability to organise and prioritise workloads, together with the ability to handle deadlines and respond well under pressure. Sound decision-making capabilities. Takes pride in personal appearance and hygiene. Good administration and organisational skills. Helpful and willing "can do" attitude. Strong Communication skills - Proven ability to communicate effectively with a wide range of customers and service personnel at a variety of levels to achieve results including good written communication IT skills - PC literacy skills and ability to learn internal IT systems Customer Service, client focused - Strong customer services skills and customer service experience Problem solving - Ability to "think outside the box" when faced with issues Planning and Organising Results and Quality Focused Relationship building Self-Motivated - Proven to be self-motivated and work under pressure from conflicting deadlines Continuous Improvement - Proven willingness to learn new skill
02/07/2026
Full time
Job Title: Regional Workplace Services Coordinator Job Objectives and Responsibilities Provide operational coverage on a shift basis between 07:00 and 19:00 (40 hours per week). This role forms part of the Workplace Services support model to enhance and improve the overall customer experience, drive consistency and quality of day-to-day services, and ensure that each individual business unit and floor is operationally ready. The Workplace Coordinator will support the Regional Workplace Services Manager, working collaboratively to engage with occupants of the demised Deloitte areas, build positive relationships, ensure effective interactions, and provide timely resolution for all issues raised. This is a multi-functional role and may include support in areas such as front of house activities, hospitality, reception assistance, mail, couriers, printing, binding, on-site filing, archive services, logistics, compliance and other operational activities. The role may also include basic maintenance tasks, such as the completion of non-technical planned preventative maintenance (PPM) activities. Main Duties This role profile is a guide to the work you will initially be required to undertake. It may be amended from time to time to reflect changing business requirements, and you may be required to undertake other duties as requested by your manager. It does not form part of your contract of employment. Core responsibilities include, but are not limited to: Continuously monitor the condition of the demised Deloitte areas and proactively address identified issues. Continuously monitor the condition of common areas and proactively address identified issues. Report building fabric, environmental or mechanical/electrical issues directly to the Helpdesk. Liaise regularly with the Helpdesk to ensure prompt issue resolution and proactively manage customer expectations. Manage on-floor storage, including key control. Maintain and manage signage. Reset meeting rooms and multifunction rooms following use, ensuring stationery is replenished and whiteboards/glass boards are clean. Support the Deloitte Paper Lite initiative and storage reduction programmes by providing scanning and archiving services. Ensure photocopier areas remain stocked, tidy and operational. Manage document services including secure printing, consumables ordering, scanning, filing, courier and mail requests. Ensure stationery points remain fully stocked and unused items are recycled back into circulation. Maintain high standards of cleanliness across floor areas through regular liaison with the Housekeeping team. Ensure consumables, including IT peripherals, are available at all times. Monitor and manage waste streams, including confidential waste, liaising with service providers where necessary. Deliver an excellent customer experience by taking ownership of requests through to completion and keeping customers informed throughout. Assist with the collation of monthly management information. Support space utilisation reporting and space management checks. Maintain positive relationships with key customers and escalate issues where appropriate. Coordinate building services and facilities with service partners. Liaise with contractors and landlords' agents regarding repairs and maintenance. Support IT colleagues in the delivery of IT services where required. Assist with Health and Safety compliance, including maintaining risk assessments, method statements, insurance certificates and associated compliance documentation. Ensure effective stock control processes are maintained. Support compliance with Deloitte ISO accreditations. Assist with Business Continuity planning, testing and maintenance of emergency contacts and key holder information. Provide general support to the management team as required. Adhere to contractual KPIs, SLAs and office Standard Operating Procedures (SOPs). Attend all required training. Person Specification The post holder's main task will be the delivery of all the tasks outlined above and have hands on involvement in most issues relating to operation of a commercial office environment. Additionally the following skills would be preferable: Flexibility is essential to suit the needs and working practices of the department and its internal clients. Place client service and team-working high on list of attributes and values. Capable of operating as a member of a team and work unsupervised. Ability to organise and prioritise workloads, together with the ability to handle deadlines and respond well under pressure. Sound decision-making capabilities. Takes pride in personal appearance and hygiene. Good administration and organisational skills. Helpful and willing "can do" attitude. Strong Communication skills - Proven ability to communicate effectively with a wide range of customers and service personnel at a variety of levels to achieve results including good written communication IT skills - PC literacy skills and ability to learn internal IT systems Customer Service, client focused - Strong customer services skills and customer service experience Problem solving - Ability to "think outside the box" when faced with issues Planning and Organising Results and Quality Focused Relationship building Self-Motivated - Proven to be self-motivated and work under pressure from conflicting deadlines Continuous Improvement - Proven willingness to learn new skill
Company Profile CBRE is the global leader in real estate services and leverages the industry's most powerful knowledge base to meet the commercial real estate needs of its clients worldwide. Our vision is to be the preeminent, vertically integrated, globally capable real estate service firm. Globally we employ over 70,000 employees and operate in 48 countries. Job Title: Helpdesk Coordinator CBRE Global Workplace Solutions is a leading global provider of integrated facilities and corporate real estate management. We are recruiting a Helpdesk Coordinator to join the team located in London . As a Helpdesk Coordinator, you will responsible for providing exceptional customer service and business support in order to contribute to the continued growth and success of the Business. Quality Manage CAFM system as key user on site including PPM records, reactives and reporting. Answer calls/email for the business in a timely fashion Ensure all Reactive requests raised on the helpdesk have the correct priority/engineer assigned. Ensure communication is maintained throughout reactive job life between Facilities Team and end user(s). Where possible apply RFT and close calls over phone without requirement for assignment Liaise with Lead Engineer and Ops Manager daily/weekly to ensure quality of service is maintained. Where required, review Subcontractor performance and feedback through appropriate systems (e.g. Ariba) with assistance from Contract Support. Actively identify/implement innovation across the contract to enhance performance and continue to meet client expectations. People & Development Promote and maintain CBRE culture. Collate and process timesheets and expenses weekly in absence of Contract Support. Communicate effectively and build/maintain relationships at all levels with internal and external customers. Attend and participate in any relevant training courses. Contract: Alongside Contract Support assist with the monthly customer report. Provide comprehensive reports relating to all jobs raised through the CAFM system. Analysis and comprehension of reports relating to CAFM system. Monthly update of Client specific Metrics/Forecasting Model in absence of the Contract Support. Logging hazards & customer feedback on the QHSE Management Portal Perform any other duties or responsibilities as requested by the CM or Management Team. Finance: Understand procedures and processes and operate them to the required standard. Examples of these are: Obtaining supplier quotes and uploading onto the internal system for client approval. Arranging agency cover & submitting hours on portal. Updating the CBRE Performance Portal as and when required. Person Specification: Organised - Works in a structured way. Thinks ahead to prioritise workload Logical - Works in a clear and consistent manner Attention to detail - Thorough in carrying out a task, with a high degree of accuracy Assertiveness - Confident, effective in putting across point of view to others Persistence - Follows through to resolution Customer and team focus - Puts customer and team needs first; always considers impact of their actions
02/07/2026
Full time
