Interim Facilities Officer Local Authority 250 per day 6-Month Contract Are you an experienced Facilities Officer with a background in property compliance, planned maintenance and operational facilities management? I'm working with a local authority looking to appoint an Interim Facilities Officer in the North West to provide additional support across their corporate property estate. You'll be working alongside an established Facilities Management and Property Compliance team, helping to ensure buildings remain safe, compliant and well-maintained. Key Responsibilities: Carry out site inspections and compliance audits across the council's property portfolio. Monitor statutory compliance documentation, including Fire Risk Assessments (FRAs), Legionella Risk Assessments and EICRs. Track outstanding compliance actions and follow up on remedial works. Support the coordination of planned preventative maintenance (PPM) and reactive repairs. Liaise with contractors, building occupiers and internal teams regarding day-to-day FM issues. Maintain accurate compliance records, certificates and inspection reports using MRI Evolution. Assist with contractor performance monitoring and wider property compliance activities. What We're Looking For: Previous experience in a Facilities Officer, Estates Officer, FM Coordinator or Property Compliance role. Good understanding of statutory property compliance and planned maintenance. Experience working with contractors and coordinating maintenance activities. Strong organisational skills and the ability to manage multiple tasks. Local authority or wider public sector experience would be advantageous, but isn't essential. Contract Details: Rate: 250 per day Duration: Initial 6-month contract Location: North West If you're interested in finding out more, or know someone who could be a good fit, please get in touch via email - (url removed)
23/10/2026
Contract
Interim Facilities Officer Local Authority 250 per day 6-Month Contract Are you an experienced Facilities Officer with a background in property compliance, planned maintenance and operational facilities management? I'm working with a local authority looking to appoint an Interim Facilities Officer in the North West to provide additional support across their corporate property estate. You'll be working alongside an established Facilities Management and Property Compliance team, helping to ensure buildings remain safe, compliant and well-maintained. Key Responsibilities: Carry out site inspections and compliance audits across the council's property portfolio. Monitor statutory compliance documentation, including Fire Risk Assessments (FRAs), Legionella Risk Assessments and EICRs. Track outstanding compliance actions and follow up on remedial works. Support the coordination of planned preventative maintenance (PPM) and reactive repairs. Liaise with contractors, building occupiers and internal teams regarding day-to-day FM issues. Maintain accurate compliance records, certificates and inspection reports using MRI Evolution. Assist with contractor performance monitoring and wider property compliance activities. What We're Looking For: Previous experience in a Facilities Officer, Estates Officer, FM Coordinator or Property Compliance role. Good understanding of statutory property compliance and planned maintenance. Experience working with contractors and coordinating maintenance activities. Strong organisational skills and the ability to manage multiple tasks. Local authority or wider public sector experience would be advantageous, but isn't essential. Contract Details: Rate: 250 per day Duration: Initial 6-month contract Location: North West If you're interested in finding out more, or know someone who could be a good fit, please get in touch via email - (url removed)
FACILITIES COORDINATOR - LONDON - Temporary Position Your new company We work with a broad range of organisations across London, offering facilities support in both the public sector and the private sector. These roles are essential in maintaining safe, efficient, and compliant environments. The Facilities team provides strategic support on projects, manages supplier relationships and budgets, oversees Front of House services, and ensures the organisation operates in line with Health & Safety policies and regulations. We also adhere to ISO and BSI standards, maintaining best practice across all operations. Your new role Your duties will entail, but are not limited to the following: Oversee the day-to-day running of office facilities and building services. Ensure smooth delivery of all FM services (cleaning, security, maintenance). Schedule and monitor planned preventive maintenance (PPM) and reactive repairs. Ensure statutory compliance checks (fire alarms, emergency lighting, water hygiene). Maintain HSE records and ensure compliance with regulations. Act as Fire Marshal and assist with emergency procedures. Conduct risk assessments and safety audits. Manage third-party suppliers and contractors. Negotiate contracts and monitor service level agreements (SLAs). Coordinate office moves, seating plans, and space optimisation. Oversee signage, car parking, and building access systems. Maintain security systems (CCTV, access control, alarms). Oversee telephony and IT infrastructure support. Manage stock of office supplies and equipment. Handle purchasing, invoicing, and cost control. Act as first point of contact for facilities-related issues. Manage work orders and escalate unresolved problems. Assist with facilities budgets and financial reporting. Track spending and identify cost-saving opportunities. Support refurbishment projects, sustainability initiatives, and office fit-outs. Ensure environmental impact reduction through recycling and energy-saving measures. Respond to urgent maintenance issues and workplace incidents. Participate in business continuity and disaster recovery planning. Supervise reception or volunteer teams where applicable. Provide cover and training for junior staff. What you'll need to succeed Previous experience in facilities, maintenance, or customer service is advantageous. Certifications (Desirable): First Aid at Work, Fire Warden Training, Health & Safety (e.g., IOSH Working Safely) What you'll get in return Job role in the heart of London London weighted salary Employee benefits Extensive training courses What you need to do now If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now. If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career. Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at (url removed)
