We are working with a growing residential property management company is looking for a proactive and organised Romanian speaking Administrator to support its busy Property Management team. Key Responsibilities: Supporting Property Managers with day-to-day administration Acting as a first point of contact for residents, clients and contractors Managing emails, calls and correspondence Coordinating maintenance requests and contractor visits Maintaining accurate property and compliance records Preparing letters, notices, reports and meeting documentation Processing invoices and updating internal systems About You: Previous administration experience Romanian language skills Strong organisational and communication skills Excellent attention to detail Proficient in Microsoft Office (Outlook, Word and Excel) Professional, customer-focused and able to manage multiple priorities Property experience is beneficial but not essential This is a fantastic opportunity for someone looking to build a long-term career within residential property management. Please note that no terminology in this advert is intended to discriminate on the grounds of a person's gender, marital status, race, religion, colour, age, disability or sexual orientation. Every candidate will be assessed only in accordance with their merits, qualifications and ability to perform the duties of the job.
18/09/2026
Full time
We are working with a growing residential property management company is looking for a proactive and organised Romanian speaking Administrator to support its busy Property Management team. Key Responsibilities: Supporting Property Managers with day-to-day administration Acting as a first point of contact for residents, clients and contractors Managing emails, calls and correspondence Coordinating maintenance requests and contractor visits Maintaining accurate property and compliance records Preparing letters, notices, reports and meeting documentation Processing invoices and updating internal systems About You: Previous administration experience Romanian language skills Strong organisational and communication skills Excellent attention to detail Proficient in Microsoft Office (Outlook, Word and Excel) Professional, customer-focused and able to manage multiple priorities Property experience is beneficial but not essential This is a fantastic opportunity for someone looking to build a long-term career within residential property management. Please note that no terminology in this advert is intended to discriminate on the grounds of a person's gender, marital status, race, religion, colour, age, disability or sexual orientation. Every candidate will be assessed only in accordance with their merits, qualifications and ability to perform the duties of the job.
Please note that if you do not have the relevant experience required for the role, your application will not be considered. We are currently recruiting for a Tenancy Progressor for our Estate Agency client based in Uxbridge . The ideal candidate must have Lettings, Lettings Administration , or Property Management experience . Candidates must be a UK Resident and ideally live within a 30-minute commute of the area. No driving licence required! Salary and benefits package for the role of Tenancy Progressor: Basic £28,000 - £32,000 DOE Monday to Friday 9am - 6pm Structured career progression plan Excellent training and development Parking provided No driving licence required Responsibilities for the role of Tenancy Progressor: Take ownership of all agreed lettings transactions from offer accepted through to move-in Manage the full tenancy progression process Liaise with landlords and tenants regularly Provide clear updates on the progress of tenancies Coordinate tenant referencing, right-to-rent checks and required tenancy documentation Monitor referencing applications and proactively chase outstanding information Prepare and coordinate tenancy agreements and ensure they are correctly completed and signed Arrange tenancy start dates and move-in appointments Coordinate with Property Managers, Lettings Negotiators and other internal departments to ensure a smooth handover Arrange and monitor required property compliance documentation and certificates Identify and resolve issues that could prevent or delay a tenancy from proceeding Keep accurate and up-to-date records on the company's lettings/property management system Ensure all parties are kept informed of important deadlines and outstanding requirements Chase outstanding paperwork, payments, references and other information as required Work closely with landlords to ensure any agreed works or requirements are completed before the tenancy starts Liaise with contractors and other suppliers where necessary to ensure properties are ready for occupation Ensure keys, inventories and other move-in requirements are organised in advance Maintain a high level of customer service throughout the tenancy progression process Ensure all processes are carried out in accordance with company procedures and relevant lettings legislation Escalate complex or delayed transactions to the appropriate manager when required Support the wider lettings team with administration and deal progression when required Key Skills for the role of Tenancy Progressor: Previous experience within a Lettings , Lettings Administrator or Property Manager role Excellent organisational and time-management skills Strong attention to detail and accuracy Confident telephone and written communication skills Ability to manage a high volume of transactions and competing deadlines Proactive approach to chasing and resolving outstanding matters Ability to build positive relationships with landlords, tenants and colleagues Strong problem-solving skills and the ability to remain calm under pressure Good IT skills and confidence using property management and CRM systems Ability to work independently while also being an effective member of a team A professional, friendly and customer-focused approach Additional Company Information: Our client is a 2 office independent Estate Agent who is looking for a Tenancy Progressor who will be based in their busy property showroom on Uxbridge High Street, the perfect location to deliver an innovative and professional service that always puts the customer first. Founded by 2 directors with over 40 years local experience who have developed a true understanding of client's needs when it comes to property. Their vision is clear, every client needs to be valued and offered a service that will lead to a relationship for life. This is a great opportunity for someone that is looking to progress their Lettings career, or to secure their first role in the property industry, with a well known brand Estate Agency. You will be joining a high performing and dedicated team in the busy Uxbridge office. If this is the opportunity you've been waiting for, then don't delay and apply today!
18/09/2026
Full time
Please note that if you do not have the relevant experience required for the role, your application will not be considered. We are currently recruiting for a Tenancy Progressor for our Estate Agency client based in Uxbridge . The ideal candidate must have Lettings, Lettings Administration , or Property Management experience . Candidates must be a UK Resident and ideally live within a 30-minute commute of the area. No driving licence required! Salary and benefits package for the role of Tenancy Progressor: Basic £28,000 - £32,000 DOE Monday to Friday 9am - 6pm Structured career progression plan Excellent training and development Parking provided No driving licence required Responsibilities for the role of Tenancy Progressor: Take ownership of all agreed lettings transactions from offer accepted through to move-in Manage the full tenancy progression process Liaise with landlords and tenants regularly Provide clear updates on the progress of tenancies Coordinate tenant referencing, right-to-rent checks and required tenancy documentation Monitor referencing applications and proactively chase outstanding information Prepare and coordinate tenancy agreements and ensure they are correctly completed and signed Arrange tenancy start dates and move-in appointments Coordinate with Property Managers, Lettings Negotiators and other internal departments to ensure a smooth handover Arrange and monitor required property compliance documentation and certificates Identify and resolve issues that could prevent or delay a tenancy from proceeding Keep accurate and up-to-date records on the company's lettings/property management system Ensure all parties are kept informed of important deadlines and outstanding requirements Chase outstanding paperwork, payments, references and other information as required Work closely with landlords to ensure any agreed works or requirements are completed before the tenancy starts Liaise with contractors and other suppliers where necessary to ensure properties are ready for occupation Ensure keys, inventories and other move-in requirements are organised in advance Maintain a high level of customer service throughout the tenancy progression process Ensure all processes are carried out in accordance with company procedures and relevant lettings legislation Escalate complex or delayed transactions to the appropriate manager when required Support the wider lettings team with administration and deal progression when required Key Skills for the role of Tenancy Progressor: Previous experience within a Lettings , Lettings Administrator or Property Manager role Excellent organisational and time-management skills Strong attention to detail and accuracy Confident telephone and written communication skills Ability to manage a high volume of transactions and competing deadlines Proactive approach to chasing and resolving outstanding matters Ability to build positive relationships with landlords, tenants and colleagues Strong problem-solving skills and the ability to remain calm under pressure Good IT skills and confidence using property management and CRM systems Ability to work independently while also being an effective member of a team A professional, friendly and customer-focused approach Additional Company Information: Our client is a 2 office independent Estate Agent who is looking for a Tenancy Progressor who will be based in their busy property showroom on Uxbridge High Street, the perfect location to deliver an innovative and professional service that always puts the customer first. Founded by 2 directors with over 40 years local experience who have developed a true understanding of client's needs when it comes to property. Their vision is clear, every client needs to be valued and offered a service that will lead to a relationship for life. This is a great opportunity for someone that is looking to progress their Lettings career, or to secure their first role in the property industry, with a well known brand Estate Agency. You will be joining a high performing and dedicated team in the busy Uxbridge office. If this is the opportunity you've been waiting for, then don't delay and apply today!
Administrator - Property Management Consultancy Northwest London Up to 30k + benefits We are working with a dynamic and growing property management consultancy delivering high-quality services across both residential and commercial sectors. Their expertise spans property management, building surveying, and more, working with a diverse portfolio of clients and properties. The Opportunity We are looking for a highly organised and proactive Administrative Assistant to join this team in Northwest London. This is a fantastic opportunity for someone with experience or knowledge of the property sector who thrives in a fast-paced, professional environment. You'll play a key role in supporting our surveyors and property managers, helping ensure the smooth day-to-day operation of our consultancy. Key Responsibilities Provide administrative support to property managers and building surveyors Assist with the preparation of reports, schedules, and client documentatio Manage property records, compliance documentation, and databases Assist with raising purchase orders and more Coordinate maintenance requests and liaise with contractors and tenants Support with service charge administration and invoicing processes Handle incoming enquiries and maintain strong client communication Organise meetings, site visits, and diaries for the wider tea About You Previous experience in an administrative role within the property sector (property management, surveying, estate agency, or similar) Familiarity with industry terminology (e.g. service charges, lease agreements, planned preventative maintenance, compliance requirements) Strong organisational skills with excellent attention to detail Confident communicator, both written and verbal Proficient in Microsoft Office (Word, Excel, Outlook Ability to prioritise workload and work both independently and as part of a team A proactive, can-do attitude with a willingness to learn Desirable (but not essential) Experience supporting building surveying or property management team Knowledge of residential and/or commercial property processes Experience using property management software systems What's on offer A supportive and collaborative working environment Opportunities for professional development and progression Exposure to a wide range of property projects and clients, plus more! Apply Now! If you're looking to build your career within the property sector and want to be part of a growing consultancy, apply now! Aldwych Consulting values diversity and promotes equality. No terminology in this advert is intended to discriminate against any of the protected characteristics that fall under the Equality Act 2010. We encourage and welcome applications from all sections of society and are happy to discuss reasonable adjustments and/or additional arrangements as required to support your application. Candidates must be eligible to live and work in the UK. For the purposes of the Conduct Regulations 2003, when advertising permanent vacancies we are acting as an Employment Agency, and when advertising temporary/contract vacancies we are acting as an Employment Business.
17/09/2026
Full time
Administrator - Property Management Consultancy Northwest London Up to 30k + benefits We are working with a dynamic and growing property management consultancy delivering high-quality services across both residential and commercial sectors. Their expertise spans property management, building surveying, and more, working with a diverse portfolio of clients and properties. The Opportunity We are looking for a highly organised and proactive Administrative Assistant to join this team in Northwest London. This is a fantastic opportunity for someone with experience or knowledge of the property sector who thrives in a fast-paced, professional environment. You'll play a key role in supporting our surveyors and property managers, helping ensure the smooth day-to-day operation of our consultancy. Key Responsibilities Provide administrative support to property managers and building surveyors Assist with the preparation of reports, schedules, and client documentatio Manage property records, compliance documentation, and databases Assist with raising purchase orders and more Coordinate maintenance requests and liaise with contractors and tenants Support with service charge administration and invoicing processes Handle incoming enquiries and maintain strong client communication Organise meetings, site visits, and diaries for the wider tea About You Previous experience in an administrative role within the property sector (property management, surveying, estate agency, or similar) Familiarity with industry terminology (e.g. service charges, lease agreements, planned preventative maintenance, compliance requirements) Strong organisational skills with excellent attention to detail Confident communicator, both written and verbal Proficient in Microsoft Office (Word, Excel, Outlook Ability to prioritise workload and work both independently and as part of a team A proactive, can-do attitude with a willingness to learn Desirable (but not essential) Experience supporting building surveying or property management team Knowledge of residential and/or commercial property processes Experience using property management software systems What's on offer A supportive and collaborative working environment Opportunities for professional development and progression Exposure to a wide range of property projects and clients, plus more! Apply Now! If you're looking to build your career within the property sector and want to be part of a growing consultancy, apply now! Aldwych Consulting values diversity and promotes equality. No terminology in this advert is intended to discriminate against any of the protected characteristics that fall under the Equality Act 2010. We encourage and welcome applications from all sections of society and are happy to discuss reasonable adjustments and/or additional arrangements as required to support your application. Candidates must be eligible to live and work in the UK. For the purposes of the Conduct Regulations 2003, when advertising permanent vacancies we are acting as an Employment Agency, and when advertising temporary/contract vacancies we are acting as an Employment Business.
