8 jobs found

About the company: Our client is a multi-disciplined, reputable sub-contractor who currently turnover in excess of £100m per annum. As a business, they specialise primarily within the water (wastewater and clean water) and infrastructure/non-infrastructure areas of civil engineering, with offices in North London, Kent, and on the South Coast. The company has some of the best employees in the industry working for them; they are very well respected across the utility industry and are currently in a period of steady growth. Whilst the business is looking to expand, they are also keen to maintain their family feel atmosphere, offering an enjoyable working environment, and everyone is treated as a name, not a number, with respect from the directors across the company. They are a relationship-based contractor and pride themselves on the quality of the work that they produce. This has led them to have repeat business with Thames Water, holding certain frameworks for over 30 years. On top of this, they have long-standing relationships with Affinity Water, Southern Water, and South East Water and have recently started working with Anglian Water. About the opportunity: Due to company expansion, my client is recruiting permanently for a Plant Coordinator who will be responsible for coordinating the on-hire and off-hire of plant and equipment across the business. You will be based from their office in Hemel Hempstead and the role involves supporting sites while maintaining accurate records of all equipment on hire, managing supplier relationships, and monitoring compliance with supplier service level agreements. You will be accountable for on-hire and off-hire coordination, supplier SLA monitoring, site support, handling issues and queries and maintaining internal plant systems. About the benefits and rewards: This company makes personal development, career progression, and long-term stability a priority. You will be working for a company that encourages internal promotion and wants to see its employees progress through the company. You will be part of a fun and energetic working environment. You will be rewarded with a salary ranging from £30,000 to £32,000 (dependent on experience). In addition to this, you will be offered 25 days' annual leave (plus bank holidays), healthcare cover, discounted gym memberships, high street discounts and access to the group pension scheme. About the requirements: In order to be considered for this opportunity, you must hold previous experience in a plant hire desk, hire coordination or logistics admin role within construction, utilities or civil engineering. Additionally, you must have knowledge of plant and equipment relevant to civil engineering and utilities work and be familiar with supplier service level agreements and KPI monitoring. Lastly, you should be competent in using Office 365 and Dynamics 365. Knowledge of water industry operations or civil engineering project process is desirable. How to apply: If interested in this opportunity, please send a copy of your CV to me or call the main office landline to discuss further on a confidential basis.

Lettings & Viewings Coordinator Reed are looking for a Lettings & Viewings Coordinator to deliver high-quality property viewings and tenant check-ins across a residential portfolio. This is a field-based role focused on creating a positive customer experience, maintaining high presentation standards and supporting occupancy through excellent face-to-face engagement. What We're Looking For 2+ years' experience in lettings, property management, block management or a similar property role. Excellent communication and customer service skills. Full UK Driving Licence and own vehicle. Able to work two evenings per week and occasional Saturdays. Organised, proactive and customer-focused. Key Objectives Deliver professional property viewings. Convert interest into tenant applications. Ensure vacant rooms are viewing-ready. Conduct smooth tenant move-in check-ins. Maintain a strong pipeline of applicants. Key Responsibilities Viewings & Property Presentation Conduct property viewings across the portfolio. Confirm appointments and reduce no-shows. Ensure properties are clean, presentable and ready to show. Provide accurate information on properties and tenancy terms. Answer applicant questions professionally. Property Preparation Set up and move marketing materials between properties. Ensure vacant rooms meet presentation standards. Report any property issues identified. Tenant Check-Ins Complete in-person move-in check-ins. Introduce tenants to the property and house rules. Deliver a smooth and welcoming move-in experience. Assist with check-outs and inventories when required. Applicant & Pipeline Management Qualify applicants and assess suitability. Maintain accurate records within the CRM. Follow up viewing attendees and warm leads. Re-engage previous enquiries where appropriate. Administration Respond to enquiries and arrange viewings when required. Update CRM systems and activity trackers. Monitor viewing and check-in performance. Support the wider team with reasonable business requests. Working Pattern Field-based role with regular travel between properties. On-site position with no remote or hybrid working. Full UK Driving Licence and own vehicle required. Travel within approximately a 15-mile radius of Reading. Minimum of two evenings per week (finishing at 7:30pm). Occasional Saturday working (typically 6-8 hours). What's Not Included in This Role Closing deals or making final tenancy decisions. Ongoing tenant management after move-in. Compliance or onboarding administration. Property maintenance coordination. Marketing strategy responsibilities. Desk-based, remote or hybrid working. This role is ideal for an experienced property professional who enjoys being out on the road, meeting people and delivering a first-class viewing and move-in experience.

