Axis CLC is a national property maintenance and compliance partner, backed by over 110 years of combined experience. We employ more than 2,500 people and support over 400 clients across the UK, delivering essential repairs, refurbishment and building safety services that keep homes and public buildings operating at their best. Each year we complete over 400,000 repairs, helping to keep tenants safe, properties performing and owners fully compliant. We are looking for a Bid Coordinator to join our expanding Bids team and support the delivery of high-quality, compliant and competitive bid submissions. This role plays a key part in the administrative and coordination activity that underpins successful bids. You will support bid writers and senior bid colleagues by managing tender administration, maintaining compliance information and ensuring bid documentation is accurate, well-organised and submitted on time. Reporting into the Bids function, this is an ideal opportunity for an organised, detail-oriented administrator who enjoys working to deadlines and collaborating with stakeholders across the business. What You ll Do Review and filter new tender opportunities, identifying those relevant to Axis CLC Take ownership of bid-related email and portal communications, including clarifications Complete SQs, PQQs and approved supplier questionnaires accurately and to deadline Ensure all compliance and accreditation requirements (e.g. Constructionline) are up to date and correctly evidenced Support bid writers by coordinating information, CVs and supporting documentation Create and maintain bid folders, templates and standard documentation Proofread bid responses and supporting materials to ensure accuracy and consistency Maintain the bid library, reports and records, supporting effective knowledge management Skills, Knowledge & Experience To be successful as a Bid Coordinator, you will require: Essential: Meticulous attention to detail and a high standard of accuracy Strong organisational skills with the ability to manage multiple tasks and deadlines Clear and confident communication skills, both written and verbal A proactive, self-motivated approach with willingness to take ownership Good literacy and IT skills, including confidence using Microsoft Office Willingness to follow established processes and learn new systems Desirable: Experience supporting bids, tenders or proposals Familiarity with bid portals, CRM or document management systems Experience working in construction, property maintenance or regulated environments What We Offer A competitive salary package with a performance-related bonus Pension scheme and life assurance 25 days holiday + bank holidays Perkbox (discounts, perks & wellbeing offers) 1 paid volunteer day £2,000 refer-a-friend bonus after the referee passes probation Opportunities for development and progression across Axis CLC Why Axis CLC Joining Axis CLC means being part of a national team delivering essential services across housing, education, healthcare, defence and commercial property. We value teamwork, quality and attention to detail, and offer roles where your contribution directly supports business growth and success. Our Commitment to Inclusion Many faces, one Axis CLC. We value diversity and are proud to be an equal-opportunity employer. If you require any adjustments during the hiring process, please let us know.
17/01/2026
Full time
Axis CLC is a national property maintenance and compliance partner, backed by over 110 years of combined experience. We employ more than 2,500 people and support over 400 clients across the UK, delivering essential repairs, refurbishment and building safety services that keep homes and public buildings operating at their best. Each year we complete over 400,000 repairs, helping to keep tenants safe, properties performing and owners fully compliant. We are looking for a Bid Coordinator to join our expanding Bids team and support the delivery of high-quality, compliant and competitive bid submissions. This role plays a key part in the administrative and coordination activity that underpins successful bids. You will support bid writers and senior bid colleagues by managing tender administration, maintaining compliance information and ensuring bid documentation is accurate, well-organised and submitted on time. Reporting into the Bids function, this is an ideal opportunity for an organised, detail-oriented administrator who enjoys working to deadlines and collaborating with stakeholders across the business. What You ll Do Review and filter new tender opportunities, identifying those relevant to Axis CLC Take ownership of bid-related email and portal communications, including clarifications Complete SQs, PQQs and approved supplier questionnaires accurately and to deadline Ensure all compliance and accreditation requirements (e.g. Constructionline) are up to date and correctly evidenced Support bid writers by coordinating information, CVs and supporting documentation Create and maintain bid folders, templates and standard documentation Proofread bid responses and supporting materials to ensure accuracy and consistency Maintain the bid library, reports and records, supporting effective knowledge management Skills, Knowledge & Experience To be successful as a Bid Coordinator, you will require: Essential: Meticulous attention to detail and a high standard of accuracy Strong organisational skills with the ability to manage multiple tasks and deadlines Clear and confident communication skills, both written and verbal A proactive, self-motivated approach with willingness to take ownership Good literacy and IT skills, including confidence using Microsoft Office Willingness to follow established processes and learn new systems Desirable: Experience supporting bids, tenders or proposals Familiarity with bid portals, CRM or document management systems Experience working in construction, property maintenance or regulated environments What We Offer A competitive salary package with a performance-related bonus Pension scheme and life assurance 25 days holiday + bank holidays Perkbox (discounts, perks & wellbeing offers) 1 paid volunteer day £2,000 refer-a-friend bonus after the referee passes probation Opportunities for development and progression across Axis CLC Why Axis CLC Joining Axis CLC means being part of a national team delivering essential services across housing, education, healthcare, defence and commercial property. We value teamwork, quality and attention to detail, and offer roles where your contribution directly supports business growth and success. Our Commitment to Inclusion Many faces, one Axis CLC. We value diversity and are proud to be an equal-opportunity employer. If you require any adjustments during the hiring process, please let us know.
