Buyer / Project Coordinator

Role: Buyer / Project Coordinator
Location: Birmingham
Company: Office Fit Out Company
Salary: 30k - 35k (dependent on experience)

About

We are working with a Birmingham-based, specialist interior fit-out and refurbishment company delivering high-quality commercial projects across the UK. They combine creative design with practical expertise to create functional, inspiring spaces, supported by a strong commitment to quality, teamwork, and professional excellence. Their collaborative approach and high standards drive everything we do, from concept to project completion.

Role Purpose

This role is ideal for a Buyer who wants to broaden their experience and develop towards a future Project Management position.

The primary focus of the role will be procurement and improving buying processes across the business. You will be responsible for sourcing materials, managing supplier relationships, and helping drive cost efficiencies. Alongside this, you will work closely with the Project Management team, supporting them with project administration, coordination, and documentation.

This role offers a clear opportunity to gain exposure to project delivery and develop the skills required to progress into a Project Management role over time.

Key Responsibilities:

Procurement & Buying

• Source, negotiate, and purchase materials, fixtures, fittings, and subcontractor services.
• Obtain and evaluate quotations to ensure best value in terms of price, quality, and delivery.
• Raise purchase orders and manage procurement schedules to align with project timelines.
• Identify opportunities to improve and streamline internal buying processes.
• Expand and strengthen the company's supply chain by identifying and onboarding new suppliers and subcontractors.
• Build and maintain strong relationships with existing suppliers and subcontractors.
• Monitor supplier performance and address issues such as delays, quality concerns, or pricing discrepancies.
• Ensure materials meet project specifications and company standards.

Project Support

• Provide administrative and coordination support to Project Managers across multiple projects.
• Assist with tracking project costs, procurement spend, and budgets.
• Coordinate delivery schedules with site teams to ensure materials arrive on time.
• Support the preparation of project plans, schedules, and resource requirements.
• Assist in identifying potential procurement or programme risks.

Administration & Documentation

• Maintain accurate procurement records and supplier databases.
• Support the preparation of tender packs and subcontractor documentation.
• Assist with compiling O&M manuals, handover packs, and project completion documentation.
• Maintain organised project files and ensure documentation is accurate and up to date.

Compliance & Quality

• Ensure procurement activities follow company policies and procedures.
• Support adherence to health & safety, quality, and environmental standards.
• Ensure materials meet required compliance and specification standards.
• Assist with maintaining company accreditations and supporting applications for new accreditations where required.

Development Opportunity

This role is designed to provide exposure to the full lifecycle of project delivery within the business. The successful candidate will work closely with experienced Project Managers, gaining hands-on experience in project coordination, commercial awareness, and project administration, creating a clear pathway into a future Project Management role.