22/10/2026
Seasonal
FACILITIES COORDINATOR - LONDON - Temporary Position Your new company We work with a broad range of organisations across London, offering facilities support in both the public sector and the private sector. These roles are essential in maintaining safe, efficient, and compliant environments. The Facilities team provides strategic support on projects, manages supplier relationships and budgets, oversees Front of House services, and ensures the organisation operates in line with Health & Safety policies and regulations. We also adhere to ISO and BSI standards, maintaining best practice across all operations. Your new role Your duties will entail, but are not limited to the following: Oversee the day-to-day running of office facilities and building services. Ensure smooth delivery of all FM services (cleaning, security, maintenance). Schedule and monitor planned preventive maintenance (PPM) and reactive repairs. Ensure statutory compliance checks (fire alarms, emergency lighting, water hygiene). Maintain HSE records and ensure compliance with regulations. Act as Fire Marshal and assist with emergency procedures. Conduct risk assessments and safety audits. Manage third-party suppliers and contractors. Negotiate contracts and monitor service level agreements (SLAs). Coordinate office moves, seating plans, and space optimisation. Oversee signage, car parking, and building access systems. Maintain security systems (CCTV, access control, alarms). Oversee telephony and IT infrastructure support. Manage stock of office supplies and equipment. Handle purchasing, invoicing, and cost control. Act as first point of contact for facilities-related issues. Manage work orders and escalate unresolved problems. Assist with facilities budgets and financial reporting. Track spending and identify cost-saving opportunities. Support refurbishment projects, sustainability initiatives, and office fit-outs. Ensure environmental impact reduction through recycling and energy-saving measures. Respond to urgent maintenance issues and workplace incidents. Participate in business continuity and disaster recovery planning. Supervise reception or volunteer teams where applicable. Provide cover and training for junior staff. What you'll need to succeed Previous experience in facilities, maintenance, or customer service is advantageous. Certifications (Desirable): First Aid at Work, Fire Warden Training, Health & Safety (e.g., IOSH Working Safely) What you'll get in return Job role in the heart of London London weighted salary Employee benefits Extensive training courses What you need to do now If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now. If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career. Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at (url removed)
Service Desk Coordinator / Scheduler Location: Stourbridge Salary: 28,500 per annum Job Type: Permanent, Full-time We are recruiting for a Service Desk Coordinator / Scheduler to join an established and successful facilities management business based in Stourbridge. This is an excellent opportunity for someone with experience in scheduling engineers, coordinating maintenance works or working within a busy service helpdesk. The role involves managing the day-to-day workload of field-based engineers, ensuring jobs are allocated efficiently, customers are kept updated and work is completed within agreed timescales. The Role Working closely with engineers, subcontractors and the wider service team, your responsibilities will include: Scheduling and dispatching engineers to planned and reactive maintenance jobs Logging breakdowns and allocating work to the appropriate engineers Coordinating planned preventative maintenance (PPM) and reactive works Monitoring job progress and ensuring SLA and KPI deadlines are met Raising purchase orders and arranging materials for engineers Liaising with suppliers and subcontractors to obtain quotations Preparing quotations and updating job records Keeping internal systems and customer portals up to date Communicating with engineers, subcontractors and colleagues to resolve scheduling issues Supporting the wider service desk with general administration and reporting Participating in a paid out-of-hours callout rota About You We are particularly interested in candidates who have experience working as a Service Desk Coordinator, Scheduler, Service Coordinator, Maintenance Coordinator, Helpdesk Coordinator or Engineer Planner. Ideally, you will have: Previous experience scheduling engineers, technicians or field-based service teams Experience coordinating reactive maintenance, service calls or planned works Strong organisational skills and the ability to manage multiple jobs simultaneously Good communication skills when dealing with engineers, subcontractors and customers Confidence using scheduling systems, job management software and Microsoft Office An understanding of working to service deadlines and customer expectations Experience within facilities management, building maintenance, HVAC, fire and security, mechanical and electrical services or a similar field service environment would be particularly relevant. Experience using Job Logic would be advantageous but is not essential. What's on Offer? Salary of 28,500 per annum Permanent position with an established business Additional payment for participation in the out-of-hours rota Varied role within a busy and supportive service team Opportunity to develop your experience within the facilities management sector If you have experience coordinating engineers or scheduling field service work and are looking for your next opportunity in Stourbridge, we'd be interested in hearing from you. Apply today with your CV for further information.