Damp and Mould Administrator Location: Pitsea, Essex Job Type: Temporary until end of May 2026 (with possible extension) Hourly Rate: 16.23 PAYE or 20.54 Umbrella per hour Working Hours: Hybrid (2-3 days in the office), 36 hours per week Join a leading housing provider as a Damp and Mould Administrator within the Repairs Team. This temporary role is pivotal in enhancing our repair services, ensuring compliance with new legislation such as Awaab's Law, and improving resident satisfaction through effective management of damp and mould issues. Day-to-day of the role: Serve as a resident-facing member of the team, supporting both residents and operational teams in the delivery of repairs-specifically relating to damp and mould. Ensure high standards of customer service and stakeholder experience to maximise resident satisfaction. Collaborate closely with repairs teams, contractors, and regional property services teams to drive cases through to resolution. Ensure full compliance with Awaab's Law by leading the prompt investigation and resolution of damp and mould cases within the legally mandated timeframes, safeguarding residents' health and ensuring regulatory adherence. Provide support to internal teams in resolving issues that hinder the successful closure of complaints or escalations related to damp and mould. Review repair histories to identify breakdowns and contribute to lessons learned for both complaints and repairs teams. Take ownership of medium and high-risk damp and mould cases, including escalations and HHSRS Category 1 issues, liaising with residents through to resolution. Attend contractor and regional offices as needed, acting as an on-site point of contact for damp and mould cases and promoting collaborative working. Carry out any other reasonable duties as directed by the Heads of Service or their representatives, including occasional work outside normal hours and resident visits. Required Skills & Qualifications: Experience in housing repairs or damp and mould coordination, or HHSRS is required. Demonstrable experience in a customer-centric environment, consistently striving for high levels of satisfaction. Strong stakeholder management and relationship skills. Proficient in problem-solving, able to handle complex customer issues while exploring alternative solutions to achieve satisfactory outcomes. Excellent written and verbal communication skills. Ability to work under pressure; meeting strict deadlines and performance targets with resilience and efficiency. Experienced in fast-paced, high-pressure environments, maintaining efficiency and quality under demanding conditions. Strong time management and prioritisation skills. Proficient in data investigation and reporting, analysing multiple sources for informed decision-making. Comprehensive knowledge of policies, processes, and legislation, ensuring compliance and best practices. Experienced IT skills, including high-level expertise in Microsoft Excel and various housing management systems. To apply for the Damp and Mould Administrator position, please submit your CV detailing your relevant experience.
15/01/2026
Seasonal
Damp and Mould Administrator Location: Pitsea, Essex Job Type: Temporary until end of May 2026 (with possible extension) Hourly Rate: 16.23 PAYE or 20.54 Umbrella per hour Working Hours: Hybrid (2-3 days in the office), 36 hours per week Join a leading housing provider as a Damp and Mould Administrator within the Repairs Team. This temporary role is pivotal in enhancing our repair services, ensuring compliance with new legislation such as Awaab's Law, and improving resident satisfaction through effective management of damp and mould issues. Day-to-day of the role: Serve as a resident-facing member of the team, supporting both residents and operational teams in the delivery of repairs-specifically relating to damp and mould. Ensure high standards of customer service and stakeholder experience to maximise resident satisfaction. Collaborate closely with repairs teams, contractors, and regional property services teams to drive cases through to resolution. Ensure full compliance with Awaab's Law by leading the prompt investigation and resolution of damp and mould cases within the legally mandated timeframes, safeguarding residents' health and ensuring regulatory adherence. Provide support to internal teams in resolving issues that hinder the successful closure of complaints or escalations related to damp and mould. Review repair histories to identify breakdowns and contribute to lessons learned for both complaints and repairs teams. Take ownership of medium and high-risk damp and mould cases, including escalations and HHSRS Category 1 issues, liaising with residents through to resolution. Attend contractor and regional offices as needed, acting as an on-site point of contact for damp and mould cases and promoting collaborative working. Carry out any other reasonable duties as directed by the Heads of Service or their representatives, including occasional work outside normal hours and resident visits. Required Skills & Qualifications: Experience in housing repairs or damp and mould coordination, or HHSRS is required. Demonstrable experience in a customer-centric environment, consistently striving for high levels of satisfaction. Strong stakeholder management and relationship skills. Proficient in problem-solving, able to handle complex customer issues while exploring alternative solutions to achieve satisfactory outcomes. Excellent written and verbal communication skills. Ability to work under pressure; meeting strict deadlines and performance targets with resilience and efficiency. Experienced in fast-paced, high-pressure environments, maintaining efficiency and quality under demanding conditions. Strong time management and prioritisation skills. Proficient in data investigation and reporting, analysing multiple sources for informed decision-making. Comprehensive knowledge of policies, processes, and legislation, ensuring compliance and best practices. Experienced IT skills, including high-level expertise in Microsoft Excel and various housing management systems. To apply for the Damp and Mould Administrator position, please submit your CV detailing your relevant experience.
