The Document Controller will responsible for managing and organising all project documentation to ensure the smooth and efficient operation of construction projects. The role will involve overseeing the documentation process from start to finish, utilising ASITE, EasyBOP, and other tools to maintain accurate records, and collaborating closely with the project team and external consultants. Key responsibilities Primary and General Responsibilities Manage all project documentation, including drawings, specifications, submittals, RFIs, and other project-related documents, ensuring completeness and accuracy. Upload, download, and maintain project documents in ASITE, ensuring proper labelling and organisation for easy access and retrieval. Review and verify the accuracy and completeness of incoming and outgoing documents. Follow up with the project team and external consultants as needed to address any discrepancies. Collaborate with the project team and external consultants to ensure timely submission of all required documents, meeting documentation requirements and deadlines. Develop and maintain a document control system to track document revisions, approvals, and distribution, ensuring version control and document integrity. Assist in preparing project reports and status updates by providing accurate and up-to-date information on project documentation, facilitating informed decision-making. Provide administrative support to the project team as required, including tasks such as filing, data entry, and correspondence management. Conduct ASITE and EasyBOP training sessions for project team members to ensure proficiency in using the document management system, promoting efficiency and accuracy. Ensure all documents are properly labelled and organised according to established standards, facilitating easy identification and retrieval. Participate in weekly team meetings to provide updates on document management activities, discuss any issues or concerns, and coordinate tasks with team members. Take meeting notes and distribute them in a timely manner. Requirements and skills Skill set Previous experience in document control or a related administrative role, preferably in the construction industry. Proficiency in document management software such as ASITE and EasyBOP. Exceptional attention to detail to ensure documents are accurate and made to specifications. Excellent communication and interpersonal abilities, with the capacity to collaborate effectively with internal and external stakeholders. Ability to work independently and prioritise tasks to meet deadlines in a fast-paced environment. Strong analytical skills. Strategic planning skills. Outstanding organisational skills. Qualities Confident, approachable, organised, well-spoken, and presented. Good initiative and proactive problem-solver. Copes well under pressure. Adaptable to change and willing to go the extra mile. What we offer Full training and ongoing support. Opportunities to learn system management, compliance, and business operations. Friendly and supportive working environment. Clear career progression within the team.
16/04/2026
Full time
The Document Controller will responsible for managing and organising all project documentation to ensure the smooth and efficient operation of construction projects. The role will involve overseeing the documentation process from start to finish, utilising ASITE, EasyBOP, and other tools to maintain accurate records, and collaborating closely with the project team and external consultants. Key responsibilities Primary and General Responsibilities Manage all project documentation, including drawings, specifications, submittals, RFIs, and other project-related documents, ensuring completeness and accuracy. Upload, download, and maintain project documents in ASITE, ensuring proper labelling and organisation for easy access and retrieval. Review and verify the accuracy and completeness of incoming and outgoing documents. Follow up with the project team and external consultants as needed to address any discrepancies. Collaborate with the project team and external consultants to ensure timely submission of all required documents, meeting documentation requirements and deadlines. Develop and maintain a document control system to track document revisions, approvals, and distribution, ensuring version control and document integrity. Assist in preparing project reports and status updates by providing accurate and up-to-date information on project documentation, facilitating informed decision-making. Provide administrative support to the project team as required, including tasks such as filing, data entry, and correspondence management. Conduct ASITE and EasyBOP training sessions for project team members to ensure proficiency in using the document management system, promoting efficiency and accuracy. Ensure all documents are properly labelled and organised according to established standards, facilitating easy identification and retrieval. Participate in weekly team meetings to provide updates on document management activities, discuss any issues or concerns, and coordinate tasks with team members. Take meeting notes and distribute them in a timely manner. Requirements and skills Skill set Previous experience in document control or a related administrative role, preferably in the construction industry. Proficiency in document management software such as ASITE and EasyBOP. Exceptional attention to detail to ensure documents are accurate and made to specifications. Excellent communication and interpersonal abilities, with the capacity to collaborate effectively with internal and external stakeholders. Ability to work independently and prioritise tasks to meet deadlines in a fast-paced environment. Strong analytical skills. Strategic planning skills. Outstanding organisational skills. Qualities Confident, approachable, organised, well-spoken, and presented. Good initiative and proactive problem-solver. Copes well under pressure. Adaptable to change and willing to go the extra mile. What we offer Full training and ongoing support. Opportunities to learn system management, compliance, and business operations. Friendly and supportive working environment. Clear career progression within the team.
Trainee Document Controller/Administrator Loughton, Essex 24,000+ Gap Construction are recruiting on behalf of a well-established construction contractor specialising in high quality brickwork and fa ade packages across the UK. The business is known for its strong project delivery, attention to detail, and supportive working environment within both preconstruction and operational teams. The client are seeking a highly organised and proactive Administration and Document Control Assistant to join the team at Head Office in Loughton. This is a key support role ensuring accurate document control, smooth administration processes, and effective coordination across live projects and office functions. Key Responsibilities Provide general administrative support across office and project functions Manage scanning, naming and filing of project documentation including inductions, fit to work forms, H&S records, orders and project folders. Maintain drawing registers, update revisions and organise both electronic and hard copy drawing packs for site and office use Control and manage documentation via EDMS systems including Asite, Aconex and Viewpoint Prepare RAMS folders and associated project documentation for site teams Support online site pre inductions and onboarding processes. Track and update monthly health and safety hours Assist with tender enquiries and supporting preconstruction administration Prepare operation and maintenance manuals for project handover Maintain and update key project logs including design trackers, O&M logs, orders, telephone lists and job trackers Organise and maintain the archive room ensuring accurate filing and accessibility Support with preparation and submission of company award entries and project case studies Person Specification Previous experience in an administration or document control role within construction preferred Strong IT skills including Microsoft Office (Word, Excel, PowerPoint) Experience using electronic document management systems such as Asite, Aconex or Viewpoint Excellent attention to detail with a high level of accuracy Strong organisation skills with the ability to manage multiple priorities and deadlines Confident communicator with a professional and proactive approach Able to work independently and as part of a wider team How to Apply: Please apply through our website or contact James at Gap Construction on (phone number removed) for further details. This vacancy is being advertised on behalf of a client by Gap Construction, who are operating as an employment agency. Gap Construction is committed to the selection, recruitment, and development of the best people, basing judgments solely on suitability for the job.
16/04/2026
Full time
Trainee Document Controller/Administrator Loughton, Essex 24,000+ Gap Construction are recruiting on behalf of a well-established construction contractor specialising in high quality brickwork and fa ade packages across the UK. The business is known for its strong project delivery, attention to detail, and supportive working environment within both preconstruction and operational teams. The client are seeking a highly organised and proactive Administration and Document Control Assistant to join the team at Head Office in Loughton. This is a key support role ensuring accurate document control, smooth administration processes, and effective coordination across live projects and office functions. Key Responsibilities Provide general administrative support across office and project functions Manage scanning, naming and filing of project documentation including inductions, fit to work forms, H&S records, orders and project folders. Maintain drawing registers, update revisions and organise both electronic and hard copy drawing packs for site and office use Control and manage documentation via EDMS systems including Asite, Aconex and Viewpoint Prepare RAMS folders and associated project documentation for site teams Support online site pre inductions and onboarding processes. Track and update monthly health and safety hours Assist with tender enquiries and supporting preconstruction administration Prepare operation and maintenance manuals for project handover Maintain and update key project logs including design trackers, O&M logs, orders, telephone lists and job trackers Organise and maintain the archive room ensuring accurate filing and accessibility Support with preparation and submission of company award entries and project case studies Person Specification Previous experience in an administration or document control role within construction preferred Strong IT skills including Microsoft Office (Word, Excel, PowerPoint) Experience using electronic document management systems such as Asite, Aconex or Viewpoint Excellent attention to detail with a high level of accuracy Strong organisation skills with the ability to manage multiple priorities and deadlines Confident communicator with a professional and proactive approach Able to work independently and as part of a wider team How to Apply: Please apply through our website or contact James at Gap Construction on (phone number removed) for further details. This vacancy is being advertised on behalf of a client by Gap Construction, who are operating as an employment agency. Gap Construction is committed to the selection, recruitment, and development of the best people, basing judgments solely on suitability for the job.