As an Asset Administrator in Salford within the Not For Profit sector, you'll play a key role in supporting the property team with day-to-day administrative tasks. From maintaining records to coordinating essential activities, your work will help ensure the smooth management of property assets. Client Details A Not For Profit organisation based in Salford. Description Maintain and update property records and documentation accurately. Coordinate and schedule property inspections and maintenance activities. Assist with the preparation of reports and presentations for the property team. Respond to enquiries and provide information to internal and external stakeholders. Support the property team with administrative tasks and data entry. Ensure compliance with relevant regulations and organisational policies. Manage and organise files, both digital and physical, for easy access and retrieval. Collaborate with other departments to support property-related projects. Profile A successful Asset Administrator should have: Experience in administrative roles, preferably within the property or Not For Profit sector. Strong organisational and time-management skills. Attention to detail and accuracy in managing records and data. Proficiency in using office software and database systems. Good communication skills, both written and verbal. The ability to work effectively as part of a team and independently. Job Offer Hourly rate of 14.00 to 17.00, dependent on the level of experience. Temporary position offering flexibility and valuable experience in the Not For Profit sector. Opportunity to work in Salford within a supportive environment. If you're interested in this role, apply now. People are at the heart of Michael Page. We are committed to creating an inclusive environment. As an inclusive recruiter we welcome applications from people of all backgrounds, identities and experiences. If you require any adjustments or accommodations during the recruitment process, we'll work with you to ensure you can perform at your best.
17/09/2026
Seasonal
As an Asset Administrator in Salford within the Not For Profit sector, you'll play a key role in supporting the property team with day-to-day administrative tasks. From maintaining records to coordinating essential activities, your work will help ensure the smooth management of property assets. Client Details A Not For Profit organisation based in Salford. Description Maintain and update property records and documentation accurately. Coordinate and schedule property inspections and maintenance activities. Assist with the preparation of reports and presentations for the property team. Respond to enquiries and provide information to internal and external stakeholders. Support the property team with administrative tasks and data entry. Ensure compliance with relevant regulations and organisational policies. Manage and organise files, both digital and physical, for easy access and retrieval. Collaborate with other departments to support property-related projects. Profile A successful Asset Administrator should have: Experience in administrative roles, preferably within the property or Not For Profit sector. Strong organisational and time-management skills. Attention to detail and accuracy in managing records and data. Proficiency in using office software and database systems. Good communication skills, both written and verbal. The ability to work effectively as part of a team and independently. Job Offer Hourly rate of 14.00 to 17.00, dependent on the level of experience. Temporary position offering flexibility and valuable experience in the Not For Profit sector. Opportunity to work in Salford within a supportive environment. If you're interested in this role, apply now. People are at the heart of Michael Page. We are committed to creating an inclusive environment. As an inclusive recruiter we welcome applications from people of all backgrounds, identities and experiences. If you require any adjustments or accommodations during the recruitment process, we'll work with you to ensure you can perform at your best.
Your new company You will be joining a national consultancy of chartered surveyors who offer services from property valuations, property sales and auctions, property management to secured lending appraisals and insolvency advice. Their team of professionals can uncover new solutions from unique and challenging instruction nationally. Your new role We are seeking a skilled and adaptable Residential Property Manager to join our client's team based in Manchester working hybrid.This role involves managing a diverse portfolio of properties that are subject to insolvency proceedings, predominantly residential, with some commercial and mixed-use assets. The successful candidate will work closely with the Recovery & Valuation team, insolvency practitioner and internal receivers to secure, manage, and maximise the value of these properties during often time-sensitive and complex processes. Secure and take control of distressed properties immediately following appointment. Liaise with our Recovery & Valuation team, insolvency practitioners, agents, and legal teams to understand the asset strategy. Arrange for re-keying, boarding, inspections, and security as needed. Manage contractors to ensure property maintenance and compliance for all assets. Manage existing tenants within insolvent estates, including rent collection and lease reviews. Address tenant queries and ensure ongoing compliance with lease obligations. Assist in negotiations or termination of leases in line with the insolvency process. Arrange for urgent work, health & safety checks, and ongoing maintenance. Ensure compliance with statutory regulations, particularly where properties are vacant or non-trading. Coordinate utilities, insurance, and building security contracts. Maintain detailed property records, budgets, and transaction logs. Collect and reconcile rental income, service charges, and arrears. Assist with financial reporting to administrators, including asset valuations and cash flow projections. Assist with preparing properties for sale or auction. Liaise with marketing agents, valuers, and legal teams throughout the disposal process. Conduct property viewings and site inspections as required. What you'll need to succeed You will have demonstrable residential property management experience in a similar role. What you'll get in return Flexible working options available. 26 days holiday plus bank holidays, private healthcare, death in service, discretionary bonus. What you need to do now If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now. If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career. Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at (url removed)
17/09/2026
Full time
Your new company You will be joining a national consultancy of chartered surveyors who offer services from property valuations, property sales and auctions, property management to secured lending appraisals and insolvency advice. Their team of professionals can uncover new solutions from unique and challenging instruction nationally. Your new role We are seeking a skilled and adaptable Residential Property Manager to join our client's team based in Manchester working hybrid.This role involves managing a diverse portfolio of properties that are subject to insolvency proceedings, predominantly residential, with some commercial and mixed-use assets. The successful candidate will work closely with the Recovery & Valuation team, insolvency practitioner and internal receivers to secure, manage, and maximise the value of these properties during often time-sensitive and complex processes. Secure and take control of distressed properties immediately following appointment. Liaise with our Recovery & Valuation team, insolvency practitioners, agents, and legal teams to understand the asset strategy. Arrange for re-keying, boarding, inspections, and security as needed. Manage contractors to ensure property maintenance and compliance for all assets. Manage existing tenants within insolvent estates, including rent collection and lease reviews. Address tenant queries and ensure ongoing compliance with lease obligations. Assist in negotiations or termination of leases in line with the insolvency process. Arrange for urgent work, health & safety checks, and ongoing maintenance. Ensure compliance with statutory regulations, particularly where properties are vacant or non-trading. Coordinate utilities, insurance, and building security contracts. Maintain detailed property records, budgets, and transaction logs. Collect and reconcile rental income, service charges, and arrears. Assist with financial reporting to administrators, including asset valuations and cash flow projections. Assist with preparing properties for sale or auction. Liaise with marketing agents, valuers, and legal teams throughout the disposal process. Conduct property viewings and site inspections as required. What you'll need to succeed You will have demonstrable residential property management experience in a similar role. What you'll get in return Flexible working options available. 26 days holiday plus bank holidays, private healthcare, death in service, discretionary bonus. What you need to do now If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now. If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career. Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at (url removed)
We are working with a growing residential property management company in East London who are looking for a proactive and organised Administrator to support its busy Property Management team. Key Responsibilities: Supporting Property Managers with day-to-day administration Acting as a first point of contact for residents, clients and contractors Managing emails, calls and correspondence Coordinating maintenance requests and contractor visits Maintaining accurate property and compliance records Preparing letters, notices, reports and meeting documentation Processing invoices and updating internal systems About You: Previous administration experience in a property company Strong organisational and communication skills Excellent attention to detail Proficient in Microsoft Office (Outlook, Word and Excel) Professional, customer-focused and able to manage multiple priorities This is a fantastic opportunity for someone looking to build a long-term career within residential property management. Please note that no terminology in this advert is intended to discriminate on the grounds of a person's gender, marital status, race, religion, colour, age, disability or sexual orientation. Every candidate will be assessed only in accordance with their merits, qualifications and ability to perform the duties of the job.
17/09/2026
Full time
We are working with a growing residential property management company in East London who are looking for a proactive and organised Administrator to support its busy Property Management team. Key Responsibilities: Supporting Property Managers with day-to-day administration Acting as a first point of contact for residents, clients and contractors Managing emails, calls and correspondence Coordinating maintenance requests and contractor visits Maintaining accurate property and compliance records Preparing letters, notices, reports and meeting documentation Processing invoices and updating internal systems About You: Previous administration experience in a property company Strong organisational and communication skills Excellent attention to detail Proficient in Microsoft Office (Outlook, Word and Excel) Professional, customer-focused and able to manage multiple priorities This is a fantastic opportunity for someone looking to build a long-term career within residential property management. Please note that no terminology in this advert is intended to discriminate on the grounds of a person's gender, marital status, race, religion, colour, age, disability or sexual orientation. Every candidate will be assessed only in accordance with their merits, qualifications and ability to perform the duties of the job.
Role: Compliance Co-ordinator Location: Cheadle SK8 Type: Full-time, Permanent, Office-Based Salary: 30,000 Reports to: Quality and Compliance Manager Role Purpose: Providing comprehensive administrative and coordination support to the Compliance Team Key Responsibilities Ensure ongoing compliance with PAS 2030, PAS 2035, MCS, and TrustMark standards and associated regulatory requirements. Review, validate, and maintain project compliance documentation and evidence, including PIBIs, retrofit designs, risk assessments, installation records, and handover packs. Upload, manage, and maintain accurate project documentation across relevant compliance and accreditation portals, including TrustMark Data Warehouse, PAS Hub, MCS Hub, and other applicable platforms. Maintain accurate and up-to-date records of qualifications, accreditations, certifications, and competency requirements for installers, designers, and subcontractors. Support the preparation for and completion of internal and external audits, including the coordination and implementation of corrective and preventive actions. Liaise with the Operations team to support business requirements and ensure compliance processes are effectively implemented. Prepare and maintain compliance reports, management information, and dashboards, providing clear visibility of compliance performance and outstanding actions. Monitor changes to industry standards, regulations, and accreditation requirements, ensuring the business remains informed and compliant with the latest requirements. Contribute to the development and implementation of continuous improvement initiatives, helping to strengthen compliance processes, documentation, and operational standards across the business. You ll need: Relevant Experience: Minimum of 2 years experience in a compliance, quality assurance and coordination role within the construction, retrofit, or renewable energy sectors. Organisational Skills: Excellent organisational and time-management skills, with the ability to effectively manage multiple projects, priorities, and deadlines simultaneously. Digital & Documentation Skills: Confident using digital platforms and compliance portals, with proven experience managing high volumes of documentation and maintaining accurate records. Communication & IT Skills: Proactive and self-motivated approach, with strong written and verbal communication skills and a high level of proficiency in Microsoft Excel. Industry Knowledge: Essential working knowledge of PAS 2030, PAS 2035, MCS, and/or TrustMark requirements and associated compliance processes. What you can expect from us: Competitive salary depending on experience 25 days holiday, plus bank holidays off Auto-enrolment into our company pension scheme (after 3months of service) Learning and development programs, training and career opportunities Your Birthday off Early finish on the last Friday of each month Recognition awards About Earnz Property Services Earnz Property Services delivers high-quality energy efficiency, retrofit, and property improvement solutions, supporting the transition towards a more sustainable future. With over 40 years of combined industry experience, our senior management team is committed to delivering projects safely, efficiently, on time, and to the highest standards of quality and customer satisfaction. Our services include Solar PV, Loft Insulation, Cavity Wall Insulation, and External Wall Insulation, delivered by highly trained and qualified teams and supported by established industry partnerships. We pride ourselves on quality, compliance, sustainability, and minimising disruption for residents and customers . Our Values Protect Our Environment We are committed to sustainable practices that support a greener, cleaner future. Look After Others We prioritise the safety, wellbeing, and respect of our colleagues, clients, partners, and communities. Work Together We value teamwork, collaboration, and shared success, making the most of everyone s strengths. Keep Improving We continually improve our processes, knowledge, and services to meet the changing needs of our industry and clients.