Job Title: Voids Administrator Location: Tamworth Salary: 26,000 per annum Contract: Full-time (permanent) Job Purpose The Voids Administrator is responsible for supporting the effective management of empty properties (voids) to ensure they are returned to a lettable standard as quickly, safely, and cost-effectively as possible. The role involves coordinating repairs, liaising with internal teams and contractors, and maintaining accurate records to minimise void turnaround times. Key Responsibilities Administer the end-to-end voids process from tenancy termination through to re-let Raise, track, and monitor repair and maintenance orders for void properties Liaise with contractors, surveyors, and internal teams to ensure works are completed within target timescales Update housing management and repairs systems accurately and in a timely manner Coordinate property inspections and ensure follow-up actions are completed Monitor void performance data, including turnaround times and costs Respond to internal and external queries relating to void properties Ensure all voids meet health, safety, and compliance standards prior to re-let Support the lettings team to ensure smooth handover of properties Maintain clear records, documentation, and audit trails Skills & Experience Previous experience in a housing, property, repairs, or administrative role (voids experience desirable) Strong organisational and time management skills Excellent communication skills, both written and verbal Ability to work collaboratively with multiple stakeholders Confident using IT systems, databases, and Microsoft Office High level of attention to detail and accuracy Ability to manage multiple tasks in a fast-paced environment If you're interested, please apply or contact Ben Dreher at Sellick Partnership, Derby. Sellick Partnership is proud to be an inclusive and accessible recruitment business and we support applications from candidates of all backgrounds and circumstances. Please note, our advertisements use years' experience, hourly rates, and salary levels purely as a guide and we assess applications based on the experience and skills evidenced on the CV. For information on how your personal details may be used by Sellick Partnership, please review our data processing notice on our website.
14/01/2026
Contract
Job Title: Voids Administrator Location: Tamworth Salary: 26,000 per annum Contract: Full-time (permanent) Job Purpose The Voids Administrator is responsible for supporting the effective management of empty properties (voids) to ensure they are returned to a lettable standard as quickly, safely, and cost-effectively as possible. The role involves coordinating repairs, liaising with internal teams and contractors, and maintaining accurate records to minimise void turnaround times. Key Responsibilities Administer the end-to-end voids process from tenancy termination through to re-let Raise, track, and monitor repair and maintenance orders for void properties Liaise with contractors, surveyors, and internal teams to ensure works are completed within target timescales Update housing management and repairs systems accurately and in a timely manner Coordinate property inspections and ensure follow-up actions are completed Monitor void performance data, including turnaround times and costs Respond to internal and external queries relating to void properties Ensure all voids meet health, safety, and compliance standards prior to re-let Support the lettings team to ensure smooth handover of properties Maintain clear records, documentation, and audit trails Skills & Experience Previous experience in a housing, property, repairs, or administrative role (voids experience desirable) Strong organisational and time management skills Excellent communication skills, both written and verbal Ability to work collaboratively with multiple stakeholders Confident using IT systems, databases, and Microsoft Office High level of attention to detail and accuracy Ability to manage multiple tasks in a fast-paced environment If you're interested, please apply or contact Ben Dreher at Sellick Partnership, Derby. Sellick Partnership is proud to be an inclusive and accessible recruitment business and we support applications from candidates of all backgrounds and circumstances. Please note, our advertisements use years' experience, hourly rates, and salary levels purely as a guide and we assess applications based on the experience and skills evidenced on the CV. For information on how your personal details may be used by Sellick Partnership, please review our data processing notice on our website.
