Office Manager - Public Sector Maintenance & Facilities

Our client is an established Public, Private and Social Housing, Refurbishment and Construction contractor, and they deliver comprehensive maintenance services to public sector clients (schools, colleges, hospitals, municipal buildings, residential housing and similar facilities).

We require an office based Maintenance Manager to lead, coordinate, and optimise reactive and planned preventative maintenance (PPM) across multiple sites, ensure regulatory compliance, and maintain strong client relationships under strict SLAs and budgets.

Key Responsibilities

• Lead and manage the delivery of reactive and planned maintenance programs across public sector sites.
• Develop and implement maintenance strategies, schedules, and lifecycle plans for facilities assets (mechanical, electrical, fabric, and building services).
• Manage maintenance contracts and service levels with public sector clients, ensuring compliance with all contractual obligations, KPIs, and budget targets.
• Plan and supervise PM/PPM regimes, routine servicing, inspections, and defect rectification in line with statutory requirements.
• Oversee planning, procurement, and supervision of resources (labour, subcontractors, materials) to meet project timelines and quality standards.
• Coordinate with site teams, clients, and stakeholders; attend progress meetings, safety briefings, and client reviews.
• Monitor and improve asset performance, energy efficiency, and life-cycle costs; manage risk and implement continuous improvement initiatives.
• Ensure compliance with health and safety regulations, CDM requirements, and company safety policies; lead incident investigations and ensure corrective actions are implemented.
• Manage budgets, cost control, and invoicing for maintenance contracts; prepare and present reports on performance, risks, and opportunities.
• Develop and maintain emergency response plans, critical spares strategy, and business continuity arrangements for key sites.
• Lead, train, and develop maintenance teams; set performance objectives, conduct appraisals, and manage subcontractor performance.
• Maintain accurate documentation (work orders, drawings, risk assessments, permits-to-work, inspection reports) and ensure data integrity in CMMS/maintenance management systems.

Required Qualifications and Experience

• Proven experience in maintenance management within the construction or facilities management sector, with a strong track record supporting public sector clients.
• Technically competent across building services (M&E), fabric works, and preventive maintenance.
• Experience with public sector frameworks and compliance frameworks.
• Experience with public sector procurement, contract management, SLAs, and reporting to clients.
• Knowledge of relevant regulations and standards (Health and Safety at Work, CDM Regulations, fire safety, electrical and gas safety where applicable, building regulations, energy efficiency standards).
• Budgeting, reporting, and cost-control experience.

Skills and Competencies

• Strong leadership and people-management skills; ability to lead multidisciplinary teams (in-house staff and subcontractors).
• Excellent organisational and time-management abilities; capable of balancing multiple sites and priorities.
• Excellent communication and stakeholder-management skills; adept at client liaison and report presentation.
• Analytical thinker with problem-solving capability; capable of data-driven decision making.
• Proficient in modern maintenance management systems (CMMS), estimating tools, and MS Office suite.
• Commitment to safety, quality, and client satisfaction; high attention to detail.
• Requires a proactive, collaborative approach with clients, site teams, and suppliers.

Immediate Start available.

35,000.00 - 40,000.00pa depending on experience.

Full time office position. 8am - 5pm with 30 minutes lunch break.