08/10/2026
Full time
Service Desk Coordinator / Scheduler Location: Stourbridge Salary: 28,500 per annum Job Type: Permanent, Full-time We are recruiting for a Service Desk Coordinator / Scheduler to join an established and successful facilities management business based in Stourbridge. This is an excellent opportunity for someone with experience in scheduling engineers, coordinating maintenance works or working within a busy service helpdesk. The role involves managing the day-to-day workload of field-based engineers, ensuring jobs are allocated efficiently, customers are kept updated and work is completed within agreed timescales. The Role Working closely with engineers, subcontractors and the wider service team, your responsibilities will include: Scheduling and dispatching engineers to planned and reactive maintenance jobs Logging breakdowns and allocating work to the appropriate engineers Coordinating planned preventative maintenance (PPM) and reactive works Monitoring job progress and ensuring SLA and KPI deadlines are met Raising purchase orders and arranging materials for engineers Liaising with suppliers and subcontractors to obtain quotations Preparing quotations and updating job records Keeping internal systems and customer portals up to date Communicating with engineers, subcontractors and colleagues to resolve scheduling issues Supporting the wider service desk with general administration and reporting Participating in a paid out-of-hours callout rota About You We are particularly interested in candidates who have experience working as a Service Desk Coordinator, Scheduler, Service Coordinator, Maintenance Coordinator, Helpdesk Coordinator or Engineer Planner. Ideally, you will have: Previous experience scheduling engineers, technicians or field-based service teams Experience coordinating reactive maintenance, service calls or planned works Strong organisational skills and the ability to manage multiple jobs simultaneously Good communication skills when dealing with engineers, subcontractors and customers Confidence using scheduling systems, job management software and Microsoft Office An understanding of working to service deadlines and customer expectations Experience within facilities management, building maintenance, HVAC, fire and security, mechanical and electrical services or a similar field service environment would be particularly relevant. Experience using Job Logic would be advantageous but is not essential. What's on Offer? Salary of 28,500 per annum Permanent position with an established business Additional payment for participation in the out-of-hours rota Varied role within a busy and supportive service team Opportunity to develop your experience within the facilities management sector If you have experience coordinating engineers or scheduling field service work and are looking for your next opportunity in Stourbridge, we'd be interested in hearing from you. Apply today with your CV for further information.
acilities Administrator Location: Slough (Site-Based) Salary: 26,000 per annum Hours: Monday to Friday, 8:00am - 5:00pm About the Role We are seeking a highly organised and proactive Facilities Administrator to join a busy on-site Facilities Management team in Slough. This is a varied and fast-paced role supporting the day-to-day operations of a commercial building, ensuring maintenance activities, compliance documentation and client communications are managed efficiently. The successful candidate will act as a key point of contact for engineers, contractors, clients and occupiers, helping to ensure the smooth running of the site. Key Responsibilities Provide administrative support to the Facilities and Engineering teams. Raise, manage and track reactive and planned maintenance requests through CAFM systems. Monitor and update Planned Preventative Maintenance (PPM) schedules. Maintain site compliance records and health & safety documentation. Coordinate contractor attendance, permits to work and access requirements. Respond to client and occupier queries via email and telephone. Produce reports, spreadsheets and contract documentation as required. Support the processing of purchase orders and invoices. Organise meetings and maintain accurate site records and filing systems. Assist with general office administration duties. Experience & Skills Required Previous experience in an Administrative, Facilities Administration, Helpdesk or Coordinator position. Experience within Facilities Management, Property, Building Services or Engineering environments would be advantageous. Strong organisational and time management skills. Excellent communication skills, both written and verbal. Proficient in Microsoft Office, including Word, Excel and Outlook. Experience using CAFM systems is desirable. Professional and customer-focused approach. Ability to prioritise workloads and meet deadlines. Benefits 20 days annual leave plus Bank Holidays. Additional 2 days holiday after 12 months' service, plus an additional day per year thereafter up to a maximum of 25 days. Employee Assistance Programme (EAP) available from the start of employment. Company pension scheme following qualifying period. Overtime opportunities paid where applicable. Private healthcare available following the qualifying period. Death in Service benefit after one year of employment. Company social events throughout the year. Long Service Award Scheme. Internal Referral Bonus Scheme. Ongoing training and career development opportunities. Apply Now This is an excellent opportunity for an organised and professional Administrator looking to build a long-term career within Facilities Management while working on a prestigious site in Slough. Applications are welcomed from candidates with strong administrative experience and a proactive approach to customer service and teamwork.