Damp and Mould Administrator Temporary, 3 months+ 17.78 Umbrella Manchester, hybrid - 2 days per week in the office Hamilton Woods Associates are currently recruiting for a Damp and Mould Administrator to act as the main contact for external contractors, respond to queries, monitor progress and ensure timely updates are shared with customers and internal teams. Duties and Responsibilities of the Damp and Mould Administrator (not limited to): Act as the main coordination contact for external contractors, respond to queries, monitor progress and ensure timely updates are shared with customers and internal teams. Manage customer enquiries relating to repairs, specialist works and environmental issues, handling enquiries received through digital systems, email and telephone line. Review and assess reported property condition issues, producing clear written summaries of findings and recommended actions for customers. Maintain accurate job records within internal systems, ensuring appointments, documentation, photographs, costings and authorisations are completed and logged correctly. Oversee day-to-day workflow management, prioritising tasks to meet service targets and ensure effective delivery across multiple workstreams. Coordinate inspections and visits by scheduling activity efficiently through diary management and mobile working platforms, minimising missed appointments. Proactively confirm upcoming appointments with customers, rearranging where necessary to ensure access and reduce failed visits. Provide support where access to properties cannot be gained, contacting occupants to resolve issues while operatives are on site. Review invoices and cost information, identifying discrepancies, obtaining credits where required and raising additional orders or variations in line with procedures. Support compliance with legal and access processes required to enable inspections, servicing or repair works. Escalate risks, service issues or customer dissatisfaction appropriately, ensuring managers are informed and corrective action is taken. Manage complaints Essential Requirements of the Damp and Mould Administrator: Full UK Driving Licence Relevant previous experience in a similar role To be considered for this exciting role, please contact Lucie Houston - Managing Consultant at Hamilton Woods or apply online with a covering note of your experience and suitability referencing the job ID number. Due to the exceptionally high level of applications if you have not heard back from HWA within 7 - 10 days, it is regrettable that we cannot respond to all applicants, and please assume your application has been unsuccessful
09/01/2026
Seasonal
Damp and Mould Administrator Temporary, 3 months+ 17.78 Umbrella Manchester, hybrid - 2 days per week in the office Hamilton Woods Associates are currently recruiting for a Damp and Mould Administrator to act as the main contact for external contractors, respond to queries, monitor progress and ensure timely updates are shared with customers and internal teams. Duties and Responsibilities of the Damp and Mould Administrator (not limited to): Act as the main coordination contact for external contractors, respond to queries, monitor progress and ensure timely updates are shared with customers and internal teams. Manage customer enquiries relating to repairs, specialist works and environmental issues, handling enquiries received through digital systems, email and telephone line. Review and assess reported property condition issues, producing clear written summaries of findings and recommended actions for customers. Maintain accurate job records within internal systems, ensuring appointments, documentation, photographs, costings and authorisations are completed and logged correctly. Oversee day-to-day workflow management, prioritising tasks to meet service targets and ensure effective delivery across multiple workstreams. Coordinate inspections and visits by scheduling activity efficiently through diary management and mobile working platforms, minimising missed appointments. Proactively confirm upcoming appointments with customers, rearranging where necessary to ensure access and reduce failed visits. Provide support where access to properties cannot be gained, contacting occupants to resolve issues while operatives are on site. Review invoices and cost information, identifying discrepancies, obtaining credits where required and raising additional orders or variations in line with procedures. Support compliance with legal and access processes required to enable inspections, servicing or repair works. Escalate risks, service issues or customer dissatisfaction appropriately, ensuring managers are informed and corrective action is taken. Manage complaints Essential Requirements of the Damp and Mould Administrator: Full UK Driving Licence Relevant previous experience in a similar role To be considered for this exciting role, please contact Lucie Houston - Managing Consultant at Hamilton Woods or apply online with a covering note of your experience and suitability referencing the job ID number. Due to the exceptionally high level of applications if you have not heard back from HWA within 7 - 10 days, it is regrettable that we cannot respond to all applicants, and please assume your application has been unsuccessful
Property Manager Location: Colburn, North Yorkshire Salary: £26,000 - £29,000 Hours: Full-time, Monday to Friday, office based with travel for property inspections Benefits: 26 days annual leave plus 8 bank holidays, wellbeing initiatives, 5% employer pension contribution, sick pay, private health insurance, career progression, free refreshments, enhanced family friendly leave, free on-site parking and more. We are supporting a well-established business in Colburn who are looking for a Property Manager to join their team. This role is fully office-based with regular travel for property inspections, so a full UK driving licence is essential . Progression Route: There is a supportive and structured development path depending on your experience. Those who already hold ARLA/MARLA or an equivalent property qualification will step into the Property Manager position. Candidates with property experience who are working towards qualification will start at Property Administrator level, with the client fully funding the qualification and offering guidance every step of the way. Once completed, you ll naturally progress into the Property Manager role. The Role You will support the effective management of residential properties across a rural estate portfolio. This includes assisting with the lettings process, coordinating repairs, ensuring compliance, and delivering a professional service to both landlords and tenants. Key Responsibilities Act as the main point of contact for tenants, handling enquiries and urgent repairs. Support with the full lettings process: marketing, enquiries, viewings, applications, references and tenancy documentation. Assist with the onboarding of new clients and contractors. Manage day-to-day property matters including repairs, rent demands, compliance checks and rent reviews. Conduct property inspections and follow up on required actions. Arrange and coordinate maintenance and repair works. Maintain accurate and up-to-date records on property management software. Process invoices and keep financial documentation organised. Coordinate tenant move-ins, utility notifications and tenancy changes. Arrange inventory check-in/check-out, manage deposits and handle dilapidations. Prepare and serve tenancy notices in line with legislation. Skills & Experience Full clean UK driving licence. Previous property experience is essential (lettings, sales negotiator, property administration, estate management, etc.). ARLA/MARLA or an equivalent qualification is desirable for Property Manager level. Strong communication skills, both written and verbal. Organised, proactive and confident working independently. Good IT skills with experience using property management software. An interest in rural property or estate management is desirable. This is a fantastic opportunity to be part of a supportive team within an organisation that offers clear, structured career progression. To apply, please submit your CV via the link or contact Beth at Unity Resourcing.
