Purpose
To provide administrative support to Management and/ or any function that requires it. To organise project and company documentation within the document control team. To assist with implementing office procedures and frequently take responsibility for specific projects and tasks.
Profile
Our administrative staff take pride in their work, which is always accurate and clear. They respect their colleagues and work well both in a team and on their own. They communicate well ensuring that all duties are completed accurately and delivered with high quality and in a timely manner.
Responsibilities/Deliverables
Take a lead role in the day-to-day administration of office functions
Scanning, renaming & filing of various documents; Induction Forms; Fit to Work Forms; Project Folders; Orders; Health & Safety Records; Other
Manage Drawing updates; downloading, filing, updating drawing registers,
organizing hard copies for site and revising office folders.
Document control; downloading and uploading files on EDMS systems such as Asite, Aconex, and Viewpoint.
Printing and preparing RAMS folders
Online Site Pre inductions
Brickwork H&S monthly hours
Support with Tender enquiries.
Preparing O&M manuals
Log updates; Master Design, O&M, Orders, Telephone list, Job lists
Organising, maintaining, and keeping the archive room clean
Collating and submitting Annual Brickwork Award submissions
Creating project case studies
Skills
Proficient in various Electronic Document Management Systems
Computer literate - MS Office applications (Word, Excel, PowerPoint)
Attention to detail - accurate reporting
Organisation - be able to meet deadlines and be flexible to work within a team
Excellent communication skills - clear, polite and helpful manner
Health & Safety
Any health and/or safety concerns must be reported to a senior member of staff.