Document Controller Location: London (Office-Based) Salary: £35,000 - £45,000 per annum Sector: Specialist Construction / Interiors / Fit-Out Overview We're partnering with a highly regarded specialist contractor delivering complex interior and joinery-led projects across commercial, residential, and hospitality sectors. They are seeking a proactive Document Controller to support the smooth coordination of information and project documentation across their expanding portfolio. This is an excellent opportunity for someone with document control or project admin experience within construction who enjoys playing a vital role in keeping fast-moving projects organised and compliant. Key Responsibilities Manage and maintain all project documentation, ensuring version control and accuracy. Distribute drawings, specifications, RFIs, and technical documents to internal teams and external stakeholders. Maintain document registers, logs, and reports in accordance with project procedures. Support project teams by preparing submission packs, transmittals, and QA documentation. Liaise with site managers, design teams, and subcontractors to ensure timely information flow. Assist in onboarding new projects, setting up document control processes and templates. About You Previous experience in construction or fit-out environment essential. Strong attention to detail, organisation, and time management. Confident communicator with the ability to chase updates and manage information flow. IT proficient - ideally experienced with document control platforms (Viewpoint, Aconex, Asite, etc.). Why Join? You'll be joining a close-knit and collaborative team where you can make a tangible impact. This business offers real autonomy, professional support, and progression within an expanding company that values quality and teamwork.
Nov 29, 2025
Full time
Document Controller Location: London (Office-Based) Salary: £35,000 - £45,000 per annum Sector: Specialist Construction / Interiors / Fit-Out Overview We're partnering with a highly regarded specialist contractor delivering complex interior and joinery-led projects across commercial, residential, and hospitality sectors. They are seeking a proactive Document Controller to support the smooth coordination of information and project documentation across their expanding portfolio. This is an excellent opportunity for someone with document control or project admin experience within construction who enjoys playing a vital role in keeping fast-moving projects organised and compliant. Key Responsibilities Manage and maintain all project documentation, ensuring version control and accuracy. Distribute drawings, specifications, RFIs, and technical documents to internal teams and external stakeholders. Maintain document registers, logs, and reports in accordance with project procedures. Support project teams by preparing submission packs, transmittals, and QA documentation. Liaise with site managers, design teams, and subcontractors to ensure timely information flow. Assist in onboarding new projects, setting up document control processes and templates. About You Previous experience in construction or fit-out environment essential. Strong attention to detail, organisation, and time management. Confident communicator with the ability to chase updates and manage information flow. IT proficient - ideally experienced with document control platforms (Viewpoint, Aconex, Asite, etc.). Why Join? You'll be joining a close-knit and collaborative team where you can make a tangible impact. This business offers real autonomy, professional support, and progression within an expanding company that values quality and teamwork.
FERROVIAL CONSTRUCTION (UK) LIMITED
Tilbury, Essex
Document Controller The role Document Controller will report directly to the Document Control Manager and will be a principle point of contact for the project to maintain the project CDE and perform the necessary setup to project EDMS and other CDEs. It is expected that the Document Controller will maintain a strong focus on key client and Ferrovial Construction Document Control procedures. The Document Controller will liaise with all the project team and supply chain as needed to drive high standard of Document Control and Quality of our information and digital processes. Key Responsibilities The role involves looking after implementation of Document Control Procedures and following the client Requirements and Specification. The role will be not limited to the following list of deliverables: Responsible for controlling the numbering, filing, sorting and retrieval of electronically stored or hard copy documentation produced by technical teams in a timely, accurate and efficient manner. EDMS support for projects and departments. QA document checking. Manage the administration of EDMS (Workflows, access rights, distributions, etc.) Assist in preparing and managing documentation internally/by subcontractor. Train project personnel in using the system and document control procedures. Asset Integration (NOT ESSENTIAL) Coordinating the compilation of assets registers and H&S Files. Registering key assets to Asset Net/MAXINET and running required reports for PM to raise visibility of assets delivered/ installed and scheduled/ planned for delivery. Liaison and coordination with site team for production of handover information documentation. Key accountabilities Document Control Stakeholder relationships Handover Compliance with Client and industry standards, requirements and regulations Coordinate solutions with the Construction team Promote innovation, efficiencies and value engineering Skills & experience Proven Work Experience as Document Controller Hands-on Experience with MS Office and MS365 Package Admin level knowledge of Electronic Document Management System (EDMS), such as Asite (preferrable) & ACC docs Strong written and verbal communication skills. Data organisation skills, attention to detail and proactivity Experience in construction section (not essential/desirable) Asset integration knowledge (not essential/desirable) Ferrovial embraces diversity and inclusion and we see the value in providing equal opportunities to all employees. We are committed to building an inclusive team from a variety of different backgrounds, perspectives and skills. Please note that this job description does not represent a comprehensive list of activities and employees may be requested to undertake other reasonable duties.
Nov 28, 2025
Full time
Document Controller The role Document Controller will report directly to the Document Control Manager and will be a principle point of contact for the project to maintain the project CDE and perform the necessary setup to project EDMS and other CDEs. It is expected that the Document Controller will maintain a strong focus on key client and Ferrovial Construction Document Control procedures. The Document Controller will liaise with all the project team and supply chain as needed to drive high standard of Document Control and Quality of our information and digital processes. Key Responsibilities The role involves looking after implementation of Document Control Procedures and following the client Requirements and Specification. The role will be not limited to the following list of deliverables: Responsible for controlling the numbering, filing, sorting and retrieval of electronically stored or hard copy documentation produced by technical teams in a timely, accurate and efficient manner. EDMS support for projects and departments. QA document checking. Manage the administration of EDMS (Workflows, access rights, distributions, etc.) Assist in preparing and managing documentation internally/by subcontractor. Train project personnel in using the system and document control procedures. Asset Integration (NOT ESSENTIAL) Coordinating the compilation of assets registers and H&S Files. Registering key assets to Asset Net/MAXINET and running required reports for PM to raise visibility of assets delivered/ installed and scheduled/ planned for delivery. Liaison and coordination with site team for production of handover information documentation. Key accountabilities Document Control Stakeholder relationships Handover Compliance with Client and industry standards, requirements and regulations Coordinate solutions with the Construction team Promote innovation, efficiencies and value engineering Skills & experience Proven Work Experience as Document Controller Hands-on Experience with MS Office and MS365 Package Admin level knowledge of Electronic Document Management System (EDMS), such as Asite (preferrable) & ACC docs Strong written and verbal communication skills. Data organisation skills, attention to detail and proactivity Experience in construction section (not essential/desirable) Asset integration knowledge (not essential/desirable) Ferrovial embraces diversity and inclusion and we see the value in providing equal opportunities to all employees. We are committed to building an inclusive team from a variety of different backgrounds, perspectives and skills. Please note that this job description does not represent a comprehensive list of activities and employees may be requested to undertake other reasonable duties.