08/10/2026
Full time
acilities Administrator Location: Slough (Site-Based) Salary: 26,000 per annum Hours: Monday to Friday, 8:00am - 5:00pm About the Role We are seeking a highly organised and proactive Facilities Administrator to join a busy on-site Facilities Management team in Slough. This is a varied and fast-paced role supporting the day-to-day operations of a commercial building, ensuring maintenance activities, compliance documentation and client communications are managed efficiently. The successful candidate will act as a key point of contact for engineers, contractors, clients and occupiers, helping to ensure the smooth running of the site. Key Responsibilities Provide administrative support to the Facilities and Engineering teams. Raise, manage and track reactive and planned maintenance requests through CAFM systems. Monitor and update Planned Preventative Maintenance (PPM) schedules. Maintain site compliance records and health & safety documentation. Coordinate contractor attendance, permits to work and access requirements. Respond to client and occupier queries via email and telephone. Produce reports, spreadsheets and contract documentation as required. Support the processing of purchase orders and invoices. Organise meetings and maintain accurate site records and filing systems. Assist with general office administration duties. Experience & Skills Required Previous experience in an Administrative, Facilities Administration, Helpdesk or Coordinator position. Experience within Facilities Management, Property, Building Services or Engineering environments would be advantageous. Strong organisational and time management skills. Excellent communication skills, both written and verbal. Proficient in Microsoft Office, including Word, Excel and Outlook. Experience using CAFM systems is desirable. Professional and customer-focused approach. Ability to prioritise workloads and meet deadlines. Benefits 20 days annual leave plus Bank Holidays. Additional 2 days holiday after 12 months' service, plus an additional day per year thereafter up to a maximum of 25 days. Employee Assistance Programme (EAP) available from the start of employment. Company pension scheme following qualifying period. Overtime opportunities paid where applicable. Private healthcare available following the qualifying period. Death in Service benefit after one year of employment. Company social events throughout the year. Long Service Award Scheme. Internal Referral Bonus Scheme. Ongoing training and career development opportunities. Apply Now This is an excellent opportunity for an organised and professional Administrator looking to build a long-term career within Facilities Management while working on a prestigious site in Slough. Applications are welcomed from candidates with strong administrative experience and a proactive approach to customer service and teamwork.
acilities Administrator Location: Slough (Site-Based) Salary: £26,000 per annum Hours: Monday to Friday, 8:00am - 5:00pm About the Role We are seeking a highly organised and proactive Facilities Administrator to join a busy on-site Facilities Management team in Slough. This is a varied and fast-paced role supporting the day-to-day operations of a commercial building, ensuring maintenance activities, compliance documentation and client communications are managed efficiently. The successful candidate will act as a key point of contact for engineers, contractors, clients and occupiers, helping to ensure the smooth running of the site. Key Responsibilities Provide administrative support to the Facilities and Engineering teams. Raise, manage and track reactive and planned maintenance requests through CAFM systems. Monitor and update Planned Preventative Maintenance (PPM) schedules. Maintain site compliance records and health & safety documentation. Coordinate contractor attendance, permits to work and access requirements. Respond to client and occupier queries via email and telephone. Produce reports, spreadsheets and contract documentation as required. Support the processing of purchase orders and invoices. Organise meetings and maintain accurate site records and filing systems. Assist with general office administration duties. Experience & Skills Required Previous experience in an Administrative, Facilities Administration, Helpdesk or Coordinator position. Experience within Facilities Management, Property, Building Services or Engineering environments would be advantageous. Strong organisational and time management skills. Excellent communication skills, both written and verbal. Proficient in Microsoft Office, including Word, Excel and Outlook. Experience using CAFM systems is desirable. Professional and customer-focused approach. Ability to prioritise workloads and meet deadlines. Benefits 20 days annual leave plus Bank Holidays. Additional 2 days holiday after 12 months' service, plus an additional day per year thereafter up to a maximum of 25 days. Employee Assistance Programme (EAP) available from the start of employment. Company pension scheme following qualifying period. Overtime opportunities paid where applicable. Private healthcare available following the qualifying period. Death in Service benefit after one year of employment. Company social events throughout the year. Long Service Award Scheme. Internal Referral Bonus Scheme. Ongoing training and career development opportunities. Apply Now This is an excellent opportunity for an organised and professional Administrator looking to build a long-term career within Facilities Management while working on a prestigious site in Slough. Applications are welcomed from candidates with strong administrative experience and a proactive approach to customer service and teamwork.