Document Controller North West London / Hertfordshire Full-time, Permanent Up to £40k plus bonus and company benefits The Opportunity Our client is a well-established and growing SME developer specialising in the delivery of high-end, bespoke residential homes. With a strong pipeline of projects and a reputation for quality and attention to detail, they are now seeking an experienced Document Controller to join their team. This is an excellent opportunity to work within a close-knit, dynamic environment where your contribution will be highly valued and visible across multiple projects. The Role As Document Controller, you will play a key role in supporting project delivery by ensuring all documentation is accurately managed, controlled, and distributed. You will also provide general administrative support to both project and commercial teams. Key Responsibilities Document Control Set up, manage, and maintain document control systems across live construction projects Ensure drawings, specifications, RFIs, and technical documents are issued, tracked, and stored correctly Maintain document registers, revision control, and distribution logs Coordinate document flow between consultants, subcontractors, suppliers, and site teams Ensure only current and approved documentation is in circulation Support audit readiness and compliance with company procedures Office Administration Provide administrative support to project and commercial teams Manage correspondence, filing systems, and record keeping Assist with meeting coordination, minutes, and preparation of document packs Support onboarding of new staff, including inductions and documentation Maintain office supplies and assist with day-to-day office organisation Project & Site Support Assist with subcontractor documentation (insurances, RAMS, accreditations) Support the compilation of O&M manuals and handover documentation Liaise with site teams to ensure timely document submissions Track key project deadlines relating to documentation Candidate Profile Essential Previous experience as a Document Controller and/or Office Administrator within the construction sector Strong understanding of document control processes and revision management Highly organised with excellent attention to detail Proficient in Microsoft Office (Outlook, Word, Excel, Teams) Strong communication skills with the ability to engage with multiple stakeholders Ability to manage a varied workload and meet deadlines Desirable Experience using document management systems (e.g. Coins, Procore, SharePoint) Familiarity with construction drawings and technical documentation Experience working within a contractor or live site environment Why Apply? Join a respected developer delivering high-spec residential schemes Work within a supportive and collaborative team Opportunity for career development in a growing business Competitive salary and benefits package
14/04/2026
Full time
Document Controller North West London / Hertfordshire Full-time, Permanent Up to £40k plus bonus and company benefits The Opportunity Our client is a well-established and growing SME developer specialising in the delivery of high-end, bespoke residential homes. With a strong pipeline of projects and a reputation for quality and attention to detail, they are now seeking an experienced Document Controller to join their team. This is an excellent opportunity to work within a close-knit, dynamic environment where your contribution will be highly valued and visible across multiple projects. The Role As Document Controller, you will play a key role in supporting project delivery by ensuring all documentation is accurately managed, controlled, and distributed. You will also provide general administrative support to both project and commercial teams. Key Responsibilities Document Control Set up, manage, and maintain document control systems across live construction projects Ensure drawings, specifications, RFIs, and technical documents are issued, tracked, and stored correctly Maintain document registers, revision control, and distribution logs Coordinate document flow between consultants, subcontractors, suppliers, and site teams Ensure only current and approved documentation is in circulation Support audit readiness and compliance with company procedures Office Administration Provide administrative support to project and commercial teams Manage correspondence, filing systems, and record keeping Assist with meeting coordination, minutes, and preparation of document packs Support onboarding of new staff, including inductions and documentation Maintain office supplies and assist with day-to-day office organisation Project & Site Support Assist with subcontractor documentation (insurances, RAMS, accreditations) Support the compilation of O&M manuals and handover documentation Liaise with site teams to ensure timely document submissions Track key project deadlines relating to documentation Candidate Profile Essential Previous experience as a Document Controller and/or Office Administrator within the construction sector Strong understanding of document control processes and revision management Highly organised with excellent attention to detail Proficient in Microsoft Office (Outlook, Word, Excel, Teams) Strong communication skills with the ability to engage with multiple stakeholders Ability to manage a varied workload and meet deadlines Desirable Experience using document management systems (e.g. Coins, Procore, SharePoint) Familiarity with construction drawings and technical documentation Experience working within a contractor or live site environment Why Apply? Join a respected developer delivering high-spec residential schemes Work within a supportive and collaborative team Opportunity for career development in a growing business Competitive salary and benefits package
Preconstruction Administrator / Bid Coordinator / Document Controller City of London Job Overview Our client is a trusted main contractor specialising in the residential sector, delivering mixed-tenure housing developments, multi-sector residential solutions, and comprehensive building safety remediation works, including assessment, recladding, and internal refurbishment. Based in the City of London , the business has achieved remarkable growth despite being recently established, having already secured 80% of its projected 2026 turnover. With a strong pipeline of work and an expanding client base, they are on track to reach a £50 million turnover by 2028. Due to continued growth, our client is seeking an organised and proactive Preconstruction Coordinator to support their Bid and Preconstruction team in delivering high-quality tender submissions and preconstruction activities. This opportunity is well suited to an individual with strong administrative and organisational skills, and experience working with online portals and document management systems. The successful candidate will play a key role in ensuring the smooth running of preconstruction processes by managing bid portals, maintaining document control, and supporting the wider team with enquiries and submission requirements. Key Responsibilities Provide comprehensive administrative and coordination support to the Bid and Preconstruction team Manage and maintain tender/bid portals, ensuring all opportunities and communications are monitored and updated Check, log, and respond to incoming enquiries in a timely and professional manner Upload, download, and manage tender documentation across multiple online platforms Maintain accurate document control and filing systems for all preconstruction and bid-related information Utilise SharePoint and other document management platforms to organise information and streamline operations Support the development and improvement of administrative processes to enhance efficiency across the preconstruction function Ensure all project documentation is organised, up to date, and easily accessible Assist in preparing and collating submission documents for tender returns Coordinate deadlines and support the team in meeting key submission dates Liaise with internal departments and external stakeholders where required Skills & Experience Required Previous experience in an administrative or coordinator role, ideally within construction, preconstruction, or bids/tenders Strong administration skills with excellent organisational ability and attention to detail Experience using SharePoint, online portals, and document management systems Demonstrable ability to streamline processes and improve operational efficiency Ability to manage multiple tasks and prioritise workload effectively Excellent written and verbal communication skills Proficient in Microsoft Office, including Word, Excel, and Outlook Ability to work independently and as part of a team Professional, proactive, and reliable approach to work Desirable Previous experience supporting bid, estimating, or preconstruction teams Familiarity with construction industry tender processes Knowledge of common bid/tender platforms such as Constructionline, Proactis, Delta, etc.