Document Controller - Hybrid Location: North Northamptonshire - office based / hybrid Salary: Up to 40,000 + will tailor package dependant upon the individual's experience Benefits: Pension, private medical, bonus + further benefits The Company An award-winning main contractor specialising in design and build projects ranging from 5m to 35m where culture is built on collaboration, transparency and a genuine commitment to helping their people thrive. They heavily invest in their teams by providing clear progression pathways, personalised development opportunities and the support needed to grow both professionally and personally. They actively embrace the most innovative technologies and digital tools to empower staff, streamline processes and ensure they remain at the forefront of the industry. By fostering an environment where ideas are valued and ambition is supported. The Role We are seeking a proactive and highly organised Document Controller to join a fast growing team in Corby. You will play a vital role in ensuring the smooth management, flow and accuracy of project documentation across multiple live sites. Working closely with project managers, design teams and external partners, you will help maintain compliance and support our consistent delivery of high-quality construction projects. Key Responsibilities Manage, control and organise all project documentation, ensuring accuracy and compliance Maintain document registers and trackers, ensuring up-to-date information is accessible to all stakeholders Upload, download and distribute drawings, specifications and technical documents Liaise with internal teams and external consultants to ensure documentation is issued and received on time Support the implementation and maintenance of document control systems and procedures Assist the project team with administrative and coordination tasks as required Ensure all documentation meets company and project-specific standards Skills & Experience Required Previous experience as a Document Controller within construction or a related sector Strong attention to detail and excellent organisational skills Proficiency in document control software (such as Viewpoint, Aconex, Asite or similar) Ability to work to deadlines and manage multiple priorities Strong communication skills and a collaborative working style A proactive approach and commitment to continuous improvement
Nov 27, 2025
Full time
Document Controller - Hybrid Location: North Northamptonshire - office based / hybrid Salary: Up to 40,000 + will tailor package dependant upon the individual's experience Benefits: Pension, private medical, bonus + further benefits The Company An award-winning main contractor specialising in design and build projects ranging from 5m to 35m where culture is built on collaboration, transparency and a genuine commitment to helping their people thrive. They heavily invest in their teams by providing clear progression pathways, personalised development opportunities and the support needed to grow both professionally and personally. They actively embrace the most innovative technologies and digital tools to empower staff, streamline processes and ensure they remain at the forefront of the industry. By fostering an environment where ideas are valued and ambition is supported. The Role We are seeking a proactive and highly organised Document Controller to join a fast growing team in Corby. You will play a vital role in ensuring the smooth management, flow and accuracy of project documentation across multiple live sites. Working closely with project managers, design teams and external partners, you will help maintain compliance and support our consistent delivery of high-quality construction projects. Key Responsibilities Manage, control and organise all project documentation, ensuring accuracy and compliance Maintain document registers and trackers, ensuring up-to-date information is accessible to all stakeholders Upload, download and distribute drawings, specifications and technical documents Liaise with internal teams and external consultants to ensure documentation is issued and received on time Support the implementation and maintenance of document control systems and procedures Assist the project team with administrative and coordination tasks as required Ensure all documentation meets company and project-specific standards Skills & Experience Required Previous experience as a Document Controller within construction or a related sector Strong attention to detail and excellent organisational skills Proficiency in document control software (such as Viewpoint, Aconex, Asite or similar) Ability to work to deadlines and manage multiple priorities Strong communication skills and a collaborative working style A proactive approach and commitment to continuous improvement
Michael Taylor Search & Selection
Brentford, Middlesex
I am working with a well-established MEP services provider known for delivering complex mechanical and electrical projects across the UK. With a strong reputation for quality, collaboration and technical expertise the company works on large-scale commercial, residential and industrial developments. The company is seeking an experienced and organised Document Controller to join their project team in Brentford. The successful candidate will manage the flow of project documentation, maintain accurate records, ensure compliance with document control procedures and support the project and engineering teams with all documentation-related tasks. Key Responsibilities Manage and maintain project documentation Control the flow of documents, ensuring correct numbering, formatting and versioning Receive, review and distribute drawings, reports, specifications and correspondence Track document reviews, approvals and outstanding actions Ensure all project documentation meets compliance and quality standards Liaise with project managers, engineers, subcontractors and stakeholders Keep logs, registers and audit trails fully up to date Support the preparation of O&M manuals, handover documentation and close-out packs Assist with administrative duties as required by the project team Additional Information The role is site-based in Brentford Start date expected March/April 2026
Nov 27, 2025
Full time
I am working with a well-established MEP services provider known for delivering complex mechanical and electrical projects across the UK. With a strong reputation for quality, collaboration and technical expertise the company works on large-scale commercial, residential and industrial developments. The company is seeking an experienced and organised Document Controller to join their project team in Brentford. The successful candidate will manage the flow of project documentation, maintain accurate records, ensure compliance with document control procedures and support the project and engineering teams with all documentation-related tasks. Key Responsibilities Manage and maintain project documentation Control the flow of documents, ensuring correct numbering, formatting and versioning Receive, review and distribute drawings, reports, specifications and correspondence Track document reviews, approvals and outstanding actions Ensure all project documentation meets compliance and quality standards Liaise with project managers, engineers, subcontractors and stakeholders Keep logs, registers and audit trails fully up to date Support the preparation of O&M manuals, handover documentation and close-out packs Assist with administrative duties as required by the project team Additional Information The role is site-based in Brentford Start date expected March/April 2026
Falcon Green is thrilled to partner with a speacialist mechanical contractor that specialises in a wide variety of different projects. They are actively recruiting a Office Administrator to be based in the Berkshire region. This contractor primarily focusing on mission critical sectors, pharma and data centres in Europe. They have been in business from the early 2000's and have great relationships built with some of the sectors best known general contractors. Key Responsibilities: Issuing of site requisitions to the purchasing dept on daily basis (as necessary). This needs to be done in an orderly and timely fashion, with accurate and concise record of all goods and materials requisitioned, by whom and for which area of the development. Recording and filing of all Health & Safety documentation in site office. Monitoring and keeping SharePoint filing system up to date and ensuring all relevant documentation is filled correctly. Ensuring test certificates are on file and current for all plant & machinery on site. If maintenance tests are required e.g. lifting chains, requisition to be raised for this to Purchasing dept Maintaining drawing register for all drawings received on site. Recording timesheets for all direct/agency labour working on site. Responsible for carrying out material and plant stock takes on a weekly basis. Responsible for arranging for site office accommodation to be kept clean and tidy. Collect and maintain a full record of daily sign-in sheets from gate staff for all personnel entering site. Maintain a register of all owner plant and equipment on site and ensure it is always in a known state of repair. The ideal candidate will have the following: Previous Construction experience as a Site Clerk, Site Administrator, Document Controller is desirable but not essential. Strong attention to detail and work in methodical and efficient manner. Excellent organisation and communication skills (both verbal and written). Confident liaising with sub-contractors, engineers, and site managers. Strong IT Skills. Ability to work on own initiative. This is an excellent opportunity for an ambitious and driven Office Administrator to take the next step in their career with a reputable main contractor. Interested candidates are invited to send their CV.
