Trainee Document Controller

Trainee Document Controller/Administrator

Loughton, Essex

24,000+

Gap Construction are recruiting on behalf of a well-established construction contractor specialising in high quality brickwork and fa ade packages across the UK. The business is known for its strong project delivery, attention to detail, and supportive working environment within both preconstruction and operational teams.

The client are seeking a highly organised and proactive Administration and Document Control Assistant to join the team at Head Office in Loughton. This is a key support role ensuring accurate document control, smooth administration processes, and effective coordination across live projects and office functions.

Key Responsibilities

• Provide general administrative support across office and project functions
• Manage scanning, naming and filing of project documentation including inductions, fit to work forms, H&S records, orders and project folders.
• Maintain drawing registers, update revisions and organise both electronic and hard copy drawing packs for site and office use
• Control and manage documentation via EDMS systems including Asite, Aconex and Viewpoint
• Prepare RAMS folders and associated project documentation for site teams
• Support online site pre inductions and onboarding processes.
• Track and update monthly health and safety hours
• Assist with tender enquiries and supporting preconstruction administration
• Prepare operation and maintenance manuals for project handover
• Maintain and update key project logs including design trackers, O&M logs, orders, telephone lists and job trackers
• Organise and maintain the archive room ensuring accurate filing and accessibility
  Support with preparation and submission of company award entries and project case studies

Person Specification

• Previous experience in an administration or document control role within construction preferred
• Strong IT skills including Microsoft Office (Word, Excel, PowerPoint)
• Experience using electronic document management systems such as Asite, Aconex or Viewpoint
• Excellent attention to detail with a high level of accuracy
• Strong organisation skills with the ability to manage multiple priorities and deadlines
• Confident communicator with a professional and proactive approach
  Able to work independently and as part of a wider team

How to Apply:
Please apply through our website or contact James at Gap Construction on (phone number removed) for further details.

This vacancy is being advertised on behalf of a client by Gap Construction, who are operating as an employment agency. Gap Construction is committed to the selection, recruitment, and development of the best people, basing judgments solely on suitability for the job.