07/10/2026
Full time
acilities Administrator Location: Slough (Site-Based) Salary: £26,000 per annum Hours: Monday to Friday, 8:00am - 5:00pm About the Role We are seeking a highly organised and proactive Facilities Administrator to join a busy on-site Facilities Management team in Slough. This is a varied and fast-paced role supporting the day-to-day operations of a commercial building, ensuring maintenance activities, compliance documentation and client communications are managed efficiently. The successful candidate will act as a key point of contact for engineers, contractors, clients and occupiers, helping to ensure the smooth running of the site. Key Responsibilities Provide administrative support to the Facilities and Engineering teams. Raise, manage and track reactive and planned maintenance requests through CAFM systems. Monitor and update Planned Preventative Maintenance (PPM) schedules. Maintain site compliance records and health & safety documentation. Coordinate contractor attendance, permits to work and access requirements. Respond to client and occupier queries via email and telephone. Produce reports, spreadsheets and contract documentation as required. Support the processing of purchase orders and invoices. Organise meetings and maintain accurate site records and filing systems. Assist with general office administration duties. Experience & Skills Required Previous experience in an Administrative, Facilities Administration, Helpdesk or Coordinator position. Experience within Facilities Management, Property, Building Services or Engineering environments would be advantageous. Strong organisational and time management skills. Excellent communication skills, both written and verbal. Proficient in Microsoft Office, including Word, Excel and Outlook. Experience using CAFM systems is desirable. Professional and customer-focused approach. Ability to prioritise workloads and meet deadlines. Benefits 20 days annual leave plus Bank Holidays. Additional 2 days holiday after 12 months' service, plus an additional day per year thereafter up to a maximum of 25 days. Employee Assistance Programme (EAP) available from the start of employment. Company pension scheme following qualifying period. Overtime opportunities paid where applicable. Private healthcare available following the qualifying period. Death in Service benefit after one year of employment. Company social events throughout the year. Long Service Award Scheme. Internal Referral Bonus Scheme. Ongoing training and career development opportunities. Apply Now This is an excellent opportunity for an organised and professional Administrator looking to build a long-term career within Facilities Management while working on a prestigious site in Slough. Applications are welcomed from candidates with strong administrative experience and a proactive approach to customer service and teamwork.
Facilities Coordinator - 14 Month FTC £27,000-£30,000 depending on experience + Annual Bonus & Reviews Hemel Hempstead Monday-Friday Office Based Are you an organised, customer-focused coordinator with experience in Facilities Management, maintenance scheduling or a similar environment ? We're working with a growing and well-established business that is looking for a Facilities Coordinator to join their team on a 14-month fixed-term contract , supporting a new project focused on working with one of the largest and most recognisable companies in the world. This is a fantastic opportunity for someone who enjoys being at the heart of things - coordinating engineers, speaking with clients, keeping jobs moving and making sure everything is organised and completed properly. The company places a big emphasis on culture, teamwork and doing things the right way , so they're looking for someone who will fit into that environment just as much as someone with the right experience. Please note that the offices for this role are based in a part of Hemel Hempstead with no public transport routes, so you must be a driver and have daily access to a vehicle. What will you be doing? You'll be responsible for coordinating a busy range of maintenance and facilities activity, acting as the main point of contact between clients, engineers and subcontractors. Your day-to-day responsibilities will include: Coordinating reactive maintenance, planned preventative maintenance (PPM), inspections and other scheduled works. Scheduling engineers and subcontractors, arranging access and keeping clients updated throughout the process. Speaking with engineers daily to provide job information, answer queries and make sure work is progressing as it should. Monitoring outstanding jobs and chasing reports, job sheets, timesheets and other information through to completion. Keeping job, scheduling and service information accurate across a number of systems. Maintaining trackers and purchase order logs, supporting the accurate monitoring of works, costs and invoicing. Supporting the financial administration of contracts, including checking subcontractor invoices and ensuring costs are accurate. Maintaining client compliance documentation and supporting wider quality and compliance requirements. Working closely with Operations, Engineering, Compliance and Finance to make sure everything runs smoothly. Assisting with reports, client reviews, audits and operational updates. Visiting client sites regularly to build relationships and keep up to date with what is happening on site. Looking for ways to improve processes, systems and the overall customer experience. Don't worry if you haven't used all of the systems mentioned above - experience with scheduling systems or other facilities management software would be a big advantage, but we're more interested in someone who is organised, capable and picks things up quickly. What are we looking for? We're ideally looking for someone with some form of office-based experience . Anything relevant to Facilities Management, maintenance coordination or scheduling would be ideal, but character is of the utmost importance to this company and they can train on a lot of the job. You'll need to be: Highly organised with excellent attention to detail. Comfortable working at pace and managing multiple priorities. Confident communicating with clients, engineers and subcontractors. Naturally proactive - someone who sees something that needs doing and gets on with it. Customer-focused and keen to build strong working relationships. Comfortable using Microsoft Office, particularly Excel. Someone who enjoys being part of a team and contributes positively to the wider culture. Please note: This is an office-based role, so you'll need to be able to drive and have access to your own vehicle , as there will also be visits to client sites. What's on offer? £27,000-£30,000 salary, depending on experience 14-month fixed-term contract Discretionary annual bonus Full annual performance appraisal Monday-Thursday: 8:30am-5:00pm - early finish on Fridays Office-based role with regular client site visits Opportunity to work closely with a major aviation client A genuinely collaborative and culture-focused working environment The chance to develop your Facilities Management and coordination experience within an established business Think Specialist Recruitment Looking for the next step in your career? Think Specialist Recruitment. Think Specialist Recruitment is an independent support staff recruitment agency based in Hemel Hempstead and working across the Herts, Beds and Bucks area. We specialise in permanent, temporary and contract recruitment with areas of expertise including: administration, customer service/call centre, PA/secretarial, human resources, accountancy and finance, sales admin/sales support, marketing and IT Helpdesk/IT support.
