10 jobs found

We are currently recruiting for a Document Controller to join one of our well-established clients in Bristol. Our client is a leading UK-based contractor specializing in RC Frame or Groundworks contractor. Project Location: Bristol, UK Salary - 30K - 35K (depending upon experience) Skills & Requirements: Create, monitor, and maintain electronic drawing records, ensuring all documents are current and accurate. Manage the control, distribution, and filing of drawings; ensure all drawings are date-stamped, logged, and superseded correctly. Archive all previous drawing revisions and maintain clear historical records. Support the administration and coordination of BREEAM documentation and folder structures. Liaise directly with the client's design team on documentation queries and submissions. Carry out QA checks on information issued to site teams to ensure accuracy. Compile Health & Safety Files and O&M Manuals; maintain trackers for all relevant documentation. Ensure all project documentation returned to Head Office meets ISO9001 and ISO14001 standards. Provide occasional cover for the Office Coordinator when required. Maintain compliance with quality, environmental, health, and safety procedures under ISO9001, ISO14001, and OHSAS 45001. Adhere to the company's Health & Safety Policy at all times. Participate in CPD activities, training, and ongoing professional development. Contribute to company-wide Corporate Social Responsibility initiatives. Undertake additional duties as needed for the effective performance of the role. Desirable Experience: Proven administrative experience in a fast-paced environment. Experience in managing information methodically and accurately. Able to work to tight deadlines and manage competing priorities. Setting up and maintaining electronic filing systems. Previous administrative experience within the construction industry. Competence using DWG viewers and Adobe software. If interested, please get in touch with Gearoid on (phone number removed) or contact the office on (phone number removed). Alternatively, you can click "Apply" to forward an up-to-date copy of your CV. Cavendish (Recruitment) Professionals Ltd are proud to be an equal opportunity employer and we believe that inclusivity begins with the candidate experience. All qualified applicants will receive consideration for employment regardless of, gender, race, age, sexual orientation, religion, or belief.

Project Coordinator - Building Consultancy & Design Bristol Circa 40,000 + Extensive Benefits Package Are you highly organised, commercially aware and someone who enjoys being at the centre of busy construction and property projects? We are looking for a talented Project Coordinator to join the Bristol office of an established, multi-disciplinary property and construction consultancy. This is not simply an administrative position. You will become an integral part of a professional team delivering Building Surveying, Design and Project Management services for a diverse and high-quality portfolio of clients, with particular strengths across the public sector, education and wider public realm. The opportunity would particularly suit someone who enjoys the built environment but whose strengths lie in organisation, coordination, communication and making sure projects actually happen. The Opportunity Working alongside Building Surveyors, Project Managers, designers and other property professionals, you will help coordinate projects from initial instruction through procurement and delivery. Your role will provide the organisational structure behind multiple live projects - keeping information moving, documentation accurate, actions progressing and clients and project teams properly informed. Typical responsibilities will include: Coordinating project documentation, reports, correspondence and information Supporting the preparation of tenders, schedules and project submissions Monitoring project actions, deadlines and key deliverables Attending project and client meetings, preparing minutes and driving actions through to completion Supporting budget, expenditure, invoicing and purchase order processes Liaising with clients, consultants, contractors and other external stakeholders Maintaining project records, shared information systems and document control Coordinating diaries, meetings and project communications Supporting Building Surveying, Design and Project Management teams across multiple commissions Helping ensure projects are professionally presented, properly organised and delivered to the standards expected by clients Who are we looking for? There isn't one prescribed background. You may already be a Project Coordinator, Senior Project Administrator, Project Assistant, Technical Administrator, Team Coordinator or Document Controller working within property, construction, architecture, engineering or professional