Company Profile CBRE is the global leader in real estate services and leverages the industry's most powerful knowledge base to meet the commercial real estate needs of its clients worldwide. Our vision is to be the preeminent, vertically integrated, globally capable real estate service firm. Globally we employ over 70,000 employees and operate in 48 countries. Job Title: Helpdesk Coordinator CBRE Global Workplace Solutions is a leading global provider of integrated facilities and corporate real estate management. We are recruiting a Helpdesk Coordinator to join the team located in London . As a Helpdesk Coordinator, you will responsible for providing exceptional customer service and business support in order to contribute to the continued growth and success of the Business. Quality Manage CAFM system as key user on site including PPM records, reactives and reporting. Answer calls/email for the business in a timely fashion Ensure all Reactive requests raised on the helpdesk have the correct priority/engineer assigned. Ensure communication is maintained throughout reactive job life between Facilities Team and end user(s). Where possible apply RFT and close calls over phone without requirement for assignment Liaise with Lead Engineer and Ops Manager daily/weekly to ensure quality of service is maintained. Where required, review Subcontractor performance and feedback through appropriate systems (e.g. Ariba) with assistance from Contract Support. Actively identify/implement innovation across the contract to enhance performance and continue to meet client expectations. People & Development Promote and maintain CBRE culture. Collate and process timesheets and expenses weekly in absence of Contract Support. Communicate effectively and build/maintain relationships at all levels with internal and external customers. Attend and participate in any relevant training courses. Contract: Alongside Contract Support assist with the monthly customer report. Provide comprehensive reports relating to all jobs raised through the CAFM system. Analysis and comprehension of reports relating to CAFM system. Monthly update of Client specific Metrics/Forecasting Model in absence of the Contract Support. Logging hazards & customer feedback on the QHSE Management Portal Perform any other duties or responsibilities as requested by the CM or Management Team. Finance: Understand procedures and processes and operate them to the required standard. Examples of these are: Obtaining supplier quotes and uploading onto the internal system for client approval. Arranging agency cover & submitting hours on portal. Updating the CBRE Performance Portal as and when required. Person Specification: Organised - Works in a structured way. Thinks ahead to prioritise workload Logical - Works in a clear and consistent manner Attention to detail - Thorough in carrying out a task, with a high degree of accuracy Assertiveness - Confident, effective in putting across point of view to others Persistence - Follows through to resolution Customer and team focus - Puts customer and team needs first; always considers impact of their actions
Title: Operations Coordinator Location: Bolton Salary: £32,000 - £38,000 The Client Our client are a dynamic and rapidly expanding leader in the construction, fit-out and facilities management sector. They provide a comprehensive range of services aimed at optimising the operations of commercial and residential buildings. As part of their continued growth, they are seeking a skilled and dedicated Operations Coordinator to join their team. This is an exciting opportunity to contribute to a fast-paced and collaborative work environment while supporting the financial operations of the company. The role of Operations Coordinator The Operations Coordinator plays a pivotal role in ensuring the efficient planning, coordination, and delivery of operational activities across the business. The postholder will act as the central point of coordination between clients, project teams, engineers, subcontractors, suppliers, and internal departments to ensure works are delivered safely, on time, within budget, and to the highest quality standards. The role is responsible for supporting the delivery of planned and reactive maintenance, construction and facilities management services by coordinating schedules, monitoring operational performance, maintaining compliance documentation, and driving continuous improvement across operational processes. Working collaboratively with managers and the wider business, the Operations Coordinator will contribute to delivering exceptional customer service while supporting the company's strategic objectives and operational excellence. Skills, Qualifications and Experience of the Operations Coordinator GCSEs (or equivalent) in English and Mathematics. Relevant administration or operations experience. Desirable Qualifications Level 3 qualification in Business Administration, Operations, or Project Management. IOSH Working Safely or equivalent. Prince2 Foundation or project coordination qualification (desirable). Knowledge and Experience Essential Previous experience within an operations, project coordination, or administration role. Excellent organisational and planning skills. Experience coordinating multiple workstreams simultaneously. Strong IT skills, including Microsoft Office (Excel, Word, Outlook). Experience using job management, CRM, ERP, or CAFM systems. Excellent customer service and communication skills. Desirable Experience within facilities management, construction, engineering or property services. Knowledge of planned and reactive maintenance environments. Understanding of procurement and supplier management. Familiarity with ISO management systems and health and safety compliance. What's on Offer: Competitive Salary: Based on experience. Pension Scheme: 5% pension contribution to help secure your future. Professional Development: Opportunities for continuous personal and career growth. Modern Head Office: Join a vibrant and innovative workplace with a supportive team atmosphere. Collaborative Team: A culture that values communication, respect, and shared success. Exciting Growth Potential: Be part of a growing company with a clear vision for the future.
02/07/2026
Full time
Title: Operations Coordinator Location: Bolton Salary: £32,000 - £38,000 The Client Our client are a dynamic and rapidly expanding leader in the construction, fit-out and facilities management sector. They provide a comprehensive range of services aimed at optimising the operations of commercial and residential buildings. As part of their continued growth, they are seeking a skilled and dedicated Operations Coordinator to join their team. This is an exciting opportunity to contribute to a fast-paced and collaborative work environment while supporting the financial operations of the company. The role of Operations Coordinator The Operations Coordinator plays a pivotal role in ensuring the efficient planning, coordination, and delivery of operational activities across the business. The postholder will act as the central point of coordination between clients, project teams, engineers, subcontractors, suppliers, and internal departments to ensure works are delivered safely, on time, within budget, and to the highest quality standards. The role is responsible for supporting the delivery of planned and reactive maintenance, construction and facilities management services by coordinating schedules, monitoring operational performance, maintaining compliance documentation, and driving continuous improvement across operational processes. Working collaboratively with managers and the wider business, the Operations Coordinator will contribute to delivering exceptional customer service while supporting the company's strategic objectives and operational excellence. Skills, Qualifications and Experience of the Operations Coordinator GCSEs (or equivalent) in English and Mathematics. Relevant administration or operations experience. Desirable Qualifications Level 3 qualification in Business Administration, Operations, or Project Management. IOSH Working Safely or equivalent. Prince2 Foundation or project coordination qualification (desirable). Knowledge and Experience Essential Previous experience within an operations, project coordination, or administration role. Excellent organisational and planning skills. Experience coordinating multiple workstreams simultaneously. Strong IT skills, including Microsoft Office (Excel, Word, Outlook). Experience using job management, CRM, ERP, or CAFM systems. Excellent customer service and communication skills. Desirable Experience within facilities management, construction, engineering or property services. Knowledge of planned and reactive maintenance environments. Understanding of procurement and supplier management. Familiarity with ISO management systems and health and safety compliance. What's on Offer: Competitive Salary: Based on experience. Pension Scheme: 5% pension contribution to help secure your future. Professional Development: Opportunities for continuous personal and career growth. Modern Head Office: Join a vibrant and innovative workplace with a supportive team atmosphere. Collaborative Team: A culture that values communication, respect, and shared success. Exciting Growth Potential: Be part of a growing company with a clear vision for the future.
FACILITIES COORDINATOR - LONDON Your new company We work with a broad range of organisations across London, offering facilities support in both the public sector and the private sector. These roles are essential in maintaining safe, efficient, and compliant environments. The Facilities team provides strategic support on projects, manages supplier relationships and budgets, oversees Front of House services, and ensures the organisation operates in line with Health & Safety policies and regulations. We also adhere to ISO and BSI standards, maintaining best practice across all operations. Your new role Your duties will entail, but are not limited to the following: Oversee the day-to-day running of office facilities and building services. Ensure smooth delivery of all FM services (cleaning, security, maintenance). Schedule and monitor planned preventive maintenance (PPM) and reactive repairs. Ensure statutory compliance checks (fire alarms, emergency lighting, water hygiene). Maintain HSE records and ensure compliance with regulations. Act as Fire Marshal and assist with emergency procedures. Conduct risk assessments and safety audits. Manage third-party suppliers and contractors. Negotiate contracts and monitor service level agreements (SLAs). Coordinate office moves, seating plans, and space optimisation. Oversee signage, car parking, and building access systems. Maintain security systems (CCTV, access control, alarms). Oversee telephony and IT infrastructure support. Manage stock of office supplies and equipment. Handle purchasing, invoicing, and cost control. Act as first point of contact for facilities-related issues. Manage work orders and escalate unresolved problems. Assist with facilities budgets and financial reporting. Track spending and identify cost-saving opportunities. Support refurbishment projects, sustainability initiatives, and office fit-outs. Ensure environmental impact reduction through recycling and energy-saving measures. Respond to urgent maintenance issues and workplace incidents. Participate in business continuity and disaster recovery planning. Supervise reception or volunteer teams where applicable. Provide cover and training for junior staff. What you'll need to succeed Previous experience in facilities, maintenance, or customer service is advantageous. Certifications (Desirable): First Aid at Work, Fire Warden Training, Health & Safety (e.g., IOSH Working Safely) What you'll get in return Job role in the heart of London London weighted salary Employee benefits Extensive training courses What you need to do now If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now. If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career. Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at (url removed)