07/10/2026
Full time
Facilities Coordinator - 14 Month FTC £27,000-£30,000 depending on experience + Annual Bonus & Reviews Hemel Hempstead Monday-Friday Office Based Are you an organised, customer-focused coordinator with experience in Facilities Management, maintenance scheduling or a similar environment ? We're working with a growing and well-established business that is looking for a Facilities Coordinator to join their team on a 14-month fixed-term contract , supporting a new project focused on working with one of the largest and most recognisable companies in the world. This is a fantastic opportunity for someone who enjoys being at the heart of things - coordinating engineers, speaking with clients, keeping jobs moving and making sure everything is organised and completed properly. The company places a big emphasis on culture, teamwork and doing things the right way , so they're looking for someone who will fit into that environment just as much as someone with the right experience. Please note that the offices for this role are based in a part of Hemel Hempstead with no public transport routes, so you must be a driver and have daily access to a vehicle. What will you be doing? You'll be responsible for coordinating a busy range of maintenance and facilities activity, acting as the main point of contact between clients, engineers and subcontractors. Your day-to-day responsibilities will include: Coordinating reactive maintenance, planned preventative maintenance (PPM), inspections and other scheduled works. Scheduling engineers and subcontractors, arranging access and keeping clients updated throughout the process. Speaking with engineers daily to provide job information, answer queries and make sure work is progressing as it should. Monitoring outstanding jobs and chasing reports, job sheets, timesheets and other information through to completion. Keeping job, scheduling and service information accurate across a number of systems. Maintaining trackers and purchase order logs, supporting the accurate monitoring of works, costs and invoicing. Supporting the financial administration of contracts, including checking subcontractor invoices and ensuring costs are accurate. Maintaining client compliance documentation and supporting wider quality and compliance requirements. Working closely with Operations, Engineering, Compliance and Finance to make sure everything runs smoothly. Assisting with reports, client reviews, audits and operational updates. Visiting client sites regularly to build relationships and keep up to date with what is happening on site. Looking for ways to improve processes, systems and the overall customer experience. Don't worry if you haven't used all of the systems mentioned above - experience with scheduling systems or other facilities management software would be a big advantage, but we're more interested in someone who is organised, capable and picks things up quickly. What are we looking for? We're ideally looking for someone with some form of office-based experience . Anything relevant to Facilities Management, maintenance coordination or scheduling would be ideal, but character is of the utmost importance to this company and they can train on a lot of the job. You'll need to be: Highly organised with excellent attention to detail. Comfortable working at pace and managing multiple priorities. Confident communicating with clients, engineers and subcontractors. Naturally proactive - someone who sees something that needs doing and gets on with it. Customer-focused and keen to build strong working relationships. Comfortable using Microsoft Office, particularly Excel. Someone who enjoys being part of a team and contributes positively to the wider culture. Please note: This is an office-based role, so you'll need to be able to drive and have access to your own vehicle , as there will also be visits to client sites. What's on offer? £27,000-£30,000 salary, depending on experience 14-month fixed-term contract Discretionary annual bonus Full annual performance appraisal Monday-Thursday: 8:30am-5:00pm - early finish on Fridays Office-based role with regular client site visits Opportunity to work closely with a major aviation client A genuinely collaborative and culture-focused working environment The chance to develop your Facilities Management and coordination experience within an established business Think Specialist Recruitment Looking for the next step in your career? Think Specialist Recruitment. Think Specialist Recruitment is an independent support staff recruitment agency based in Hemel Hempstead and working across the Herts, Beds and Bucks area. We specialise in permanent, temporary and contract recruitment with areas of expertise including: administration, customer service/call centre, PA/secretarial, human resources, accountancy and finance, sales admin/sales support, marketing and IT Helpdesk/IT support.