consultancy. Alternatively, you may have studied Building Surveying, Construction Management, Architecture, Property or another built-environment discipline and discovered that your strengths and interests are more closely aligned with project coordination and delivery. What matters is that you are: Exceptionally organised. You enjoy creating order around complex projects and competing priorities. Confident with people. You are comfortable communicating with clients, consultants, contractors and senior colleagues. Detail focused. Reports, documents, meeting notes and project information need to be accurate and professionally presented. Proactive. You don't simply record an action; you take ownership of helping ensure it happens. Interested in the built environment. You want to understand the projects you are supporting rather than simply administer them. Why consider this opportunity? This is an opportunity to build a genuine career within a highly regarded multidisciplinary consultancy. You will work alongside experienced professionals and gain exposure to interesting and often complex property projects for organisations whose buildings and estates have a real impact on the communities they serve. For someone with ambition, the role offers considerably more than traditional project administration. You will develop your understanding of Building Surveying, Design, Project Management, procurement and the wider construction process, while becoming an important member of the Bristol team. Alongside a salary of circa 40,000, the appointment comes with an extensive benefits package, reflecting the importance on attracting, developing and retaining talented people. We are particularly interested in people who take pride in being the person others can rely upon - someone who brings organisation, professionalism and momentum to a project. If that sounds like you, we would be very interested in having a conversation. For a confidential discussion, contact Philip Youle-Grayling at Russell Taylor Group. Important Information: We endeavour to process your personal data in a fair and transparent manner. In applying for this role, Russell Taylor will be acting within your interest and will contact you in relation to the role, either by email, phone or text message. For more information see our Privacy Policy on our website. It is important you are aware of your individual rights and the provisions the company has put in place to protect your data. If you would like further information on the policy or GDPR please get in touch with us here.

Arcona are representing a Construction business who are seeking to recruit a highly organised Construction Administrator to join a growing team. This is an excellent opportunity for an experienced administrator with a background in the construction industry who is looking to develop their career within a fast-paced project environment. The successful candidate will provide administrative support across multiple construction projects, ensuring project documentation, compliance records and reporting requirements are maintained to a high standard. The role will also involve supporting project teams with BREEAM-related documentation and evidence collection throughout the project lifecycle. Key Responsibilities Provide day-to-day administrative support to project and site teams. Maintain and manage project documentation, records, trackers and filing systems. Assist with the collection and submission of BREEAM evidence and compliance documentation. Coordinate information between clients, consultants, subcontractors and internal teams. Prepare reports, meeting minutes and project correspondence. Manage project registers, trackers and compliance records. Ensure all project documentation is accurate, up-to-date and distributed appropriately. Support mobilisation and handover processes as required. Assist with audits and document reviews. Candidate Requirements Previous construction industry experience is essential. Strong administrative and organisational skills. Excellent attention to detail and ability to manage multiple tasks simultaneously. Proficient in Microsoft Office, including Excel, Word and Outlook. Strong communication skills, both written and verbal. Ability to work independently and as part of a team. Desirable Experience Previous experience within a Document Controller or Information Coordinator position would be highly advantageous. Experience managing document control systems and project information workflows. Knowledge of BREEAM requirements and sustainability documentation processes. Experience supporting construction, fit-out, fire protection, refurbishment or main contractor projects. What We Offer Competitive salary and benefits package, including a car allowance / paid travel. Career progression opportunities. Supportive and collaborative working environment. Exposure to a diverse range of construction projects.