01/07/2026
Seasonal
FACILITIES COORDINATOR - LONDON Your new company We work with a broad range of organisations across London, offering facilities support in both the public sector and the private sector. These roles are essential in maintaining safe, efficient, and compliant environments. The Facilities team provides strategic support on projects, manages supplier relationships and budgets, oversees Front of House services, and ensures the organisation operates in line with Health & Safety policies and regulations. We also adhere to ISO and BSI standards, maintaining best practice across all operations. Your new role Your duties will entail, but are not limited to the following: Oversee the day-to-day running of office facilities and building services. Ensure smooth delivery of all FM services (cleaning, security, maintenance). Schedule and monitor planned preventive maintenance (PPM) and reactive repairs. Ensure statutory compliance checks (fire alarms, emergency lighting, water hygiene). Maintain HSE records and ensure compliance with regulations. Act as Fire Marshal and assist with emergency procedures. Conduct risk assessments and safety audits. Manage third-party suppliers and contractors. Negotiate contracts and monitor service level agreements (SLAs). Coordinate office moves, seating plans, and space optimisation. Oversee signage, car parking, and building access systems. Maintain security systems (CCTV, access control, alarms). Oversee telephony and IT infrastructure support. Manage stock of office supplies and equipment. Handle purchasing, invoicing, and cost control. Act as first point of contact for facilities-related issues. Manage work orders and escalate unresolved problems. Assist with facilities budgets and financial reporting. Track spending and identify cost-saving opportunities. Support refurbishment projects, sustainability initiatives, and office fit-outs. Ensure environmental impact reduction through recycling and energy-saving measures. Respond to urgent maintenance issues and workplace incidents. Participate in business continuity and disaster recovery planning. Supervise reception or volunteer teams where applicable. Provide cover and training for junior staff. What you'll need to succeed Previous experience in facilities, maintenance, or customer service is advantageous. Certifications (Desirable): First Aid at Work, Fire Warden Training, Health & Safety (e.g., IOSH Working Safely) What you'll get in return Job role in the heart of London London weighted salary Employee benefits Extensive training courses What you need to do now If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now. If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career. Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at (url removed)
Project Coordinator Facilities Management Location: North East / Hybrid Salary: Competitive + Benefits About the Role An exciting opportunity has arisen for a Project Coordinator to support Facilities Management projects across workplace, compliance, mobilisation and transformation programmes throughout the Manchester area. Key Responsibilities Coordinate project activities. Maintain project documentation. Organise meetings and governance forums. Track risks, issues and actions. Produce project reports. Support project managers across multiple workstreams. Requirements Experience supporting FM or property projects. Excellent organisational skills. Strong Microsoft Office knowledge. Effective communication skills. Prince2 Foundation desirable. Benefits Hybrid working Training and development Competitive salary Career progression
01/07/2026
Contract
Project Coordinator Facilities Management Location: North East / Hybrid Salary: Competitive + Benefits About the Role An exciting opportunity has arisen for a Project Coordinator to support Facilities Management projects across workplace, compliance, mobilisation and transformation programmes throughout the Manchester area. Key Responsibilities Coordinate project activities. Maintain project documentation. Organise meetings and governance forums. Track risks, issues and actions. Produce project reports. Support project managers across multiple workstreams. Requirements Experience supporting FM or property projects. Excellent organisational skills. Strong Microsoft Office knowledge. Effective communication skills. Prince2 Foundation desirable. Benefits Hybrid working Training and development Competitive salary Career progression
Company Profile CBRE is the global leader in real estate services and leverages the industry's most powerful knowledge base to meet the commercial real estate needs of its clients worldwide. Our vision is to be the preeminent, vertically integrated, globally capable real estate service firm. Globally we employ over 70,000 employees and operate in 48 countries. CBRE GWS - Global Workplace Solutions is a leading global provider of integrated facilities and corporate real estate management. Job Title: WORKPLACE EXPERIENCE HOST Role Summary: Collaborating within the Workplace team, the Experience Host is to embody and deliver our 5-star experience with energy, passion and presence to all staff & guests onsite. This important position sets the tone of the flow of the reception experience by creating the first human touchpoint impression with consistent, joyous and courteous moments, being responsible to support and coordinate activities related to delivery of workplace experience services for clients, where offered, including administrative support. Services may be directly performed by the company, or third-party service providers in collaboration with this position. Key Responsibilities: Provide an exceptional guest experience to all clients, customers, colleagues and guests. A purposeful personalisation when serving guests is where the magic happens. To portray a friendly, professional and courteous demeanour at all times, using open and appropriate body language. Ensure that visitor and client arrivals are communicated to relevant personnel and that visitors are met in line with warm welcome. This includes offering toilet facilities and offering to take any coat/bags (See Pillars of Excellence guideline). Have total ownership of the reception foyer and the surroundings areas to ensure the best first impression and work experience. Ensure visitors are kept informed of any delays. Maintain company culture: Uphold professional atmosphere in reception area. Assist the Workplace Team and CBRE community with general administrative support. Assist with on-boarding process - including new employee orientation and welcoming procedures. First day orientation management. Help manage community requests, complaints and queries regarding Workplace services. Ensure safety standards are met by those delivery workplace experience services; whether CBRE employees or third-party service providers. Manages facilities and office requests, follow up on all request upon completion and escalate recurring issues. Complete weekly diary duties. Ensure cleanliness: Maintain clean, professional, and inviting front-of-house areas by working with onsite cleaning team. To communicate regularly with the Workplace Coordinator and Facilities Manager with any new and important issues that may arise. Site Specific Responsibilities: Direct visitors: Guide employees and guests to their desired destinations within the premises Provide visitor WI-FI access and getting set up assistance. Arrange for First Aider attendance in the event of an accident/incident. Escalate to CBRE management team and notify client. Management of unannounced visits by Regulator or Government body (e.g. Police, EHO, Fire Brigade). Management of 3rd parties serving of legal documents to the building. Ensuring site BCP procedures are understood and can be carried out at short notice. Working closely with Elekta HR team to ensure that all telephony directories are compiled and up to date. Internal and External Calls: Respond to phone enquiries promptly and professionally and ensure no personal information is gathered. Remaining calm and in 'control in' in the event of personnel / Visitors becoming agitated and frustrated. Creating access passes for visitors and issuing temporary access passes for Elekta staff (if forgotten) and working with the onsite security team to ensure data is captured correctly allowing for accurate reporting. Travel Support, Assist visitors with travel information and arrangements. Booking of Hire Vehicles and Taxis. Checking Executive Briefing Centre (EBC) at the start of each day and ensure any observations / issues are logged to the CBRE team. Elekta EBC manager to be notified. Assisting with conducting Cornerstone Floor Checks and Meeting Room Conditions. Administrative support and supplier management. Managing of incoming and outgoing post duties. Escalate any breaches in security or access protocols to the appropriate manager and Security team as soon as reasonably practical to do so. Experience Required: Communication Skills - Have excellent time management and communication skills (verbal and written). Ability to comprehend and interpret instructions, short correspondence, and memos and ask clarifying questions to ensure understanding. Ability to write routine reports and correspondence. Ability to respond to common inquiries or complaints from clients, co-workers, and/or supervisor. Ability to effectively present information to an internal department and/or large groups of employees. Strategic and Interpersonal Skills - Ability to solve problems and deal with a variety of options in complex situations. Display excellent personal presentation and interpersonal skills. IT Skills - Intermediate skills with Microsoft Office Suite products such as Word, Excel, PowerPoint, SharePoint, Outlook etc. Comfortable with and embracing of new technologies and digital tools, such as Apps, databases, work order management, social networking, cloud technologies, handheld mobile technologies and applications, and communications. Results oriented - Ability to achieve business goals, with a concern for working well, surpassing standards of excellence and passion for challenges. Customer focussed - Develop strong customer relationships by listening to and satisfying customer needs. Proactively dealing with guest requests in an efficient, friendly and timely manner, ensuring all business requirements are dealt with promptly and professionally. Be able to offer a warm and professional welcome to all guests, ensuring they feel valued from the moment they arrive. Qualifications / Experience / Professional Memberships: A minimum of 1 - 2 years related experience (e.g. Front Desk, Concierge, Hospitality, Room Management, or Customer Service roles) is preferred. Experience in facilities management and/or dealing with suppliers/contractors beneficial.