17/09/2026
Full time
Role: Compliance Co-ordinator Location: Cheadle SK8 Type: Full-time, Permanent, Office-Based Salary: 30,000 Reports to: Quality and Compliance Manager Role Purpose: Providing comprehensive administrative and coordination support to the Compliance Team Key Responsibilities Ensure ongoing compliance with PAS 2030, PAS 2035, MCS, and TrustMark standards and associated regulatory requirements. Review, validate, and maintain project compliance documentation and evidence, including PIBIs, retrofit designs, risk assessments, installation records, and handover packs. Upload, manage, and maintain accurate project documentation across relevant compliance and accreditation portals, including TrustMark Data Warehouse, PAS Hub, MCS Hub, and other applicable platforms. Maintain accurate and up-to-date records of qualifications, accreditations, certifications, and competency requirements for installers, designers, and subcontractors. Support the preparation for and completion of internal and external audits, including the coordination and implementation of corrective and preventive actions. Liaise with the Operations team to support business requirements and ensure compliance processes are effectively implemented. Prepare and maintain compliance reports, management information, and dashboards, providing clear visibility of compliance performance and outstanding actions. Monitor changes to industry standards, regulations, and accreditation requirements, ensuring the business remains informed and compliant with the latest requirements. Contribute to the development and implementation of continuous improvement initiatives, helping to strengthen compliance processes, documentation, and operational standards across the business. You ll need: Relevant Experience: Minimum of 2 years experience in a compliance, quality assurance and coordination role within the construction, retrofit, or renewable energy sectors. Organisational Skills: Excellent organisational and time-management skills, with the ability to effectively manage multiple projects, priorities, and deadlines simultaneously. Digital & Documentation Skills: Confident using digital platforms and compliance portals, with proven experience managing high volumes of documentation and maintaining accurate records. Communication & IT Skills: Proactive and self-motivated approach, with strong written and verbal communication skills and a high level of proficiency in Microsoft Excel. Industry Knowledge: Essential working knowledge of PAS 2030, PAS 2035, MCS, and/or TrustMark requirements and associated compliance processes. What you can expect from us: Competitive salary depending on experience 25 days holiday, plus bank holidays off Auto-enrolment into our company pension scheme (after 3months of service) Learning and development programs, training and career opportunities Your Birthday off Early finish on the last Friday of each month Recognition awards About Earnz Property Services Earnz Property Services delivers high-quality energy efficiency, retrofit, and property improvement solutions, supporting the transition towards a more sustainable future. With over 40 years of combined industry experience, our senior management team is committed to delivering projects safely, efficiently, on time, and to the highest standards of quality and customer satisfaction. Our services include Solar PV, Loft Insulation, Cavity Wall Insulation, and External Wall Insulation, delivered by highly trained and qualified teams and supported by established industry partnerships. We pride ourselves on quality, compliance, sustainability, and minimising disruption for residents and customers . Our Values Protect Our Environment We are committed to sustainable practices that support a greener, cleaner future. Look After Others We prioritise the safety, wellbeing, and respect of our colleagues, clients, partners, and communities. Work Together We value teamwork, collaboration, and shared success, making the most of everyone s strengths. Keep Improving We continually improve our processes, knowledge, and services to meet the changing needs of our industry and clients.
Property Manager The organisation We are working with an established and well respected Property company who are looking to appoint a strong Property Manager at their office based in Manchester. This opportunity offers exposure to a diverse portfolio, mainly focussing on residential property, but also with mixed use properties. The portfolio includes assets subject to insolvency proceedings, giving the successful candidate the opportunity to manage properties through complex stages of their lifecycle. You will work alongside an established Recovery & Valuation team, insolvency practitioners and internal receivers, with direct exposure to Partners and other property specialists. The role and responsibilities Reporting to the Partners, the Property Manager will take responsibility for a portfolio of distressed properties, helping to secure, manage and maximise their value throughout insolvency proceedings. Key responsibilities: Take control of properties following appointment and coordinating security, inspections, re-keying and other necessary works. Manage contractors to maintain properties and meet relevant compliance requirements. Manage tenant and occupier relationships, including rent collection, lease reviews, queries and lease obligations. Support lease negotiations or terminations where required as part of the insolvency process. Coordinate maintenance, health and safety requirements, utilities, insurance and building security, particularly across vacant or non-trading properties. Maintain property records, budgets and transaction logs while reconciling rental income, service charges and arrears. Support financial reporting, asset valuations and cash flow projections for administrators. Prepare properties for sale or auction and working with agents, valuers and legal teams throughout the disposal process. Undertake property viewings and site inspections when required. Skills and requirements: Working knowledge of managing residential, commercial or mixed-use property. An understanding of property maintenance, statutory compliance and health and safety requirements. Working knowledge of tenant management, rent collection and lease obligations. The ability to maintain accurate property and financial records. The ability to coordinate contractors and work with agents, valuers, legal advisers and other property professionals. A considered approach to managing priorities where property matters can be time-sensitive. Previous exposure to distressed assets, insolvency proceedings would be beneficial but not essential. Benefits: Competitive salary Hybrid working Vitality Healthcare - after probation 25 days annual leave Additional day off for your birthday Pension Contribution If you require any adjustments or additional support during the recruitment process for any reason whatsoever, please let your Cobalt consultant know.
15/09/2026
Full time
Property Manager The organisation We are working with an established and well respected Property company who are looking to appoint a strong Property Manager at their office based in Manchester. This opportunity offers exposure to a diverse portfolio, mainly focussing on residential property, but also with mixed use properties. The portfolio includes assets subject to insolvency proceedings, giving the successful candidate the opportunity to manage properties through complex stages of their lifecycle. You will work alongside an established Recovery & Valuation team, insolvency practitioners and internal receivers, with direct exposure to Partners and other property specialists. The role and responsibilities Reporting to the Partners, the Property Manager will take responsibility for a portfolio of distressed properties, helping to secure, manage and maximise their value throughout insolvency proceedings. Key responsibilities: Take control of properties following appointment and coordinating security, inspections, re-keying and other necessary works. Manage contractors to maintain properties and meet relevant compliance requirements. Manage tenant and occupier relationships, including rent collection, lease reviews, queries and lease obligations. Support lease negotiations or terminations where required as part of the insolvency process. Coordinate maintenance, health and safety requirements, utilities, insurance and building security, particularly across vacant or non-trading properties. Maintain property records, budgets and transaction logs while reconciling rental income, service charges and arrears. Support financial reporting, asset valuations and cash flow projections for administrators. Prepare properties for sale or auction and working with agents, valuers and legal teams throughout the disposal process. Undertake property viewings and site inspections when required. Skills and requirements: Working knowledge of managing residential, commercial or mixed-use property. An understanding of property maintenance, statutory compliance and health and safety requirements. Working knowledge of tenant management, rent collection and lease obligations. The ability to maintain accurate property and financial records. The ability to coordinate contractors and work with agents, valuers, legal advisers and other property professionals. A considered approach to managing priorities where property matters can be time-sensitive. Previous exposure to distressed assets, insolvency proceedings would be beneficial but not essential. Benefits: Competitive salary Hybrid working Vitality Healthcare - after probation 25 days annual leave Additional day off for your birthday Pension Contribution If you require any adjustments or additional support during the recruitment process for any reason whatsoever, please let your Cobalt consultant know.
About mycitipad mycitipad my pad, my space, my way is a London-based residential lettings, property management and sales estate agency, part of the BMOR group. We manage the full tenancy lifecycle for our landlords and residents, combining hands-on property management with modern digital tools to keep every tenancy compliant, well-maintained and easy to deal with. The role We are seeking an organised and proactive administrator to support the day-to-day management of our residential portfolio , including social housing stock and homes within the private rented sector . The role is central to keeping property, tenancy and compliance information accurate, supporting residents and landlords, and helping us improve the way our team works. Manage lettings administration from offer acceptance to move-in, including referencing, tenancy agreements, deposits, inventories and check-ins. Prepare renewals, rent reviews, notices, check-out paperwork and proposed deposit deductions. Maintain accurate property, landlord, resident and tenancy records on MRI, including agreements, certificates, invoices and correspondence. Monitor tenancy dates, renewals, gas safety certificates, EICRs, EPCs and other compliance deadlines. Monitor rent payments and arrears, contact residents regarding outstanding balances or payment arrangements, record actions and escalate serious cases. Respond to day-to-day enquiries and coordinate maintenance from initial report through to completion, including quotations, approvals, contractor instructions and access. Coordinate inspections, cleaning and remedial works, and ensure vacant properties are ready for marketing and re-letting. Liaise professionally with residents, landlords, contractors, managing agents, concierge teams, local authorities and utility providers. Prepare regular property management and arrears reports, support complaint handling and provide general administration to the wider team. Help develop and improve mycitipad's existing systems, processes and digital workflows including the MRI-based lettings workflow and landlord portal to make the service more accurate, efficient and consistent. What we are looking for Strong computer skills and confidence using property management systems, Microsoft Office and shared digital workflows; MRI experience is desirable. Excellent organisation, communication and attention to detail, with the ability to manage multiple properties, deadlines and priorities. A proactive, practical approach, including an interest in improving processes and learning new systems. Previous experience in lettings, social housing or residential property management is preferred. Experience of tenancy administration, maintenance coordination or rent arrears would be an advantage.