14/04/2026
Full time
Preconstruction Administrator / Bid Coordinator / Document Controller City of London Job Overview Our client is a trusted main contractor specialising in the residential sector, delivering mixed-tenure housing developments, multi-sector residential solutions, and comprehensive building safety remediation works, including assessment, recladding, and internal refurbishment. Based in the City of London , the business has achieved remarkable growth despite being recently established, having already secured 80% of its projected 2026 turnover. With a strong pipeline of work and an expanding client base, they are on track to reach a £50 million turnover by 2028. Due to continued growth, our client is seeking an organised and proactive Preconstruction Coordinator to support their Bid and Preconstruction team in delivering high-quality tender submissions and preconstruction activities. This opportunity is well suited to an individual with strong administrative and organisational skills, and experience working with online portals and document management systems. The successful candidate will play a key role in ensuring the smooth running of preconstruction processes by managing bid portals, maintaining document control, and supporting the wider team with enquiries and submission requirements. Key Responsibilities Provide comprehensive administrative and coordination support to the Bid and Preconstruction team Manage and maintain tender/bid portals, ensuring all opportunities and communications are monitored and updated Check, log, and respond to incoming enquiries in a timely and professional manner Upload, download, and manage tender documentation across multiple online platforms Maintain accurate document control and filing systems for all preconstruction and bid-related information Utilise SharePoint and other document management platforms to organise information and streamline operations Support the development and improvement of administrative processes to enhance efficiency across the preconstruction function Ensure all project documentation is organised, up to date, and easily accessible Assist in preparing and collating submission documents for tender returns Coordinate deadlines and support the team in meeting key submission dates Liaise with internal departments and external stakeholders where required Skills & Experience Required Previous experience in an administrative or coordinator role, ideally within construction, preconstruction, or bids/tenders Strong administration skills with excellent organisational ability and attention to detail Experience using SharePoint, online portals, and document management systems Demonstrable ability to streamline processes and improve operational efficiency Ability to manage multiple tasks and prioritise workload effectively Excellent written and verbal communication skills Proficient in Microsoft Office, including Word, Excel, and Outlook Ability to work independently and as part of a team Professional, proactive, and reliable approach to work Desirable Previous experience supporting bid, estimating, or preconstruction teams Familiarity with construction industry tender processes Knowledge of common bid/tender platforms such as Constructionline, Proactis, Delta, etc.
Job Title- Senior/Document Controller Location: -Central London Type of Contract: - PERM (Full time) Salary: - Competitive Availability: - Immediate A bespoke Fit-Out/Refurbishment Contractor with a turnover of over £200 million is seeking a Document Controller to join to them on a full-time basis. The ideal candidate must have a minimum of 2-5 years experience working as a Document Controller within Fit-out/Refurb Main Contracting and must have experience, Procore Aconex, ASITE, 4 Projects must be highly proficient in IT skills. Key Duties include. Diary Management Building strong relationships with the project team and external contacts (architects, subcontractors, designers, etc), providing training and systems support as require. Coordinating all project information including drawings, specifications, technical submittal, samples, correspondence, minutes, RFIs and other electronic information, ensuring workflow deadlines are met as per our contractual obligations. Being a Procore super-user and administrator Must be able to work on ASITE from start to the finish of the project. Configuring new projects on Procore and assigning the appropriate user roles to the internal team, subcontractors, clients, and consultants, being mindful of our PQQ process for new suppliers and subcontractors Managing and enforcing our internal and contractually required information management protocols for each project in line with agreed timelines. Being the onsite Procore super-user and training contact for your projects, maintaining up-to-date knowledge of any new functionality or changes to the interface / user experience Proactively managing Procore logins and access and permission sets for both internal and external stakeholders Maintaining the latest revisions of all drawings on Procore, ensuring correct distribution Ensuring all information goes through the correct review and approval processes, following standard construction document control procedures and protocols publishing / superseding / allocating statuses / distributing / QA checking, etc Ensuring each member of the project team is keeping up to date with their actions on Procore, aiming to reduce overdue tasks as far as possible. Collating timely reports on submittal and RFIs as required by the Project Manager, and highlighting any changes/overdue approvals which could hinder progress on the project. Coordinating the sample, technical submittal, mock-up, and benchmark approval processes on Procore in line with our quality standards and register O&M manuals Liaising with he Design team and the Production team. Organised Excellent communicator at all levels Must be able to work with several different teams and coordinate information. The ideal candidate must be friendly, be able to work in a team environment, organised and have a string work ethic. Should you meet the criteria please send your CV to the below email address
11/04/2026
Full time
Job Title- Senior/Document Controller Location: -Central London Type of Contract: - PERM (Full time) Salary: - Competitive Availability: - Immediate A bespoke Fit-Out/Refurbishment Contractor with a turnover of over £200 million is seeking a Document Controller to join to them on a full-time basis. The ideal candidate must have a minimum of 2-5 years experience working as a Document Controller within Fit-out/Refurb Main Contracting and must have experience, Procore Aconex, ASITE, 4 Projects must be highly proficient in IT skills. Key Duties include. Diary Management Building strong relationships with the project team and external contacts (architects, subcontractors, designers, etc), providing training and systems support as require. Coordinating all project information including drawings, specifications, technical submittal, samples, correspondence, minutes, RFIs and other electronic information, ensuring workflow deadlines are met as per our contractual obligations. Being a Procore super-user and administrator Must be able to work on ASITE from start to the finish of the project. Configuring new projects on Procore and assigning the appropriate user roles to the internal team, subcontractors, clients, and consultants, being mindful of our PQQ process for new suppliers and subcontractors Managing and enforcing our internal and contractually required information management protocols for each project in line with agreed timelines. Being the onsite Procore super-user and training contact for your projects, maintaining up-to-date knowledge of any new functionality or changes to the interface / user experience Proactively managing Procore logins and access and permission sets for both internal and external stakeholders Maintaining the latest revisions of all drawings on Procore, ensuring correct distribution Ensuring all information goes through the correct review and approval processes, following standard construction document control procedures and protocols publishing / superseding / allocating statuses / distributing / QA checking, etc Ensuring each member of the project team is keeping up to date with their actions on Procore, aiming to reduce overdue tasks as far as possible. Collating timely reports on submittal and RFIs as required by the Project Manager, and highlighting any changes/overdue approvals which could hinder progress on the project. Coordinating the sample, technical submittal, mock-up, and benchmark approval processes on Procore in line with our quality standards and register O&M manuals Liaising with he Design team and the Production team. Organised Excellent communicator at all levels Must be able to work with several different teams and coordinate information. The ideal candidate must be friendly, be able to work in a team environment, organised and have a string work ethic. Should you meet the criteria please send your CV to the below email address
Site Admin / Materials Controller Location: On site Job Type: Full-time, Monday to Friday Start Date: ASAP Contract: 2-month initial contract We are recruiting for a Site Admin / Materials Controller to join a busy wind farm project on a full-time, site-based contract. This is an immediate requirement offering an initial 2-month contract for someone who can support both site administration and materials control activities. Key responsibilities: Verifying employee timesheets and weekly hours Tracking and updating purchase orders Managing project documentation, records, and submittals Supporting the Site Manager with reports, meetings, and coordination tasks Taking meeting minutes and distributing actions Communicating with suppliers regarding reports, invoices, payments, and deliveries Receiving materials on site and supporting inventory control Tracking material usage, shipments, and missing items Raising purchase requests and updating material records in SAP Requesting materials from the main warehouse in UPVISE Helping ensure materials are stored, handled, and recorded correctly Candidate requirements: Previous experience in site administration, materials control, or a similar role Strong organisational and administrative skills Experience with inventory tracking and document management Confident liaising with suppliers and site teams Able to work in a hands-on, site-based environment SAP experience would be an advantage Good communication skills and strong attention to detail This is a great opportunity for someone who enjoys a varied role combining administration, coordination, and practical materials control support on site.
01/04/2026
Contract
Site Admin / Materials Controller Location: On site Job Type: Full-time, Monday to Friday Start Date: ASAP Contract: 2-month initial contract We are recruiting for a Site Admin / Materials Controller to join a busy wind farm project on a full-time, site-based contract. This is an immediate requirement offering an initial 2-month contract for someone who can support both site administration and materials control activities. Key responsibilities: Verifying employee timesheets and weekly hours Tracking and updating purchase orders Managing project documentation, records, and submittals Supporting the Site Manager with reports, meetings, and coordination tasks Taking meeting minutes and distributing actions Communicating with suppliers regarding reports, invoices, payments, and deliveries Receiving materials on site and supporting inventory control Tracking material usage, shipments, and missing items Raising purchase requests and updating material records in SAP Requesting materials from the main warehouse in UPVISE Helping ensure materials are stored, handled, and recorded correctly Candidate requirements: Previous experience in site administration, materials control, or a similar role Strong organisational and administrative skills Experience with inventory tracking and document management Confident liaising with suppliers and site teams Able to work in a hands-on, site-based environment SAP experience would be an advantage Good communication skills and strong attention to detail This is a great opportunity for someone who enjoys a varied role combining administration, coordination, and practical materials control support on site.