01/07/2026
Full time
Company Profile CBRE is the global leader in real estate services and leverages the industry's most powerful knowledge base to meet the commercial real estate needs of its clients worldwide. Our vision is to be the preeminent, vertically integrated, globally capable real estate service firm. Globally we employ over 70,000 employees and operate in 48 countries. CBRE GWS - Global Workplace Solutions is a leading global provider of integrated facilities and corporate real estate management. Job Title: WORKPLACE EXPERIENCE HOST Role Summary: Collaborating within the Workplace team, the Experience Host is to embody and deliver our 5-star experience with energy, passion and presence to all staff & guests onsite. This important position sets the tone of the flow of the reception experience by creating the first human touchpoint impression with consistent, joyous and courteous moments, being responsible to support and coordinate activities related to delivery of workplace experience services for clients, where offered, including administrative support. Services may be directly performed by the company, or third-party service providers in collaboration with this position. Key Responsibilities: Provide an exceptional guest experience to all clients, customers, colleagues and guests. A purposeful personalisation when serving guests is where the magic happens. To portray a friendly, professional and courteous demeanour at all times, using open and appropriate body language. Ensure that visitor and client arrivals are communicated to relevant personnel and that visitors are met in line with warm welcome. This includes offering toilet facilities and offering to take any coat/bags (See Pillars of Excellence guideline). Have total ownership of the reception foyer and the surroundings areas to ensure the best first impression and work experience. Ensure visitors are kept informed of any delays. Maintain company culture: Uphold professional atmosphere in reception area. Assist the Workplace Team and CBRE community with general administrative support. Assist with on-boarding process - including new employee orientation and welcoming procedures. First day orientation management. Help manage community requests, complaints and queries regarding Workplace services. Ensure safety standards are met by those delivery workplace experience services; whether CBRE employees or third-party service providers. Manages facilities and office requests, follow up on all request upon completion and escalate recurring issues. Complete weekly diary duties. Ensure cleanliness: Maintain clean, professional, and inviting front-of-house areas by working with onsite cleaning team. To communicate regularly with the Workplace Coordinator and Facilities Manager with any new and important issues that may arise. Site Specific Responsibilities: Direct visitors: Guide employees and guests to their desired destinations within the premises Provide visitor WI-FI access and getting set up assistance. Arrange for First Aider attendance in the event of an accident/incident. Escalate to CBRE management team and notify client. Management of unannounced visits by Regulator or Government body (e.g. Police, EHO, Fire Brigade). Management of 3rd parties serving of legal documents to the building. Ensuring site BCP procedures are understood and can be carried out at short notice. Working closely with Elekta HR team to ensure that all telephony directories are compiled and up to date. Internal and External Calls: Respond to phone enquiries promptly and professionally and ensure no personal information is gathered. Remaining calm and in 'control in' in the event of personnel / Visitors becoming agitated and frustrated. Creating access passes for visitors and issuing temporary access passes for Elekta staff (if forgotten) and working with the onsite security team to ensure data is captured correctly allowing for accurate reporting. Travel Support, Assist visitors with travel information and arrangements. Booking of Hire Vehicles and Taxis. Checking Executive Briefing Centre (EBC) at the start of each day and ensure any observations / issues are logged to the CBRE team. Elekta EBC manager to be notified. Assisting with conducting Cornerstone Floor Checks and Meeting Room Conditions. Administrative support and supplier management. Managing of incoming and outgoing post duties. Escalate any breaches in security or access protocols to the appropriate manager and Security team as soon as reasonably practical to do so. Experience Required: Communication Skills - Have excellent time management and communication skills (verbal and written). Ability to comprehend and interpret instructions, short correspondence, and memos and ask clarifying questions to ensure understanding. Ability to write routine reports and correspondence. Ability to respond to common inquiries or complaints from clients, co-workers, and/or supervisor. Ability to effectively present information to an internal department and/or large groups of employees. Strategic and Interpersonal Skills - Ability to solve problems and deal with a variety of options in complex situations. Display excellent personal presentation and interpersonal skills. IT Skills - Intermediate skills with Microsoft Office Suite products such as Word, Excel, PowerPoint, SharePoint, Outlook etc. Comfortable with and embracing of new technologies and digital tools, such as Apps, databases, work order management, social networking, cloud technologies, handheld mobile technologies and applications, and communications. Results oriented - Ability to achieve business goals, with a concern for working well, surpassing standards of excellence and passion for challenges. Customer focussed - Develop strong customer relationships by listening to and satisfying customer needs. Proactively dealing with guest requests in an efficient, friendly and timely manner, ensuring all business requirements are dealt with promptly and professionally. Be able to offer a warm and professional welcome to all guests, ensuring they feel valued from the moment they arrive. Qualifications / Experience / Professional Memberships: A minimum of 1 - 2 years related experience (e.g. Front Desk, Concierge, Hospitality, Room Management, or Customer Service roles) is preferred. Experience in facilities management and/or dealing with suppliers/contractors beneficial.
Projects Coordinator 40,000 - 45,000 per annum Romford & London Monday-Friday, 9am-5pm (37.5 hours) My client is seeking a highly organised and proactive Projects Coordinator to support the delivery of construction-based projects across multiple sites. The successful candidate will play a key role in coordinating project administration, document control, compliance tracking, subcontractor onboarding, and communication between site teams and head office. This role requires excellent organisational skills, attention to detail, and the ability to manage multiple tasks in a fast paced project environment. You will be required to work from both the site office in London and their head office in Romford, Essex. Duties: Manage and coordinate project administration duties across live projects. Support project managers and supervisors with day-to-day operational requirements. Act as a key point of contact between site teams and head office. Attend head office meetings and provide administrative support as required. Upload and maintain project documentation on company systems and client portals. Maintain accurate records of for audit requirements: RAMS Test certificates Training records Technical submissions Inspection and test plans Contracts and purchase orders Programmes of work Benchmark schedules Isolation requests Fire alarm isolation forms Weekend working permits Ensure all project documents are correctly stored within the company server structure. Collect and maintain RAMS sign off sheets for all project tasks. Monitor operative training and certifications including PASMA, IPAF, SMSTS and other competency requirements. Coordinate training bookings and maintain the company training matrix. Assist with health & safety administration and compliance tracking. Support disciplinary processes and issue relevant documentation where required. Assist with subcontractor onboarding and PQQ processes. Maintain approved subcontractor records including insurance and compliance documentation. Coordinate deliveries with clients and logistics providers. Track security clearances, DBS checks, inductions, asbestos awareness, and contractor competencies. Arrange inductions and upload competency documentation where required. Collect and review operative timesheets weekly. Identify and resolve timesheet discrepancies including missing information, incorrect dates, job numbers, and attendance issues. Chase operatives and managers to ensure timesheets are submitted and approved on time. Compile and submit approved timesheets to payroll. Ensure weekly return packs are completed, submitted to head office, and uploaded to project portals where required. The ideal candidate: Previous experience in a document control/site administration / project support role Experience within construction, M&E, engineering, or facilities management sectors. Knowledge of health & safety documentation and compliance processes. Experience with document control systems and client portals. Strong organisational and time management skills. Excellent attention to detail. Confident communicator with the ability to liaise with operatives, management, clients, and subcontractors. Good working knowledge of Microsoft Office, particularly Excel and Outlook. Ability to prioritise workload and manage multiple tasks simultaneously. Experience handling confidential information professionally. Office Angels is an employment agency and business. We are an equal-opportunities employer who puts expertise, energy and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more. By showcasing talents, skills and unique experiences in an inclusive environment, we help individuals thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you. Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer. By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.
30/06/2026
Full time
Projects Coordinator 40,000 - 45,000 per annum Romford & London Monday-Friday, 9am-5pm (37.5 hours) My client is seeking a highly organised and proactive Projects Coordinator to support the delivery of construction-based projects across multiple sites. The successful candidate will play a key role in coordinating project administration, document control, compliance tracking, subcontractor onboarding, and communication between site teams and head office. This role requires excellent organisational skills, attention to detail, and the ability to manage multiple tasks in a fast paced project environment. You will be required to work from both the site office in London and their head office in Romford, Essex. Duties: Manage and coordinate project administration duties across live projects. Support project managers and supervisors with day-to-day operational requirements. Act as a key point of contact between site teams and head office. Attend head office meetings and provide administrative support as required. Upload and maintain project documentation on company systems and client portals. Maintain accurate records of for audit requirements: RAMS Test certificates Training records Technical submissions Inspection and test plans Contracts and purchase orders Programmes of work Benchmark schedules Isolation requests Fire alarm isolation forms Weekend working permits Ensure all project documents are correctly stored within the company server structure. Collect and maintain RAMS sign off sheets for all project tasks. Monitor operative training and certifications including PASMA, IPAF, SMSTS and other competency requirements. Coordinate training bookings and maintain the company training matrix. Assist with health & safety administration and compliance tracking. Support disciplinary processes and issue relevant documentation where required. Assist with subcontractor onboarding and PQQ processes. Maintain approved subcontractor records including insurance and compliance documentation. Coordinate deliveries with clients and logistics providers. Track security clearances, DBS checks, inductions, asbestos awareness, and contractor competencies. Arrange inductions and upload competency documentation where required. Collect and review operative timesheets weekly. Identify and resolve timesheet discrepancies including missing information, incorrect dates, job numbers, and attendance issues. Chase operatives and managers to ensure timesheets are submitted and approved on time. Compile and submit approved timesheets to payroll. Ensure weekly return packs are completed, submitted to head office, and uploaded to project portals where required. The ideal candidate: Previous experience in a document control/site administration / project support role Experience within construction, M&E, engineering, or facilities management sectors. Knowledge of health & safety documentation and compliance processes. Experience with document control systems and client portals. Strong organisational and time management skills. Excellent attention to detail. Confident communicator with the ability to liaise with operatives, management, clients, and subcontractors. Good working knowledge of Microsoft Office, particularly Excel and Outlook. Ability to prioritise workload and manage multiple tasks simultaneously. Experience handling confidential information professionally. Office Angels is an employment agency and business. We are an equal-opportunities employer who puts expertise, energy and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more. By showcasing talents, skills and unique experiences in an inclusive environment, we help individuals thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you. Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer. By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.