14/09/2026
Full time
About mycitipad mycitipad my pad, my space, my way is a London-based residential lettings, property management and sales estate agency, part of the BMOR group. We manage the full tenancy lifecycle for our landlords and residents, combining hands-on property management with modern digital tools to keep every tenancy compliant, well-maintained and easy to deal with. The role We are seeking an organised and proactive administrator to support the day-to-day management of our residential portfolio , including social housing stock and homes within the private rented sector . The role is central to keeping property, tenancy and compliance information accurate, supporting residents and landlords, and helping us improve the way our team works. Manage lettings administration from offer acceptance to move-in, including referencing, tenancy agreements, deposits, inventories and check-ins. Prepare renewals, rent reviews, notices, check-out paperwork and proposed deposit deductions. Maintain accurate property, landlord, resident and tenancy records on MRI, including agreements, certificates, invoices and correspondence. Monitor tenancy dates, renewals, gas safety certificates, EICRs, EPCs and other compliance deadlines. Monitor rent payments and arrears, contact residents regarding outstanding balances or payment arrangements, record actions and escalate serious cases. Respond to day-to-day enquiries and coordinate maintenance from initial report through to completion, including quotations, approvals, contractor instructions and access. Coordinate inspections, cleaning and remedial works, and ensure vacant properties are ready for marketing and re-letting. Liaise professionally with residents, landlords, contractors, managing agents, concierge teams, local authorities and utility providers. Prepare regular property management and arrears reports, support complaint handling and provide general administration to the wider team. Help develop and improve mycitipad's existing systems, processes and digital workflows including the MRI-based lettings workflow and landlord portal to make the service more accurate, efficient and consistent. What we are looking for Strong computer skills and confidence using property management systems, Microsoft Office and shared digital workflows; MRI experience is desirable. Excellent organisation, communication and attention to detail, with the ability to manage multiple properties, deadlines and priorities. A proactive, practical approach, including an interest in improving processes and learning new systems. Previous experience in lettings, social housing or residential property management is preferred. Experience of tenancy administration, maintenance coordination or rent arrears would be an advantage.
Compliance Administrator Data Protection & Compliance Coordinator - Leading Property Service Group - Richmond Are you a detail-oriented compliance professional or an ambitious candidate looking to build a career in data privacy and regulatory standards? Or perhaps you are an organised administrator with strong analytical skills and a sharp eye for detail ready to take on a critical compliance role within a major UK property group? Do you excel at stakeholder communication, assessing risk, and managing statutory processes like DSARs and data protection, and want a company that values your expertise while offering continuous development? Overview: Our market-leading and well-established Property Service group is recruiting a motivated and meticulous individual to join our Business Administration team in Richmond. In this vital role, you will coordinate key data protection and compliance functions-including handling Data Subject Access Requests (DSARs), coordinating data breach responses, maintaining privacy policies, and supporting AML screening. You will work alongside supportive teams while helping ensure regulatory standards are met across the organisation. Duties Include: Managing the end-to-end Data Subject Access Request (DSAR) process accurately within statutory timeframes Coordinating and logging reported personal data breaches, aiding investigations, and tracking corrective actions under GDPR Acting as a helpful first point of contact for day-to-day GDPR and privacy queries Maintaining, updating, and administering data protection and privacy policies, version controls, and review schedules Providing administrative support for Anti-Money Laundering (AML) processes, including ID&V and ongoing sanctions screening Assisting with the client ICO registration process in collaboration with legal admin teams Producing agreed monthly compliance reports tracking DSAR volumes, data breaches, policy activity, and risks Experience & Skills Needed: Strong understanding of (or keen interest in) GDPR, data protection, privacy, and regulatory compliance Exceptional attention to detail with the ability to spot gaps, inconsistencies, and compliance risks Clear written and verbal communication skills to explain requirements and liaise with stakeholders across departments High integrity and professionalism when handling sensitive information and issues Strong organisational and time-management skills to balance competing priorities independently Confidence to tactfully challenge, escalate issues, and drive corrective action when dealing with non-compliance For further details on this opportunity, please apply today. Randstad CPE values diversity and promotes equality. No terminology in this advert is intended to discriminate against any of the protected characteristics that fall under the Equality Act 2010. We encourage and welcome applications from all sections of society and are more than happy to discuss reasonable adjustments and/or additional arrangements as required to support your application. Candidates must be eligible to live and work in the UK. For the purposes of the Conduct Regulations 2003, when advertising permanent vacancies we are acting as an Employment Agency, and when advertising temporary/contract vacancies we are acting as an Employment Business.
11/09/2026
Full time
Compliance Administrator Data Protection & Compliance Coordinator - Leading Property Service Group - Richmond Are you a detail-oriented compliance professional or an ambitious candidate looking to build a career in data privacy and regulatory standards? Or perhaps you are an organised administrator with strong analytical skills and a sharp eye for detail ready to take on a critical compliance role within a major UK property group? Do you excel at stakeholder communication, assessing risk, and managing statutory processes like DSARs and data protection, and want a company that values your expertise while offering continuous development? Overview: Our market-leading and well-established Property Service group is recruiting a motivated and meticulous individual to join our Business Administration team in Richmond. In this vital role, you will coordinate key data protection and compliance functions-including handling Data Subject Access Requests (DSARs), coordinating data breach responses, maintaining privacy policies, and supporting AML screening. You will work alongside supportive teams while helping ensure regulatory standards are met across the organisation. Duties Include: Managing the end-to-end Data Subject Access Request (DSAR) process accurately within statutory timeframes Coordinating and logging reported personal data breaches, aiding investigations, and tracking corrective actions under GDPR Acting as a helpful first point of contact for day-to-day GDPR and privacy queries Maintaining, updating, and administering data protection and privacy policies, version controls, and review schedules Providing administrative support for Anti-Money Laundering (AML) processes, including ID&V and ongoing sanctions screening Assisting with the client ICO registration process in collaboration with legal admin teams Producing agreed monthly compliance reports tracking DSAR volumes, data breaches, policy activity, and risks Experience & Skills Needed: Strong understanding of (or keen interest in) GDPR, data protection, privacy, and regulatory compliance Exceptional attention to detail with the ability to spot gaps, inconsistencies, and compliance risks Clear written and verbal communication skills to explain requirements and liaise with stakeholders across departments High integrity and professionalism when handling sensitive information and issues Strong organisational and time-management skills to balance competing priorities independently Confidence to tactfully challenge, escalate issues, and drive corrective action when dealing with non-compliance For further details on this opportunity, please apply today. Randstad CPE values diversity and promotes equality. No terminology in this advert is intended to discriminate against any of the protected characteristics that fall under the Equality Act 2010. We encourage and welcome applications from all sections of society and are more than happy to discuss reasonable adjustments and/or additional arrangements as required to support your application. Candidates must be eligible to live and work in the UK. For the purposes of the Conduct Regulations 2003, when advertising permanent vacancies we are acting as an Employment Agency, and when advertising temporary/contract vacancies we are acting as an Employment Business.
Unico Recruitment London
Borehamwood, Hertfordshire
Property Compliance Coordinator We are recruiting on behalf of an established property management business for an experienced Property Compliance Coordinator to join their business This is a key role responsible for supporting the effective management of statutory and regulatory compliance across a residential property portfolio. You will ensure that compliance requirements are understood, monitored, evidenced and followed through, helping to protect residents, clients and the organisation from regulatory, health and safety and operational risk. The role will suit someone with strong experience in property compliance, residential property management or technical property services, who understands the importance of accurate records, proactive risk management and robust audit trails. The Role As Property Compliance Coordinator, you will have responsibility for coordinating and monitoring compliance activity across a portfolio of residential properties A major part of the role will be ensuring that compliance information is accurate, current and audit-ready, with particular emphasis on identifying potential risks before they become overdue or escalate. Key Responsibilities Property Compliance & Regulatory Requirements Coordinate and monitor statutory compliance requirements across a residential property portfolio. Maintain accurate and up-to-date compliance records, ensuring all supporting evidence is available and audit-ready. Monitor inspections, testing, certification and remedial actions against required timescales. Track compliance actions through to completion and proactively identify items at risk of becoming overdue. Maintain a strong focus on ensuring high-risk compliance actions do not become overdue. Review compliance documentation to ensure it is complete, accurate and appropriately recorded. Risk Management & Auditing Maintain records of risk assessments and associated actions. Escalate significant risks, recurring issues and overdue actions promptly. Support internal and external audits by ensuring compliance records and evidence are readily available. Conduct regular property/site inspections to identify potential health, safety, maintenance and compliance risks. Contractor & Remedial Works Coordinate contractors undertaking statutory inspections, testing, planned works and remedial activity. Review contractor documentation and certification following completion of compliance-related works. Ensure relevant compliance evidence is captured and uploaded to the appropriate systems. Property & Compliance Operations Work alongside Property Managers and Estate Managers to ensure compliance requirements are understood and actioned at property level. Coordinate remedial and reactive works arising from compliance inspections and risk assessments. About You We are looking for a property compliance professional with a strong understanding of the regulatory and statutory requirements associated with residential property. You may currently be working as a Property Compliance Coordinator, Compliance Manager, Property Manager, Technical Manager, Building Compliance Coordinator or similar and be looking to take the next step in your career. Due to a very high number of applications, we are unable to come back to every candidate with feedback. If you do not hear from us within 48 hours, please assume that you have been unsuccessful on this occasion. Your CV will be registered with us, and we will keep you updated with any other positions that may be of interest. However please keep checking our website as new roles will be updated daily, Unico Recruitment London wishes you the best of luck in your job search. Unico Recruitment London operate as an independent recruitment agency with over 20 years of experience supporting clients and candidates nationally across the UK.
10/09/2026
Full time
Property Compliance Coordinator We are recruiting on behalf of an established property management business for an experienced Property Compliance Coordinator to join their business This is a key role responsible for supporting the effective management of statutory and regulatory compliance across a residential property portfolio. You will ensure that compliance requirements are understood, monitored, evidenced and followed through, helping to protect residents, clients and the organisation from regulatory, health and safety and operational risk. The role will suit someone with strong experience in property compliance, residential property management or technical property services, who understands the importance of accurate records, proactive risk management and robust audit trails. The Role As Property Compliance Coordinator, you will have responsibility for coordinating and monitoring compliance activity across a portfolio of residential properties A major part of the role will be ensuring that compliance information is accurate, current and audit-ready, with particular emphasis on identifying potential risks before they become overdue or escalate. Key Responsibilities Property Compliance & Regulatory Requirements Coordinate and monitor statutory compliance requirements across a residential property portfolio. Maintain accurate and up-to-date compliance records, ensuring all supporting evidence is available and audit-ready. Monitor inspections, testing, certification and remedial actions against required timescales. Track compliance actions through to completion and proactively identify items at risk of becoming overdue. Maintain a strong focus on ensuring high-risk compliance actions do not become overdue. Review compliance documentation to ensure it is complete, accurate and appropriately recorded. Risk Management & Auditing Maintain records of risk assessments and associated actions. Escalate significant risks, recurring issues and overdue actions promptly. Support internal and external audits by ensuring compliance records and evidence are readily available. Conduct regular property/site inspections to identify potential health, safety, maintenance and compliance risks. Contractor & Remedial Works Coordinate contractors undertaking statutory inspections, testing, planned works and remedial activity. Review contractor documentation and certification following completion of compliance-related works. Ensure relevant compliance evidence is captured and uploaded to the appropriate systems. Property & Compliance Operations Work alongside Property Managers and Estate Managers to ensure compliance requirements are understood and actioned at property level. Coordinate remedial and reactive works arising from compliance inspections and risk assessments. About You We are looking for a property compliance professional with a strong understanding of the regulatory and statutory requirements associated with residential property. You may currently be working as a Property Compliance Coordinator, Compliance Manager, Property Manager, Technical Manager, Building Compliance Coordinator or similar and be looking to take the next step in your career. Due to a very high number of applications, we are unable to come back to every candidate with feedback. If you do not hear from us within 48 hours, please assume that you have been unsuccessful on this occasion. Your CV will be registered with us, and we will keep you updated with any other positions that may be of interest. However please keep checking our website as new roles will be updated daily, Unico Recruitment London wishes you the best of luck in your job search. Unico Recruitment London operate as an independent recruitment agency with over 20 years of experience supporting clients and candidates nationally across the UK.