APPLE TECHNICAL RECRUITMENT (UK) LIMITED
Hemel Hempstead, Hertfordshire
Vacancy Summary Job Title: Document Controller/Site Administrator Job Type: Permanent Job Ref: Location: Hemel Hempstead, Hertfordshire Start Date: ASAP Salary: 35k- 40k basic salary + car allowance, pension etc. Company & Project: An award winning Top 50 Main Contractor operating across Hertfordshire are currently looking to recruit an experienced and effective Document Controller working on a new Prison refurbishment project in Hertfordshire - the programme of work spans c4years in duration. The project includes internal refurbishment and a number of external elements including windows. Duties & Responsibilities: The successful candidate will take responsibility for inputting and managing incoming documents on data management systems to ensure accurate records of the project documents. You will be expected to produce monthly reports/statements on document control status. Ensure that all controlled copies of up to date documents are given to appropriate staff, suppliers and sub-contractors. The position will also include supporting the wider site team with some administration tasks. Desirable Experience: Experience as a Document Controller on construction projects. 5 years+ experience with main contractors. Previous use of Viewpoint/4Projects is essential for this position. Strong attention to detail and communication skills. Previous Roles: Document Controller OR Site Administrator OR Office Manager Qualifications & Skills: A-Level/GCSE required. Application Process: If you would like more information on this Document Controller position or any other vacancy please email your current CV through to Jess Quinn; where it will be reviewed and you will be contacted within 48 hours if your CV is of interest. Services advertised by Apple Technical Recruitment are that of an Employment Agency/Business.
31/03/2026
Full time
Vacancy Summary Job Title: Document Controller/Site Administrator Job Type: Permanent Job Ref: Location: Hemel Hempstead, Hertfordshire Start Date: ASAP Salary: 35k- 40k basic salary + car allowance, pension etc. Company & Project: An award winning Top 50 Main Contractor operating across Hertfordshire are currently looking to recruit an experienced and effective Document Controller working on a new Prison refurbishment project in Hertfordshire - the programme of work spans c4years in duration. The project includes internal refurbishment and a number of external elements including windows. Duties & Responsibilities: The successful candidate will take responsibility for inputting and managing incoming documents on data management systems to ensure accurate records of the project documents. You will be expected to produce monthly reports/statements on document control status. Ensure that all controlled copies of up to date documents are given to appropriate staff, suppliers and sub-contractors. The position will also include supporting the wider site team with some administration tasks. Desirable Experience: Experience as a Document Controller on construction projects. 5 years+ experience with main contractors. Previous use of Viewpoint/4Projects is essential for this position. Strong attention to detail and communication skills. Previous Roles: Document Controller OR Site Administrator OR Office Manager Qualifications & Skills: A-Level/GCSE required. Application Process: If you would like more information on this Document Controller position or any other vacancy please email your current CV through to Jess Quinn; where it will be reviewed and you will be contacted within 48 hours if your CV is of interest. Services advertised by Apple Technical Recruitment are that of an Employment Agency/Business.
Administrator - Construction - Part-Time (18 Hours p/w) A growing and well-established building and construction business is looking to appoint a Project Administrator to support their Northern team based in Warrington on a temporary assignment for 3 months. You would be assisting with the day-to-day running of the office, so the ideal candidate is someone who can hit the ground running. This role will have an initial focus on O&M manuals and document control across large-scale projects, offering a great opportunity to be involved in both project and office operations. Key Responsibilities Act as Document Controller on large-scale projects, supporting project teams, while managing and organising all project documentation to ensure accuracy and compliance. Coordinate meetings, take minutes, and track project progress using systems such as NetSuite, Procore and internal trackers. Provide general administrative support including handling paperwork, purchase orders, expenses, filing, and maintaining office supplies. Support O&M manual creation, supplier onboarding, labour tracking, and assist with reports, presentations, and wider team requirements including travel, events and onboarding. The ideal candidate will have Strong experience using Microsoft Office programmes Excellent organisation and communication skills with a high level of attention to detail Strong numerical ability and understanding of profit margins Ability to manage time effectively and prioritise workload Experience as an administrator or document controller within a building and construction environment (desirable) Benefits 24 days annual leave plus bank holidays (pro-rata) Health and Dental Insurance Life Insurance Ongoing training and development opportunities Position: Temporary (3 months) Location: Warrington WA1 Pay rate: DOE NOTE: This is a part-time position - 18 hours per week (9 hours per day: Potential Flexibility on which days Monday through Friday)
31/03/2026
Seasonal
Administrator - Construction - Part-Time (18 Hours p/w) A growing and well-established building and construction business is looking to appoint a Project Administrator to support their Northern team based in Warrington on a temporary assignment for 3 months. You would be assisting with the day-to-day running of the office, so the ideal candidate is someone who can hit the ground running. This role will have an initial focus on O&M manuals and document control across large-scale projects, offering a great opportunity to be involved in both project and office operations. Key Responsibilities Act as Document Controller on large-scale projects, supporting project teams, while managing and organising all project documentation to ensure accuracy and compliance. Coordinate meetings, take minutes, and track project progress using systems such as NetSuite, Procore and internal trackers. Provide general administrative support including handling paperwork, purchase orders, expenses, filing, and maintaining office supplies. Support O&M manual creation, supplier onboarding, labour tracking, and assist with reports, presentations, and wider team requirements including travel, events and onboarding. The ideal candidate will have Strong experience using Microsoft Office programmes Excellent organisation and communication skills with a high level of attention to detail Strong numerical ability and understanding of profit margins Ability to manage time effectively and prioritise workload Experience as an administrator or document controller within a building and construction environment (desirable) Benefits 24 days annual leave plus bank holidays (pro-rata) Health and Dental Insurance Life Insurance Ongoing training and development opportunities Position: Temporary (3 months) Location: Warrington WA1 Pay rate: DOE NOTE: This is a part-time position - 18 hours per week (9 hours per day: Potential Flexibility on which days Monday through Friday)
Job Title- Document Controller (Procore) Location: -Central London Type of Contract: - PERM (Full time) Salary: - Competitive Availability: - Immediate A bespoke Fit-Out/Refurbishment Contractor with a turnover of over £80 million is seeking a Document Controller to join to them on a full-time basis. The ideal candidate must have a minimum of 2-5 years experience working as a Document Controller within Fit-out/Refurb Main Contracting and must have experience, Procore Aconex, ASITE, 4 Projects must be highly proficient in IT skills. Key Duties include. Diary Management Building strong relationships with the project team and external contacts (architects, subcontractors, designers, etc), providing training and systems support as require. Coordinating all project information including drawings, specifications, technical submittal, samples, correspondence, minutes, RFIs and other electronic information, ensuring workflow deadlines are met as per our contractual obligations. Being a Procore super-user and administrator Must be able to work on ASITE from start to the finish of the project. Configuring new projects on Procore and assigning the appropriate user roles to the internal team, subcontractors, clients, and consultants, being mindful of our PQQ process for new suppliers and subcontractors Managing and enforcing our internal and contractually required information management protocols for each project in line with agreed timelines. Being the onsite Procore super-user and training contact for your projects, maintaining up-to-date knowledge of any new functionality or changes to the interface / user experience Proactively managing Procore logins and access and permission sets for both internal and external stakeholders Maintaining the latest revisions of all drawings on Procore, ensuring correct distribution Ensuring all information goes through the correct review and approval processes, following standard construction document control procedures and protocols publishing / superseding / allocating statuses / distributing / QA checking, etc Ensuring each member of the project team is keeping up to date with their actions on Procore, aiming to reduce overdue tasks as far as possible. Collating timely reports on submittal and RFIs as required by the Project Manager, and highlighting any changes/overdue approvals which could hinder progress on the project. Coordinating the sample, technical submittal, mock-up, and benchmark approval processes on Procore in line with our quality standards and register O&M manuals Liaising with he Design team and the Production team. Organised Excellent communicator at all levels Must be able to work with several different teams and coordinate information. The ideal candidate must be friendly, be able to work in a team environment, organised and have a string work ethic. Should you meet the criteria please send your CV to the below email address