Job Title: BIM Coordinator Salary: 35,000 - 45,000 (flexible, depending on experience) Location: Manchester A nationwide multi-disciplinary consultancy specialising in Architecture & Surveying are looking for a talented BIM Coordinator to join their growing Manchester office, playing a central role in the digital delivery of a diverse and high-quality project portfolio. Our client is an AJ100 practice with an outstanding reputation across multiple sectors, and are now looking to strengthen their BIM capability with a technically driven individual who can take ownership of digital processes and support the wider design team. The Role As BIM Coordinator, you will sit at the heart of the practice's digital delivery, ensuring projects are modelled, managed and delivered to the highest standards. You'll work across a broad range of sectors including education, healthcare, commercial and residential, giving you genuine variety in your workload and exposure to complex, large-scale schemes at every stage. Day-to-day, you will be responsible for maintaining and developing BIM models in Revit, coordinating federated models across multidisciplinary teams, and ensuring compliance with project-specific BIM Execution Plans. You'll work closely with Project Architects, Technologists and external consultants to resolve clashes, manage information workflows, and uphold the practice's BIM standards throughout the project lifecycle. What We're Looking For Proven experience in a BIM Coordinator or similar role within an architectural or construction environment Highly proficient in Revit, with hands-on experience managing and coordinating models on live projects A solid understanding of BIM standards and protocols, including ISO 19650 and Common Data Environment (CDE) workflows Experience using coordination and clash detection tools such as Navisworks or similar Strong communication skills and the ability to liaise effectively across multidisciplinary teams A proactive, detail-focused approach with a commitment to delivering accurate, well-structured information If you are interested in being considered for this role, please use the link provided to apply now. Alternatively, get in touch with our Architecture consultant Tom Brown on (phone number removed) or . Calibre Search promote equality in the workplace and we welcome applications from all suitably skilled or qualified candidates regardless of their sex, race, disability, religion/beliefs, sexual orientation or age. We act as both an employment agency and employment business.
30/06/2026
Full time
Job Title: BIM Coordinator Salary: 35,000 - 45,000 (flexible, depending on experience) Location: Manchester A nationwide multi-disciplinary consultancy specialising in Architecture & Surveying are looking for a talented BIM Coordinator to join their growing Manchester office, playing a central role in the digital delivery of a diverse and high-quality project portfolio. Our client is an AJ100 practice with an outstanding reputation across multiple sectors, and are now looking to strengthen their BIM capability with a technically driven individual who can take ownership of digital processes and support the wider design team. The Role As BIM Coordinator, you will sit at the heart of the practice's digital delivery, ensuring projects are modelled, managed and delivered to the highest standards. You'll work across a broad range of sectors including education, healthcare, commercial and residential, giving you genuine variety in your workload and exposure to complex, large-scale schemes at every stage. Day-to-day, you will be responsible for maintaining and developing BIM models in Revit, coordinating federated models across multidisciplinary teams, and ensuring compliance with project-specific BIM Execution Plans. You'll work closely with Project Architects, Technologists and external consultants to resolve clashes, manage information workflows, and uphold the practice's BIM standards throughout the project lifecycle. What We're Looking For Proven experience in a BIM Coordinator or similar role within an architectural or construction environment Highly proficient in Revit, with hands-on experience managing and coordinating models on live projects A solid understanding of BIM standards and protocols, including ISO 19650 and Common Data Environment (CDE) workflows Experience using coordination and clash detection tools such as Navisworks or similar Strong communication skills and the ability to liaise effectively across multidisciplinary teams A proactive, detail-focused approach with a commitment to delivering accurate, well-structured information If you are interested in being considered for this role, please use the link provided to apply now. Alternatively, get in touch with our Architecture consultant Tom Brown on (phone number removed) or . Calibre Search promote equality in the workplace and we welcome applications from all suitably skilled or qualified candidates regardless of their sex, race, disability, religion/beliefs, sexual orientation or age. We act as both an employment agency and employment business.
Build your Future with Us! McLaughlin & Harvey is a privately owned company with over 170 years of experience, specialising in construction. We provide quality new builds, extensions, refurbishments, fit-outs, and small works projects. Working within the health, education, commercial, industrial, leisure, sporting, retail, and residential sectors. The experience and capabilities of our team allow us to deliver award-winning, quality projects. We are known for adding value and innovation throughout the process, saving our clients time and money. We work across several sectors and are partners on a number of framework agreements, creating value in every project we deliver. We are a forward-thinking Company with an established presence across the UK and Ireland. Our values We Commit, We Care, We Collaborate shape how we work with our clients, partners, and each other. As our business continues to grow, we are looking for dedicated individuals who take pride in their work and want to build a rewarding career within a supportive and collaborative environment. We are seeking a Site Manager to enhance our team and drive success across our high value projects. Why join us? Exciting Projects Work on varied sector projects and leave a lasting legacy Career Growth Clear progression pathways and continuous professional development Collaborative Culture Be part of a team that values innovation, integrity, and a commitment to excellence Competitive Package Enjoy a competitive salary and great benefits What you will be doing The successful candidate will have a wide and varied remit making full use of their experience and skills. Candidates must be able to demonstrate a proven track record of success in safe delivery of high quality medium to large scale projects to budget and programme. Commercial Have an understanding of the type of building contract, and the key project stakeholders e.g. client, client s representatives, design team etc. Have a full understanding of the scope of works for each sub-contractor package, and have access to a paper copy of each sub contract order. Liaise with the PM and PQS on works not deemed to be included within the scope of works for the project. Operational Issue permits for various work activities, and close out accordingly. Have the ability to undertake material/equipment orders, and liaise with the project quantity surveyor. Provisions/diversion/upgrade/protection works, and be able to manage the process via meetings/dialogue etc. with the relevant utility companies. Make any necessary applications for permits to the Highways Authority for road openings, location of skips and/or welfare facilities. Make any necessary applications to utility companies for temporary building water, drainage discharge and electricity connections to welfare facilities Have an understanding of any off site Highways works, and be able to manage the process via meetings/dialogue etc. with relevant parties. Quality Raise NCR s for works undertaken that are of poor quality. Ensure that sub-contractors compile and issue inspection and test plans (ITP s) for various works packages, and that these are checked and closed out accordingly. Compile snagging lists and manage the process for closing out. Health & Safety Understand their duties and responsibilities with regards to current Health and Safety/CDM legislation, and the responsibilities of other parties, and ensure compliance on each project. Undertake the role of temporary works coordinator (where applicable). Ensure labour only sub-contractors have been properly assessed for the tasks they are undertaken and that method statements and risk assessments are in place for them. What We re Looking For Qualifications Essential CSCS/CSR card SMSTS qualified Desirable First Aid at Work Professional qualification Experience Relevant previous construction experience in one or more of the following; Commercial, retail, healthcare, education, refurbishment and/or new build Proven ability to manage and control subcontractors in line with the project programme, safety and environmental legislation. Experience of temporary works procedures Ability to operate within a team environment Ability to produce short term programmes How to Apply: If you re ready to take the next step in your career with a company that values your expertise and innovation, we d love to hear from you! Apply by clicking apply below. Join us on our journey to McLaughlin and Harvey are an equal opportunities employer who are committed to creating an inclusive and diverse workplace where everyone is treated with dignity and respect. We welcome applications from all suitably qualified candidates regardless of backgrounds, experiences, and identities. We believe that diverse perspectives strengthen our teams and help us deliver better outcomes for our people, our clients, and the communities in which we work.
30/06/2026
Full time
Build your Future with Us! McLaughlin & Harvey is a privately owned company with over 170 years of experience, specialising in construction. We provide quality new builds, extensions, refurbishments, fit-outs, and small works projects. Working within the health, education, commercial, industrial, leisure, sporting, retail, and residential sectors. The experience and capabilities of our team allow us to deliver award-winning, quality projects. We are known for adding value and innovation throughout the process, saving our clients time and money. We work across several sectors and are partners on a number of framework agreements, creating value in every project we deliver. We are a forward-thinking Company with an established presence across the UK and Ireland. Our values We Commit, We Care, We Collaborate shape how we work with our clients, partners, and each other. As our business continues to grow, we are looking for dedicated individuals who take pride in their work and want to build a rewarding career within a supportive and collaborative environment. We are seeking a Site Manager to enhance our team and drive success across our high value projects. Why join us? Exciting Projects Work on varied sector projects and leave a lasting legacy Career Growth Clear progression pathways and continuous professional development Collaborative Culture Be part of a team that values innovation, integrity, and a commitment to excellence Competitive Package Enjoy a competitive salary and great benefits What you will be doing The successful candidate will have a wide and varied remit making full use of their experience and skills. Candidates must be able to demonstrate a proven track record of success in safe delivery of high quality medium to large scale projects to budget and programme. Commercial Have an understanding of the type of building contract, and the key project stakeholders e.g. client, client s representatives, design team etc. Have a full understanding of the scope of works for each sub-contractor package, and have access to a paper copy of each sub contract order. Liaise with the PM and PQS on works not deemed to be included within the scope of works for the project. Operational Issue permits for various work activities, and close out accordingly. Have the ability to undertake material/equipment orders, and liaise with the project quantity surveyor. Provisions/diversion/upgrade/protection works, and be able to manage the process via meetings/dialogue etc. with the relevant utility companies. Make any necessary applications for permits to the Highways Authority for road openings, location of skips and/or welfare facilities. Make any necessary applications to utility companies for temporary building water, drainage discharge and electricity connections to welfare facilities Have an understanding of any off site Highways works, and be able to manage the process via meetings/dialogue etc. with relevant parties. Quality Raise NCR s for works undertaken that are of poor quality. Ensure that sub-contractors compile and issue inspection and test plans (ITP s) for various works packages, and that these are checked and closed out accordingly. Compile snagging lists and manage the process for closing out. Health & Safety Understand their duties and responsibilities with regards to current Health and Safety/CDM legislation, and the responsibilities of other parties, and ensure compliance on each project. Undertake the role of temporary works coordinator (where applicable). Ensure labour only sub-contractors have been properly assessed for the tasks they are undertaken and that method statements and risk assessments are in place for them. What We re Looking For Qualifications Essential CSCS/CSR card SMSTS qualified Desirable First Aid at Work Professional qualification Experience Relevant previous construction experience in one or more of the following; Commercial, retail, healthcare, education, refurbishment and/or new build Proven ability to manage and control subcontractors in line with the project programme, safety and environmental legislation. Experience of temporary works procedures Ability to operate within a team environment Ability to produce short term programmes How to Apply: If you re ready to take the next step in your career with a company that values your expertise and innovation, we d love to hear from you! Apply by clicking apply below. Join us on our journey to McLaughlin and Harvey are an equal opportunities employer who are committed to creating an inclusive and diverse workplace where everyone is treated with dignity and respect. We welcome applications from all suitably qualified candidates regardless of backgrounds, experiences, and identities. We believe that diverse perspectives strengthen our teams and help us deliver better outcomes for our people, our clients, and the communities in which we work.