Nov 27, 2025
Full time
Falcon Green is thrilled to partner with a speacialist mechanical contractor that specialises in a wide variety of different projects. They are actively recruiting a Office Administrator to be based in the Berkshire region. This contractor primarily focusing on mission critical sectors, pharma and data centres in Europe. They have been in business from the early 2000's and have great relationships built with some of the sectors best known general contractors. Key Responsibilities: Issuing of site requisitions to the purchasing dept on daily basis (as necessary). This needs to be done in an orderly and timely fashion, with accurate and concise record of all goods and materials requisitioned, by whom and for which area of the development. Recording and filing of all Health & Safety documentation in site office. Monitoring and keeping SharePoint filing system up to date and ensuring all relevant documentation is filled correctly. Ensuring test certificates are on file and current for all plant & machinery on site. If maintenance tests are required e.g. lifting chains, requisition to be raised for this to Purchasing dept Maintaining drawing register for all drawings received on site. Recording timesheets for all direct/agency labour working on site. Responsible for carrying out material and plant stock takes on a weekly basis. Responsible for arranging for site office accommodation to be kept clean and tidy. Collect and maintain a full record of daily sign-in sheets from gate staff for all personnel entering site. Maintain a register of all owner plant and equipment on site and ensure it is always in a known state of repair. The ideal candidate will have the following: Previous Construction experience as a Site Clerk, Site Administrator, Document Controller is desirable but not essential. Strong attention to detail and work in methodical and efficient manner. Excellent organisation and communication skills (both verbal and written). Confident liaising with sub-contractors, engineers, and site managers. Strong IT Skills. Ability to work on own initiative. This is an excellent opportunity for an ambitious and driven Office Administrator to take the next step in their career with a reputable main contractor. Interested candidates are invited to send their CV.
Job Type: Temporary 2 months Start Date ASAP Overview: Corrie Recruitment is seeking a Document Controller/Site Administrator to support a major Civil Engineering project near Inverness. Key Responsibilities: Manage, track and update project documentation Support the project team with general administrative duties Ensure accurate filing, version control, and distribution of documents Liaise with engineers, managers, subcontractors, and clients Maintain document logs and ensure compliance with project procedures Assist with onboarding paperwork, permits, and site records as required Requirements: Previous experience in construction or civil engineering administration preferred but not essential Strong organisational skills with excellent attention to detail Confident using Microsoft Office and document management systems Ability to work efficiently within a busy site or project environment Strong communication skills and a professional approach Package & Conditions: Competitive pay rate Immediate start for the right candidate To apply please email your fully up-to-date CV or call (phone number removed). Corrie Recruitment Ltd operates as an Employment Agency and as an Employment Business. You must be a UK resident or have proof of right to work in the UK.
Nov 20, 2025
Seasonal
Job Type: Temporary 2 months Start Date ASAP Overview: Corrie Recruitment is seeking a Document Controller/Site Administrator to support a major Civil Engineering project near Inverness. Key Responsibilities: Manage, track and update project documentation Support the project team with general administrative duties Ensure accurate filing, version control, and distribution of documents Liaise with engineers, managers, subcontractors, and clients Maintain document logs and ensure compliance with project procedures Assist with onboarding paperwork, permits, and site records as required Requirements: Previous experience in construction or civil engineering administration preferred but not essential Strong organisational skills with excellent attention to detail Confident using Microsoft Office and document management systems Ability to work efficiently within a busy site or project environment Strong communication skills and a professional approach Package & Conditions: Competitive pay rate Immediate start for the right candidate To apply please email your fully up-to-date CV or call (phone number removed). Corrie Recruitment Ltd operates as an Employment Agency and as an Employment Business. You must be a UK resident or have proof of right to work in the UK.
Ridgeway & Co are working with a tier one construction company, currently seeking an experienced Document Controller to join their site team in Mayfair. This is a great opportunity to take ownership of the document management process on a range of high-quality construction projects, working closely with site teams, consultants, and subcontractors. Key Responsibilities: Maintain, manage and update all project documents using foresight Ensure correct version control and distribution of drawings and technical documents Coordinate document workflows between internal teams, consultants, and subcontractors Monitor compliance with document control procedures and support audits when necessary Set up and maintain structured filing systems (digital and hard copy) Provide general administrative support to the project and site teams Train and support team members on Foresight usage where required Requirements: Proven experience as a Document Controller within the construction industry Strong knowledge and day-to-day working experience with Foresight Excellent attention to detail and strong organisational skills Ability to work independently and manage multiple document streams Good communication and interpersonal skills Proficiency in Microsoft Office (Word, Excel, Outlook)
Nov 20, 2025
Full time
Ridgeway & Co are working with a tier one construction company, currently seeking an experienced Document Controller to join their site team in Mayfair. This is a great opportunity to take ownership of the document management process on a range of high-quality construction projects, working closely with site teams, consultants, and subcontractors. Key Responsibilities: Maintain, manage and update all project documents using foresight Ensure correct version control and distribution of drawings and technical documents Coordinate document workflows between internal teams, consultants, and subcontractors Monitor compliance with document control procedures and support audits when necessary Set up and maintain structured filing systems (digital and hard copy) Provide general administrative support to the project and site teams Train and support team members on Foresight usage where required Requirements: Proven experience as a Document Controller within the construction industry Strong knowledge and day-to-day working experience with Foresight Excellent attention to detail and strong organisational skills Ability to work independently and manage multiple document streams Good communication and interpersonal skills Proficiency in Microsoft Office (Word, Excel, Outlook)
An urgent new vacancy has been created to appoint a talented and experienced Document Controller to be site based in Bristol. Those from an M&E background are of particular interest, HOWEVER we will also shortlist and consider those from a Construction background AND those who've undertook Document Control as part of an existing role. Based on an incredibly interesting site in comfortable surroundings, you will efficiently undertake all site administration duties on the running lenghty and ongoing project, providing document control and related admin support. Candidates sought will have previous experience in efficiently undertaking and coordinating site related administration duties on a project, whilst also providing admin support to management As well as document control, you will also coordinate meetings, the collation of reports and the follow up of actions. Whilst you will create and maintain a robust filing and archive system, you will also ensure full compliance and ISO accreditations. Other areas in addition to maintaining site records will include weekly progress reports, assisting the Health and Safety team in audit processes and to record safety documentation. Ongoing duties will also include improving the document management process, giving you autonomy to make a difference from your previous experience. Candidates applying will naturally be proficient in using Microsoft Office 365, have exceptional organisational skills as well as excellent written and communication skills. Working with a friendly and approachable team, this role offers genuine development and a step up for the right person who is organised, has excellent IT skills, site administration experience and enjoys variety. Please forward your CV for immediate consideration and ensure any relevant skills and experience is included for a chance to secure an interview ASAP!
Nov 18, 2025
Full time
An urgent new vacancy has been created to appoint a talented and experienced Document Controller to be site based in Bristol. Those from an M&E background are of particular interest, HOWEVER we will also shortlist and consider those from a Construction background AND those who've undertook Document Control as part of an existing role. Based on an incredibly interesting site in comfortable surroundings, you will efficiently undertake all site administration duties on the running lenghty and ongoing project, providing document control and related admin support. Candidates sought will have previous experience in efficiently undertaking and coordinating site related administration duties on a project, whilst also providing admin support to management As well as document control, you will also coordinate meetings, the collation of reports and the follow up of actions. Whilst you will create and maintain a robust filing and archive system, you will also ensure full compliance and ISO accreditations. Other areas in addition to maintaining site records will include weekly progress reports, assisting the Health and Safety team in audit processes and to record safety documentation. Ongoing duties will also include improving the document management process, giving you autonomy to make a difference from your previous experience. Candidates applying will naturally be proficient in using Microsoft Office 365, have exceptional organisational skills as well as excellent written and communication skills. Working with a friendly and approachable team, this role offers genuine development and a step up for the right person who is organised, has excellent IT skills, site administration experience and enjoys variety. Please forward your CV for immediate consideration and ensure any relevant skills and experience is included for a chance to secure an interview ASAP!