Housing Works Coordinator Location: Beeston Office Job Type: Temporary (6-month contract) Salary: 31,000 per annum Reed is recruiting on behalf of a prominent housing association for the position of Housing Works / Working Heights Coordinator. This role is based in our Midlands office in Beeston for an initial 6-month temporary contract. The ideal candidate will have prior experience in a similar role, enabling them to quickly adapt with the support of the London teams. Day-to-Day of the Role: Provide general administrative support to the Supervisor/Contract Manager, focusing on roofing and scaffolding projects. Maintain exceptionally high standards of records for ongoing work using our internal application system, MPS. Handle the creation and tracking of purchase orders, ensuring accurate cost management for jobs. Communicate effectively with residents through telephone, email, and text, managing their repair journey from start to finish. Coordinate with the planning team to update job statuses in DRS (booking system) and Northgate (housing system). Liaise with clients, contractors, and other stakeholders to ensure that work progresses within the required timescales. Required Skills & Qualifications: Proficiency in Microsoft Excel, Word, Teams, and Outlook. Experienced in using desktop PC software tools. Previous experience in roles related to roofing, scaffolding, housing or trades is essential. Highly organised with the capability to manage a large volume of work simultaneously. To apply for the Housing Works / Working Heights Coordinator position, please submit your CV detailing your relevant experience

We are looking for an experienced Design Coordinator to join the project team on a major construction project Working alongside the Design Manager, you will support the coordination and delivery of design information across multiple disciplines, working closely with consultants, subcontractors, BIM teams and site teams. This is a strong opportunity for someone with solid construction experience who is looking to broaden their design management experience and progress towards a Design Manager position. The Role Key responsibilities will include: Supporting the management of design deliverables and programmes. Coordinating consultant, subcontractor and supplier design information. Maintaining design trackers, action registers and technical submission schedules. Working with site and design teams to resolve technical and design issues. Monitoring design deliverables against the construction programme. Managing RFIs, technical queries, design comments and change requests. Supporting multidisciplinary coordination across CSA, MEP and specialist packages. Supporting BIM coordination and clash resolution. Managing project information through Autodesk Construction Cloud (ACC) and Common Data Environments. Supporting technical submittal and approval processes. Attending design coordination meetings and managing resulting actions. Maintaining accurate design documentation and revision control. Preparing design progress reports and identifying potential risks or delays. Supporting as-built information, commissioning and project handover.

An excellent opportunity for an experienced Helpdesk Coordinator to join a well-established company based in Kings Langley, Hertfordshire. About The Company: The company provides mechanical, electrical, fabric and management services to buildings across the public, residential, commercial and private sectors. Based in Kings Langley and work across London and the South East. The work splits two ways. Planned maintenance is the scheduled side: servicing plant on a cycle so that it does not fail. Reactive is everything else, and it is where the helpdesk lives. Something breaks in a building somebody is standing in, and it needs an engineer today. Some clients they look after directly, others come through managing agents acting for the building owner. Either way the buildings are occupied and in use, so a call at nine is expected to have an answer by ten. What you would be doing: Answering the helpdesk phone and the shared mailbox, and being the first voice a client hears Raising jobs and keeping them up to date in Simpro, our job management system Booking emergency and reactive call-outs, and scheduling planned maintenance visits Allocating engineers to the day's work and moving things around when a job over-runs Chasing job cards and reports back from engineers, and sending them out to clients Turning what an engineer found on site into a clear quotation for the client Raising purchase orders, ordering parts and materials, and chasing suppliers for delivery dates Booking site access and permits with managing agents and building managers Keeping site records, certificates and compliance paperwork straight What a typical day looks like: All day - The phone and the inbox. Both run from the moment you sit down, and answering them well is most of the job From 8:00 - Reading the reports that came back from yesterday's visits and chasing the ones that did not. Catching up on the overnight inbox and working out what changed while the office was shut. Morning - Reactive calls come in. A boiler is down, a unit is leaking, a shop has no heating. You work out how urgent each one is, book an engineer to it, and tell the client when somebody will be there. Midday - More reports land as engineers finish on site. You chase parts, raise purchase orders, and turn what an engineer found into a quotation that goes out to the client the same day. Afternoon - Certificates and reports go out and managing agents get their updates. Tomorrow gets built: every engineer is given their jobs and their first appointment before they finish, so nobody starts the day waiting to be told. 5:00pm - You go home. Out of hours is covered by a 24 hour monitoring bureau, so the phone is not yours in the evening Candidate Requirements: Experience in building services, facilities management or a trade office is useful, and we will take somebody without it who is organised, unflappable on the phone and quick to learn. Comfortable talking to clients, engineers and managing agents, sometimes when they are frustrated Organised enough to hold a lot of open jobs at once and let none of them go quiet Clear, confident written English. A great deal of this job is email Accurate with detail. Job numbers, purchase order numbers and site addresses have to be right Confident with Microsoft Outlook and Excel. We will teach you Simpro Within a sensible commute of Kings Langley, since the role is fully office based Key Skills: Communication - On the phone and in writing, all day Organisation - Many open jobs, none of them forgotten Attention to detail - Job numbers, PO numbers, addresses Prioritising - Knowing what is urgent and what can wait Customer service - Usually when something has gone wrong Problem solving - Finding the engineer, the part, the access Staying calm - Busy mornings and awkward calls Confidence - Speaking up to clients, engineers and suppliers Reliability - In on time, and nothing slips through Teamwork - Engineers, the office and suppliers Industry awareness - Some feel for construction and building services IT confidence - Outlook, Excel, and Simpro once we teach you Benefits: 25 days holiday entitlement + bank holidays. Company pension scheme. Provided lunch on the last Friday of each month. Working Hours: Monday to Friday, 8.00am to 5.00pm. No evenings, no weekends, no on-call rota. The role is solely office based, in return the company is offering a Competitive Salary, Depending on Experience. If you feel that you have the relative skill/attributes to fulfil this role then please apply now! The employer fully supports Equality in Employment. All employment is decided based on qualifications, merit and business need.