08/01/2026
Full time
Property Manager Location: Colburn, North Yorkshire Salary: £26,000 - £29,000 Hours: Full-time, Monday to Friday, office based with travel for property inspections Benefits: 26 days annual leave plus 8 bank holidays, wellbeing initiatives, 5% employer pension contribution, sick pay, private health insurance, career progression, free refreshments, enhanced family friendly leave, free on-site parking and more. We are supporting a well-established business in Colburn who are looking for a Property Manager to join their team. This role is fully office-based with regular travel for property inspections, so a full UK driving licence is essential . Progression Route: There is a supportive and structured development path depending on your experience. Those who already hold ARLA/MARLA or an equivalent property qualification will step into the Property Manager position. Candidates with property experience who are working towards qualification will start at Property Administrator level, with the client fully funding the qualification and offering guidance every step of the way. Once completed, you ll naturally progress into the Property Manager role. The Role You will support the effective management of residential properties across a rural estate portfolio. This includes assisting with the lettings process, coordinating repairs, ensuring compliance, and delivering a professional service to both landlords and tenants. Key Responsibilities Act as the main point of contact for tenants, handling enquiries and urgent repairs. Support with the full lettings process: marketing, enquiries, viewings, applications, references and tenancy documentation. Assist with the onboarding of new clients and contractors. Manage day-to-day property matters including repairs, rent demands, compliance checks and rent reviews. Conduct property inspections and follow up on required actions. Arrange and coordinate maintenance and repair works. Maintain accurate and up-to-date records on property management software. Process invoices and keep financial documentation organised. Coordinate tenant move-ins, utility notifications and tenancy changes. Arrange inventory check-in/check-out, manage deposits and handle dilapidations. Prepare and serve tenancy notices in line with legislation. Skills & Experience Full clean UK driving licence. Previous property experience is essential (lettings, sales negotiator, property administration, estate management, etc.). ARLA/MARLA or an equivalent qualification is desirable for Property Manager level. Strong communication skills, both written and verbal. Organised, proactive and confident working independently. Good IT skills with experience using property management software. An interest in rural property or estate management is desirable. This is a fantastic opportunity to be part of a supportive team within an organisation that offers clear, structured career progression. To apply, please submit your CV via the link or contact Beth at Unity Resourcing.
Voids Administrator Hourly Rate: 12.88 PAYE Location: LU5, Bedfordshire Job Type: Full-time temporary until the end of July 2026 We are seeking a Voids Administrator to provide high-quality administrative support within a Property Services team. This role is crucial in managing empty properties efficiently, ensuring they are returned to a safe, compliant, and lettable standard within target timescales. This helps to minimise rent loss and meet regulatory and service performance requirements. Day-to-day of the role: Administer the end-to-end voids process from tenancy end to re-let. Raise, update, and monitor repairs and void works orders using the housing management system. Liaise with surveyors, repairs teams, contractors, lettings, and housing officers to coordinate works and access. Maintain accurate and up-to-date records in line with audit and regulatory requirements. Track void turnaround times and highlight delays or risks to targets. Respond to enquiries from internal teams, contractors, and external partners. Ensure void properties meet social housing standards, policies, and procedures. Required Skills & Qualifications: Previous administrative experience, ideally within social housing or property services. Strong organisational skills with the ability to manage competing priorities. High level of accuracy and attention to detail. Confident using IT systems, including housing management and repairs systems. Excellent communication skills. Desirable: Experience working with voids, repairs, or asset management teams; knowledge of social housing voids processes, lettings, and compliance requirements; understanding of health & safety and property compliance in social housing. To apply for the Voids Administrator position, please submit your CV detailing your relevant experience.
06/01/2026
Seasonal
Voids Administrator Hourly Rate: 12.88 PAYE Location: LU5, Bedfordshire Job Type: Full-time temporary until the end of July 2026 We are seeking a Voids Administrator to provide high-quality administrative support within a Property Services team. This role is crucial in managing empty properties efficiently, ensuring they are returned to a safe, compliant, and lettable standard within target timescales. This helps to minimise rent loss and meet regulatory and service performance requirements. Day-to-day of the role: Administer the end-to-end voids process from tenancy end to re-let. Raise, update, and monitor repairs and void works orders using the housing management system. Liaise with surveyors, repairs teams, contractors, lettings, and housing officers to coordinate works and access. Maintain accurate and up-to-date records in line with audit and regulatory requirements. Track void turnaround times and highlight delays or risks to targets. Respond to enquiries from internal teams, contractors, and external partners. Ensure void properties meet social housing standards, policies, and procedures. Required Skills & Qualifications: Previous administrative experience, ideally within social housing or property services. Strong organisational skills with the ability to manage competing priorities. High level of accuracy and attention to detail. Confident using IT systems, including housing management and repairs systems. Excellent communication skills. Desirable: Experience working with voids, repairs, or asset management teams; knowledge of social housing voids processes, lettings, and compliance requirements; understanding of health & safety and property compliance in social housing. To apply for the Voids Administrator position, please submit your CV detailing your relevant experience.