A privately-owned, award-winning Construction Company is seeking a Document Controllor to join their team, site based, in Central London. As an experienced Document Controller, with relevant experience working on a construction site, you will ensure that the project team has access to accurate and up-to-date information, helping to maintain efficient project workflows and compliance with industry standards and regulations Key Responsibilities: Create, update, and organise project-related documents such as drawings, specifications, contracts, and correspondence. Ensure construction records are compiled and maintained in good time, including but not limited to: RFIs, Technical Submittals, Delivery Dockets, Labour Statistics, and Monthly Progress Reports. Verify that documents comply with industry regulations, contractual requirements, and company standards. Prepare, operate, and update Document Control Procedures in line with the Company's Document Management System. Maintain distribution lists to ensure that the right stakeholders receive the latest and relevant documents. Keep track of document versions to ensure that all team members are working with the most recent and accurate information. Manage revisions and updates to documents and communicate changes to relevant parties. Address queries related to document management and assist team members in locating specific documents. Collaborate with various stakeholders, including project managers, architects, contractors, and clients, to facilitate effective communication. Generate regular reports on the status of documents, highlighting any issues, delays, or concerns. Undertake any administrative duties as necessitated by changing business needs. The ideal candidate will have: Minimum 4 year experience working on a construction site in a similar role. Good time management skills & ability to meet deadlines. Strong organisational & communication skills. Knowledge of any majoe software such as Sharepoint, Aconex etc. Desire to progress your career with a fast growing business. If you are well suited to this role, please apply through the link provided and we will contact you for a confidential discussion.
Nov 18, 2025
Full time
A privately-owned, award-winning Construction Company is seeking a Document Controllor to join their team, site based, in Central London. As an experienced Document Controller, with relevant experience working on a construction site, you will ensure that the project team has access to accurate and up-to-date information, helping to maintain efficient project workflows and compliance with industry standards and regulations Key Responsibilities: Create, update, and organise project-related documents such as drawings, specifications, contracts, and correspondence. Ensure construction records are compiled and maintained in good time, including but not limited to: RFIs, Technical Submittals, Delivery Dockets, Labour Statistics, and Monthly Progress Reports. Verify that documents comply with industry regulations, contractual requirements, and company standards. Prepare, operate, and update Document Control Procedures in line with the Company's Document Management System. Maintain distribution lists to ensure that the right stakeholders receive the latest and relevant documents. Keep track of document versions to ensure that all team members are working with the most recent and accurate information. Manage revisions and updates to documents and communicate changes to relevant parties. Address queries related to document management and assist team members in locating specific documents. Collaborate with various stakeholders, including project managers, architects, contractors, and clients, to facilitate effective communication. Generate regular reports on the status of documents, highlighting any issues, delays, or concerns. Undertake any administrative duties as necessitated by changing business needs. The ideal candidate will have: Minimum 4 year experience working on a construction site in a similar role. Good time management skills & ability to meet deadlines. Strong organisational & communication skills. Knowledge of any majoe software such as Sharepoint, Aconex etc. Desire to progress your career with a fast growing business. If you are well suited to this role, please apply through the link provided and we will contact you for a confidential discussion.
Job Title : Project Co-ordinator Salary : 30,000 per annum Location: Glasgow Job Type: Full Time, Permanent HF Group is one of the UK's leading multi-discipline building services contractors, delivering high-quality solutions across Electrical, Mechanical, Fire & Security, Telecommunications, and Automated Controls. With a legacy spanning over 3 centuries and a family culture, we consider all of our employees as part of the family and invaluable assets to our ongoing business. Our head office is in Glasgow with offices in Edinburgh, Manchester, Belfast and Aberdeen, providing services to clients across both public and private sectors throughout the UK. About the Role: As part of our continued growth and award of new contracts, we are seeking Project Co-ordinators to work within our telecommunications business (Glasgow Office), consideration will also be given to anyone wishing to have a career within the mobile telecommunication's industry (Trainee Project Co-ordinator's). If you are organised, proactive and able to provide excellent customer service, we want to hear from you. The successful candidate's will be responsible for but not limited to: Maintaining and developing existing project trackers, staff scheduling and booking resource allocation. Assisting the Project Manager:- managing and overseeing current key accounts in-line with Company and client procedures; managing the design works and quotations in-line with customer requirements and timescales; managing the implementation of the business health and safety policy in projects; managing the control of hired plant and ensuring it is fit for purpose prior to use and its hire is controlled; managing the logistics of plant, labour and materials for projects; managing the preparation, production and delivery of precise customer required handover documentation in timescales required; Co-ordinating client survey requirements; Co-ordinate sub-contractors where required to ensure that clients demand's are met after gaining authorisation from the Project Manager; Carry out booking of operator outages, permits and any other third-party requirements; Travelling to customer premises or attend site meetings. About you: Key Skills, Qualifications and Experience Required: Knowledge of construction health and safety legislation; Ability to coordinate and organise complicated projects from instruction; Ability to work under pressure from customer delivery expectations; Excellent IT skills and full knowledge of Microsoft office suite; Strong interpersonal skills and numerical skills; Excellent time management and organisational skills; Ability to prioritise workload and work under own initiative; Previous relevant experience preferred but not essential as full training will be given. (trainee position only) In Return We Offer: Competitive Salary Death in Service Scheme Private Medical Care Critical Illness Cover Perk box Subscriptions Hybrid Working (after completion of probation period). Additional Information: Applications close on Friday, 5th December 2025, if you have not heard from us within 4 weeks of the closing date, please assume your application has been unsuccessful on this occasion. HF Group is an equal opportunity employer, committed to fostering a diverse and inclusive workplace. Please click the APPLY button to send your CV and Cover Letter for this role. Candidates with the experience or relevant job titles of; Junior Project Manager, Project Planner, Project Management, Budget Controller, Account Manager, Business Process Project Manager, Building Project Planner, Construction Project Assistant, Construction Administrator may also be considered for this role.