01/09/2025
Full time
Job Title- Document Controller (Procore) Location: -Central London Type of Contract: - PERM (Full time) Salary: - Competitive Availability: - Immediate A bespoke Fit-Out/Refurbishment Contractor with a turnover of over £80 million is seeking a Document Controller to join to them on a full-time basis. The ideal candidate must have a minimum of 2-5 years experience working as a Document Controller within Fit-out/Refurb Main Contracting and must have experience, Procore Aconex, ASITE, 4 Projects must be highly proficient in IT skills. Key Duties include. Diary Management Building strong relationships with the project team and external contacts (architects, subcontractors, designers, etc), providing training and systems support as require. Coordinating all project information including drawings, specifications, technical submittal, samples, correspondence, minutes, RFIs and other electronic information, ensuring workflow deadlines are met as per our contractual obligations. Being a Procore super-user and administrator Must be able to work on ASITE from start to the finish of the project. Configuring new projects on Procore and assigning the appropriate user roles to the internal team, subcontractors, clients, and consultants, being mindful of our PQQ process for new suppliers and subcontractors Managing and enforcing our internal and contractually required information management protocols for each project in line with agreed timelines. Being the onsite Procore super-user and training contact for your projects, maintaining up-to-date knowledge of any new functionality or changes to the interface / user experience Proactively managing Procore logins and access and permission sets for both internal and external stakeholders Maintaining the latest revisions of all drawings on Procore, ensuring correct distribution Ensuring all information goes through the correct review and approval processes, following standard construction document control procedures and protocols publishing / superseding / allocating statuses / distributing / QA checking, etc Ensuring each member of the project team is keeping up to date with their actions on Procore, aiming to reduce overdue tasks as far as possible. Collating timely reports on submittal and RFIs as required by the Project Manager, and highlighting any changes/overdue approvals which could hinder progress on the project. Coordinating the sample, technical submittal, mock-up, and benchmark approval processes on Procore in line with our quality standards and register O&M manuals Liaising with he Design team and the Production team. Organised Excellent communicator at all levels Must be able to work with several different teams and coordinate information. The ideal candidate must be friendly, be able to work in a team environment, organised and have a string work ethic. Should you meet the criteria please send your CV to the below email address
Document Controller / Construction Administrator Main Contractor Site-Based, Middlesbrough Salary: £30,000 £35,000 Hours: 8:00am 4:00pm, Monday to Friday Lemon Drizzle Recruitment has been appointed to source an experienced Document Controller / Construction Administrator on behalf of a growing main contractor based in Teesside. The company specialises in healthcare sector projects, delivering both refurbishment and new builds valued up to £15 million. This is a site-based role in Middlesbrough, offering a great opportunity for someone with construction administration experience to join a reputable contractor on exciting projects. Key Responsibilities You ll play a vital role in project organisation and compliance, supporting the site and project teams. Responsibilities include: Administering and managing Field View: creating forms, downloading data, and distributing for client verification. Digitising drawings in Field View to geo-tag defect locations and enable form creation. Supporting the creation and tracking of defect rectification forms. Assisting in the administration of the SYPRO Commercial NEC management tool. Uploading and managing documents via Viewpoint. Organising and maintaining contract folders and key project records. Uploading and distributing project documentation through Viewpoint. Recording and filing RAMS, inductions, and compliance documents. Assisting in the preparation of O&M manuals in collaboration with the wider team. Taking and distributing subcontractor meeting minutes and pre-start meeting records. What s in It for You? Salary: £30,000 £35,000 (DOE) Holidays: 25 days + bank holidays Pension: Enhanced employer contributions Join a supportive and expanding business delivering meaningful projects across the region. Ideal Candidate Profile Strong organisational skills and experience managing digital files. Familiarity with document control platforms (e.g. Viewpoint, Field View) is a plus. Previous experience within a construction or engineering environment preferred. Proficient in Microsoft Office (Word, Excel, Outlook). Excellent attention to detail and communication skills. While no formal qualifications are required, experience or training in construction administration is highly beneficial. Recruitment Process Initial chat/Teams call with Rachel Scott at Lemon Drizzle Recruitment. If successful, you ll be introduced to the client for a face-to-face meeting with the Construction Manager. Interested? To find out more, please contact Rachel Scott at Lemon Drizzle Recruitment. All enquiries are treated with the utmost confidentiality. Alternatively, click the apply link and I ll be in touch shortly. Even if this role isn t quite right, I keep all profiles on hand for future opportunities that might be a better match. I look forward to helping you move forward in your career whether it s for this role or the next one.
26/08/2025
Full time
Document Controller / Construction Administrator Main Contractor Site-Based, Middlesbrough Salary: £30,000 £35,000 Hours: 8:00am 4:00pm, Monday to Friday Lemon Drizzle Recruitment has been appointed to source an experienced Document Controller / Construction Administrator on behalf of a growing main contractor based in Teesside. The company specialises in healthcare sector projects, delivering both refurbishment and new builds valued up to £15 million. This is a site-based role in Middlesbrough, offering a great opportunity for someone with construction administration experience to join a reputable contractor on exciting projects. Key Responsibilities You ll play a vital role in project organisation and compliance, supporting the site and project teams. Responsibilities include: Administering and managing Field View: creating forms, downloading data, and distributing for client verification. Digitising drawings in Field View to geo-tag defect locations and enable form creation. Supporting the creation and tracking of defect rectification forms. Assisting in the administration of the SYPRO Commercial NEC management tool. Uploading and managing documents via Viewpoint. Organising and maintaining contract folders and key project records. Uploading and distributing project documentation through Viewpoint. Recording and filing RAMS, inductions, and compliance documents. Assisting in the preparation of O&M manuals in collaboration with the wider team. Taking and distributing subcontractor meeting minutes and pre-start meeting records. What s in It for You? Salary: £30,000 £35,000 (DOE) Holidays: 25 days + bank holidays Pension: Enhanced employer contributions Join a supportive and expanding business delivering meaningful projects across the region. Ideal Candidate Profile Strong organisational skills and experience managing digital files. Familiarity with document control platforms (e.g. Viewpoint, Field View) is a plus. Previous experience within a construction or engineering environment preferred. Proficient in Microsoft Office (Word, Excel, Outlook). Excellent attention to detail and communication skills. While no formal qualifications are required, experience or training in construction administration is highly beneficial. Recruitment Process Initial chat/Teams call with Rachel Scott at Lemon Drizzle Recruitment. If successful, you ll be introduced to the client for a face-to-face meeting with the Construction Manager. Interested? To find out more, please contact Rachel Scott at Lemon Drizzle Recruitment. All enquiries are treated with the utmost confidentiality. Alternatively, click the apply link and I ll be in touch shortly. Even if this role isn t quite right, I keep all profiles on hand for future opportunities that might be a better match. I look forward to helping you move forward in your career whether it s for this role or the next one.