BIM Coordinator 48-55k London office, with hybrid working 1 day per week Are you a skilled Revit user looking to take the next step in your career? Our client, a dynamic architecture and design practice in London, is seeking a BIM Coordinator to join their thriving studio. This is an exciting opportunity to contribute to high-quality projects within a collaborative and supportive environment. What You'll Do: Produce and manage design or technical information in line with project programmes. Maintain and implement BIM standards in accordance with UK regulations (ISO 19650 series and related standards). Assist in preparing and maintaining project BIM documentation. Support project teams by reporting technical or design issues as they arise. Opportunity to contribute to the development of a central BIM strategy. Required skillset: Strong Revit skills and experience in a similar BIM coordination role. Solid understanding of UK BIM standards and protocols. Collaborative mindset with the ability to work effectively across multiple project teams. Enthusiasm for contributing to a positive studio culture and continuous improvement. What's on Offer: Salary: 48,000- 55,000 (depending on experience). Hybrid working flexibility. A supportive, friendly office culture with plenty of room for career progression. Exposure to a wide range of projects and a chance to make a real impact within the team. If you're passionate about BIM, thrive in a collaborative environment, and want to grow your career with a forward-thinking London studio, we'd love to hear from you. Send your latest cv and technical samples over to (url removed) Eden Brown is committed to equality in the workplace and is an equal opportunity employer.
27/06/2026
Full time
BIM Coordinator 48-55k London office, with hybrid working 1 day per week Are you a skilled Revit user looking to take the next step in your career? Our client, a dynamic architecture and design practice in London, is seeking a BIM Coordinator to join their thriving studio. This is an exciting opportunity to contribute to high-quality projects within a collaborative and supportive environment. What You'll Do: Produce and manage design or technical information in line with project programmes. Maintain and implement BIM standards in accordance with UK regulations (ISO 19650 series and related standards). Assist in preparing and maintaining project BIM documentation. Support project teams by reporting technical or design issues as they arise. Opportunity to contribute to the development of a central BIM strategy. Required skillset: Strong Revit skills and experience in a similar BIM coordination role. Solid understanding of UK BIM standards and protocols. Collaborative mindset with the ability to work effectively across multiple project teams. Enthusiasm for contributing to a positive studio culture and continuous improvement. What's on Offer: Salary: 48,000- 55,000 (depending on experience). Hybrid working flexibility. A supportive, friendly office culture with plenty of room for career progression. Exposure to a wide range of projects and a chance to make a real impact within the team. If you're passionate about BIM, thrive in a collaborative environment, and want to grow your career with a forward-thinking London studio, we'd love to hear from you. Send your latest cv and technical samples over to (url removed) Eden Brown is committed to equality in the workplace and is an equal opportunity employer.
Award winning law firm are looking for an experienced facilities, property and workplace coordinator/executive. This new role requires experience in high level communication across facilities departments acting as the central point of contact ensuring the smooth flow of communications and activity. The successful candidate will provide high-quality PA support, coordinate reporting and communications, and play a key role in keeping the department connected, informed and aligned. This role is hybrid role with 3 days per week in their high end City based office. PA & Executive Support Provide comprehensive PA support to the Director of Property and Workplace, maintaining the highest levels of confidentiality and discretion at all times Manage the Director's diary effectively, anticipating requirements and ensuring they are well prepared for all meetings and engagements Ensure the Director has all relevant papers and briefings ahead of meetings, often with minimal instruction Manage expenses and invoices on behalf of the Director Action and manage emails and inbox as required, forwarding and prioritising as necessary Reporting & Communications Act as the central conduit for information flowing between the Director and the five Property and Workplace teams Ensure regular reports are received, collated and presented from all areas within the Director's remit in a timely manner each month Prepare accurate and visually compelling PowerPoint presentations, adhering to brand guidelines at all times Coordinate activities, actions and priorities across all five teams, ensuring alignment with the Director's objectives and the firm's wider strategy Administration Establish and maintain effective and accurate filing systems, ensuring project files and all relevant records are current, accurate and easily accessible Deal with incoming and outgoing mail and calls professionally and efficiently Manage contact and relationship data in the firm's CRM system (InterAction), maintaining its accuracy and currency Demonstrate awareness of issues and challenges affecting the business and bring these to the attention of the Director as appropriate We are looking for a highly capable and experienced professional who brings the following qualities and experience: Essential Experience & Skills Proven experience in a similar PA, coordinator or executive support role within a fast-paced corporate or professional services environment Strong organisational skills with a very high degree of accuracy and the ability to prioritise a conflicting and demanding workload Advanced proficiency in Microsoft Word, Outlook, Excel and PowerPoint Experience of working across multiple disciplines and diverse teams Demonstrated ability to manage upwards and support at Director level Strong interpersonal skills with the ability to build and maintain trusted relationships quickly High levels of discretion, confidentiality and professional judgement This is a fantastic chance to work in a dynamic, inclusive and supportive environment in a critical new role for the business.
27/06/2026
Full time
Award winning law firm are looking for an experienced facilities, property and workplace coordinator/executive. This new role requires experience in high level communication across facilities departments acting as the central point of contact ensuring the smooth flow of communications and activity. The successful candidate will provide high-quality PA support, coordinate reporting and communications, and play a key role in keeping the department connected, informed and aligned. This role is hybrid role with 3 days per week in their high end City based office. PA & Executive Support Provide comprehensive PA support to the Director of Property and Workplace, maintaining the highest levels of confidentiality and discretion at all times Manage the Director's diary effectively, anticipating requirements and ensuring they are well prepared for all meetings and engagements Ensure the Director has all relevant papers and briefings ahead of meetings, often with minimal instruction Manage expenses and invoices on behalf of the Director Action and manage emails and inbox as required, forwarding and prioritising as necessary Reporting & Communications Act as the central conduit for information flowing between the Director and the five Property and Workplace teams Ensure regular reports are received, collated and presented from all areas within the Director's remit in a timely manner each month Prepare accurate and visually compelling PowerPoint presentations, adhering to brand guidelines at all times Coordinate activities, actions and priorities across all five teams, ensuring alignment with the Director's objectives and the firm's wider strategy Administration Establish and maintain effective and accurate filing systems, ensuring project files and all relevant records are current, accurate and easily accessible Deal with incoming and outgoing mail and calls professionally and efficiently Manage contact and relationship data in the firm's CRM system (InterAction), maintaining its accuracy and currency Demonstrate awareness of issues and challenges affecting the business and bring these to the attention of the Director as appropriate We are looking for a highly capable and experienced professional who brings the following qualities and experience: Essential Experience & Skills Proven experience in a similar PA, coordinator or executive support role within a fast-paced corporate or professional services environment Strong organisational skills with a very high degree of accuracy and the ability to prioritise a conflicting and demanding workload Advanced proficiency in Microsoft Word, Outlook, Excel and PowerPoint Experience of working across multiple disciplines and diverse teams Demonstrated ability to manage upwards and support at Director level Strong interpersonal skills with the ability to build and maintain trusted relationships quickly High levels of discretion, confidentiality and professional judgement This is a fantastic chance to work in a dynamic, inclusive and supportive environment in a critical new role for the business.