Nov 17, 2025
Full time
Job Title : Project Co-ordinator Salary : 30,000 per annum Location: Glasgow Job Type: Full Time, Permanent HF Group is one of the UK's leading multi-discipline building services contractors, delivering high-quality solutions across Electrical, Mechanical, Fire & Security, Telecommunications, and Automated Controls. With a legacy spanning over 3 centuries and a family culture, we consider all of our employees as part of the family and invaluable assets to our ongoing business. Our head office is in Glasgow with offices in Edinburgh, Manchester, Belfast and Aberdeen, providing services to clients across both public and private sectors throughout the UK. About the Role: As part of our continued growth and award of new contracts, we are seeking Project Co-ordinators to work within our telecommunications business (Glasgow Office), consideration will also be given to anyone wishing to have a career within the mobile telecommunication's industry (Trainee Project Co-ordinator's). If you are organised, proactive and able to provide excellent customer service, we want to hear from you. The successful candidate's will be responsible for but not limited to: Maintaining and developing existing project trackers, staff scheduling and booking resource allocation. Assisting the Project Manager:- managing and overseeing current key accounts in-line with Company and client procedures; managing the design works and quotations in-line with customer requirements and timescales; managing the implementation of the business health and safety policy in projects; managing the control of hired plant and ensuring it is fit for purpose prior to use and its hire is controlled; managing the logistics of plant, labour and materials for projects; managing the preparation, production and delivery of precise customer required handover documentation in timescales required; Co-ordinating client survey requirements; Co-ordinate sub-contractors where required to ensure that clients demand's are met after gaining authorisation from the Project Manager; Carry out booking of operator outages, permits and any other third-party requirements; Travelling to customer premises or attend site meetings. About you: Key Skills, Qualifications and Experience Required: Knowledge of construction health and safety legislation; Ability to coordinate and organise complicated projects from instruction; Ability to work under pressure from customer delivery expectations; Excellent IT skills and full knowledge of Microsoft office suite; Strong interpersonal skills and numerical skills; Excellent time management and organisational skills; Ability to prioritise workload and work under own initiative; Previous relevant experience preferred but not essential as full training will be given. (trainee position only) In Return We Offer: Competitive Salary Death in Service Scheme Private Medical Care Critical Illness Cover Perk box Subscriptions Hybrid Working (after completion of probation period). Additional Information: Applications close on Friday, 5th December 2025, if you have not heard from us within 4 weeks of the closing date, please assume your application has been unsuccessful on this occasion. HF Group is an equal opportunity employer, committed to fostering a diverse and inclusive workplace. Please click the APPLY button to send your CV and Cover Letter for this role. Candidates with the experience or relevant job titles of; Junior Project Manager, Project Planner, Project Management, Budget Controller, Account Manager, Business Process Project Manager, Building Project Planner, Construction Project Assistant, Construction Administrator may also be considered for this role.
Job Title : Project Co-ordinator Salary : £30,000 per annum Location: Glasgow Job Type: Full Time, Permanent HF Group is one of the UK's leading multi-discipline building services contractors, delivering high-quality solutions across Electrical, Mechanical, Fire & Security, Telecommunications, and Automated Controls. With a legacy spanning over 3 centuries and a family culture, we consider all of our employees as part of the family and invaluable assets to our ongoing business. Our head office is in Glasgow with offices in Edinburgh, Manchester, Belfast and Aberdeen, providing services to clients across both public and private sectors throughout the UK. About the Role: As part of our continued growth and award of new contracts, we are seeking Project Co-ordinators to work within our telecommunications business (Glasgow Office), consideration will also be given to anyone wishing to have a career within the mobile telecommunication's industry (Trainee Project Co-ordinator's). If you are organised, proactive and able to provide excellent customer service, we want to hear from you. The successful candidate's will be responsible for but not limited to: Maintaining and developing existing project trackers, staff scheduling and booking resource allocation. Assisting the Project Manager:- managing and overseeing current key accounts in-line with Company and client procedures; managing the design works and quotations in-line with customer requirements and timescales; managing the implementation of the business health and safety policy in projects; managing the control of hired plant and ensuring it is fit for purpose prior to use and its hire is controlled; managing the logistics of plant, labour and materials for projects; managing the preparation, production and delivery of precise customer required handover documentation in timescales required; Co-ordinating client survey requirements; Co-ordinate sub-contractors where required to ensure that clients demand's are met after gaining authorisation from the Project Manager; Carry out booking of operator outages, permits and any other third-party requirements; Travelling to customer premises or attend site meetings. About you: Key Skills, Qualifications and Experience Required: Knowledge of construction health and safety legislation; Ability to coordinate and organise complicated projects from instruction; Ability to work under pressure from customer delivery expectations; Excellent IT skills and full knowledge of Microsoft office suite; Strong interpersonal skills and numerical skills; Excellent time management and organisational skills; Ability to prioritise workload and work under own initiative; Previous relevant experience preferred but not essential as full training will be given. (trainee position only) In Return We Offer: Competitive Salary Death in Service Scheme Private Medical Care Critical Illness Cover Perk box Subscriptions Hybrid Working (after completion of probation period). Additional Information: Applications close on Friday, 5th December 2025, if you have not heard from us within 4 weeks of the closing date, please assume your application has been unsuccessful on this occasion. HF Group is an equal opportunity employer, committed to fostering a diverse and inclusive workplace. Please click the APPLY button to send your CV and Cover Letter for this role. Candidates with the experience or relevant job titles of; Junior Project Manager, Project Planner, Project Management, Budget Controller, Account Manager, Business Process Project Manager, Building Project Planner, Construction Project Assistant, Construction Administrator may also be considered for this role.
Nov 17, 2025
Full time
Job Title : Project Co-ordinator Salary : £30,000 per annum Location: Glasgow Job Type: Full Time, Permanent HF Group is one of the UK's leading multi-discipline building services contractors, delivering high-quality solutions across Electrical, Mechanical, Fire & Security, Telecommunications, and Automated Controls. With a legacy spanning over 3 centuries and a family culture, we consider all of our employees as part of the family and invaluable assets to our ongoing business. Our head office is in Glasgow with offices in Edinburgh, Manchester, Belfast and Aberdeen, providing services to clients across both public and private sectors throughout the UK. About the Role: As part of our continued growth and award of new contracts, we are seeking Project Co-ordinators to work within our telecommunications business (Glasgow Office), consideration will also be given to anyone wishing to have a career within the mobile telecommunication's industry (Trainee Project Co-ordinator's). If you are organised, proactive and able to provide excellent customer service, we want to hear from you. The successful candidate's will be responsible for but not limited to: Maintaining and developing existing project trackers, staff scheduling and booking resource allocation. Assisting the Project Manager:- managing and overseeing current key accounts in-line with Company and client procedures; managing the design works and quotations in-line with customer requirements and timescales; managing the implementation of the business health and safety policy in projects; managing the control of hired plant and ensuring it is fit for purpose prior to use and its hire is controlled; managing the logistics of plant, labour and materials for projects; managing the preparation, production and delivery of precise customer required handover documentation in timescales required; Co-ordinating client survey requirements; Co-ordinate sub-contractors where required to ensure that clients demand's are met after gaining authorisation from the Project Manager; Carry out booking of operator outages, permits and any other third-party requirements; Travelling to customer premises or attend site meetings. About you: Key Skills, Qualifications and Experience Required: Knowledge of construction health and safety legislation; Ability to coordinate and organise complicated projects from instruction; Ability to work under pressure from customer delivery expectations; Excellent IT skills and full knowledge of Microsoft office suite; Strong interpersonal skills and numerical skills; Excellent time management and organisational skills; Ability to prioritise workload and work under own initiative; Previous relevant experience preferred but not essential as full training will be given. (trainee position only) In Return We Offer: Competitive Salary Death in Service Scheme Private Medical Care Critical Illness Cover Perk box Subscriptions Hybrid Working (after completion of probation period). Additional Information: Applications close on Friday, 5th December 2025, if you have not heard from us within 4 weeks of the closing date, please assume your application has been unsuccessful on this occasion. HF Group is an equal opportunity employer, committed to fostering a diverse and inclusive workplace. Please click the APPLY button to send your CV and Cover Letter for this role. Candidates with the experience or relevant job titles of; Junior Project Manager, Project Planner, Project Management, Budget Controller, Account Manager, Business Process Project Manager, Building Project Planner, Construction Project Assistant, Construction Administrator may also be considered for this role.