Role: Document Controller Company: Leading Bespoke Joinery Contractor Hours: 41.5 hours a week, Monday to Friday Salary: Competitive Salary + benefits mentioned below Location: Ipswich office with occasional trips to London projects A leader within the UK construction market offering bespoke joinery solutions for Commercial, Residential and Specialist projects, we are currently looking for an organised administrator to work within our Document Control team and to process all the Operations and Maintenance Manuals. This position will suit an initiative-taking individual, who is looking to learn and develop new skills in a joinery led environment. The role is often fast paced, requiring the successful candidate to simultaneously manage multiple projects whilst supporting our project delivery teams collating Operations & Maintenance manuals. The ideal candidate will have O&M or Document Control experience, along with knowledge of Aconex, Procore, Asite, although training will be given. To be competent in using Outlook, Word and Excel and someone who picks up new systems/processes with confidence. We offer our staff an employer contribution pension scheme, health cash plan to join, access to occupational health, bonus scheme and basic twenty-five days holiday per annum. Main Responsibilities are but not limited to: Producing and processing Operation and Maintenance Manuals Assist and support our Document Control Team Coordinating project information between internal teams and external customers Assist in the continuous improvement of systems and processes company wide. Skills and Competencies: Reliable, committed, and hardworking with a genuine interest and desire to gain new skills. Ideally you would come from a construction background The ability to follow tasks from creation to completion Good organisational skills, with the ability to work well under pressure Ability to work as an active team member whilst equally comfortable working alone Excellent attention to detail Benefits: Competitive salary Bonus scheme Pension scheme Career development Charity events Health cash plan Occupational Nurse For the purposes of the Conduct Regulations 2003 Premises Recruitment Limited acts as an employment agency for permanent recruitment and as an employment business for temporary recruitment. By applying for this job you agree to our Privacy Policy.
26/08/2025
Full time
Role: Document Controller Company: Leading Bespoke Joinery Contractor Hours: 41.5 hours a week, Monday to Friday Salary: Competitive Salary + benefits mentioned below Location: Ipswich office with occasional trips to London projects A leader within the UK construction market offering bespoke joinery solutions for Commercial, Residential and Specialist projects, we are currently looking for an organised administrator to work within our Document Control team and to process all the Operations and Maintenance Manuals. This position will suit an initiative-taking individual, who is looking to learn and develop new skills in a joinery led environment. The role is often fast paced, requiring the successful candidate to simultaneously manage multiple projects whilst supporting our project delivery teams collating Operations & Maintenance manuals. The ideal candidate will have O&M or Document Control experience, along with knowledge of Aconex, Procore, Asite, although training will be given. To be competent in using Outlook, Word and Excel and someone who picks up new systems/processes with confidence. We offer our staff an employer contribution pension scheme, health cash plan to join, access to occupational health, bonus scheme and basic twenty-five days holiday per annum. Main Responsibilities are but not limited to: Producing and processing Operation and Maintenance Manuals Assist and support our Document Control Team Coordinating project information between internal teams and external customers Assist in the continuous improvement of systems and processes company wide. Skills and Competencies: Reliable, committed, and hardworking with a genuine interest and desire to gain new skills. Ideally you would come from a construction background The ability to follow tasks from creation to completion Good organisational skills, with the ability to work well under pressure Ability to work as an active team member whilst equally comfortable working alone Excellent attention to detail Benefits: Competitive salary Bonus scheme Pension scheme Career development Charity events Health cash plan Occupational Nurse For the purposes of the Conduct Regulations 2003 Premises Recruitment Limited acts as an employment agency for permanent recruitment and as an employment business for temporary recruitment. By applying for this job you agree to our Privacy Policy.
BPTW brings together specialisms in architecture and planning to transform not just physical spaces, but people’s lives. Our work tells our story. We are bold. We are innovative. We care. For over 30 years, innovation in design, planning, sustainability and construction technologies has established BPTW’s reputation as experts in residential development, neighbourhood place-making and mixed-use regeneration.
The role:
Reporting to the Partner responsible for Digital Technology, you will be responsible for document control activities arising on architectural projects, and ensuring related activities are carried out in a satisfactory and accurate manner.
You will support the IT and BIM/Revit Team in any related duties.
Key elements of this role include:-
Internal and external extranet systems used by the architectural teams.
Uploading and downloading of drawings and other associated information
Liaise with consultant teams and manage all incoming and outgoing information
Completing transmittal reports for documentation to ensure an accurate log of information
Filing of drawings and other associated information
Collating and uploading comments from the project team onto the extranet system
Performing audits on documents to ensure they are properly submitted and adhere to QA and BIM procedures, ensuring that the architectural teams comply with the document management procedures
Performing filing audits to ensure our folder structure is adhered to
Promoting standardised formatting across all controlled documents
Monitoring the technical approval process
Translate CAD/Revit files to other formats
Prepare Revit and CAD files for external issue
Create Revit families for the architectural teams
Enforce the CAD/Revit and BIM procedures with the Revit and IT Team
Assist with troubleshooting CAD/Revit issues
Create excel templates for office use
Use dynamo to extract data from Revit files
Produce project programmes using Microsoft Project
Undertake internal audits for our ISO9001 accreditation
Identify areas for improvement in procedures and workflows to the line manager
Support the Associate of BIM & Digital Construction and Partner with any other reasonable tasks as necessary
Essential skills
Previous experience in a document control role
Experience using extranet systems
Experience using Microsoft Outlook, Word & Excel
Desirable skills
Excel formulas such as If statements and VLookup.
Microsoft Project
Knowledge of ISO19650-1 & 2
Knowledge of ISO9001
Experience preparing files from Revit
Personal attributes
Communication
Prioritisation
Time Management
Organisation
Attention to Detail
Able to work within a team or independently
Employee benefits:
> Regular CPD and social events
> Simply Health scheme
> Insurance cover (Life Assurance; Critical Illness; Income protection)
> Cycle to work scheme
> Pension Contribution of 3%
For more information and detailed Job Specification - Please visit our website: www.bptw.co.uk/practice/careers/
How to apply
Please send us a copy of your CV and covering letter explaining why you have applied for the role and detailing your relevant experience relating to the personal attributes and essential skills by email to people@bptw.co.uk with the title 'Document Controller’.
Please also clearly state your right to work in the UK in your application.
Please note we are currently unable to support applications that require current or future employment visa sponsorship.
We are an Equal Opportunities employer, passionate about Equality, Diversity and Inclusion, and welcome applications from people of all backgrounds.
28/11/2022
Full time
BPTW brings together specialisms in architecture and planning to transform not just physical spaces, but people’s lives. Our work tells our story. We are bold. We are innovative. We care. For over 30 years, innovation in design, planning, sustainability and construction technologies has established BPTW’s reputation as experts in residential development, neighbourhood place-making and mixed-use regeneration.
The role:
Reporting to the Partner responsible for Digital Technology, you will be responsible for document control activities arising on architectural projects, and ensuring related activities are carried out in a satisfactory and accurate manner.
You will support the IT and BIM/Revit Team in any related duties.
Key elements of this role include:-
Internal and external extranet systems used by the architectural teams.
Uploading and downloading of drawings and other associated information
Liaise with consultant teams and manage all incoming and outgoing information
Completing transmittal reports for documentation to ensure an accurate log of information
Filing of drawings and other associated information
Collating and uploading comments from the project team onto the extranet system
Performing audits on documents to ensure they are properly submitted and adhere to QA and BIM procedures, ensuring that the architectural teams comply with the document management procedures
Performing filing audits to ensure our folder structure is adhered to
Promoting standardised formatting across all controlled documents
Monitoring the technical approval process
Translate CAD/Revit files to other formats
Prepare Revit and CAD files for external issue
Create Revit families for the architectural teams
Enforce the CAD/Revit and BIM procedures with the Revit and IT Team
Assist with troubleshooting CAD/Revit issues
Create excel templates for office use
Use dynamo to extract data from Revit files
Produce project programmes using Microsoft Project
Undertake internal audits for our ISO9001 accreditation
Identify areas for improvement in procedures and workflows to the line manager
Support the Associate of BIM & Digital Construction and Partner with any other reasonable tasks as necessary
Essential skills
Previous experience in a document control role
Experience using extranet systems
Experience using Microsoft Outlook, Word & Excel
Desirable skills
Excel formulas such as If statements and VLookup.