Transport Controller- A brand new role has become available to join a well established team based near Whitwell! £35,000 salary, 4 on 4 off shifts, plant and transport fleet, excellent benefits and progression. About the Client: I am representing a well-established specialist operator within the plant and transport sector, delivering safe and efficient logistics solutions across multiple industries. The business operates a modern fleet of heavy vehicles and has built a strong reputation for reliability, service standards and operational excellence. Due to continued growth, they are now looking to appoint a Transport Controller to strengthen their planning team. Key Benefits of the Transport Controller: £35,000 annual salary 4 on 4 off shift pattern providing consistent work-life balance (Shift patterns can be 4am-4pm, 6am-6pm or 9am-9pm) 25 days annual leave plus statutory bank holidays Workplace pension scheme Employee life assurance scheme Employee discount scheme Ongoing training and development Clear progression opportunities within transport planning About the Role As a Transport Controller , you will support the senior planning team in delivering the daily operational plan effectively and efficiently. You will coordinate a fleet of heavy goods vehicles, ensuring deliveries and collections are completed on time while maintaining excellent communication with drivers and customers. Key responsibilities include: Supporting daily planning operations Communicating schedules to drivers and subcontractors Managing planning email communications Debriefing drivers and recording accurate operational data Monitoring driver hours and timesheets Escalating operational issues appropriately Maintaining high standards of customer service This Transport Controller role is fully site-based near Whitwell and does not involve supervision of other planners. About You To be successful as a Transport Controller , you will have: Proven experience planning trucks, heavy goods vehicles or heavy plant vehicles Previous experience within a transport planning function Knowledge of transport management systems or similar operational systems Strong written and verbal communication skills The ability to work independently and make sound operational decisions Excellent organisational and problem-solving abilities CPC, Class 1 licence or customer service qualifications would be advantageous but are not essential. To be successful in this role, you may have worked as a: Transport Planner, Logistics Controller, Fleet Controller, HGV Planner, Transport Coordinator, Logistics Planner, Haulage Planner, Traffic Planner, Distribution Planner, Transport Scheduler Next Steps If you are an experienced Transport Controller seeking a stable opportunity with long-term development near Whitwell, I would be delighted to speak with you. We encourage applications from all backgrounds and are committed to equality of opportunity in line with the Equality Act 2010. Apply today to be considered for this Transport Controller opportunity.
26/06/2026
Full time
Transport Controller- A brand new role has become available to join a well established team based near Whitwell! £35,000 salary, 4 on 4 off shifts, plant and transport fleet, excellent benefits and progression. About the Client: I am representing a well-established specialist operator within the plant and transport sector, delivering safe and efficient logistics solutions across multiple industries. The business operates a modern fleet of heavy vehicles and has built a strong reputation for reliability, service standards and operational excellence. Due to continued growth, they are now looking to appoint a Transport Controller to strengthen their planning team. Key Benefits of the Transport Controller: £35,000 annual salary 4 on 4 off shift pattern providing consistent work-life balance (Shift patterns can be 4am-4pm, 6am-6pm or 9am-9pm) 25 days annual leave plus statutory bank holidays Workplace pension scheme Employee life assurance scheme Employee discount scheme Ongoing training and development Clear progression opportunities within transport planning About the Role As a Transport Controller , you will support the senior planning team in delivering the daily operational plan effectively and efficiently. You will coordinate a fleet of heavy goods vehicles, ensuring deliveries and collections are completed on time while maintaining excellent communication with drivers and customers. Key responsibilities include: Supporting daily planning operations Communicating schedules to drivers and subcontractors Managing planning email communications Debriefing drivers and recording accurate operational data Monitoring driver hours and timesheets Escalating operational issues appropriately Maintaining high standards of customer service This Transport Controller role is fully site-based near Whitwell and does not involve supervision of other planners. About You To be successful as a Transport Controller , you will have: Proven experience planning trucks, heavy goods vehicles or heavy plant vehicles Previous experience within a transport planning function Knowledge of transport management systems or similar operational systems Strong written and verbal communication skills The ability to work independently and make sound operational decisions Excellent organisational and problem-solving abilities CPC, Class 1 licence or customer service qualifications would be advantageous but are not essential. To be successful in this role, you may have worked as a: Transport Planner, Logistics Controller, Fleet Controller, HGV Planner, Transport Coordinator, Logistics Planner, Haulage Planner, Traffic Planner, Distribution Planner, Transport Scheduler Next Steps If you are an experienced Transport Controller seeking a stable opportunity with long-term development near Whitwell, I would be delighted to speak with you. We encourage applications from all backgrounds and are committed to equality of opportunity in line with the Equality Act 2010. Apply today to be considered for this Transport Controller opportunity.
Housing & Tenancy Support Coordinator Location: Poole Salary : £13,988 per annum Vacancy Type: Permanent, Part Time (20 hours per week) Are you passionate about supporting people to live independently and thrive in their homes? We re looking for a dedicated and proactive Housing & Tenancy Support Coordinator (known internally as Intensive Housing Management Coordinator) to join our Supported Living team. In this rewarding role, you ll play a vital part in creating safe, well-managed environments where customers particularly young people and individuals with disabilities can build independence and feel truly at home. You ll deliver high-quality housing management and frontline support services across our supported living schemes. You ll be at the heart of our services ensuring buildings are safe and well maintained, customer outcomes are front of mind, and individuals are supported to sustain their tenancies and reach their full potential. What You ll Be Doing Deliver day-to-day housing and building management across supported living schemes Carry out vital health & safety and compliance checks, including fire safety Support customers to maintain tenancies, build independence, and achieve positive outcomes Manage rent accounts, including income collection, direct debits, and supporting benefit claims Respond to customer queries, feedback, and complaints with a focus on excellent service Complete assessments, sign-ups, and tenancy processes for new and existing customers Work collaboratively with customers and partner agencies to develop housing plans and risk assessments Build strong partnerships with external stakeholders, including health, social care, and community organisations Identify and manage risks, including safeguarding concerns, ensuring compliance with all relevant policies Play a key role in maintaining occupancy levels and promoting available homes Participate in an out-of-hours on-call rota What We re Looking For We re looking for someone who is both compassionate and driven, with a commitment to delivering excellent services. Your experience and knowledge: Experience working in housing, ideally with vulnerable adults or supported living services Understanding of housing processes, benefits, and tenancy management Strong IT, numeracy, and administrative skills Your skills and attributes: A motivated self-starter who can manage their own workload effectively Excellent communication and interpersonal skills, able to adapt to different audiences Strong problem-solving skills with a practical, solution-focused mindset Passion for customer-focused services and co-production Ability to build effective relationships with colleagues, customers, and external partners Willingness to participate in an on-call rota Appointment to this role will be subject to a satisfactory references, a satisfactory DBS, and possession of a valid Right to Work document. Discover Stonewater: Stonewater is a leading housing provider. We manage around 40,000 homes, serving 93,000 customers across our portfolio of affordable properties for general rent, shared ownership and sale, alongside specialist accommodation, with an ambitious house-building programme. Our mission is to provide quality homes and services for people whose needs are not met by the open market. We re looking for like-minded people to join our team of over 900 talented colleagues who embody our values of being ethical, ambitious, passionate, agile and commercial, as well as people who want to make a difference and transform people s lives. We are a Disability Confident Employer and working towards accreditation for becoming a Disability Confident Leader, which allows us to record and report on disability, mental health and wellbeing in the workplace to better support our colleagues. We have also achieved accreditation for being an Advanced Employer for Investing in Ethnicity Maturity Matrix. We are committed to being a Menopause Friendly employer and working towards accreditation our Menopause Friendly accreditation. To Apply If you feel you are a suitable candidate and would like to work for Stonewater, please click apply to be redirected to their website to complete your application.