Assistant Property Manager Who are we? Founded in 1992 and with over 250 employees, Galliard Homes is London's largest privately owned property development and management group overseeing residential, hospitality, mixed-use, and commercial projects across London, the Home Counties, and the Midlands. Galliard has a 4 billion portfolio of over 6,000 homes and 714,088 square feet of commercial developments under construction. With an impressive portfolio of award-winning developments, we are proud to be considered as London's leading property developer. The Position An Assistant Property Manager forms part of our in-house Property Management team and works alongside the wider Property Management team, as well as our Service Charge accounts team. An Assistant Property Manager is responsible for supporting the Property Managers in overseeing a portfolio of mixed-use developments and supporting the Senior Property Manager and other team members on the management of the whole portfolio. This position is based in the office five days per week. The working hours are 09:00am to 17:30pm Monday to Thursday, with a shorter workday on Friday, from 09:00am to 17:00pm. Duties include but are not limited to: Support the day-to-day maintenance of leasehold properties. Carry out various property management tasks as directed by the Property Manager, Senior Property Manager, and Head of Property. Assist in the project management of Section 20 consultations, and major internal and external works along with the relevant surveyors consultants. Manage electronic data and emails and ensure all records are updated. Manage email and telephone enquiries from lessees, subtenants, contractors etc. and ensure information is circulated to residents. Assist with site visits to ensure all buildings are in good order and complete site inspection reports. Ensure insurance claims are being processed efficiently and correctly in conjunction with the property management team. Review and agree all circular & client correspondence including newsletters, ensuring that communication is regular and accurate. Liaise with contractors to arrange repairs, cleans, and any other tasks including emergency repairs and attend appointments when required. Maintain and update the approved contractors list. Maintain and update the purchase order system to ensure all expenditure is supported by a works order. Manage and upload compliance documents to Quooda. Be the first or secondary point of contact for staff and residents enquiries on various sites within the portfolio. Support the Property Manager and Senior Property Manager in carrying out monthly resident surgeries on site. Collaborate with the Property Manager, Senior Property Manager, and accounts team with regards to service charge budgets and payments. The Person The Assistant Property Manager will have previous experience within Block Property Management and will have worked either client-side or agent-side. They will also meet the below criteria: Essential: Must have an understanding of new build residential and mixed-use developments. Previous experience operating as an Assistant Property Manager, Property Administrator or similar. Some understanding of the relevant Leasehold, Landlord and Tenant Act. Knowledge of budgets and accounts, including utility billing and apportionment. Excellent communication skills across face-to-face, telephone, and email interactions, with a professional approach. Demonstrable ability to build relationships and influence stakeholders at all levels. Proficient in basic Microsoft packages including Word, Excel and Outlook with the ability to learn new systems as needed. Exceptional administration skills, with strong attention to detail and accuracy. Excellent organisation, prioritisation, and time management skills. Desirable: Will be AIRPM Qualified or working towards AIRPM. An understanding and experience with multi-schedule budgets. The Benefits As a family-owned business, we want everyone to feel at home from day one. In return for commitment, loyalty, and hard work, we offer benefits ranging from: Competitive salary 24 days holiday plus bank holidays Life assurance Private health care Critical illness insurance Matching contribution pension scheme Discretionary salary and bonus review Employee assistance programme Discounted gym memberships Cycle to Work Scheme Discount portal Volunteering opportunities Sponsorship of professional qualifications and accreditation's
29/01/2025
Full time
Assistant Property Manager Who are we? Founded in 1992 and with over 250 employees, Galliard Homes is London's largest privately owned property development and management group overseeing residential, hospitality, mixed-use, and commercial projects across London, the Home Counties, and the Midlands. Galliard has a 4 billion portfolio of over 6,000 homes and 714,088 square feet of commercial developments under construction. With an impressive portfolio of award-winning developments, we are proud to be considered as London's leading property developer. The Position An Assistant Property Manager forms part of our in-house Property Management team and works alongside the wider Property Management team, as well as our Service Charge accounts team. An Assistant Property Manager is responsible for supporting the Property Managers in overseeing a portfolio of mixed-use developments and supporting the Senior Property Manager and other team members on the management of the whole portfolio. This position is based in the office five days per week. The working hours are 09:00am to 17:30pm Monday to Thursday, with a shorter workday on Friday, from 09:00am to 17:00pm. Duties include but are not limited to: Support the day-to-day maintenance of leasehold properties. Carry out various property management tasks as directed by the Property Manager, Senior Property Manager, and Head of Property. Assist in the project management of Section 20 consultations, and major internal and external works along with the relevant surveyors consultants. Manage electronic data and emails and ensure all records are updated. Manage email and