We are currently seeking an Asbestos Operations Coordinator / Manager to join a reputable contractor based in Kent who specialise in asbestos removal across licenses and non-licenses projects across Kent, Surrey and London. You will be responsible for supporting the day-to-day operational delivery of asbestos removal and surveying projects. The role involves scheduling labour and works, preparing quotations for licensed and non-licensed asbestos projects, coordinating equipment and air testing requirements, liaising with clients, and preparing operational documentation including RAMS (Risk Assessments and Method Statements). The coordinator ensures projects are delivered efficiently, safely, and in compliance with relevant legislation and company procedures. Location: Office based - Gillingham. Full time Salary: up to £50,000 + package You will need: Essential Previous experience in an operations, scheduling, or coordination role. Knowledge of asbestos removal operations and industry procedures. Strong organisational and time management skills. Excellent communication and client liaison abilities. Ability to work under pressure and manage multiple projects simultaneously. Competent in Microsoft Office and scheduling systems. Desirable Experience within the asbestos, construction, or environmental services industry. Understanding of licensed and non-licensed asbestos works. Knowledge of HSE regulations and asbestos compliance requirements. Experience preparing RAMS documentation. Key Responsibilities include: Operations & Scheduling Schedule asbestos removal and associated works across multiple sites. Coordinate labour allocation and ensure appropriate staffing levels for upcoming projects. Monitor project timelines and update schedules as required. Maintain accurate operational calendars and job tracking systems. Quoting & Estimating Prepare quotations for both licensed and non-licensed asbestos works. Review site information, survey reports, and client requirements to compile accurate cost estimates. Liaise with operational teams to ensure pricing reflects labour, equipment, waste disposal, and compliance requirements. Issue quotations and follow up with clients where necessary. Equipment & Resource Coordination Book and coordinate equipment required for upcoming jobs, including PPE, decontamination units, and specialist asbestos removal equipment. Ensure equipment availability aligns with project schedules. Coordinate maintenance and servicing schedules where required. Air Testing & Compliance Arrange air monitoring and four-stage clearance testing with UKAS-accredited analysts. Coordinate air test bookings in line with project schedules and regulatory requirements. Maintain records of certificates and compliance documentation. Client Liaison Act as a key point of contact for clients regarding project scheduling, updates, and operational queries. Build and maintain strong client relationships through professional communication. Respond promptly to client requests and coordinate solutions with operational teams. Documentation & RAMS Prepare and issue RAMS (Risk Assessments and Method Statements) for asbestos-related works. Ensure all documentation is completed accurately and issued prior to works commencing. Maintain records in accordance with company procedures and HSE regulations. General Administration Maintain accurate job records, files, and operational databases. Support the operations team with general administrative duties. Assist with compliance audits and document control processes. If you are interested in the above and would like to discuss further please APPLY TODAY!

We are seeking an office-based (non-traveling) professional to join our International Project Team. The successful candidate will work closely with internal stakeholders, clients, consultants, vendors, and project team members to support document control, project coordination, and administrative functions across a portfolio of international projects. Responsibilities: Coordinate and manage the flow of project documentation between clients, external consultants, vendors, and internal departments. Process and distribute project information in a timely manner, including meeting minutes, technical documents, requests for information (RFIs), submittals, reports, and review comments, in accordance with project-specific procedures. Ensure established document control standards and approval processes are followed throughout the project lifecycle. Receive, track, and maintain project documentation using document management systems, including maintaining databases, logs, transmittals, and reporting records. Prepare and respond to routine correspondence related to project documentation and coordination activities. Attend virtual project meetings as required and prepare and distribute meeting minutes and action items. Support team members in locating, organising, and maintaining electronic records and project information. Maintain project document distribution systems and schedules in accordance with client, project, departmental, and supplier requirements, updating processes where necessary to ensure timely approvals and communication. Monitor project deadlines and milestones, communicating key dates to relevant stakeholders and maintaining internal tracking schedules. Provide general administrative and coordination support to the project team. No travel is expected or required for this position. Requirements: Knowledge of document control processes and electronic document management systems is preferred (experience with platforms such as Aconex is advantageous). Associate degree or equivalent qualification required; two or more years of document control or project coordination experience preferred. Proficiency with Microsoft Office applications and the ability to prepare and format professional project documentation. Strong interpersonal skills with the ability to build positive working relationships across multidisciplinary teams and levels of management. Flexible and adaptable, with the ability to meet changing priorities and deadlines. Excellent written and verbal communication skills, combined with strong customer service and organisational abilities. Proven ability to manage multiple tasks, prioritise competing deadlines, and follow through on commitments. Ability to work collaboratively and effectively within a team environment. If you have not been contacted within 5 working days, then unfortunately on this occasion your CV has not been shortlisted.