Facilities Coordinator - 14 Month FTC 27,000- 30,000 depending on experience + Annual Bonus & Reviews Hemel Hempstead Monday-Friday Office Based Are you an organised, customer-focused coordinator with experience in Facilities Management, maintenance scheduling or a similar environment ? We're working with a growing and well-established business that is looking for a Facilities Coordinator to join their team on a 14-month fixed-term contract , supporting a new project focused on working with one of the largest and most recognisable companies in the world. This is a fantastic opportunity for someone who enjoys being at the heart of things - coordinating engineers, speaking with clients, keeping jobs moving and making sure everything is organised and completed properly. The company places a big emphasis on culture, teamwork and doing things the right way , so they're looking for someone who will fit into that environment just as much as someone with the right experience. Please note that the offices for this role are based in a part of Hemel Hempstead with no public transport routes, so you must be a driver and have daily access to a vehicle. What will you be doing? You'll be responsible for coordinating a busy range of maintenance and facilities activity, acting as the main point of contact between clients, engineers and subcontractors. Your day-to-day responsibilities will include: Coordinating reactive maintenance, planned preventative maintenance (PPM), inspections and other scheduled works. Scheduling engineers and subcontractors, arranging access and keeping clients updated throughout the process. Speaking with engineers daily to provide job information, answer queries and make sure work is progressing as it should. Monitoring outstanding jobs and chasing reports, job sheets, timesheets and other information through to completion. Keeping job, scheduling and service information accurate across a number of systems. Maintaining trackers and purchase order logs, supporting the accurate monitoring of works, costs and invoicing. Supporting the financial administration of contracts, including checking subcontractor invoices and ensuring costs are accurate. Maintaining client compliance documentation and supporting wider quality and compliance requirements. Working closely with Operations, Engineering, Compliance and Finance to make sure everything runs smoothly. Assisting with reports, client reviews, audits and operational updates. Visiting client sites regularly to build relationships and keep up to date with what is happening on site. Looking for ways to improve processes, systems and the overall customer experience. Don't worry if you haven't used all of the systems mentioned above - experience with scheduling systems or other facilities management software would be a big advantage, but we're more interested in someone who is organised, capable and picks things up quickly. What are we looking for? We're ideally looking for someone with some form of office-based experience . Anything relevant to Facilities Management, maintenance coordination or scheduling would be ideal, but character is of the utmost importance to this company and they can train on a lot of the job. You'll need to be: Highly organised with excellent attention to detail. Comfortable working at pace and managing multiple priorities. Confident communicating with clients, engineers and subcontractors. Naturally proactive - someone who sees something that needs doing and gets on with it. Customer-focused and keen to build strong working relationships. Comfortable using Microsoft Office, particularly Excel. Someone who enjoys being part of a team and contributes positively to the wider culture. Please note: This is an office-based role, so you'll need to be able to drive and have access to your own vehicle , as there will also be visits to client sites. What's on offer? 27,000- 30,000 salary, depending on experience 14-month fixed-term contract Discretionary annual bonus Full annual performance appraisal Monday-Thursday: 8:30am-5:00pm - early finish on Fridays Office-based role with regular client site visits Opportunity to work closely with a major aviation client A genuinely collaborative and culture-focused working environment The chance to develop your Facilities Management and coordination experience within an established business Think Specialist Recruitment Looking for the next step in your career? Think Specialist Recruitment. Think Specialist Recruitment is an independent support staff recruitment agency based in Hemel Hempstead and working across the Herts, Beds and Bucks area. We specialise in permanent, temporary and contract recruitment with areas of expertise including: administration, customer service/call centre, PA/secretarial, human resources, accountancy and finance, sales admin/sales support, marketing and IT Helpdesk/IT support.
06/10/2026
Contract
Facilities Coordinator - 14 Month FTC 27,000- 30,000 depending on experience + Annual Bonus & Reviews Hemel Hempstead Monday-Friday Office Based Are you an organised, customer-focused coordinator with experience in Facilities Management, maintenance scheduling or a similar environment ? We're working with a growing and well-established business that is looking for a Facilities Coordinator to join their team on a 14-month fixed-term contract , supporting a new project focused on working with one of the largest and most recognisable companies in the world. This is a fantastic opportunity for someone who enjoys being at the heart of things - coordinating engineers, speaking with clients, keeping jobs moving and making sure everything is organised and completed properly. The company places a big emphasis on culture, teamwork and doing things the right way , so they're looking for someone who will fit into that environment just as much as someone with the right experience. Please note that the offices for this role are based in a part of Hemel Hempstead with no public transport routes, so you must be a driver and have daily access to a vehicle. What will you be doing? You'll be responsible for coordinating a busy range of maintenance and facilities activity, acting as the main point of contact between clients, engineers and subcontractors. Your day-to-day responsibilities will include: Coordinating reactive maintenance, planned preventative maintenance (PPM), inspections and other scheduled works. Scheduling engineers and subcontractors, arranging access and keeping clients updated throughout the process. Speaking with engineers daily to provide job information, answer queries and make sure work is progressing as it should. Monitoring outstanding jobs and chasing reports, job sheets, timesheets and other information through to completion. Keeping job, scheduling and service information accurate across a number of systems. Maintaining trackers and purchase order logs, supporting the accurate monitoring of works, costs and invoicing. Supporting the financial administration of contracts, including checking subcontractor invoices and ensuring costs are accurate. Maintaining client compliance documentation