Job Title: Document Controller Location: Leeds Unite People are working with a construction specialist principal contractor to hire a Document Controller based in Leeds, West Yorkshire. Working with a leading New-Build, mixed use development contractor. You will be working as part of a vibrant, dedicated project team. To manage their document control process and on-site administration projects ranging from 10m - 100m in value. The projects are in the city centre area, so are ideal for public transport access. Role Description This is a full-time on-site role for a Document Controller located in Leeds. The Document Controller will be responsible for managing project documentation, creating and maintaining records, communication with project teams and to a lesser extent, some site administration duties Qualifications & Experience required: Document Management and Records Management skills Experience creating and maintaining project documentation Strong communication skills, both verbal and written Attention to detail and accuracy Project administration Proficiency in Microsoft Office and other doc control software relevant software Experience in the construction or working in a site/ project office is beneficial.
Nov 14, 2025
Full time
Job Title: Document Controller Location: Leeds Unite People are working with a construction specialist principal contractor to hire a Document Controller based in Leeds, West Yorkshire. Working with a leading New-Build, mixed use development contractor. You will be working as part of a vibrant, dedicated project team. To manage their document control process and on-site administration projects ranging from 10m - 100m in value. The projects are in the city centre area, so are ideal for public transport access. Role Description This is a full-time on-site role for a Document Controller located in Leeds. The Document Controller will be responsible for managing project documentation, creating and maintaining records, communication with project teams and to a lesser extent, some site administration duties Qualifications & Experience required: Document Management and Records Management skills Experience creating and maintaining project documentation Strong communication skills, both verbal and written Attention to detail and accuracy Project administration Proficiency in Microsoft Office and other doc control software relevant software Experience in the construction or working in a site/ project office is beneficial.
Options Resourcing Ltd are actively seeking a document controller to join a leading UK contractor for a commercial project in Bournemouth, Dorset. Job role & responsibilities: You will be responsible in reporting to the project manager directly, site admin and document control and assisting on the design. You will also be tasked to manage the information for the on site construction. Past experience with working on construction projects or with construction contractors is preferred. On site document control. Writing up reports. Scanning documents. Recording of Meetings and site information. Health and safety forms. Setting up and running of document registers. Assisting the on site Project Manager and Quantity Surveyor. General admin duties. Other relevant information: 18 - 23 an hour, (depending on experience). 6 months work. Monday to Friday. Start date: ASAP If interested click apply now! Or call our office on (phone number removed)
Nov 13, 2025
Seasonal
Options Resourcing Ltd are actively seeking a document controller to join a leading UK contractor for a commercial project in Bournemouth, Dorset. Job role & responsibilities: You will be responsible in reporting to the project manager directly, site admin and document control and assisting on the design. You will also be tasked to manage the information for the on site construction. Past experience with working on construction projects or with construction contractors is preferred. On site document control. Writing up reports. Scanning documents. Recording of Meetings and site information. Health and safety forms. Setting up and running of document registers. Assisting the on site Project Manager and Quantity Surveyor. General admin duties. Other relevant information: 18 - 23 an hour, (depending on experience). 6 months work. Monday to Friday. Start date: ASAP If interested click apply now! Or call our office on (phone number removed)
Duration: Full-time, fixed-term contract (8 10 weeks) Start: Immediate Location: Home Working / 1 Day on Site Industry: Construction / Retrofit My client is seeking a Quality & Compliance Coordinator to support the business through ISO certifications, complete CHAS and Constructionline accreditations. This role will work closely with the external ISO consultant and internal management team to gather evidence, organise documentation, implement procedures, and ensure we are audit-ready. The objective is to successfully achieve Stage 1 assessment in early December and final certification in January. Key Responsibilities ISO Accreditation (9001, 14001, 45001) Support implementation of our Integrated Management System (IMS) Gather, create, and organise required policies, procedures, and evidence Maintain document control and version management Prepare audit evidence folders and logs Assist with internal audits and management review documents Track corrective actions and close-outs CHAS & Constructionline Prepare submission documents and upload evidence Ensure subcontractor and company compliance documentation is up to date Maintain competency and training records, insurance documentation, H&S records etc. Compliance & Admin Liaise with ISO consultant and certification body Chase internal stakeholders and subcontractors for evidence Maintain registers (training, equipment, inductions, toolbox talks, site audits) Support H&S documentation and RAMS organisation Skills & Experience Requirement s Construction administration or HSEQ role Experience with ISO or accreditation admin Document control & compliance paperwork Confident liaising with consultants & auditors Proficiency in MS Office (Word, Excel, SharePoint) Ability to follow structured processes & checklists Preferred backgrounds QA/QC Admin or HSEQ Admin Document Controller (construction) ISO Coordinator / Assistant Compliance Administrator Personal Attributes Highly organised and diligent Able to work independently and to deadline Strong communication and follow-up skills Proactive & process-driven Professional and confident dealing with external auditors/consultants Success Criteria ISO system documents established & evidence gathered CHAS & Constructionline applications complete Audit evidence ready for Stage 1 (December) Corrective actions closed ready for Stage 2 (January)
Nov 11, 2025
Seasonal
Duration: Full-time, fixed-term contract (8 10 weeks) Start: Immediate Location: Home Working / 1 Day on Site Industry: Construction / Retrofit My client is seeking a Quality & Compliance Coordinator to support the business through ISO certifications, complete CHAS and Constructionline accreditations. This role will work closely with the external ISO consultant and internal management team to gather evidence, organise documentation, implement procedures, and ensure we are audit-ready. The objective is to successfully achieve Stage 1 assessment in early December and final certification in January. Key Responsibilities ISO Accreditation (9001, 14001, 45001) Support implementation of our Integrated Management System (IMS) Gather, create, and organise required policies, procedures, and evidence Maintain document control and version management Prepare audit evidence folders and logs Assist with internal audits and management review documents Track corrective actions and close-outs CHAS & Constructionline Prepare submission documents and upload evidence Ensure subcontractor and company compliance documentation is up to date Maintain competency and training records, insurance documentation, H&S records etc. Compliance & Admin Liaise with ISO consultant and certification body Chase internal stakeholders and subcontractors for evidence Maintain registers (training, equipment, inductions, toolbox talks, site audits) Support H&S documentation and RAMS organisation Skills & Experience Requirement s Construction administration or HSEQ role Experience with ISO or accreditation admin Document control & compliance paperwork Confident liaising with consultants & auditors Proficiency in MS Office (Word, Excel, SharePoint) Ability to follow structured processes & checklists Preferred backgrounds QA/QC Admin or HSEQ Admin Document Controller (construction) ISO Coordinator / Assistant Compliance Administrator Personal Attributes Highly organised and diligent Able to work independently and to deadline Strong communication and follow-up skills Proactive & process-driven Professional and confident dealing with external auditors/consultants Success Criteria ISO system documents established & evidence gathered CHAS & Constructionline applications complete Audit evidence ready for Stage 1 (December) Corrective actions closed ready for Stage 2 (January)
Our client, a major roofing and cladding contractor are looking for a confident, pro-active, hard-working and enthusiastic Document Controller who is looking to grow in an expanding company. Working Monday-Fridays 08:00am to 17:00pm Office based role in Waltham Abbey, Essex with the opportunity for potential remote working following successful proabtion. Responsibilities: Administrative support to the Contracts Team (e.g., filing, archiving, scanning, etc). Downloading and distribution of construction documents, including uploading to various project information portals (Aconex, Asite, 4Projects/Viewpoint, Procore, Dalux and others). Comply with documentation procedures. Log document requests and distribution as needed. Sorting, storing, and retrieving electronic and hard copy documents. Qualifications/Experience: Construction experience preferred. Proficient in using a computer. Strong knowledge of Microsoft Office and Excel. Excellent organisation skills. Exceptional attention to detail. Good knowledge and experience in using at least one document submittal portals (e.g. Asite, Aconex, Viewpoint, 4P, Procore, Dalux). If you are interested in this job opportunity, please send over your CV and and get in touch. Alternatively if this is not for you, but you know someone who might be interested, please send over for a referral fee.