26/06/2026
Full time
Housing & Tenancy Support Coordinator Location: Poole Salary : £13,988 per annum Vacancy Type: Permanent, Part Time (20 hours per week) Are you passionate about supporting people to live independently and thrive in their homes? We re looking for a dedicated and proactive Housing & Tenancy Support Coordinator (known internally as Intensive Housing Management Coordinator) to join our Supported Living team. In this rewarding role, you ll play a vital part in creating safe, well-managed environments where customers particularly young people and individuals with disabilities can build independence and feel truly at home. You ll deliver high-quality housing management and frontline support services across our supported living schemes. You ll be at the heart of our services ensuring buildings are safe and well maintained, customer outcomes are front of mind, and individuals are supported to sustain their tenancies and reach their full potential. What You ll Be Doing Deliver day-to-day housing and building management across supported living schemes Carry out vital health & safety and compliance checks, including fire safety Support customers to maintain tenancies, build independence, and achieve positive outcomes Manage rent accounts, including income collection, direct debits, and supporting benefit claims Respond to customer queries, feedback, and complaints with a focus on excellent service Complete assessments, sign-ups, and tenancy processes for new and existing customers Work collaboratively with customers and partner agencies to develop housing plans and risk assessments Build strong partnerships with external stakeholders, including health, social care, and community organisations Identify and manage risks, including safeguarding concerns, ensuring compliance with all relevant policies Play a key role in maintaining occupancy levels and promoting available homes Participate in an out-of-hours on-call rota What We re Looking For We re looking for someone who is both compassionate and driven, with a commitment to delivering excellent services. Your experience and knowledge: Experience working in housing, ideally with vulnerable adults or supported living services Understanding of housing processes, benefits, and tenancy management Strong IT, numeracy, and administrative skills Your skills and attributes: A motivated self-starter who can manage their own workload effectively Excellent communication and interpersonal skills, able to adapt to different audiences Strong problem-solving skills with a practical, solution-focused mindset Passion for customer-focused services and co-production Ability to build effective relationships with colleagues, customers, and external partners Willingness to participate in an on-call rota Appointment to this role will be subject to a satisfactory references, a satisfactory DBS, and possession of a valid Right to Work document. Discover Stonewater: Stonewater is a leading housing provider. We manage around 40,000 homes, serving 93,000 customers across our portfolio of affordable properties for general rent, shared ownership and sale, alongside specialist accommodation, with an ambitious house-building programme. Our mission is to provide quality homes and services for people whose needs are not met by the open market. We re looking for like-minded people to join our team of over 900 talented colleagues who embody our values of being ethical, ambitious, passionate, agile and commercial, as well as people who want to make a difference and transform people s lives. We are a Disability Confident Employer and working towards accreditation for becoming a Disability Confident Leader, which allows us to record and report on disability, mental health and wellbeing in the workplace to better support our colleagues. We have also achieved accreditation for being an Advanced Employer for Investing in Ethnicity Maturity Matrix. We are committed to being a Menopause Friendly employer and working towards accreditation our Menopause Friendly accreditation. To Apply If you feel you are a suitable candidate and would like to work for Stonewater, please click apply to be redirected to their website to complete your application.
Job Title: BIM Manager Location: Manchester Salary: 45,000 - 50,000 Our client is an established Manchester-based architectural practice with a strong focus the healthcare sector. Known for their collaborative approach and commitment to design quality, they work across all project stages from concept through to completion, maintaining close partnerships with clients, contractors, and consultants throughout. Role Description We are looking for a BIM Manager / BIM Coordinator to take the lead on developing, coordinating and governing BIM across the practice, ensuring consistent and high-quality digital delivery on projects spanning from early concept through to construction and handover. Key Responsibilities Develop, maintain and implement BIM standards, protocols and workflows across the practice Own and update BIM Execution Plan (BEP) templates, model standards and information delivery procedures Ensure compliance with ISO 19650 and any client or project-specific information requirements Serve as the primary BIM point of contact within the practice Establish and manage BIM on major projects across RIBA Stages 0-7 Prepare and manage project-specific BEPs and coordinate information exchange with consultant teams Coordinate architectural models both internally and across disciplines Manage federated models and oversee clash detection processes where required Support project teams in achieving programme, quality and information delivery milestones Software & Systems Lead the use and ongoing development of BIM software and platforms (e.g. Revit, Navisworks, ACC / BIM 360 or similar) Provide guidance on model structuring, parametric families, shared parameters and data integrity Support digital workflows including coordination, issue tracking and model-based review processes Assess and introduce new tools, automation or efficiencies where appropriate Skills & Experience Proven experience in a BIM Manager or BIM Coordinator role, ideally within an architectural practice Strong understanding of ISO 19650, BEPs, MIDPs and information management principles Knowledge of COBie and clash detection processes Familiarity with Common Data Environment (CDE) platforms Experience coordinating multi-disciplinary models Strong communication skills with the ability to work effectively alongside designers, technologists and consultants If you're interested in being considered for this role, please use the link provided to apply now. Alternatively for further information feel free to reach out to our Architecture consultant Tom Brown on (phone number removed) or Calibre Search promote equality in the workplace and we welcome applications from all suitably skilled or qualified candidates regardless of their sex, race, disability, religion/beliefs, sexual orientation or age. We act as both an employment agency and employment business.
25/06/2026
Full time
Job Title: BIM Manager Location: Manchester Salary: 45,000 - 50,000 Our client is an established Manchester-based architectural practice with a strong focus the healthcare sector. Known for their collaborative approach and commitment to design quality, they work across all project stages from concept through to completion, maintaining close partnerships with clients, contractors, and consultants throughout. Role Description We are looking for a BIM Manager / BIM Coordinator to take the lead on developing, coordinating and governing BIM across the practice, ensuring consistent and high-quality digital delivery on projects spanning from early concept through to construction and handover. Key Responsibilities Develop, maintain and implement BIM standards, protocols and workflows across the practice Own and update BIM Execution Plan (BEP) templates, model standards and information delivery procedures Ensure compliance with ISO 19650 and any client or project-specific information requirements Serve as the primary BIM point of contact within the practice Establish and manage BIM on major projects across RIBA Stages 0-7 Prepare and manage project-specific BEPs and coordinate information exchange with consultant teams Coordinate architectural models both internally and across disciplines Manage federated models and oversee clash detection processes where required Support project teams in achieving programme, quality and information delivery milestones Software & Systems Lead the use and ongoing development of BIM software and platforms (e.g. Revit, Navisworks, ACC / BIM 360 or similar) Provide guidance on model structuring, parametric families, shared parameters and data integrity Support digital workflows including coordination, issue tracking and model-based review processes Assess and introduce new tools, automation or efficiencies where appropriate Skills & Experience Proven experience in a BIM Manager or BIM Coordinator role, ideally within an architectural practice Strong understanding of ISO 19650, BEPs, MIDPs and information management principles Knowledge of COBie and clash detection processes Familiarity with Common Data Environment (CDE) platforms Experience coordinating multi-disciplinary models Strong communication skills with the ability to work effectively alongside designers, technologists and consultants If you're interested in being considered for this role, please use the link provided to apply now. Alternatively for further information feel free to reach out to our Architecture consultant Tom Brown on (phone number removed) or Calibre Search promote equality in the workplace and we welcome applications from all suitably skilled or qualified candidates regardless of their sex, race, disability, religion/beliefs, sexual orientation or age. We act as both an employment agency and employment business.
Senior Technical Coordinator London Bridge, London 50,000 - 60,000 + benefits A specialist interiors contractor is seeking a Senior Technical Coordinator to join their growing London team, supporting the delivery of high-quality commercial fit-out projects across London and the South East. This is a standalone technical role suited to an experienced coordinator with strong detailing capability and solid interiors fit-out knowledge. Key Responsibilities Produce and coordinate detailed technical drawings using AutoCAD Develop buildable solutions from design intent Coordinate design information across project teams, consultants and contractors Manage technical documentation through pre-construction and delivery stages Resolve design and technical coordination issues on live projects Requirements Experience in commercial fit-out or interior construction Strong AutoCAD proficiency (essential) Strong experience in drylining and suspended ceiling systems (essential) Ability to produce accurate technical drawings and construction details Strong understanding of workplace/interiors projects Revit and/or SolidWorks beneficial but not essential Portfolio Applicants must be able to demonstrate previous work, with particular emphasis on technical detailing for drylining and suspended ceiling packages . What's on offer 50,000 - 60,000 salary London Bridge location Growing contractor with strong project pipeline Exposure to varied commercial fit-out schemes Supportive team environment
19/06/2026
Full time
Senior Technical Coordinator London Bridge, London 50,000 - 60,000 + benefits A specialist interiors contractor is seeking a Senior Technical Coordinator to join their growing London team, supporting the delivery of high-quality commercial fit-out projects across London and the South East. This is a standalone technical role suited to an experienced coordinator with strong detailing capability and solid interiors fit-out knowledge. Key Responsibilities Produce and coordinate detailed technical drawings using AutoCAD Develop buildable solutions from design intent Coordinate design information across project teams, consultants and contractors Manage technical documentation through pre-construction and delivery stages Resolve design and technical coordination issues on live projects Requirements Experience in commercial fit-out or interior construction Strong AutoCAD proficiency (essential) Strong experience in drylining and suspended ceiling systems (essential) Ability to produce accurate technical drawings and construction details Strong understanding of workplace/interiors projects Revit and/or SolidWorks beneficial but not essential Portfolio Applicants must be able to demonstrate previous work, with particular emphasis on technical detailing for drylining and suspended ceiling packages . What's on offer 50,000 - 60,000 salary London Bridge location Growing contractor with strong project pipeline Exposure to varied commercial fit-out schemes Supportive team environment