About the Company T Vaughan Ltd is a specialist Enabling, Groundworks, Civil Engineering and RC Frame company based in Brentwood, Essex. We employ a select group of individuals with the professional knowledge and practical skills to provide a high-quality service, tailored to our clients' needs. Current projects range in value from 500k to 10 million. As a company we operate within a fast paced environment across a diverse range of projects primarily in London and the South East but with projects stretching across the whole of England. Role Overview We are looking for an organised and proactive Plant Controller to manage the coordination of plant and equipment across our live construction sites. You will act as the central point of contact between site teams, external hire companies, and internal fleet operations. You will ensure the right plant is in the right place at the right time, track our own machinery, and manage relationships with external hire suppliers to keep costs under control. Key Responsibilities Take plant requests from site managers/foremen on live sites and arrange the required machinery, whether from our own fleet or an external hire company Track the location, availability, and utilisation of all internally owned plant across sites, depot, and workshop Plan and coordinate movements of internal plant between sites to minimise downtime and avoid unnecessary external hire costs Manage relationships and accounts with external plant hire companies, including raising hire requests, negotiating rates, and querying invoices Maintain accurate records of all on-hire and off-hire equipment, ensuring timely off-hire to avoid unnecessary charges Liaise with the workshop/maintenance team to schedule servicing, repairs, and safety inspections for internal fleet Monitor external hire costs against site budgets and flag overspend or inefficiencies to site/project management Ensure all plant on site is compliant with relevant health & safety, LOLER, and PUWER requirements, and that documentation (inspections, certificates) is up to date Resolve issues raised by site teams regarding breakdowns, delays, or incorrect equipment promptly Support cost control by identifying opportunities to use internal plant over external hire where possible Maintain internal plant hire/tracking system and produce reports on fleet utilisation and hire spend General administrative duties related to plant coordination Skills & Experience Required Previous experience as a plant controller/coordinator, or in plant/fleet management within a construction or civil engineering environment (essential) Strong working knowledge of construction plant and equipment Experience managing external hire company accounts, including rate negotiation and invoice queries (desirable) Excellent organisational skills with the ability to coordinate multiple live sites and deadlines simultaneously Confident communicator, comfortable liaising with site managers, hire suppliers, and internal teams Competent using plant/fleet tracking software and Microsoft Office (Excel, Outlook) Good numeracy skills for cost tracking and budget control Ability to work well under pressure and respond quickly to site demands Full UK driving licence (desirable) Knowledge of health & safety requirements relevant to plant on construction sites (LOLER/PUWER) (desirable)

Fawkes & Reece (West) are currently working with a well-established contractor specialising in high-quality internal fit-out and construction projects, who are looking to appoint a Project Coordinator to join their team at their head office in Huntingdon. This is an excellent opportunity for an organised, commercially minded construction professional looking to develop their career within a contractor environment. The successful candidate will work closely with experienced Project Managers, supporting projects from tender stage through procurement and into delivery. The business is looking for someone with a good understanding of construction materials, suppliers and processes who is keen to broaden their experience across estimating, procurement and project coordination. You do not need to be an experienced Estimator or Quantity Surveyor for this position; practical construction knowledge, commercial awareness and a proactive approach are key. The Role As Project Coordinator, you will provide essential commercial and administrative support to the Project Management team, helping to ensure tenders and live projects are effectively coordinated, costed and delivered. Your responsibilities will include: Supporting Project Managers with tender enquiries from initial receipt through to submission. Issuing tender packages and enquiries to subcontractors and suppliers and following these through to quotation. Obtaining, reviewing and comparing subcontractor, supplier, material and plant quotations. Liaising with builders' merchants, suppliers and subcontractors to obtain competitive pricing and confirm availability and lead times. Assisting with the review of drawings, specifications and schedules to establish project requirements. Supporting material take-offs, costing sheets and tender breakdowns where required. Preparing quotation comparisons to assist Project Managers with cost assessment and supplier/subcontractor selection. Identifying potential cost savings and alternative materials or products where appropriate. Maintaining accurate records of tender returns, supplier quotations and project costs. Supporting procurement once projects are secured, including placing and tracking material orders. Monitoring material availability, pricing and lead times throughout the project lifecycle. Liaising with Project Managers, Site Managers, suppliers and subcontractors to ensure materials and services are available when required. Assisting with project programmes, schedules and general project administration. Supporting the preparation and coordination of project documentation, including RAMS, specifications, material schedules and procurement records. Assisting Project Managers with tracking expenditure against project budgets and highlighting potential cost increases. Helping to record and price variations, additional works and revised quotations. Managing and prioritising multiple live projects and tenders simultaneously. Building and maintaining strong working relationships with suppliers, subcontractors and the wider project team. About You We are looking for someone who is organised, commercially aware, proactive and keen to develop within the construction industry. You may currently be working in a builder's merchant, construction supplier, subcontractor or contractor environment and be looking to take