telephone enquiries from lessees, subtenants, contractors etc. and ensure information is circulated to residents. Assist with site visits to ensure all buildings are in good order and complete site inspection reports. Ensure insurance claims are being processed efficiently and correctly in conjunction with the property management team. Review and agree all circular & client correspondence including newsletters, ensuring that communication is regular and accurate. Liaise with contractors to arrange repairs, cleans, and any other tasks including emergency repairs and attend appointments when required. Maintain and update the approved contractors list. Maintain and update the purchase order system to ensure all expenditure is supported by a works order. Manage and upload compliance documents to Quooda. Be the first or secondary point of contact for staff and residents enquiries on various sites within the portfolio. Support the Property Manager and Senior Property Manager in carrying out monthly resident surgeries on site. Collaborate with the Property Manager, Senior Property Manager, and accounts team with regards to service charge budgets and payments. The Person The Assistant Property Manager will have previous experience within Block Property Management and will have worked either client-side or agent-side. They will also meet the below criteria: Essential: Must have an understanding of new build residential and mixed-use developments. Previous experience operating as an Assistant Property Manager, Property Administrator or similar. Some understanding of the relevant Leasehold, Landlord and Tenant Act. Knowledge of budgets and accounts, including utility billing and apportionment. Excellent communication skills across face-to-face, telephone, and email interactions, with a professional approach. Demonstrable ability to build relationships and influence stakeholders at all levels. Proficient in basic Microsoft packages including Word, Excel and Outlook with the ability to learn new systems as needed. Exceptional administration skills, with strong attention to detail and accuracy. Excellent organisation, prioritisation, and time management skills. Desirable: Will be AIRPM Qualified or working towards AIRPM. An understanding and experience with multi-schedule budgets. The Benefits As a family-owned business, we want everyone to feel at home from day one. In return for commitment, loyalty, and hard work, we offer benefits ranging from: Competitive salary 24 days holiday plus bank holidays Life assurance Private health care Critical illness insurance Matching contribution pension scheme Discretionary salary and bonus review Employee assistance programme Discounted gym memberships Cycle to Work Scheme Discount portal Volunteering opportunities Sponsorship of professional qualifications and accreditation's
Maintenance Surveyor required ASAP based in Havant for one of our housing clients.
Reporting to the Asset Maintenance Team Leader, you will work collaboratively with contractors and colleagues to ensure the delivery of high-quality repairs and maintenance service to customers, ensure that properties are well maintained and contribute to the delivery of the Asset Management Operating Plan objectives
The post holder will provide advice and assistance to customers to help them maintain their homes and you will be responsible for managing large planned works projects (effectively the role of Contract Administrator), monitoring budgets and the supervision of work in progress as well as ensuring compliance with relevant safety and building legislation. The key to success is ensuring excellent customer service is provided whilst achieving great value for money.
You will be joining a team of 6 Surveyors who are predominately field based and deliver planned replacement works to around 24000 properties across the South of England. This role will predominately cover the Hampshire area around Havant.
You will also be able to demonstrate:
Excellent level of knowledge of building construction, standards, and legislation, and an ability to diagnose and specify remedies to building defects.
Understanding of responsive repairs, voids works, planned and cyclical repairs requirements.
Excellent contract management and budget management skills
Ability and presence to be proactive and work on own initiative, with limited supervision, and be able to manage contractors delivering building works at project level including H&S, quality, value and progress with excellent organisational skills.
Excellent standards of customer care and the ability to deliver accurate and clear communications in writing, face to face or by telephone
Good IT skills and knowledge of Microsoft Office, housing and property management systems.
Able to demonstrate Guinness behavioural competencies.
Successful track record of delivering building surveying services, and management of substantial work programmes in a similar environment.
Ability to plan, organise and prioritise a heavy workload, whilst working on a mobile basis, and keep excellent records
Benefits include but aren't limited to:
25 days annual leave plus bank holidays for a great work/life balance
On-going support and training to achieve your targets and really get to know the business.
Amazing opportunities to develop your career internally and support from managers to do so.
Access to Simply Health Scheme - claim back every day medical expenses.
Competitive Pension Scheme
Access to Employee assistance programme
Access to Benefits Portal offering everyday Lifestyle Benefits
Professional qualification support & financial support for professional subscriptions
Thank you awards - by nomination
Aspire programme - £100 allowance per employee each financial year
Cycle to Work scheme
Training & E-learning courses
If this position sounds of interest, and you have the relevant qualifications and experience, please don't hesitate to contact me at (url removed), or call Jack at Service Care Construction on (phone number removed)
07/08/2020
Permanent
Maintenance Surveyor required ASAP based in Havant for one of our housing clients.