Letting Administrator £14.00 per hour Liverpool City Centre Ongoing, temporary contract Part time hours (16 hours per week), Monday to Friday About the Role We are looking for a reliable, organised Lettings Administrator to join a busy property management team. You will help run day-to-day rental operations smoothly by managing the end-to-end tenancy progression process, from initial applications and referencing to final move-ins. Key Responsibilities Tenant Progression: Process tenancy applications, conduct tenant referencing, and complete Right to Rent checks. Viewings clerk management: Supporting with the viewing of properties. Documentation: Prepare tenancy agreements, register deposits, and ensure all compliance documents are up to date. Customer Communication: Handle incoming enquiries from landlords and tenants via phone and email. Database Management: Update property listings, maintain accurate CRM records, and assist with utility notifications. Team Support: Coordinate viewings, manage keys, and assist the wider property management team with general office administration. Key Requirements Strong administrative and organisational skills with attention to detail. Proficiency in standard office software (Microsoft Office, email, and property CRM systems). Excellent communication and customer service abilities. Previous experience in lettings, estate agency, or a customer-facing office environment is preferred. Send your CV to Daniel Lynch at Aspire Recruitment today This vacancy is being handled by Aspire Recruitment. Please be aware we receive a high volume of applications and regularly receive applications from candidates who exceed the job credentials. We will only contact you within the next 14 days if you are selected for interview. Should you apply for this role, we will process your data as detailed in our Privacy Policy and by applying for this opportunity I agree that Aspire Recruitment will keep me informed about potential employment opportunities regularly and that I can choose to opt out of receiving information at any time.
10/09/2026
Seasonal
Letting Administrator £14.00 per hour Liverpool City Centre Ongoing, temporary contract Part time hours (16 hours per week), Monday to Friday About the Role We are looking for a reliable, organised Lettings Administrator to join a busy property management team. You will help run day-to-day rental operations smoothly by managing the end-to-end tenancy progression process, from initial applications and referencing to final move-ins. Key Responsibilities Tenant Progression: Process tenancy applications, conduct tenant referencing, and complete Right to Rent checks. Viewings clerk management: Supporting with the viewing of properties. Documentation: Prepare tenancy agreements, register deposits, and ensure all compliance documents are up to date. Customer Communication: Handle incoming enquiries from landlords and tenants via phone and email. Database Management: Update property listings, maintain accurate CRM records, and assist with utility notifications. Team Support: Coordinate viewings, manage keys, and assist the wider property management team with general office administration. Key Requirements Strong administrative and organisational skills with attention to detail. Proficiency in standard office software (Microsoft Office, email, and property CRM systems). Excellent communication and customer service abilities. Previous experience in lettings, estate agency, or a customer-facing office environment is preferred. Send your CV to Daniel Lynch at Aspire Recruitment today This vacancy is being handled by Aspire Recruitment. Please be aware we receive a high volume of applications and regularly receive applications from candidates who exceed the job credentials. We will only contact you within the next 14 days if you are selected for interview. Should you apply for this role, we will process your data as detailed in our Privacy Policy and by applying for this opportunity I agree that Aspire Recruitment will keep me informed about potential employment opportunities regularly and that I can choose to opt out of receiving information at any time.
S Guest Consultancy Services Ltd
Sparkhill, Birmingham
We are looking for a highly organised, proactive and personable Business Support / Personal Assistant to join a growing construction company. This is a varied and hands-on role supporting the Directors and wider business with the day-to-day running of the company. You will act as a key point of contact across the business, helping to keep projects, administration, meetings, paperwork and deadlines organised and running smoothly. The ideal candidate will be commercially aware, exceptionally organised and confident dealing with clients, contractors, suppliers and professional advisers. Experience within construction, property, building or a similar industry is essential Key Responsibilities Executive & PA Support Provide day-to-day administrative and organisational support to the Directors Manage diaries, appointments, meetings and travel arrangements. Prepare agendas, meeting notes and follow-up actions. Manage emails, correspondence and incoming enquiries, ensuring important matters are prioritised. Maintain a clear schedule of key deadlines, appointments and commitments. Assist with personal and business tasks where required. Handle confidential and commercially sensitive information with discretion. Business Administration Support the smooth day-to-day administration of the business. Prepare letters, documents, reports, spreadsheets and presentations. Maintain accurate digital and physical filing systems. Keep company records, databases and contact lists up to date. Assist with invoicing, purchase orders, expenses and general financial administration. Liaise with the company's accountant, bookkeeper, insurers and other professional advisers as required. Assist with monitoring outstanding invoices and payments. Help improve and maintain efficient administrative processes and systems. Construction & Project Support Provide administrative support across live construction projects. Maintain project files, documentation, schedules and records. Assist with the preparation and distribution of project information. Coordinate information between the office, site teams, subcontractors, suppliers and clients. Help track project deadlines, key actions and deliverables. Assist with tender and quotation administration. Obtain and organise quotations from suppliers and subcontractors. Assist with purchase orders and supplier communications. Maintain records relating to contracts, insurance, compliance and project documentation. Support the preparation of handover and completion documentation. Communication & Relationship Management Act as a professional first point of contact for clients, suppliers, subcontractors and other stakeholders. Build positive working relationships with clients and key business contacts. Deal with enquiries promptly and professionally. Coordinate meetings and communications between internal and external parties. Ensure actions and requests are followed up in a timely manner. General Office & Business Support Assist with office management and general company organisation. Coordinate stationery, equipment, supplies and other office requirements. Arrange meetings, events and company functions where required. Assist with onboarding new employees, subcontractors and suppliers. Support company policies, procedures and compliance requirements. Identify opportunities to improve efficiency and take ownership of implementing improvements. Provide additional support to the Directors and wider team as required. About You We are looking for someone who is: Highly organised with excellent attention to detail. Proactive, reliable and able to use their own initiative. Confident managing multiple priorities and deadlines. Professional and personable, with excellent communication skills. Comfortable dealing with people at all levels, from Directors and clients to site operatives and subcontractors. Discreet and trustworthy when handling confidential information. Confident using Microsoft Office, particularly Outlook, Word and Excel. Comfortable working in a fast-paced and changing environment. Practical and solutions-focused rather than waiting to be told what to do. Able to work independently while also being an effective member of a small team. Commercially aware and interested in understanding how a business operates. Desirable Experience The following would be advantageous: Previous experience as a PA, Executive Assistant, Business Administrator, Office Manager or Business Support professional. Experience within construction, property, engineering, facilities or a related industry. Familiarity with construction terminology and project documentation. Experience dealing with subcontractors, suppliers and clients. Experience with accounting, CRM, project management or document management software. Knowledge of construction compliance, health & safety or contractor documentation.
09/09/2026
Full time
We are looking for a highly organised, proactive and personable Business Support / Personal Assistant to join a growing construction company. This is a varied and hands-on role supporting the Directors and wider business with the day-to-day running of the company. You will act as a key point of contact across the business, helping to keep projects, administration, meetings, paperwork and deadlines organised and running smoothly. The ideal candidate will be commercially aware, exceptionally organised and confident dealing with clients, contractors, suppliers and professional advisers. Experience within construction, property, building or a similar industry is essential Key Responsibilities Executive & PA Support Provide day-to-day administrative and organisational support to the Directors Manage diaries, appointments, meetings and travel arrangements. Prepare agendas, meeting notes and follow-up actions. Manage emails, correspondence and incoming enquiries, ensuring important matters are prioritised. Maintain a clear schedule of key deadlines, appointments and commitments. Assist with personal and business tasks where required. Handle confidential and commercially sensitive information with discretion. Business Administration Support the smooth day-to-day administration of the business. Prepare letters, documents, reports, spreadsheets and presentations. Maintain accurate digital and physical filing systems. Keep company records, databases and contact lists up to date. Assist with invoicing, purchase orders, expenses and general financial administration. Liaise with the company's accountant, bookkeeper, insurers and other professional advisers as required. Assist with monitoring outstanding invoices and payments. Help improve and maintain efficient administrative processes and systems. Construction & Project Support Provide administrative support across live construction projects. Maintain project files, documentation, schedules and records. Assist with the preparation and distribution of project information. Coordinate information between the office, site teams, subcontractors, suppliers and clients. Help track project deadlines, key actions and deliverables. Assist with tender and quotation administration. Obtain and organise quotations from suppliers and subcontractors. Assist with purchase orders and supplier communications. Maintain records relating to contracts, insurance, compliance and project documentation. Support the preparation of handover and completion documentation. Communication & Relationship Management Act as a professional first point of contact for clients, suppliers, subcontractors and other stakeholders. Build positive working relationships with clients and key business contacts. Deal with enquiries promptly and professionally. Coordinate meetings and communications between internal and external parties. Ensure actions and requests are followed up in a timely manner. General Office & Business Support Assist with office management and general company organisation. Coordinate stationery, equipment, supplies and other office requirements. Arrange meetings, events and company functions where required. Assist with onboarding new employees, subcontractors and suppliers. Support company policies, procedures and compliance requirements. Identify opportunities to improve efficiency and take ownership of implementing improvements. Provide additional support to the Directors and wider team as required. About You We are looking for someone who is: Highly organised with excellent attention to detail. Proactive, reliable and able to use their own initiative. Confident managing multiple priorities and deadlines. Professional and personable, with excellent communication skills. Comfortable dealing with people at all levels, from Directors and clients to site operatives and subcontractors. Discreet and trustworthy when handling confidential information. Confident using Microsoft Office, particularly Outlook, Word and Excel. Comfortable working in a fast-paced and changing environment. Practical and solutions-focused rather than waiting to be told what to do. Able to work independently while also being an effective member of a small team. Commercially aware and interested in understanding how a business operates. Desirable Experience The following would be advantageous: Previous experience as a PA, Executive Assistant, Business Administrator, Office Manager or Business Support professional. Experience within construction, property, engineering, facilities or a related industry. Familiarity with construction terminology and project documentation. Experience dealing with subcontractors, suppliers and clients. Experience with accounting, CRM, project management or document management software. Knowledge of construction compliance, health & safety or contractor documentation.