the next step in your career. Relevant experience could include: Project or Contracts Administration Assistant Project Coordination Junior or Assistant Estimating Procurement or Materials Coordination Builder's Merchant Sales, Trade Counter or Estimating Construction Supply Office-based subcontractor experience Junior Contracts Coordination Previous experience within construction, building materials or a related industry is preferred. Exposure to tendering, estimating, procurement or project coordination would be advantageous, although extensive estimating experience is not essential. A practical understanding of construction materials and products would be particularly beneficial, alongside an ability to understand how materials, suppliers, pricing and lead times impact project delivery. You should also be: Commercially minded with good numerical ability. Highly organised with excellent attention to detail. Confident communicating with suppliers, subcontractors, Site Managers and Project Managers. Comfortable picking up the phone, chasing quotations and negotiating competitive pricing. Confident using Microsoft Excel, Word and email. Able to manage multiple priorities and work across several projects simultaneously. Comfortable working with construction drawings, specifications and schedules, or willing to develop these skills. Proactive in identifying issues and following tasks through to completion. Keen to develop a broader understanding of estimating, procurement and project delivery. Experience with RAMS, material schedules, procurement records or other construction documentation would be beneficial but is not essential. The Opportunity This position offers the opportunity to join an established internal fit-out contractor and gain broad exposure to the commercial and operational side of construction projects. Working alongside experienced Project Managers, you will have the opportunity to develop your knowledge across tendering, estimating, procurement, cost control and project delivery, with the potential to take on greater responsibility as your experience develops. The role would particularly suit someone who already has a strong grounding in construction materials, suppliers or subcontractor relationships and is looking to progress into a wider project coordination position within a contractor environment. What's on Offer Salary: 40,000 - 45,000 per annum Permanent position Based at the company's head office in Huntingdon Opportunity to work with an established specialist internal fit-out contractor Exposure to a varied range of projects Development across tendering, procurement and project delivery Opportunity for career progression and increased responsibility Supportive environment working alongside an experienced Project Management team How to Apply If you are currently working within construction, building materials, procurement, estimating, project administration or a related environment and are looking for an opportunity to develop your career within a specialist contractor, Fawkes & Reece (West) would be keen to hear from you. To apply please send an upto date CV to Fawkes and Reece (West) through the website

Project Administrator Swansea 30,000 p.a. + Benefits (Permanent) Freelance Considered A well-established South Wales construction contractor is looking to appoint a Project Administrator / Document Controller to support the delivery of a major live refurbishment project in Swansea. This is an excellent opportunity to join a growing contractor with a strong pipeline of planned works, refurbishment and remediation projects throughout South Wales. Whilst this role will initially involve working on a major live project,in Swansea, there are longer-term opportunities available across the wider business for the right person with great potential for career progression. For this reaosn, this is a permanent role. However, freelance will be considered with follow-on project work trhoughotu South Wales available on an on-going basis. The Project The initial assignment is a 26m occupied residential refurbishment and recladding scheme in Swansea involving: External remediation and recladding works to two large residential blocks. Internal kitchen and bathroom replacement programmes. Works carried out with residents remaining in occupation. Multiple site teams and subcontractors operating simultaneously. Project duration of approximately 18 months. The Role Working as part of the project delivery team, you will provide administrative and document control support to the Project Lead, Commercial Manager and Site Management team. Key responsibilities will include: Managing project documentation, drawings and site records. Maintaining document control systems and project filing structures. Managing document issue registers and revision control. Supporting project reporting and commercial administration. Producing meeting minutes and distributing project information. Coordinating information between site, commercial and project teams. Assisting with quality assurance and compliance documentation. Supporting subcontractor and client communications. Maintaining project trackers, registers and reporting systems. Providing day-to-day administrative support across the project team. About You You will ideally have previous experience supporting live construction, refurbishment, housing, maintenance or engineering projects. The successful candidate is likely to have experience as a: -Project Administrator -Site Administrator -Document Controller -Project Coordinator -Construction Administrator You should also have: -Excellent IT and systems skills. -Strong Microsoft Office knowledge. -Excellent organisational and communication skills. -Ability to manage multiple priorities in a busy project environment. -High levels of accuracy and attention to detail. -A proactive approach and willingness to support the wider project team. Desirable -Experience using Field View or similar quality management systems. -Previous construction or refurbishment project experience. -Experience supporting quality, compliance or document control processes. -Experience working on social housing, planned works or occupied refurbishment projects. What's On Offer? 30,000 p.a. salary + Benefits (Healthcare etc) Permanent Role Freelance option available Major 26m live construction project. Long-term project expected to run for approximately 18-24 months. Opportunity to join a growing contractor with a strong future workload. Potential for ongoing work beyond the initial project. If you're looking for a long-term opportunity within a busy construction environment and enjoy supporting live project teams, we'd like to hear from you.