and supporting wider quality and compliance requirements. Working closely with Operations, Engineering, Compliance and Finance to make sure everything runs smoothly. Assisting with reports, client reviews, audits and operational updates. Visiting client sites regularly to build relationships and keep up to date with what is happening on site. Looking for ways to improve processes, systems and the overall customer experience. Don't worry if you haven't used all of the systems mentioned above - experience with scheduling systems or other facilities management software would be a big advantage, but we're more interested in someone who is organised, capable and picks things up quickly. What are we looking for? We're ideally looking for someone with some form of office-based experience . Anything relevant to Facilities Management, maintenance coordination or scheduling would be ideal, but character is of the utmost importance to this company and they can train on a lot of the job. You'll need to be: Highly organised with excellent attention to detail. Comfortable working at pace and managing multiple priorities. Confident communicating with clients, engineers and subcontractors. Naturally proactive - someone who sees something that needs doing and gets on with it. Customer-focused and keen to build strong working relationships. Comfortable using Microsoft Office, particularly Excel. Someone who enjoys being part of a team and contributes positively to the wider culture. Please note: This is an office-based role, so you'll need to be able to drive and have access to your own vehicle , as there will also be visits to client sites. What's on offer? 27,000- 30,000 salary, depending on experience 14-month fixed-term contract Discretionary annual bonus Full annual performance appraisal Monday-Thursday: 8:30am-5:00pm - early finish on Fridays Office-based role with regular client site visits Opportunity to work closely with a major aviation client A genuinely collaborative and culture-focused working environment The chance to develop your Facilities Management and coordination experience within an established business Think Specialist Recruitment Looking for the next step in your career? Think Specialist Recruitment. Think Specialist Recruitment is an independent support staff recruitment agency based in Hemel Hempstead and working across the Herts, Beds and Bucks area. We specialise in permanent, temporary and contract recruitment with areas of expertise including: administration, customer service/call centre, PA/secretarial, human resources, accountancy and finance, sales admin/sales support, marketing and IT Helpdesk/IT support.
Michael Taylor Search & Selection
Billericay, Essex
An established facilities management and building services business based in Billericay, Essex is looking for a Helpdesk Coordinator to join its FM team. The role will work as part of the team but must demonstrate an ability to work on own initiative and the ability to take ownership of a system. The role will also be responsible for answering and forwarding general reception phone calls, screening phone calls, and providing general help desk administrative support. Roles and Responsibilities: Log calls/jobs on the helpdesk database utilising helpdesk software, these tasks may be received by telephone and email. Taking ownership of the PPM schedule & Reactive Maintenance jobs thus ensuring that all tasks are completed in line with the service requirements. To produce standard and ad hoc reports as required by internal and external customers and clients across Project and FM functions. Liaison and follow up with Managers, engineers and approved subcontractors. Ensure tasks are completed in line with the PPM planners and/ or client requirements. Report back to clients and contract staff on job progress and close out. Compile small work quotations where necessary Answer and direct all incoming telephone calls or take messages; messages to be taken sensitively, discreetly and accurately. Provide accurate information to clients about the business. Invoicing of FM invoices as required Provide admin support to FM Managers Additional Responsibilities: Manage and coordinate labour resources effectively. Set up job files with relevant information and handle general project admin. Assist with FM queries or conflicts that may arise. Organise and book site visits. Responsible for booking in staff and vehicles at multiple buildings. Work closely with other departments and teams to ensure project success. The ideal candidate will have previous experience within facilities management, construction, maintenance or a similar environment. You will be highly organised, confident dealing with clients and operational teams and able to manage multiple priorities at once. Strong communication skills, good IT knowledge including Word and Excel, and a proactive, can do approach are essential.
29/09/2026
Full time
An established facilities management and building services business based in Billericay, Essex is looking for a Helpdesk Coordinator to join its FM team. The role will work as part of the team but must demonstrate an ability to work on own initiative and the ability to take ownership of a system. The role will also be responsible for answering and forwarding general reception phone calls, screening phone calls, and providing general help desk administrative support. Roles and Responsibilities: Log calls/jobs on the helpdesk database utilising helpdesk software, these tasks may be received by telephone and email. Taking ownership of the PPM schedule & Reactive Maintenance jobs thus ensuring that all tasks are completed in line with the service requirements. To produce standard and ad hoc reports as required by internal and external customers and clients across Project and FM functions. Liaison and follow up with Managers, engineers and approved subcontractors. Ensure tasks are completed in line with the PPM planners and/ or client requirements. Report back to clients and contract staff on job progress and close out. Compile small work quotations where necessary Answer and direct all incoming telephone calls or take messages; messages to be taken sensitively, discreetly and accurately. Provide accurate information to clients about the business. Invoicing of FM invoices as required Provide admin support to FM Managers Additional Responsibilities: Manage and coordinate labour resources effectively. Set up job files with relevant information and handle general project admin. Assist with FM queries or conflicts that may arise. Organise and book site visits. Responsible for booking in staff and vehicles at multiple buildings. Work closely with other departments and teams to ensure project success. The ideal candidate will have previous experience within facilities management, construction, maintenance or a similar environment. You will be highly organised, confident dealing with clients and operational teams and able to manage multiple priorities at once. Strong communication skills, good IT knowledge including Word and Excel, and a proactive, can do approach are essential.