Microsoft Project
Knowledge of ISO19650-1 & 2
Knowledge of ISO9001
Experience preparing files from Revit
Personal attributes
Communication
Prioritisation
Time Management
Organisation
Attention to Detail
Able to work within a team or independently
Employee benefits:
> Regular CPD and social events
> Simply Health scheme
> Insurance cover (Life Assurance; Critical Illness; Income protection)
> Cycle to work scheme
> Pension Contribution of 3%
For more information and detailed Job Specification - Please visit our website: www.bptw.co.uk/practice/careers/
How to apply
Please send us a copy of your CV and covering letter explaining why you have applied for the role and detailing your relevant experience relating to the personal attributes and essential skills by email to people@bptw.co.uk with the title 'Document Controller’.
Please also clearly state your right to work in the UK in your application.
Please note we are currently unable to support applications that require current or future employment visa sponsorship.
We are an Equal Opportunities employer, passionate about Equality, Diversity and Inclusion, and welcome applications from people of all backgrounds.
We are recruiting a Document Controller / Site Administrator for an immediate start in central London.
Rate of Pay: Negotiable, £14-£18ph
Duration: Up to two years / on-going
Working Hours: Typically 8am-5pm Mon-Fri, 42.5 hour paid.
What You will need to Have:
- Experience as a Document Controller / Site Administrator on a construction project
- Experience using Aconex construction management software
Ideally You Would Also Have:
- Experience as a Site Administrator or Document Controller on a major refurbishment project
To apply please submit your CV, or for more information contact Rullion (phone number removed)
This vacancy is being advertised by Rullion Ltd acting as an employment business
Rullion celebrates and supports diversity and is committed to ensuring equal opportunities for both employees and applicants
08/10/2021
We are recruiting a Document Controller / Site Administrator for an immediate start in central London.
Rate of Pay: Negotiable, £14-£18ph
Duration: Up to two years / on-going
Working Hours: Typically 8am-5pm Mon-Fri, 42.5 hour paid.
What You will need to Have:
- Experience as a Document Controller / Site Administrator on a construction project
- Experience using Aconex construction management software
Ideally You Would Also Have:
- Experience as a Site Administrator or Document Controller on a major refurbishment project
To apply please submit your CV, or for more information contact Rullion (phone number removed)
This vacancy is being advertised by Rullion Ltd acting as an employment business
Rullion celebrates and supports diversity and is committed to ensuring equal opportunities for both employees and applicants
Construction Jobs
Stillorgan, Dún Laoghaire-Rathdown
Document Controller
South Dublin
€35-40k
ICDS are currently dealing with one of Ireland’s largest and most reputable main contractors, who are currently undertaking a large commercial project in Stillorgan.
Currently require a Site Administrator/Clerk/Document Controller with 1+ years’ experience for a large building development.
The ideal candidate will have experience working as a Site Clerk / Site Administrator / Document Controller within the construction sector, oor experience in Engineering/ Architecture.Duties:
Documentation control Administration relating to site matters including timesheets.Filing of weekly site reports, memos and orders etcMaterial and plants management, in liaison with the foremanDaily operation of the site officeMaintaining health and safety record
Criteria:Outlook, MS Word and MS Excel.Strong communication and organisational skills.
Great opportuntiy to join award winning companies with a full order book for the foreseeable future.
To register your interest, please send CV to john.behan@icds.ie or call (phone number removed) for more
09/11/2020
Permanent
Document Controller
South Dublin
€35-40k
ICDS are currently dealing with one of Ireland’s largest and most reputable main contractors, who are currently undertaking a large commercial project in Stillorgan.
Currently require a Site Administrator/Clerk/Document Controller with 1+ years’ experience for a large building development.
The ideal candidate will have experience working as a Site Clerk / Site Administrator / Document Controller within the construction sector, oor experience in Engineering/ Architecture.Duties:
Documentation control Administration relating to site matters including timesheets.Filing of weekly site reports, memos and orders etcMaterial and plants management, in liaison with the foremanDaily operation of the site officeMaintaining health and safety record
Criteria:Outlook, MS Word and MS Excel.Strong communication and organisational skills.
Great opportuntiy to join award winning companies with a full order book for the foreseeable future.
To register your interest, please send CV to john.behan@icds.ie or call (phone number removed) for more
The role
We are now looking for an Administrator/Document Controller responsible for all administrative functions on the project and to assist both the commercial and operational departments.
The role will be site and office based and therefore travel is essential.
Key accountabilities
Document control
Ensure that all documents are well checked and submitted on time prior to the documents submission due date
Ensure that documents do not have typographical errors and other types of errors that may lead to the disqualification of a document
assure that all documents are kept in the right place and in the right department file archive
Ensure that quality is maintained to avoid operational problems
Maintain and accurately update information in the electronic document management system
Assist and guide the project team in the utilising the electronic data management system and document management process
Ensure that all documentation, drawings and specifications are up to date and at the correct revision. Ensure that the document management process is applied through to between project teams or transition to operations
Any other duties to ensure the office operates efficiently.
To assist in the compilation of various commercial reports.Skills & experience
Educated to O/GSCE Level standard or equivalent including English and Maths
Previous secretarial and/ or administrative experience
Excellent communication skills including written English.
Excellent IT skills including; Word, Excel, Powerpoint, Access, E-Mail and Internet
Excellent telephone manner.
Ability to use initiative.
Discretion and confidentiality.
Time Management skills.
Other
Competitive salary plus excellent benefit package
09/09/2020
Permanent
The role
We are now looking for an Administrator/Document Controller responsible for all administrative functions on the project and to assist both the commercial and operational departments.
The role will be site and office based and therefore travel is essential.
Key accountabilities
Document control
Ensure that all documents are well checked and submitted on time prior to the documents submission due date
Ensure that documents do not have typographical errors and other types of errors that may lead to the disqualification of a document
assure that all documents are kept in the right place and in the right department file archive
Ensure that quality is maintained to avoid operational problems
Maintain and accurately update information in the electronic document management system
Assist and guide the project team in the utilising the electronic data management system and document management process
Ensure that all documentation, drawings and specifications are up to date and at the correct revision. Ensure that the document management process is applied through to between project teams or transition to operations
Any other duties to ensure the office operates efficiently.
To assist in the compilation of various commercial reports.Skills & experience
Educated to O/GSCE Level standard or equivalent including English and Maths
Previous secretarial and/ or administrative experience
Excellent communication skills including written English.
Excellent IT skills including; Word, Excel, Powerpoint, Access, E-Mail and Internet
Excellent telephone manner.
Ability to use initiative.
Discretion and confidentiality.
Time Management skills.
Other
Competitive salary plus excellent benefit package
Construction Jobs
PE2, Peterborough, Cambridgeshire
The Liverpool Recruitment Company are currently looking for a Site Administrator with experience in some site work.
We are looking for a site admin with a CSCS Card!
Job duties include:
- Administration works (helping the document controller)
- Site work (manning the gate & assisting the site manager)
10hr days available, starting ASAP!
If you are interested and available, call Emma - (phone number removed)
07/08/2020
The Liverpool Recruitment Company are currently looking for a Site Administrator with experience in some site work.
We are looking for a site admin with a CSCS Card!
Job duties include:
- Administration works (helping the document controller)
- Site work (manning the gate & assisting the site manager)
10hr days available, starting ASAP!