Reactive Repairs Scheduler / Repairs Coordinator About the Company Our client is a leading provider of repairs, maintenance, and property services, delivering essential works across the social housing, healthcare, and defence sectors. Working in partnership with housing associations, local authorities, and public sector organisations nationwide, they manage everything from responsive repairs and planned maintenance through to compliance programmes, capital works, and large-scale property improvements. Due to continued growth, they are now looking to appoint an experienced Reactive Repairs Scheduler / Coordinator to join their busy operations team. The Role This is a fast-paced and highly varied role at the heart of a reactive maintenance operation. As a Repairs Scheduler, you'll be responsible for coordinating day-to-day repair works, ensuring operatives are efficiently deployed, residents are kept informed, and jobs are completed within agreed service levels. You'll play a vital role in delivering an excellent customer experience, balancing changing priorities while keeping repairs moving from first report through to successful completion. This is an ideal opportunity for someone who enjoys problem-solving, thrives under pressure, and has previous experience scheduling repairs within social housing, maintenance, or property services. Key Responsibilities Manage and schedule daily reactive repair appointments for a team of field-based operatives. Raise and process repair orders accurately, ensuring all relevant information is recorded. Act as the main point of contact for operatives throughout the day, providing support and guidance where required. Liaise with residents, housing associations, local authorities, and internal teams to provide updates on repair progress. Coordinate materials, parts, and supplier collections to ensure repairs are completed efficiently. Monitor workloads, diaries, and job statuses to maximise productivity and minimise delays. Respond quickly to emergency works, access issues, job variations, and changing priorities. Maintain accurate records across internal systems and ensure all repair notes and updates are recorded correctly. Escalate concerns and potential service delivery issues proactively to ensure customer satisfaction is maintained. Support the wider operational team in achieving contractual KPIs and service level targets. What We're Looking For Previous experience as a Repairs Scheduler, Planner, Coordinator, or Administrator within repairs and maintenance, social housing, or property services. Trade background would be advantageous. Strong organisational skills with the ability to manage multiple tasks and priorities simultaneously. Excellent communication skills and confidence dealing with residents, operatives, subcontractors, and clients. Good IT skills, including experience using scheduling, repairs, or workforce management systems. A proactive and solutions-focused approach with the ability to remain calm under pressure. Strong attention to detail and the ability to maintain accurate records. Why Apply? Join a well-established and growing organisation with a strong reputation in the sector. Work in a supportive and collaborative team environment. Play a key role in delivering essential services that make a real difference to communities. Excellent opportunity to develop your career within a busy and evolving property services operation.
09/09/2026
Full time
Reactive Repairs Scheduler / Repairs Coordinator About the Company Our client is a leading provider of repairs, maintenance, and property services, delivering essential works across the social housing, healthcare, and defence sectors. Working in partnership with housing associations, local authorities, and public sector organisations nationwide, they manage everything from responsive repairs and planned maintenance through to compliance programmes, capital works, and large-scale property improvements. Due to continued growth, they are now looking to appoint an experienced Reactive Repairs Scheduler / Coordinator to join their busy operations team. The Role This is a fast-paced and highly varied role at the heart of a reactive maintenance operation. As a Repairs Scheduler, you'll be responsible for coordinating day-to-day repair works, ensuring operatives are efficiently deployed, residents are kept informed, and jobs are completed within agreed service levels. You'll play a vital role in delivering an excellent customer experience, balancing changing priorities while keeping repairs moving from first report through to successful completion. This is an ideal opportunity for someone who enjoys problem-solving, thrives under pressure, and has previous experience scheduling repairs within social housing, maintenance, or property services. Key Responsibilities Manage and schedule daily reactive repair appointments for a team of field-based operatives. Raise and process repair orders accurately, ensuring all relevant information is recorded. Act as the main point of contact for operatives throughout the day, providing support and guidance where required. Liaise with residents, housing associations, local authorities, and internal teams to provide updates on repair progress. Coordinate materials, parts, and supplier collections to ensure repairs are completed efficiently. Monitor workloads, diaries, and job statuses to maximise productivity and minimise delays. Respond quickly to emergency works, access issues, job variations, and changing priorities. Maintain accurate records across internal systems and ensure all repair notes and updates are recorded correctly. Escalate concerns and potential service delivery issues proactively to ensure customer satisfaction is maintained. Support the wider operational team in achieving contractual KPIs and service level targets. What We're Looking For Previous experience as a Repairs Scheduler, Planner, Coordinator, or Administrator within repairs and maintenance, social housing, or property services. Trade background would be advantageous. Strong organisational skills with the ability to manage multiple tasks and priorities simultaneously. Excellent communication skills and confidence dealing with residents, operatives, subcontractors, and clients. Good IT skills, including experience using scheduling, repairs, or workforce management systems. A proactive and solutions-focused approach with the ability to remain calm under pressure. Strong attention to detail and the ability to maintain accurate records. Why Apply? Join a well-established and growing organisation with a strong reputation in the sector. Work in a supportive and collaborative team environment. Play a key role in delivering essential services that make a real difference to communities. Excellent opportunity to develop your career within a busy and evolving property services operation.
The Purpose This role plays an important part in achieving full occupancy and excellent customer experience for prospective and actual tenants. The Assistant Leasing Manager is responsible for supporting the rental performance of the building, while meeting the service requirements of residents with excellent customer service. This is a customer-facing onsite role, dealing with first-line leasing enquiries from applicants and residents in line with the brand's vision and values, deputising for the Lettings Manager in their absence, providing guidance on the lettings journey to other team members, and providing an excellent quality and high value residential environment for a wide mix of residents, occupiers, and visitors. Key Responsibilities Leasing & Administration Conduct viewings to prospective tenants Consistently deliver the brand's leasing standards Oversee the referencing process to minimise delays, keep abreast of live reference checks, and improve efficiency where needed Train new members of the team on lettings processes and procedures Role model best-practice leasing techniques and approach for team members Contribute with energy and commitment to achieving lettings targets, consistently working to close lettings and support the Lettings Manager in achieving leasing goals Understand the local rental market by conducting regular mystery shopping and competitor analysis Implement and support branded marketing campaigns Respond to email/phone enquiries in a timely manner and follow the rental customer journey to ensure a high conversion of enquiries to viewings and lettings Process resident applications including completion of background and credit checks Assist with deposit protection scheme set-up and releases Assist with preparation of check-in and check-out reports Ensure tenancy agreements and moving-in money statements are completed accurately by the leasing team and provide approval for them to be issued Assist with the collection of rents, ensuring collection and deposit on a timely basis Support in the serving of statutory notices such as but not limited to Section 21s, Section 8s & Section 13s as appropriate Provide renewal and price increase notices to residents in an accurate, friendly & compliant manner Utilise the property management system (Yardi) to record various transactions and operating reports as required Assist with market surveys and "open houses" Weekly reporting of leasing statistics to a wider team Key Performance Indicators: Direct Let Retention Monthly Occupancy Viewings and Mystery Shopping Feedback Arrears % Bad Debt % Customer Service Represent the brand by providing exceptional service to residents, prospective tenants, contractors, and visitors Communicate effectively and courteously, whether face to face, via telephone or in writing, with residents and colleagues, clearly understanding and responding to their needs Always seek ways to exceed residents' service expectations Deal with complex lettings queries escalated from the Lettings Administrator Ensure resident issues and service requests are addressed within 24 hours Assist in promoting a neighbourly and community atmosphere including participating in the resident events programme Be a true ambassador of the brand and what it stands for Key Performance Indicators: Customer satisfaction surveys Resident Engagement NPS (Net Promoter Score) Resident retention and referrals Customer Service Reviews Qualifications, Experience and Role Requirements Essential: Demonstrates honesty, integrity and intelligence Experience in a property lettings or related business (student accommodation, serviced apartments etc.) Strong sales skills and confidence in promoting a product Awareness of the Renters Rights Bill and experience in handling tenancy compliance Proven track record of meeting sales targets Excellent customer relationship skills and attention to detail Excellent organisation and administration skills Clear and effective communication skills, verbally and in writing Intermediate IT skills including Microsoft Office and property management systems Team player with a willingness to support others A positive, "can-do" attitude with a desire to learn and achieve outstanding results Ability to work independently on a day-to-day basis Ability to work weekends and public holidays in line with the rota Ability to work across different buildings if required Desirable: Experience of working in the BTR or private residential sector ARLA qualification Knowledge of Yardi property management system or similar system
08/09/2026
Full time
The Purpose This role plays an important part in achieving full occupancy and excellent customer experience for prospective and actual tenants. The Assistant Leasing Manager is responsible for supporting the rental performance of the building, while meeting the service requirements of residents with excellent customer service. This is a customer-facing onsite role, dealing with first-line leasing enquiries from applicants and residents in line with the brand's vision and values, deputising for the Lettings Manager in their absence, providing guidance on the lettings journey to other team members, and providing an excellent quality and high value residential environment for a wide mix of residents, occupiers, and visitors. Key Responsibilities Leasing & Administration Conduct viewings to prospective tenants Consistently deliver the brand's leasing standards Oversee the referencing process to minimise delays, keep abreast of live reference checks, and improve efficiency where needed Train new members of the team on lettings processes and procedures Role model best-practice leasing techniques and approach for team members Contribute with energy and commitment to achieving lettings targets, consistently working to close lettings and support the Lettings Manager in achieving leasing goals Understand the local rental market by conducting regular mystery shopping and competitor analysis Implement and support branded marketing campaigns Respond to email/phone enquiries in a timely manner and follow the rental customer journey to ensure a high conversion of enquiries to viewings and lettings Process resident applications including completion of background and credit checks Assist with deposit protection scheme set-up and releases Assist with preparation of check-in and check-out reports Ensure tenancy agreements and moving-in money statements are completed accurately by the leasing team and provide approval for them to be issued Assist with the collection of rents, ensuring collection and deposit on a timely basis Support in the serving of statutory notices such as but not limited to Section 21s, Section 8s & Section 13s as appropriate Provide renewal and price increase notices to residents in an accurate, friendly & compliant manner Utilise the property management system (Yardi) to record various transactions and operating reports as required Assist with market surveys and "open houses" Weekly reporting of leasing statistics to a wider team Key Performance Indicators: Direct Let Retention Monthly Occupancy Viewings and Mystery Shopping Feedback Arrears % Bad Debt % Customer Service Represent the brand by providing exceptional service to residents, prospective tenants, contractors, and visitors Communicate effectively and courteously, whether face to face, via telephone or in writing, with residents and colleagues, clearly understanding and responding to their needs Always seek ways to exceed residents' service expectations Deal with complex lettings queries escalated from the Lettings Administrator Ensure resident issues and service requests are addressed within 24 hours Assist in promoting a neighbourly and community atmosphere including participating in the resident events programme Be a true ambassador of the brand and what it stands for Key Performance Indicators: Customer satisfaction surveys Resident Engagement NPS (Net Promoter Score) Resident retention and referrals Customer Service Reviews Qualifications, Experience and Role Requirements Essential: Demonstrates honesty, integrity and intelligence Experience in a property lettings or related business (student accommodation, serviced apartments etc.) Strong sales skills and confidence in promoting a product Awareness of the Renters Rights Bill and experience in handling tenancy compliance Proven track record of meeting sales targets Excellent customer relationship skills and attention to detail Excellent organisation and administration skills Clear and effective communication skills, verbally and in writing Intermediate IT skills including Microsoft Office and property management systems Team player with a willingness to support others A positive, "can-do" attitude with a desire to learn and achieve outstanding results Ability to work independently on a day-to-day basis Ability to work weekends and public holidays in line with the rota Ability to work across different buildings if required Desirable: Experience of working in the BTR or private residential sector ARLA qualification Knowledge of Yardi property management system or similar system
Property Facilities Manager Reigate, Surrey £35,000 Full-time, 37.5 hours Our client, a small and friendly property management company, is looking for a Property Facilities Manager to join their team, reporting directly to the Managing Director. You'll take ownership of planned and reactive maintenance across a varied portfolio of predominantly commercial property across Surrey, Kent and the surrounding areas, with support from a Facilities Administrator handling diary management for health and safety and risk assessment work. This is a hands-on, client-facing role for someone who enjoys variety, problem-solving, and being the person contractors, tenants and clients turn to when something needs sorting. What you'll be doing Maintaining processes and records for client properties relating to property maintenance. Managing databases for cyclical maintenance and property compliance records. Identifying and reviewing new contractors, and assisting with tendering, quotations and contractor invoicing. Responding to tenant calls, emails and direct contact, identifying and procuring maintenance and repair work. Attending client properties for regular inspection. Preparing annual service charge budgets for each property and forecasting to year end. Planning and implementing contract and cyclical works. Monitoring maintenance budget spending. Working cooperatively with the wider team, including fielding enquiries and occasional out-of-hours work. What we're looking for Relevant work experience and a willingness to develop new skills - health and safety qualifications are a benefit but not essential. Good people-handling skills, particularly with clients, tenants and contractors. Confident use of Microsoft Word, Excel and Outlook, and good general IT skills. A full UK driving licence with access to a vehicle. A team player who works well within a small, friendly team. What's in it for you 20 days holiday plus bank holidays, and time off at Christmas. Potential for 1 day a week working from home (available after an initial period, subject to a suitable home working environment being in place). A small, friendly team where you'll have real ownership of your portfolio. If this sounds like you, we'd love to hear from you. Apply today, or get in touch for a confidential chat about the role. About Specialist Recruit Specialist Recruit is acting as an Employment Business in relation to this vacancy. By applying, you consent to your data being processed in accordance with our Privacy Policy for the purposes of this and other job opportunities. Due to the high volume of applications, if you haven't heard from us within 5 working days, please assume your application has been unsuccessful on this occasion.