Reporting to the Asset Maintenance Team Leader, you will work collaboratively with contractors and colleagues to ensure the delivery of high-quality repairs and maintenance service to customers, ensure that properties are well maintained and contribute to the delivery of the Asset Management Operating Plan objectives
The post holder will provide advice and assistance to customers to help them maintain their homes and you will be responsible for managing large planned works projects (effectively the role of Contract Administrator), monitoring budgets and the supervision of work in progress as well as ensuring compliance with relevant safety and building legislation. The key to success is ensuring excellent customer service is provided whilst achieving great value for money.
You will be joining a team of 6 Surveyors who are predominately field based and deliver planned replacement works to around 24000 properties across the South of England. This role will predominately cover the Hampshire area around Havant.
You will also be able to demonstrate:
Excellent level of knowledge of building construction, standards, and legislation, and an ability to diagnose and specify remedies to building defects.
Understanding of responsive repairs, voids works, planned and cyclical repairs requirements.
Excellent contract management and budget management skills
Ability and presence to be proactive and work on own initiative, with limited supervision, and be able to manage contractors delivering building works at project level including H&S, quality, value and progress with excellent organisational skills.
Excellent standards of customer care and the ability to deliver accurate and clear communications in writing, face to face or by telephone
Good IT skills and knowledge of Microsoft Office, housing and property management systems.
Able to demonstrate Guinness behavioural competencies.
Successful track record of delivering building surveying services, and management of substantial work programmes in a similar environment.
Ability to plan, organise and prioritise a heavy workload, whilst working on a mobile basis, and keep excellent records
Benefits include but aren't limited to:
25 days annual leave plus bank holidays for a great work/life balance
On-going support and training to achieve your targets and really get to know the business.
Amazing opportunities to develop your career internally and support from managers to do so.
Access to Simply Health Scheme - claim back every day medical expenses.
Competitive Pension Scheme
Access to Employee assistance programme
Access to Benefits Portal offering everyday Lifestyle Benefits
Professional qualification support & financial support for professional subscriptions
Thank you awards - by nomination
Aspire programme - £100 allowance per employee each financial year
Cycle to Work scheme
Training & E-learning courses
If this position sounds of interest, and you have the relevant qualifications and experience, please don't hesitate to contact me at (url removed), or call Jack at Service Care Construction on (phone number removed)
A client of mine is looking to recruit a well experienced Administrator to work for them on a fixed term contract until end or March 2021. They are a leading housing association, striving to provide quality, affordable homes in happy, successful places. What we do makes a real difference to people's lives and you'll share the satisfaction of doing something that really matters. They value you for who you are and what you will bring to the role, acknowledging and rewarding the work you do.
You'll enjoy being accountable for responding to enquiries on behalf of the property team as well as undertaking operational admin duties to assist the team in delivering key repairs and maintenance services.
To be successful in this role you'll have the following experience:
Strong administrative background, gained within a busy office environment
Highly organised with the ability to work on your own initiative, prioritise effectively and manage a busy workload, often to tight deadlines.
Excellent IT and team working skills
Strong customer service skills are essential, along with strong written and verbal communication skills and the confidence to support residents and resolve queries quickly and efficiently.
Experience within a property maintenance related environment would be a real advantage but is not essential
You will also liaise directly with internal and external customers to solve problems using company procedures responding in a timely, efficient and effective manner. You will naturally ensure that customers receive a prompt response and are kept informed of progress made.
To apply for this position please email an updated version of your CV to or call me on (phone number removed).
stride is acting as an Employment Agency in relation to this vacancy
03/08/2020
Permanent
A client of mine is looking to recruit a well experienced Administrator to work for them on a fixed term contract until end or March 2021. They are a leading housing association, striving to provide quality, affordable homes in happy, successful places. What we do makes a real difference to people's lives and you'll share the satisfaction of doing something that really matters. They value you for who you are and what you will bring to the role, acknowledging and rewarding the work you do.
You'll enjoy being accountable for responding to enquiries on behalf of the property team as well as undertaking operational admin duties to assist the team in delivering key repairs and maintenance services.
To be successful in this role you'll have the following experience:
Strong administrative background, gained within a busy office environment
Highly organised with the ability to work on your own initiative, prioritise effectively and manage a busy workload, often to tight deadlines.
Excellent IT and team working skills
Strong customer service skills are essential, along with strong written and verbal communication skills and the confidence to support residents and resolve queries quickly and efficiently.
Experience within a property maintenance related environment would be a real advantage but is not essential
You will also liaise directly with internal and external customers to solve problems using company procedures responding in a timely, efficient and effective manner. You will naturally ensure that customers receive a prompt response and are kept informed of progress made.
To apply for this position please email an updated version of your CV to or call me on (phone number removed).
stride is acting as an Employment Agency in relation to this vacancy
