4 jobs found

Business Support Manager Location: Leicester City Centre (Office Based) Salary: Up to 40,000 Job Type: Permanent Job Description We are recruiting for an experienced Business Support Manager to join a growing Housing Association based in Leicester City Centre. Reporting directly to the Operations Director, you will lead the business support function, ensuring the smooth running of administrative operations while providing executive support, governance coordination and project administration across the organisation. Key Responsibilities Lead the business support and administration function. Coordinate operational projects and monitor progress. Prepare reports and management information. Support Board and Committee meetings. Produce agendas, minutes and action logs. Manage governance documentation. Support the onboarding of new business. Provide diary management and executive support. Coordinate office facilities and external suppliers. Support HR administration and organisational projects. Maintain document management systems. Build strong relationships with internal and external stakeholders. About You We're looking for an organised, proactive professional who enjoys working in a fast-paced environment and supporting senior leadership. You'll ideally have experience within Housing, Local Government, Charity or another regulated environment. You'll also possess: Business Support or Office Management experience Governance or Board support experience Project coordination experience Executive Assistant or PA experience Strong organisational skills Excellent communication skills High attention to detail Ability to manage multiple priorities simultaneously This is a fantastic opportunity to join an organisation where you'll play a key role supporting senior leadership and helping drive operational excellence.

Role Overview: A pivotal role supporting two Managing Directors acting as a trusted partner, ensuring the efficient day-to-day operation of the MDs schedules while enabling them to focus on leadership and delivery across their regions. This role requires a high level of organisation and discretion, co-ordinating complex diaries, communication across departments, providing critical administrative and project support aligned to business priorities. You will be a key point of contact internally and externally, always acting with professionalism with a collaborative mindset with the ability to build trusted relationships across all levels General Responsibilities: Executive Support Provide full diary and email management for both Managing Directors, including prioritising emails, scheduling meetings, site visits, and travel arrangements Act as the first point of contact, screening calls, emails, and correspondence Prepare agendas, presentations, reports, and briefing documents Take minutes in meetings and track actions to completion Coordination & Communication Liaise with internal departments Coordinate communication between senior stakeholders, external partners and clients Ensure smooth flow of information across the business Project & Operational Support Assist with coordination of key projects, deadlines, and deliverables Track progress on developments and management priorities Support with reporting on build progress, sales updates, operational KPIs and regional reports. Administrative Duties Drafting professional correspondence, including letters, emails, agendas and reports with consistency and accuracy. Prepare, submit and manage expenses on behalf of the Managing Directors in line with company policy. Organise meetings and off-site visits, including venue arrangements, travel arrangements, refreshments and preparation of meeting materials Arrange and create Project Review packs on a monthly basis, plus any other packs as necessary. Maintain accurate records and ensure all relevant documents are filed and accessible. Confidentiality & Discretion Handle sensitive information with the highest level of confidentiality Act with professionalism and integrity at all times Requirements: PA experience at Director or Board Level Minute taking and Board pack preparation Written and Verbal Communication NVQ qualification Flexible and adaptable approach Hill Expects Every Employee to: Work as one team across Hill, valuing collaboration and mutual support Uphold our reputation by role-modelling consistent behaviours at all times and to all stakeholders Stay agile be ready to adapt, problem-solve, and keep momentum in a changing environment Take pride in your work and aim to leave a lasting, positive impact in everything you do Understand and follow all company policies, completing required training Actively champion and demonstrate Hill s values: Ambition, Collaboration, Impact, Agility Apply today to find out more and for more project information

This is a varied role that would suit someone who enjoys working in a fast-paced SME environment, takes pride in being the go-to person within the office, and is comfortable balancing multiple priorities. Client Details As this continues to expand, we are looking for a proactive and highly organised Commercial Support Administrator to provide administrative support across the business whilst also assisting our Directors with a range of Executive Assistant duties. Description Reporting directly to the Directors, you will play a key role in ensuring the smooth day-to-day running of the office and supporting the wider commercial team. Key responsibilities will include: Providing administrative support to the commercial and operational teams Supporting Directors with diary management, meeting coordination and travel arrangements Preparing reports, presentations, meeting packs and business correspondence Acting as the first point of contact for visitors, clients and incoming enquiries Managing reception duties and maintaining a professional front-of-house presence Coordinating and distributing client information, project documentation and communications Organising meetings, taking minutes and following up on actions where required Assisting with tender submissions and commercial documentation Maintaining accurate records, filing systems and databases Supporting office management activities and helping to ensure the efficient running of the business Building strong working relationships with clients, suppliers and colleagues Profile We are looking for an organised and professional individual who can work confidently with senior stakeholders and enjoys being at the centre of a busy office environment. You will ideally have: Previous experience within an administrative, commercial support, office manager or executive assistant role Strong organisational and time management skills Excellent written and verbal communication skills A professional and confident manner when dealing with clients and stakeholders Strong IT skills, including Microsoft Office (Word, Excel, Outlook and PowerPoint) The ability to prioritise competing demands and work independently High levels of accuracy and attention to detail Experience within construction, property, engineering or a related sector would be advantageous but is not essential Job Offer Competitive salary of circa 35,000 A varied and rewarding role with genuine responsibility Opportunity to work closely with Directors and contribute to business success Friendly and supportive SME culture Career development opportunities as the business continues to grow Company benefits package If you are a proactive administrator who enjoys supporting senior leaders and being a key part of a growing business, we would love to hear from you.

Full-time, permanent role Based full time in West London Need to come from a strong construction background About the role of Executive Assistant As the Executive Assistant, specifically for this project & the wider business, your purpose will be to assist the Commercial Manager with general operational duties (e.g. procurement, document management), and ensure operational processes are followed. Day to day responsibilities Email management of the Commercial Manager. Regular monitoring of CM inbox and sorting received mail into preset subfolders, hold other team members accountable to action relevant tasks. Hold regular mtgs with CM to discuss and agree actions for any that cannot be actioned by EA. Diary management of the Commercial Manager - same principles as above Management of general shared task tracker with CM; actioning items in accordance with agreed timescales Management of various project trackers and reporting to Commercial Manager on these weekly e.g. Subcontractor Payment Tracker, Subcontractor Insurances Tracker. Create new trackers as directed by Commercial Manager Carry out checks on Subcontractors Inspection & Test Plans to ensure quality is being managed and documented Procurement of materials as directed by the Project Manager or Commercial Manager, via our dedicated software Assembling Monthly Progress reports for the client team Attending Project meetings and taking notes. Issuing minutes where requested. Entering tasks to diaries as required Filing of documents on SharePoint & uploading relevant documents to Asite, checking Asite notifications and redistribution within the project team Approval of Purchase Invoices via relevant Software (or re-assignment to PM if appropriate) Assist in maintenance of general project documentation e.g. site file, H&S reports etc Set up O&M Files / Compile information as orders are placed with suppliers Assist Commercial Manager with assembling internal reports on project governance and financial updates Assist Commercial Manager and QS with maintaining overall cost control with summary reports If you want to hear more about this role, please apply with an up-to-date copy of your CV or contact Tia Bairam in our London office at (url removed)