Project Coordinator / Document Controller Location: Potters Bar, Hertfordshire Salary: £30,000 - £50,000 per annum, depending on experience Sector: Construction / Main Contracting / Project Coordination Employment Type: Full-time The Opportunity Hill McGlynn are currently working with an established construction contractor who are looking to appoint an experienced Project Coordinator / Document Controller to join their team, based from their offices in Potters Bar, Hertfordshire. This is a key project-support position, providing document control and coordination across live construction projects while working closely with design, commercial, operational and site teams. The successful candidate must have previous experience using Viewpoint 4Projects, including Administrator User functionality, and be confident managing project information, workflows and documentation through the system. Previous experience working within a main contracting environment would be highly advantageous. The Role As Project Coordinator / Document Controller, you will be responsible for ensuring project information is accurately controlled, distributed and maintained while providing wider coordination support to project teams. Key responsibilities will include: Managing project documentation and information through Viewpoint 4Projects. Utilising Administrator User functionality to manage users, permissions, workflows and project information. Setting up and maintaining project structures within the document management system. Uploading, issuing and distributing drawings, specifications, reports and technical documentation. Maintaining accurate document registers, revision histories and audit trails. Ensuring project teams have access to the latest approved information. Managing document workflows, reviews, approvals and outstanding actions. Coordinating information between internal teams, clients, consultants and subcontractors. Supporting Project Managers, Design Managers and site teams with information and documentation requirements. Monitoring outstanding information and following up with relevant stakeholders. Managing incoming and outgoing project correspondence. Supporting project meetings and maintaining relevant project records. Assisting with the collation and management of handover documentation, O&M manuals and project close-out information. Ensuring company document-control procedures and project protocols are consistently followed. Providing wider project coordination and administrative support where required. About You We are looking for an experienced, highly organised Project Coordinator / Document Controller who is confident managing construction information and supporting busy project teams. You will ideally have: Previous experience using Viewpoint 4Projects - essential. Experience with Viewpoint 4Projects Administrator User functionality - essential. Previous experience working as a Document Controller, Project Coordinator or similar within the construction industry. Experience within a main contractor environment would be highly advantageous. Strong knowledge of construction documentation, drawings and technical information. Experience managing document workflows, revisions, approvals and distribution. Excellent attention to detail and accuracy. Strong organisational and time-management skills. The confidence to liaise with project teams, consultants, clients and subcontractors. Good general IT skills, including Microsoft Office. The ability to manage multiple priorities and work to project deadlines. A proactive, methodical and professional approach. What's on Offer? Salary between £30,000 and £50,000 per annum, depending on experience. Based from the Potters Bar, Hertfordshire office. Opportunity to join an established construction contractor. Key project coordination and document-control position within the business. Exposure to a range of live construction projects. Opportunity to work closely with design, commercial and operational teams. Long-term career development and progression opportunities. Interested? If you're an experienced Project Coordinator / Document Controller with strong Viewpoint 4Projects experience, including Administrator User functionality, Hill McGlynn would like to hear from you. For further information about the role, company and project portfolio, please apply today and a member of the Hill McGlynn team will be in touch.