08/09/2026
Full time
Property Facilities Manager Reigate, Surrey £35,000 Full-time, 37.5 hours Our client, a small and friendly property management company, is looking for a Property Facilities Manager to join their team, reporting directly to the Managing Director. You'll take ownership of planned and reactive maintenance across a varied portfolio of predominantly commercial property across Surrey, Kent and the surrounding areas, with support from a Facilities Administrator handling diary management for health and safety and risk assessment work. This is a hands-on, client-facing role for someone who enjoys variety, problem-solving, and being the person contractors, tenants and clients turn to when something needs sorting. What you'll be doing Maintaining processes and records for client properties relating to property maintenance. Managing databases for cyclical maintenance and property compliance records. Identifying and reviewing new contractors, and assisting with tendering, quotations and contractor invoicing. Responding to tenant calls, emails and direct contact, identifying and procuring maintenance and repair work. Attending client properties for regular inspection. Preparing annual service charge budgets for each property and forecasting to year end. Planning and implementing contract and cyclical works. Monitoring maintenance budget spending. Working cooperatively with the wider team, including fielding enquiries and occasional out-of-hours work. What we're looking for Relevant work experience and a willingness to develop new skills - health and safety qualifications are a benefit but not essential. Good people-handling skills, particularly with clients, tenants and contractors. Confident use of Microsoft Word, Excel and Outlook, and good general IT skills. A full UK driving licence with access to a vehicle. A team player who works well within a small, friendly team. What's in it for you 20 days holiday plus bank holidays, and time off at Christmas. Potential for 1 day a week working from home (available after an initial period, subject to a suitable home working environment being in place). A small, friendly team where you'll have real ownership of your portfolio. If this sounds like you, we'd love to hear from you. Apply today, or get in touch for a confidential chat about the role. About Specialist Recruit Specialist Recruit is acting as an Employment Business in relation to this vacancy. By applying, you consent to your data being processed in accordance with our Privacy Policy for the purposes of this and other job opportunities. Due to the high volume of applications, if you haven't heard from us within 5 working days, please assume your application has been unsuccessful on this occasion.
Part-Time Lettings Administrator - Barnet - £19,000 - £24,000 Our client, a rapidly expanding property management company based in Barnet is looking for a part-time Lettings Administrator to join their team. The role has been created to support the Lettings and Property Managers in an industry that is facing a new dawn following the Renters Rights Act. This role will specifically tackle the new Section 13 Notices and Periodic Tenancies along with lettings progression throughout the process up to tenant move-in. The client is offering this part-time opportunity for a dedicated individual keen on growing with and helping to grow the company. Duties Negotiate and draft Section 13 notices for rental increases across a diverse portfolio of properties Managing lettings progression from initial offer acceptance to tenant move-in including Tenant referencing through Rightmove Anti-Money Laundering (AML) checks via an online platform Sending compliance documentation to tenants Arranging check-in inventories Invoicing of move-in monies Drafting tenancy agreements Arranging pre-tenancy cleans Launching properties to the online portals when re-letting Keeping the CRM system up to date Assisting with office admin on behalf of the property managers Skills and Experience Required Experience of the Lettings and/or Property Management industry Experience in an Agency required Strong negotiation skills Strong IT skills Ability to tackle different projects at the same time Working Hours: 20 - 25 hours over 5 days a week - working hours are negotiable. Office-based (onsite parking available) Salary: £19,000 - £24,000 For more information, please contact Anisha on the Business Support team at Dove & Hawk Property recruitment. Dove & Hawk Property Recruitment acts as an employment agency for permanent recruitment and employment business for the supply of permanent workers. By applying for this job you accept the T&C's and Privacy Policy which can be found at doveandhawk.co.uk
08/09/2026
Full time
Part-Time Lettings Administrator - Barnet - £19,000 - £24,000 Our client, a rapidly expanding property management company based in Barnet is looking for a part-time Lettings Administrator to join their team. The role has been created to support the Lettings and Property Managers in an industry that is facing a new dawn following the Renters Rights Act. This role will specifically tackle the new Section 13 Notices and Periodic Tenancies along with lettings progression throughout the process up to tenant move-in. The client is offering this part-time opportunity for a dedicated individual keen on growing with and helping to grow the company. Duties Negotiate and draft Section 13 notices for rental increases across a diverse portfolio of properties Managing lettings progression from initial offer acceptance to tenant move-in including Tenant referencing through Rightmove Anti-Money Laundering (AML) checks via an online platform Sending compliance documentation to tenants Arranging check-in inventories Invoicing of move-in monies Drafting tenancy agreements Arranging pre-tenancy cleans Launching properties to the online portals when re-letting Keeping the CRM system up to date Assisting with office admin on behalf of the property managers Skills and Experience Required Experience of the Lettings and/or Property Management industry Experience in an Agency required Strong negotiation skills Strong IT skills Ability to tackle different projects at the same time Working Hours: 20 - 25 hours over 5 days a week - working hours are negotiable. Office-based (onsite parking available) Salary: £19,000 - £24,000 For more information, please contact Anisha on the Business Support team at Dove & Hawk Property recruitment. Dove & Hawk Property Recruitment acts as an employment agency for permanent recruitment and employment business for the supply of permanent workers. By applying for this job you accept the T&C's and Privacy Policy which can be found at doveandhawk.co.uk
We are seeking an organised and detail-focused Property Administrator on a contract basis working hybrid. The successful candidate will be responsible for maintaining accurate property and asset management information, ensuring that records relating to property condition, compliance, repairs and maintenance are consistently updated and accurately recorded. This is an excellent opportunity for someone with strong administration and IT skills who is looking to develop their career within the property and housing sector. Previous experience within property, housing, asset management or maintenance would be advantageous but is not essential. Key Responsibilities Maintain accurate asset management and property records across relevant databases and systems. Input, update and maintain information relating to property compliance, repairs, maintenance and asset condition. Monitor records and identify missing, incomplete or inaccurate information. Assist with the preparation of reports, spreadsheets and asset management data. Maintain databases and ensure information is recorded consistently and in accordance with agreed procedures. Support the Asset Management and Property teams with administrative tasks and data management. Collate information from contractors, surveyors and internal teams and ensure records are updated accordingly. Assist with monitoring compliance and planned maintenance information. Produce and maintain Excel spreadsheets and management information. Assist with data quality checks and identify discrepancies requiring further investigation. Maintain electronic filing systems and ensure property documentation is appropriately recorded. Provide general administrative support to the wider property and asset management function. We are looking for someone who is highly organised, methodical and able to work independently. You will have excellent attention to detail and take pride in maintaining accurate records and information. You will ideally have: Previous administrative experience, preferably within property, housing, facilities management or asset management. Good working knowledge of Microsoft Excel, including sorting, filtering and managing data. Experience using databases or property management systems. Strong IT and computer skills with the ability to learn new systems quickly. Excellent attention to detail and accuracy. Good written and verbal communication skills. The ability to manage your own workload and meet deadlines. A methodical approach to data entry and record keeping. The ability to identify errors, discrepancies and missing information. A professional and proactive approach to working with colleagues and external contractors. Excellent working conditions and rates of pay on offer for this role.
08/09/2026
Seasonal
We are seeking an organised and detail-focused Property Administrator on a contract basis working hybrid. The successful candidate will be responsible for maintaining accurate property and asset management information, ensuring that records relating to property condition, compliance, repairs and maintenance are consistently updated and accurately recorded. This is an excellent opportunity for someone with strong administration and IT skills who is looking to develop their career within the property and housing sector. Previous experience within property, housing, asset management or maintenance would be advantageous but is not essential. Key Responsibilities Maintain accurate asset management and property records across relevant databases and systems. Input, update and maintain information relating to property compliance, repairs, maintenance and asset condition. Monitor records and identify missing, incomplete or inaccurate information. Assist with the preparation of reports, spreadsheets and asset management data. Maintain databases and ensure information is recorded consistently and in accordance with agreed procedures. Support the Asset Management and Property teams with administrative tasks and data management. Collate information from contractors, surveyors and internal teams and ensure records are updated accordingly. Assist with monitoring compliance and planned maintenance information. Produce and maintain Excel spreadsheets and management information. Assist with data quality checks and identify discrepancies requiring further investigation. Maintain electronic filing systems and ensure property documentation is appropriately recorded. Provide general administrative support to the wider property and asset management function. We are looking for someone who is highly organised, methodical and able to work independently. You will have excellent attention to detail and take pride in maintaining accurate records and information. You will ideally have: Previous administrative experience, preferably within property, housing, facilities management or asset management. Good working knowledge of Microsoft Excel, including sorting, filtering and managing data. Experience using databases or property management systems. Strong IT and computer skills with the ability to learn new systems quickly. Excellent attention to detail and accuracy. Good written and verbal communication skills. The ability to manage your own workload and meet deadlines. A methodical approach to data entry and record keeping. The ability to identify errors, discrepancies and missing information. A professional and proactive approach to working with colleagues and external contractors. Excellent working conditions and rates of pay on offer for this role.