If you are interested and available, call Emma - (phone number removed)
Document Control / Administrator - Using ACONEX or ASITE
The pandemic has created a lot of uncertainty in the construction industry. Would you like a role that can offer security and support?
My client a Global M&E company are looking for a document controller using ACONEX & ASITE on a data centre in Slough. You will be assisting the team with all document control. You must be energetic, positive and happy to help and get 'stuck in.
Benefits:
Site location with parking.
Working with a well known Global M&Ecompany .
Permanent Role £30,000 - £35,000k p.a
Duties:
Responsible for uploading and downloading all documents.
Maintaining the electronic filing.
Dealing with transmittals, RFI's,CVI's.
You will be using various documennt control systems.
Manage the Document Control function ensuring maintenance of QA standards and filing systems.
Ensure that the web based Document Control system continues to function correctly.
Manage department and project documentation in line with project requirements and design and technical procedures
Filing, updating and co-ordination of drawings and support documents to enable the technical and site teams to fulfil the build process.
Admin duties will be required occasionally e.g. ordering stationery and equipment etc if needed.
Updating project trackers daily.
Essential Experience:
It is essential for candidates to have previous document control experience in using various document control systems.
You must be a proactive individual and be able to control the project team to ensure documents are sent and received within the deadlines outlined.
Able to communicate at all levels with consultants, site staff, subcontractors and client disciplines
Strong project coordination skills and the ability to multi task and meet deadlines.
If you are interested in this unique opportunity, please call me for a confidential discussion on (phone number removed) or email your details to (Email Removed)(url removed)
23/07/2020
Permanent
Document Control / Administrator - Using ACONEX or ASITE
The pandemic has created a lot of uncertainty in the construction industry. Would you like a role that can offer security and support?
My client a Global M&E company are looking for a document controller using ACONEX & ASITE on a data centre in Slough. You will be assisting the team with all document control. You must be energetic, positive and happy to help and get 'stuck in.
Benefits:
Site location with parking.
Working with a well known Global M&Ecompany .
Permanent Role £30,000 - £35,000k p.a
Duties:
Responsible for uploading and downloading all documents.
Maintaining the electronic filing.
Dealing with transmittals, RFI's,CVI's.
You will be using various documennt control systems.
Manage the Document Control function ensuring maintenance of QA standards and filing systems.
Ensure that the web based Document Control system continues to function correctly.
Manage department and project documentation in line with project requirements and design and technical procedures
Filing, updating and co-ordination of drawings and support documents to enable the technical and site teams to fulfil the build process.
Admin duties will be required occasionally e.g. ordering stationery and equipment etc if needed.
Updating project trackers daily.
Essential Experience:
It is essential for candidates to have previous document control experience in using various document control systems.
You must be a proactive individual and be able to control the project team to ensure documents are sent and received within the deadlines outlined.
Able to communicate at all levels with consultants, site staff, subcontractors and client disciplines
Strong project coordination skills and the ability to multi task and meet deadlines.
If you are interested in this unique opportunity, please call me for a confidential discussion on (phone number removed) or email your details to (Email Removed)(url removed)
Document Controller – Fairford – 18-month contract
Either day rate or hourly
Usual site hours
Immediate start
Kenton Black are recruiting for a proven document controller / site administrator to work on a large civil engineering scheme in Fairford.
Applicants must have experience in this role for a construction company and must have experience with Aconex software.
For more information please contact Hugo on (url removed) or apply to the role to be shortlisted
07/07/2020
Permanent
Document Controller – Fairford – 18-month contract
Either day rate or hourly
Usual site hours
Immediate start
Kenton Black are recruiting for a proven document controller / site administrator to work on a large civil engineering scheme in Fairford.
Applicants must have experience in this role for a construction company and must have experience with Aconex software.
For more information please contact Hugo on (url removed) or apply to the role to be shortlisted
We are looking to secure the services of a Site Secretary/Document Controller on a construction project in Birmingham for a duration of approximately 6 months.
The role includes, but is not limited to:
Answering calls and taking accurate messages
Full secretarial support to the Site team
Track and log all incoming and outgoing post especially letters of importance
Set up and maintain filing systems
Recording, checking and tracking all incoming and outgoing project documents
Ensuring appropriate personnel (including project personnel and subcontractors) are issued with up-to-date documentation
Ensuring all management system documentation is the latest version and is easily accessible
Updating document/drawing registers and obtaining relevant system records and project documents
Maintaining relevant registers and libraries
Preparing regular project reports for Project Managers with current registers
Ensuring that all documentation is transmitted in accordance with the project guidelines
We are looking for the following experience/skills:
Experience using 4Projects or similar
Experience in a similar role as a document controller with a construction contractor
Excellent demonstrated skills in organising own workload, communication and collaboration
Can-do attitude
Proactive
You must be professional in your approach and will need to be able to work under pressure and to tight deadlines
07/05/2020
We are looking to secure the services of a Site Secretary/Document Controller on a construction project in Birmingham for a duration of approximately 6 months.
The role includes, but is not limited to:
Answering calls and taking accurate messages
Full secretarial support to the Site team
Track and log all incoming and outgoing post especially letters of importance
Set up and maintain filing systems
Recording, checking and tracking all incoming and outgoing project documents
Ensuring appropriate personnel (including project personnel and subcontractors) are issued with up-to-date documentation
Ensuring all management system documentation is the latest version and is easily accessible
Updating document/drawing registers and obtaining relevant system records and project documents
Maintaining relevant registers and libraries
Preparing regular project reports for Project Managers with current registers
Ensuring that all documentation is transmitted in accordance with the project guidelines
We are looking for the following experience/skills:
Experience using 4Projects or similar
Experience in a similar role as a document controller with a construction contractor
Excellent demonstrated skills in organising own workload, communication and collaboration
Can-do attitude
Proactive
You must be professional in your approach and will need to be able to work under pressure and to tight deadlines
Document Controller / Administrator
We have an opportunity for an experienced Project Document Controller / Administrator for an anticipated 12-month contract on a prestigious Industrial Refurbishment project in the Selby District of Yorkshire.
The ideal candidate must have experience working within a contracting environment in construction or engineering and be familiar with Document Control and general office administration duties associated with a fast-paced project.
You must possess very strong organisational and communication skills, both written and verbal.
Our client is a major international organisation with well established systems operating around the SAP platform, therefore some experience in SAP is advantageous.
The project will be led with a strong collaborative culture which would suit an individual with great people skills and the ability to deal with stakeholders at all levels.
The contract is anticipated to be approximately 12 months in duration with an anticipated start in July, subject to current COVID 19 restrictions. This is therefore a great opportunity to secure a prestigious contract assignment for when restrictions are relaxed.
A negotiable hourly rate is offered.
For further details or an confidential conversation please apply with an up to date CV to Howard Slinger
26/04/2020
Document Controller / Administrator
We have an opportunity for an experienced Project Document Controller / Administrator for an anticipated 12-month contract on a prestigious Industrial Refurbishment project in the Selby District of Yorkshire.
The ideal candidate must have experience working within a contracting environment in construction or engineering and be familiar with Document Control and general office administration duties associated with a fast-paced project.
You must possess very strong organisational and communication skills, both written and verbal.
Our client is a major international organisation with well established systems operating around the SAP platform, therefore some experience in SAP is advantageous.
The project will be led with a strong collaborative culture which would suit an individual with great people skills and the ability to deal with stakeholders at all levels.
The contract is anticipated to be approximately 12 months in duration with an anticipated start in July, subject to current COVID 19 restrictions. This is therefore a great opportunity to secure a prestigious contract assignment for when restrictions are relaxed.
A negotiable hourly rate is offered.
For further details or an confidential conversation please apply with an up to date CV to Howard Slinger