Nov 10, 2025
Full time
Our client, a major roofing and cladding contractor are looking for a confident, pro-active, hard-working and enthusiastic Document Controller who is looking to grow in an expanding company. Working Monday-Fridays 08:00am to 17:00pm Office based role in Waltham Abbey, Essex with the opportunity for potential remote working following successful proabtion. Responsibilities: Administrative support to the Contracts Team (e.g., filing, archiving, scanning, etc). Downloading and distribution of construction documents, including uploading to various project information portals (Aconex, Asite, 4Projects/Viewpoint, Procore, Dalux and others). Comply with documentation procedures. Log document requests and distribution as needed. Sorting, storing, and retrieving electronic and hard copy documents. Qualifications/Experience: Construction experience preferred. Proficient in using a computer. Strong knowledge of Microsoft Office and Excel. Excellent organisation skills. Exceptional attention to detail. Good knowledge and experience in using at least one document submittal portals (e.g. Asite, Aconex, Viewpoint, 4P, Procore, Dalux). If you are interested in this job opportunity, please send over your CV and and get in touch. Alternatively if this is not for you, but you know someone who might be interested, please send over for a referral fee.
Job description: Document Controller / Administrator required Excellent Salary Based on site in Elgin and part based in Inverness. The ideal candidate will be responsible for managing and maintaining all documentation within the organisation, ensuring that records are accurate, up-to-date, and easily accessible. This role requires strong attention to detail, excellent organisational skills, and proficiency in various software applications. Responsibilities Maintain an organised filing system for both electronic and paper documents Ensure all documents are accurately filed and stored according to company procedures Assist in the preparation of reports and documentation as required Perform data entry tasks with precision and efficiency Manage incoming and outgoing correspondence, ensuring timely responses Utilise Microsoft Office and Google Workspace for document creation and management Provide clerical support to various departments as needed Uphold phone etiquette while communicating with internal teams and external clients Experience Previous office experience is essential, with a focus on administrative tasks Strong computer skills, including proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace Familiarity with QuickBooks is advantageous but not mandatory Demonstrated organisational skills with the ability to manage multiple tasks simultaneously Experience in data entry and clerical roles is preferred Excellent typing skills with a keen eye for detail Strong phone etiquette to maintain professional communication standards
Nov 07, 2025
Full time
Job description: Document Controller / Administrator required Excellent Salary Based on site in Elgin and part based in Inverness. The ideal candidate will be responsible for managing and maintaining all documentation within the organisation, ensuring that records are accurate, up-to-date, and easily accessible. This role requires strong attention to detail, excellent organisational skills, and proficiency in various software applications. Responsibilities Maintain an organised filing system for both electronic and paper documents Ensure all documents are accurately filed and stored according to company procedures Assist in the preparation of reports and documentation as required Perform data entry tasks with precision and efficiency Manage incoming and outgoing correspondence, ensuring timely responses Utilise Microsoft Office and Google Workspace for document creation and management Provide clerical support to various departments as needed Uphold phone etiquette while communicating with internal teams and external clients Experience Previous office experience is essential, with a focus on administrative tasks Strong computer skills, including proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace Familiarity with QuickBooks is advantageous but not mandatory Demonstrated organisational skills with the ability to manage multiple tasks simultaneously Experience in data entry and clerical roles is preferred Excellent typing skills with a keen eye for detail Strong phone etiquette to maintain professional communication standards
Document Controller Construction Project (Oxford) Full-Time or Part-Time (Flexible Hours Available) Site-Based We are currently seeking an experienced and proactive Document Controller to join the team on a major construction project based in Oxford. This is a site-based position with the flexibility to work full-time or part-time, with hours that can be tailored around school drop-offs and pick-ups ideal for someone seeking a balanced work schedule. About the Role Reporting to the Project Manager, you will play a key role in keeping project documentation organised, up to date, and accessible, while supporting the team with day-to-day site administration. This role is integral to the success of the project to ensure that you organise and carry out all administrative activities that facilitate the smooth running of the Project Key Responsibilities Manage and maintain digital document control systems (including Asite and Fieldview) Upload, update, and version control project documentation and drawings Conduct quality assurance checks on all published documents Produce regular reports: drawing registers, RFI logs, HSE documentation, etc. Provide site-based administrative support, including inductions, passes, signage, and printing Support with onboarding of new staff and Right to Work checks Record and distribute meeting minutes Assist with the setup and smooth running of the site office Monitor office supplies and coordinate stationery/printing orders Ideal Candidate Previous experience as a Document Controller on a live construction project Proficient with Asite, Fieldview, Microsoft 365, and Adobe Highly organised, detail-oriented, and self-motivated Confident communicator, comfortable engaging with site and office teams Able to work independently and prioritise tasks effectively CSCS card (advantageous but not essential) Understanding of social value in construction or experience with community liaison is a bonus What s on Offer Flexible working with part-time hours available to suit school runs for a capable Document Controller Full-time hours also available for the right candidate Opportunity to work on a significant, high-profile construction project Supportive, professional, and collaborative site team If you're a capable Document Controller looking for flexibility and the chance to contribute to a meaningful project, we d love to hear from you. Apply today or get in touch for more information.
Nov 07, 2025
Full time
Document Controller Construction Project (Oxford) Full-Time or Part-Time (Flexible Hours Available) Site-Based We are currently seeking an experienced and proactive Document Controller to join the team on a major construction project based in Oxford. This is a site-based position with the flexibility to work full-time or part-time, with hours that can be tailored around school drop-offs and pick-ups ideal for someone seeking a balanced work schedule. About the Role Reporting to the Project Manager, you will play a key role in keeping project documentation organised, up to date, and accessible, while supporting the team with day-to-day site administration. This role is integral to the success of the project to ensure that you organise and carry out all administrative activities that facilitate the smooth running of the Project Key Responsibilities Manage and maintain digital document control systems (including Asite and Fieldview) Upload, update, and version control project documentation and drawings Conduct quality assurance checks on all published documents Produce regular reports: drawing registers, RFI logs, HSE documentation, etc. Provide site-based administrative support, including inductions, passes, signage, and printing Support with onboarding of new staff and Right to Work checks Record and distribute meeting minutes Assist with the setup and smooth running of the site office Monitor office supplies and coordinate stationery/printing orders Ideal Candidate Previous experience as a Document Controller on a live construction project Proficient with Asite, Fieldview, Microsoft 365, and Adobe Highly organised, detail-oriented, and self-motivated Confident communicator, comfortable engaging with site and office teams Able to work independently and prioritise tasks effectively CSCS card (advantageous but not essential) Understanding of social value in construction or experience with community liaison is a bonus What s on Offer Flexible working with part-time hours available to suit school runs for a capable Document Controller Full-time hours also available for the right candidate Opportunity to work on a significant, high-profile construction project Supportive, professional, and collaborative site team If you're a capable Document Controller looking for flexibility and the chance to contribute to a meaningful project, we d love to hear from you. Apply today or get in touch for more information.