Title: FM Helpdesk Coordinator Location: Bolton Salary: £27,000 - £30,000 The Client Our client are a dynamic and rapidly expanding leader in the construction and facilities management sector. They provide a comprehensive range of services aimed at optimising the operations of commercial and residential buildings. As part of their continued growth, they are seeking a skilled and dedicated Helpdesk Coordinator to join their team. This is an exciting opportunity to contribute to a fast-paced and collaborative work environment while supporting the financial operations of the company. The role of Helpdesk Coordinator - Facilities Management: As a Helpdesk Coordinator, you will play a vital role in supporting the efficient delivery of services by coordinating and managing both reactive and planned maintenance activities. You will be responsible for handling maintenance schedules, managing client enquiries, and ensuring that records are accurately updated in our clients CRM system. This role offers an exciting opportunity to work within a supportive and rapidly growing team where your skills will be valued, and your development will be encouraged. If you are organised, proactive, and enjoy working in a fast-paced environment, we want to hear from you Key Responsibilities of the Helpdesk Coordinator: You will coordinate reactive and planned maintenance schedules for electrical and commercial fit-out services. You will ensure that the CRM system is accurately updated with all relevant project data, including client communications and progress updates. As the point of contact for clients, you will provide updates on project status, address concerns, and ensure that all administrative documentation is accurate and up to date. You will facilitate communication between the helpdesk team and other departments to ensure smooth operations and will prioritise incoming requests, addressing urgent matters promptly. Additionally, you will support the team with general administrative duties to meet deadlines and maintain efficient operations. Essentials: - Previous experience in an administrative role within a busy construction or facilities management setting - Strong organisational skills and attention to detail - Experience with CRM systems (Big Change experience is advantageous but not essential) - Ability to manage multiple tasks and prioritise effectively in a fast-paced environment - Excellent communication skills, both written and verbal, with a strong client management focus - Ability to work independently as well as part of a team What's on Offer: Competitive Salary: Based on experience. Pension Scheme: 5% pension contribution to help secure your future. Professional Development: Opportunities for continuous personal and career growth. Modern Head Office: Join a vibrant and innovative workplace with a supportive team atmosphere. Collaborative Team: A culture that values communication, respect, and shared success. Exciting Growth Potential: Be part of a growing company with a clear vision for the future. Bowdon Associates is a member of the Guild of Quality Employment Agencies and has agreed to adopt the compliance and recruitment standards that form the basis their code of conduct. A quality, transparent and responsible recruitment agency committed to raising the industry standards.