The Purpose This role plays an important part in achieving full occupancy and excellent customer experience for prospective and actual tenants. The Assistant Leasing Manager is responsible for supporting the rental performance of the building, while meeting the service requirements of residents with excellent customer service. This is a customer-facing onsite role, dealing with first-line leasing enquiries from applicants and residents in line with the brand's vision and values, deputising for the Lettings Manager in their absence, providing guidance on the lettings journey to other team members, and providing an excellent quality and high value residential environment for a wide mix of residents, occupiers, and visitors. Key Responsibilities Leasing & Administration Conduct viewings to prospective tenants Consistently deliver the brand's leasing standards Oversee the referencing process to minimise delays, keep abreast of live reference checks, and improve efficiency where needed Train new members of the team on lettings processes and procedures Role model best-practice leasing techniques and approach for team members Contribute with energy and commitment to achieving lettings targets, consistently working to close lettings and support the Lettings Manager in achieving leasing goals Understand the local rental market by conducting regular mystery shopping and competitor analysis Implement and support branded marketing campaigns Respond to email/phone enquiries in a timely manner and follow the rental customer journey to ensure a high conversion of enquiries to viewings and lettings Process resident applications including completion of background and credit checks Assist with deposit protection scheme set-up and releases Assist with preparation of check-in and check-out reports Ensure tenancy agreements and moving-in money statements are completed accurately by the leasing team and provide approval for them to be issued Assist with the collection of rents, ensuring collection and deposit on a timely basis Support in the serving of statutory notices such as but not limited to Section 21s, Section 8s & Section 13s as appropriate Provide renewal and price increase notices to residents in an accurate, friendly & compliant manner Utilise the property management system (Yardi) to record various transactions and operating reports as required Assist with market surveys and "open houses" Weekly reporting of leasing statistics to a wider team Key Performance Indicators: Direct Let Retention Monthly Occupancy Viewings and Mystery Shopping Feedback Arrears % Bad Debt % Customer Service Represent the brand by providing exceptional service to residents, prospective tenants, contractors, and visitors Communicate effectively and courteously, whether face to face, via telephone or in writing, with residents and colleagues, clearly understanding and responding to their needs Always seek ways to exceed residents' service expectations Deal with complex lettings queries escalated from the Lettings Administrator Ensure resident issues and service requests are addressed within 24 hours Assist in promoting a neighbourly and community atmosphere including participating in the resident events programme Be a true ambassador of the brand and what it stands for Key Performance Indicators: Customer satisfaction surveys Resident Engagement NPS (Net Promoter Score) Resident retention and referrals Customer Service Reviews Qualifications, Experience and Role Requirements Essential: Demonstrates honesty, integrity and intelligence Experience in a property lettings or related business (student accommodation, serviced apartments etc.) Strong sales skills and confidence in promoting a product Awareness of the Renters Rights Bill and experience in handling tenancy compliance Proven track record of meeting sales targets Excellent customer relationship skills and attention to detail Excellent organisation and administration skills Clear and effective communication skills, verbally and in writing Intermediate IT skills including Microsoft Office and property management systems Team player with a willingness to support others A positive, "can-do" attitude with a desire to learn and achieve outstanding results Ability to work independently on a day-to-day basis Ability to work weekends and public holidays in line with the rota Ability to work across different buildings if required Desirable: Experience of working in the BTR or private residential sector ARLA qualification Knowledge of Yardi property management system or similar system
08/09/2026
Full time
The Purpose This role plays an important part in achieving full occupancy and excellent customer experience for prospective and actual tenants. The Assistant Leasing Manager is responsible for supporting the rental performance of the building, while meeting the service requirements of residents with excellent customer service. This is a customer-facing onsite role, dealing with first-line leasing enquiries from applicants and residents in line with the brand's vision and values, deputising for the Lettings Manager in their absence, providing guidance on the lettings journey to other team members, and providing an excellent quality and high value residential environment for a wide mix of residents, occupiers, and visitors. Key Responsibilities Leasing & Administration Conduct viewings to prospective tenants Consistently deliver the brand's leasing standards Oversee the referencing process to minimise delays, keep abreast of live reference checks, and improve efficiency where needed Train new members of the team on lettings processes and procedures Role model best-practice leasing techniques and approach for team members Contribute with energy and commitment to achieving lettings targets, consistently working to close lettings and support the Lettings Manager in achieving leasing goals Understand the local rental market by conducting regular mystery shopping and competitor analysis Implement and support branded marketing campaigns Respond to email/phone enquiries in a timely manner and follow the rental customer journey to ensure a high conversion of enquiries to viewings and lettings Process resident applications including completion of background and credit checks Assist with deposit protection scheme set-up and releases Assist with preparation of check-in and check-out reports Ensure tenancy agreements and moving-in money statements are completed accurately by the leasing team and provide approval for them to be issued Assist with the collection of rents, ensuring collection and deposit on a timely basis Support in the serving of statutory notices such as but not limited to Section 21s, Section 8s & Section 13s as appropriate Provide renewal and price increase notices to residents in an accurate, friendly & compliant manner Utilise the property management system (Yardi) to record various transactions and operating reports as required Assist with market surveys and "open houses" Weekly reporting of leasing statistics to a wider team Key Performance Indicators: Direct Let Retention Monthly Occupancy Viewings and Mystery Shopping Feedback Arrears % Bad Debt % Customer Service Represent the brand by providing exceptional service to residents, prospective tenants, contractors, and visitors Communicate effectively and courteously, whether face to face, via telephone or in writing, with residents and colleagues, clearly understanding and responding to their needs Always seek ways to exceed residents' service expectations Deal with complex lettings queries escalated from the Lettings Administrator Ensure resident issues and service requests are addressed within 24 hours Assist in promoting a neighbourly and community atmosphere including participating in the resident events programme Be a true ambassador of the brand and what it stands for Key Performance Indicators: Customer satisfaction surveys Resident Engagement NPS (Net Promoter Score) Resident retention and referrals Customer Service Reviews Qualifications, Experience and Role Requirements Essential: Demonstrates honesty, integrity and intelligence Experience in a property lettings or related business (student accommodation, serviced apartments etc.) Strong sales skills and confidence in promoting a product Awareness of the Renters Rights Bill and experience in handling tenancy compliance Proven track record of meeting sales targets Excellent customer relationship skills and attention to detail Excellent organisation and administration skills Clear and effective communication skills, verbally and in writing Intermediate IT skills including Microsoft Office and property management systems Team player with a willingness to support others A positive, "can-do" attitude with a desire to learn and achieve outstanding results Ability to work independently on a day-to-day basis Ability to work weekends and public holidays in line with the rota Ability to work across different buildings if required Desirable: Experience of working in the BTR or private residential sector ARLA qualification Knowledge of Yardi property management system or similar system
Property Administrator Location: NW4 Job Type: Temporary to Permanent Salary: 35- 40K About the Role Our client, a well-established and respected property management company , is seeking an organised and proactive Property Administrator to join their growing team on a temp to perm basis . This is an excellent opportunity for someone with block management experience who is looking to develop their career within a professional and supportive environment. Working closely with two Property Managers, you will provide essential administrative and operational support across a medium-sized portfolio of residential properties. The successful candidate will possess excellent organisational skills, strong attention to detail, and the ability to communicate effectively with leaseholders, contractors, clients, and colleagues. This role would suit an individual who is experienced within residential block management and can quickly become a key member of the property management team. Key Responsibilities Supporting Property Managers in the day-to-day management of a residential property portfolio. Assisting with maintenance issues, major works projects, reporting, and client communications. Liaising with leaseholders, residents, contractors, and suppliers to resolve property-related matters. Managing and distributing correspondence, notices, and communications to leaseholders. Assisting with leaseholder enquiries relating to service charge accounts. Supporting the management of routine maintenance contracts and service visits, including lifts, fire alarms, water testing, and other statutory requirements. Monitoring health and safety compliance, risk assessments, and regulatory obligations. Logging insurance claims and liaising with insurers to ensure timely resolution. Assisting with the preparation of management information packs for property sales and refinancing. Working collaboratively with on-site teams to ensure the smooth running of developments. Issuing service charge demands, ground rent demands, and Section 20 consultation notices. Liaising with the credit control team regarding arrears management. Processing contractor invoices and resolving any related queries. Handling incoming telephone calls, taking messages, and prioritising follow-up actions. Maintaining accurate records and carrying out general administrative duties. Liaising with utility providers and brokers to ensure accounts and contracts are maintained. Coordinating internal meetings and leaseholder/client meetings. Preparing agendas, reports, and supporting documentation for meetings. About You To be successful in this role, you will have: Previous experience within residential block/property management. Excellent organisational and time management skills. Strong communication skills, both written and verbal. A professional and customer-focused approach. High levels of accuracy and attention to detail. The ability to manage a varied workload and prioritise effectively. Confidence in dealing with leaseholders, contractors, and clients. Strong administrative and IT skills. The ability to work collaboratively within a team environment. What's on Offer? Temporary to permanent opportunity with long-term career prospects. Opportunity to join a reputable and growing property management company. 28 Days Paid Annual Leave Company pension. Social events. Supportive and professional working environment. Varied and engaging role within a busy property management team. Competitive salary and benefits package upon permanent appointment. Adecco acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. The Adecco Group UK & Ireland is an Equal Opportunities Employer. By applying for this role your details will be submitted to Adecco. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.
08/09/2026
Contract
Property Administrator Location: NW4 Job Type: Temporary to Permanent Salary: 35- 40K About the Role Our client, a well-established and respected property management company , is seeking an organised and proactive Property Administrator to join their growing team on a temp to perm basis . This is an excellent opportunity for someone with block management experience who is looking to develop their career within a professional and supportive environment. Working closely with two Property Managers, you will provide essential administrative and operational support across a medium-sized portfolio of residential properties. The successful candidate will possess excellent organisational skills, strong attention to detail, and the ability to communicate effectively with leaseholders, contractors, clients, and colleagues. This role would suit an individual who is experienced within residential block management and can quickly become a key member of the property management team. Key Responsibilities Supporting Property Managers in the day-to-day management of a residential property portfolio. Assisting with maintenance issues, major works projects, reporting, and client communications. Liaising with leaseholders, residents, contractors, and suppliers to resolve property-related matters. Managing and distributing correspondence, notices, and communications to leaseholders. Assisting with leaseholder enquiries relating to service charge accounts. Supporting the management of routine maintenance contracts and service visits, including lifts, fire alarms, water testing, and other statutory requirements. Monitoring health and safety compliance, risk assessments, and regulatory obligations. Logging insurance claims and liaising with insurers to ensure timely resolution. Assisting with the preparation of management information packs for property sales and refinancing. Working collaboratively with on-site teams to ensure the smooth running of developments. Issuing service charge demands, ground rent demands, and Section 20 consultation notices. Liaising with the credit control team regarding arrears management. Processing contractor invoices and resolving any related queries. Handling incoming telephone calls, taking messages, and prioritising follow-up actions. Maintaining accurate records and carrying out general administrative duties. Liaising with utility providers and brokers to ensure accounts and contracts are maintained. Coordinating internal meetings and leaseholder/client meetings. Preparing agendas, reports, and supporting documentation for meetings. About You To be successful in this role, you will have: Previous experience within residential block/property management. Excellent organisational and time management skills. Strong communication skills, both written and verbal. A professional and customer-focused approach. High levels of accuracy and attention to detail. The ability to manage a varied workload and prioritise effectively. Confidence in dealing with leaseholders, contractors, and clients. Strong administrative and IT skills. The ability to work collaboratively within a team environment. What's on Offer? Temporary to permanent opportunity with long-term career prospects. Opportunity to join a reputable and growing property management company. 28 Days Paid Annual Leave Company pension. Social events. Supportive and professional working environment. Varied and engaging role within a busy property management team. Competitive salary and benefits package upon permanent appointment. Adecco acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. The Adecco Group UK & Ireland is an Equal Opportunities Employer. By applying for this role your details will be submitted to Adecco. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.