Senior Document Controller Opportunity - Hyperscale Data Centre - London MK Search are working closely with one of the UK's biggest M&E Contractors who have a big presence in the commercial, life sciences and data centre markets and a longstanding reputation across the UK who are looking to engage with an experienced Senior Document Controller for a major new project in the Canary Wharf area. You will be responsible for leading the document control processes for the project, managing a team of administrators and other document controllers on a busy, fast paced project. You will be liaising with project managers and the site teams ensuring that documentation is managed efficiently using EDMS'. This is an opportunity for an experienced document controller to join one of the most prestigious projects starting in London with a growing contractor who offer attractive salaries and packages. Key Responsibilities: Manage, control, and distribute all project documentation in line with company and client standards. Maintain the Electronic Document Management System (EDMS) and ensure accurate version control. Coordinate document submissions, reviews, and approvals with project teams, clients, and subcontractors. Ensure timely issuance and receipt of drawings, specifications, and correspondence. Perform regular audits to ensure compliance with document control procedures and quality standards. Generate document status reports and track outstanding deliverables. Support and mentor junior document controllers to maintain consistent processes. Prepare and compile final project handover and archiving documentation.
Nov 05, 2025
Full time
Senior Document Controller Opportunity - Hyperscale Data Centre - London MK Search are working closely with one of the UK's biggest M&E Contractors who have a big presence in the commercial, life sciences and data centre markets and a longstanding reputation across the UK who are looking to engage with an experienced Senior Document Controller for a major new project in the Canary Wharf area. You will be responsible for leading the document control processes for the project, managing a team of administrators and other document controllers on a busy, fast paced project. You will be liaising with project managers and the site teams ensuring that documentation is managed efficiently using EDMS'. This is an opportunity for an experienced document controller to join one of the most prestigious projects starting in London with a growing contractor who offer attractive salaries and packages. Key Responsibilities: Manage, control, and distribute all project documentation in line with company and client standards. Maintain the Electronic Document Management System (EDMS) and ensure accurate version control. Coordinate document submissions, reviews, and approvals with project teams, clients, and subcontractors. Ensure timely issuance and receipt of drawings, specifications, and correspondence. Perform regular audits to ensure compliance with document control procedures and quality standards. Generate document status reports and track outstanding deliverables. Support and mentor junior document controllers to maintain consistent processes. Prepare and compile final project handover and archiving documentation.
Caledonian Recruitment Group Ltd
Ingatestone, Essex
Job Type: Document Controller Location :Ingatestone, CM4 Salary Range: 33k to 35k Must have a driving licence About the role: You will be working with the Landscape Division, where you will assist project construction managers in operations, surveyors, and Quantity Surveyors. Coordinate all activities related to the document control procedure, including technical documents, drawings, and commercial correspondence. Input document data into standard registers ensuring that the information is accurate and up to date. Ensure that controlled copies of latest approved documents and drawings are given to the appropriate staff, sub-contractors, and suppliers as applicable. Issue and receive controlled documentation, log issues and receivers, and create general electronic transmittals to the project, customer, and suppliers. Maintain accurate registers and actions lists. Act as focal point for all team document management matters. Assist with the coordination of document management across the whole project including policies, protocols, and practice. Chase Site teams for Friday packs and site paperwork, upload into project contract folders. Attend Project Prestart meetings, to meet client document team. (large projects) Collation of O+M information and liaise with Client O+M administrators. If this role is of intrest to you then apply now!
Nov 04, 2025
Full time
Job Type: Document Controller Location :Ingatestone, CM4 Salary Range: 33k to 35k Must have a driving licence About the role: You will be working with the Landscape Division, where you will assist project construction managers in operations, surveyors, and Quantity Surveyors. Coordinate all activities related to the document control procedure, including technical documents, drawings, and commercial correspondence. Input document data into standard registers ensuring that the information is accurate and up to date. Ensure that controlled copies of latest approved documents and drawings are given to the appropriate staff, sub-contractors, and suppliers as applicable. Issue and receive controlled documentation, log issues and receivers, and create general electronic transmittals to the project, customer, and suppliers. Maintain accurate registers and actions lists. Act as focal point for all team document management matters. Assist with the coordination of document management across the whole project including policies, protocols, and practice. Chase Site teams for Friday packs and site paperwork, upload into project contract folders. Attend Project Prestart meetings, to meet client document team. (large projects) Collation of O+M information and liaise with Client O+M administrators. If this role is of intrest to you then apply now!
Straight-Line Civils are currently hiring a Business support Administrator / Document Controller for a long-term client in Winfrith Newburgh, Dorset. You will have responsibility for supporting the Site Manager in delivering administrative services for the whole site. As part of the Business Support Team, you will be the central resource and super user for all Business Systems (SAP, Basware, Ops Base, Maint Master etc). Key responsibilities: Ensure data and information are efficiently managed, documentation is processed and kept up-to-date and systems are efficiently maintained Ensure all operational process information and procedures are accurately maintained Participate in the development and review of existing and new procedures Identify areas of improvement within the review processes Support line manager with Quality Assurance issues that could impact the business and support in developing readiness plans Skills and Desirable experience: NVQ in Office/Business Administration Basware, SAP experience Able to use Microsoft 365 (especially excel and formula) Communicate with subcontractors and organise site visits Able to achieve appropriate security clearance Experience with purchasing, data management, policy reviews, working within an operational team Previous experience within the construction/engineering/energy industry If this sounds of interest, please apply now! Alternatively, if you have any further questions, call us on (phone number removed). Due to the large number of applications we receive, by applying, you consent to us keeping your information on file for any future positions.
Nov 04, 2025
Full time
Straight-Line Civils are currently hiring a Business support Administrator / Document Controller for a long-term client in Winfrith Newburgh, Dorset. You will have responsibility for supporting the Site Manager in delivering administrative services for the whole site. As part of the Business Support Team, you will be the central resource and super user for all Business Systems (SAP, Basware, Ops Base, Maint Master etc). Key responsibilities: Ensure data and information are efficiently managed, documentation is processed and kept up-to-date and systems are efficiently maintained Ensure all operational process information and procedures are accurately maintained Participate in the development and review of existing and new procedures Identify areas of improvement within the review processes Support line manager with Quality Assurance issues that could impact the business and support in developing readiness plans Skills and Desirable experience: NVQ in Office/Business Administration Basware, SAP experience Able to use Microsoft 365 (especially excel and formula) Communicate with subcontractors and organise site visits Able to achieve appropriate security clearance Experience with purchasing, data management, policy reviews, working within an operational team Previous experience within the construction/engineering/energy industry If this sounds of interest, please apply now! Alternatively, if you have any further questions, call us on (phone number removed). Due to the large number of applications we receive, by applying, you consent to us keeping your information on file for any future positions.