Working at Heights Coordinator Location: Beeston Office Job Type: Temporary (6-month contract) Salary: 31,000 per annum Reed is recruiting on behalf of a prominent housing association for the position of Working at Heights Coordinator. This role is based in our Midlands office in Beeston for an initial 6-month temporary contract. The ideal candidate will have prior experience in a similar role, enabling them to quickly adapt with the support of our London teams. Day-to-Day of the Role: Provide general administrative support to the Supervisor/Contract Manager, focusing on roofing and scaffolding projects. Maintain exceptionally high standards of records for ongoing work using our internal application system, MPS. Handle the creation and tracking of purchase orders, ensuring accurate cost management for jobs. Communicate effectively with residents through telephone, email, and text, managing their repair journey from start to finish. Coordinate with the planning team to update job statuses in DRS (booking system) and Northgate (housing system). Liaise with clients, contractors, and other stakeholders to ensure that work progresses within the required timescales. Required Skills & Qualifications: Essential qualifications in Mathematics and English. Proficiency in Microsoft Excel, Word, Teams, and Outlook. Experienced in using desktop PC software tools. Previous experience in roles related to roofing, scaffolding, or trades is crucial. Ability to work full-time in the office with shifts between 08:00-18:00. Highly organised with the capability to manage a large volume of work simultaneously. To apply for the Working at Heights Coordinator position, please submit your CV detailing your relevant experience.

We now have an exciting opportunity for a Lead Contract Support Administrator to join our hard facilities repairs and maintenance team at Blackberry Hill Hospital in Bristol. Rydon has established a strong reputation for the quality within our maintenance division with a particular focus on NHS Hard Facilities Management - consisting of responsive repairs as well as planned/preventative maintenance. We look after more than 250 buildings on behalf of 20 NHS Trusts on a planned and responsive repairs and small works projects basis. We provide maintenance services to acute (hospital's), mental health trusts, ambulance and primary care trusts. Job Purpose As Lead Contract Support you will be supporting our hard facilities maintenance contract at Blackberry Hill Hospital with day to day administration functions. You will take responsibility in monitoring tasks to completion and ensuring that all required compliance documentation is held within our repairs system (Planet FM). The successful candidate will liaise with sub-contractors, our contact centre team, engineers and service managers as required to ensure all contractually required work is complete, and recorded correctly. Key responsibilities will include:- Carryout regular monitoring of PPM (planned preventative maintenance) tasks to ensure that they are completed in line with timescales Monitor defects identified through PPM tasks to ensure remedial works are closed out in a timely manner. Monitor the statutory compliance tracker for the contract ensuring that all inspections are planned and any follow on reactive works are closed out promptly in line with our standard procedures. Ensuring that contract paperwork has been completed and stored correctly. Processing of subcontractor and operative work orders. Ensure all sub-contractors documentation (Risk Assessment & Method Statements) are received prior to attending site and evaluated by relevant person. Set up sub-contractor performance review meetings in line with the agreed annual programme and ensure that all sub-contractor documentation is updated and loaded on to our web portal. Generate helpdesk reports from Planet FM as required for each site for audits, client reporting and health and safety reporting Filing of all statutory compliance reports and certificates. Monitor the contracts training matrix and liaising with L&D/ H&S department and Contract/Service Managers to ensure training is completed and our files are updated. Line Management of two Co-ordinators by providing direction, managing performance and providing support. What we can offer you Competitive Salary 25 days holiday, which can be increased to 30 days with our holiday purchase scheme. Pension Scheme: 4% contributory. Life Assurance and Income Protection. Health Cash Plan: helping you spread the cost of essential healthcare 24/7 EAP Service: free advice, counselling and support for you and your family whenever you need it. Wellbeing and mental health champions readily available at work. Access to an employee discount scheme which includes a wide-range of special offers and discounts on insurances, lifestyle goods and services. Flexible benefits for you to choose from including Critical Illness, DenPlan and Cycle to work schemes. Employee Referral Scheme: recommend a personal connection to us and claim a cash reward for their successful hire. Full training, ongoing coaching and support Opportunities for you to progress your career within the business This is a full time permanent position. Working hours are Monday to Friday 8am to 5pm. Experience Required The successful candidate will demonstrate previous experience of working in an administration position for a maintenance company and be familiar with statutory compliance administration. It would be an advantage for this experience to have been gained within a company providing a repairs and maintenance service to the NHS, however this is not essential. You will have excellent customer service skills (including good telephone and written communication skills), strong Microsoft Office skills including the use of Outlook, Word and Excel and also be familiar with CAFM systems. You will have strong administration experience, used to multi-tasking and prioritising your work with minimum supervision. Previous line management experience would also be an advantage. If this sounds like you then, we'd strongly encourage you to apply. Additional Information As a well established, progressive company we are committed to attracting and retaining individuals by offering an excellent benefits package that includes a wide range of core and voluntary benefits. Rydon is an equal opportunities employer and promotes diversity in employment. Successful candidates will be selected solely on their ability to carry out the duties of the post. To apply online, please use the 'apply for this job link' at the top of this page to be redirected to our careers page to complete your application.