Workplace Manager (12 month FTC)

Workplace Manager (12 month FTC), London, c£63-65k plus full package

Our client is a business of c 200 staff with head office and extensive meeting space in Central London The building is state of the art, BREEAM excellent rated. They are recruiting a Workplace Manager on 12 month FTC to oversee daily office operations, facilities, and employee experience to create a safe, efficient, and engaging work environment. Key responsibilities include managing a lean in-house FM team, vendor relationships, health and safety compliance, space planning, budget management, business continuity planning and supporting hybrid work initiatives. You will require strong leadership, organization, and communication skills.

Key Responsibilities

• Facilities & Vendor Management: Oversee building maintenance, cleaning, security, catering, and vendor SLA compliance.
• Health & Safety & Compliance: Ensure compliance with health, safety, and regulatory standards, including RIDDOR, L8, EICR, F Gas and acting as fire warden and first aider.
• Workplace Experience: Improve the employee journey by managing office amenities, events, and hybrid work logistics.
• Operations & Finance: Manage office budgets, procurement, and supply inventory.
• Project Management: Lead on FM projects such as conversion to air source heat pumps, lift refurbishment and fit out of tenanted space.
• Space Planning: Coordinate seating, office moves, and space optimization to adapt to business needs.
• Team Leadership: Lead and support a small team (5) of front of house, H&S and facilities staff.
• Business Continuity Planning: Ensure BCP is fit for purpose.

Required Skills and Qualifications

• Experience: Proven experience in facilities management, office management, or hospitality, requiring 3-5+ years.
• Communication: Excellent verbal and written skills for managing relationships with employees and vendors.
• Technical Skills: Proficiency in MS Office, Google Workspace, and CAFM (Computer-Aided Facility Management) systems.
• Attributes: Highly organized, proactive, capable of managing budgets, and skilled in conflict resolution.
• Qualifications: Certification in Facilities Management and Health and Safety (e.g., IFMA, IWFM and IOSH or NEBOSH).

Our client can offer hybrid working with 3 days required in the office p/week. 25 days holiday allowance. Full package.

Please note that candidates may very occasionally be required to work evenings or at the weekend if there is a significant event on in the building. Time off in lieu will be provided.

Please note this is a 12 month fixed term contract initially.