Job Title: Facilities Co-ordinator Location : Doncaster Salary: We are offering a salary of starting at 28,812 rising to 30,412 once competency is achieved based on a 35 hours per week contract. Job Type: Full Time, Permanent. The role: DB Cargo UK is recruiting a Facilities Co-ordinator to support the effective management, compliance and operation of our national property portfolio. Working as part of the Facilities Management team, you'll help ensure our depots, offices, tenanted and operational sites are safe, legally compliant, well maintained and fit for purpose. This is a varied, hands-on coordination role that supports operational resilience and contributes to a positive working environment across the business. What will you be doing? You will coordinate planned and reactive maintenance activity across the national estate, ensuring tasks are logged, prioritised, scheduled and completed in line with agreed SLAs. You will support site managers with facilities queries, issue resolution and escalation, and maintain accurate asset and compliance records. You will support statutory and regulatory compliance, including fire safety, water hygiene, electrical testing and environmental requirements, assisting with audits, risk assessments and corrective actions where required. You will act as a point of contact for facilities management suppliers, supporting contractor coordination, purchase orders and confirmation of completed works in line with DB Cargo UK safety and access procedures. You will assist with workspace planning and operational logistics across depots and offices, track facilities expenditure, process invoices and documentation, and produce basic reports and KPIs. You will work closely with operational, safety and engineering colleagues, acting as a central coordination point between sites and the Facilities Management function and communicating updates clearly and professionally. What are we looking for? We're looking for someone with experience in a facilities coordination, property administration or FM support role, who understands facilities compliance, maintenance processes and contractor management. You'll be well organised, able to manage multiple tasks and priorities, and confident working with operational stakeholders across the business. You'll be comfortable using CAFM systems, Microsoft Office and digital reporting tools, and willing to travel occasionally to DB Cargo UK sites nationwide. Ideally, you'll hold an IWFM Level 3 qualification or be willing to work towards one, and have experience in a rail, logistics, industrial or other safety-critical environment. An understanding of asset management, PPM planning, facilities budgeting, and knowledge of CDM Regulations and project coordination would be an advantage. What matters to you? Here at DB Cargo we offer range of benefits as part of your employment. These will include: 25 days annual leave plus bank holidays. Hybrid working between our locations and your home, this is mutually agreeable between the business and employee. Defined Contribution pension scheme with generous employer contribution - up to 10% employer contribution. Free on-site parking. EV charging at selected sites. Health Cash Plan Available. Cycle to work Scheme. Charge and Go Scheme. Manager led recognition programme for employees who live our values. Access to DB Learning world. Annual pay reviews. We are dedicated to your continuous professional development. Depending on your role we have specialist training programs, apprenticeships, development plans, courses and qualifications we can support you through. Access to our employee benefits portal where you can take advantage of discounts for a variety of shops and services as well as accessing our wellbeing content. We take the health and wellbeing of all employees seriously and provide access to an Employee Assistance Programme. Please click APPLY to send your CV for this role. Candidates with experience of: Facilities Specialist, Facilities Administrator, Operations Coordinator, Facilities Assistant, Transport Facilities Co-ordinator, may also be considered for this role.
28/02/2026
Full time
Job Title: Facilities Co-ordinator Location : Doncaster Salary: We are offering a salary of starting at 28,812 rising to 30,412 once competency is achieved based on a 35 hours per week contract. Job Type: Full Time, Permanent. The role: DB Cargo UK is recruiting a Facilities Co-ordinator to support the effective management, compliance and operation of our national property portfolio. Working as part of the Facilities Management team, you'll help ensure our depots, offices, tenanted and operational sites are safe, legally compliant, well maintained and fit for purpose. This is a varied, hands-on coordination role that supports operational resilience and contributes to a positive working environment across the business. What will you be doing? You will coordinate planned and reactive maintenance activity across the national estate, ensuring tasks are logged, prioritised, scheduled and completed in line with agreed SLAs. You will support site managers with facilities queries, issue resolution and escalation, and maintain accurate asset and compliance records. You will support statutory and regulatory compliance, including fire safety, water hygiene, electrical testing and environmental requirements, assisting with audits, risk assessments and corrective actions where required. You will act as a point of contact for facilities management suppliers, supporting contractor coordination, purchase orders and confirmation of completed works in line with DB Cargo UK safety and access procedures. You will assist with workspace planning and operational logistics across depots and offices, track facilities expenditure, process invoices and documentation, and produce basic reports and KPIs. You will work closely with operational, safety and engineering colleagues, acting as a central coordination point between sites and the Facilities Management function and communicating updates clearly and professionally. What are we looking for? We're looking for someone with experience in a facilities coordination, property administration or FM support role, who understands facilities compliance, maintenance processes and contractor management. You'll be well organised, able to manage multiple tasks and priorities, and confident working with operational stakeholders across the business. You'll be comfortable using CAFM systems, Microsoft Office and digital reporting tools, and willing to travel occasionally to DB Cargo UK sites nationwide. Ideally, you'll hold an IWFM Level 3 qualification or be willing to work towards one, and have experience in a rail, logistics, industrial or other safety-critical environment. An understanding of asset management, PPM planning, facilities budgeting, and knowledge of CDM Regulations and project coordination would be an advantage. What matters to you? Here at DB Cargo we offer range of benefits as part of your employment. These will include: 25 days annual leave plus bank holidays. Hybrid working between our locations and your home, this is mutually agreeable between the business and employee. Defined Contribution pension scheme with generous employer contribution - up to 10% employer contribution. Free on-site parking. EV charging at selected sites. Health Cash Plan Available. Cycle to work Scheme. Charge and Go Scheme. Manager led recognition programme for employees who live our values. Access to DB Learning world. Annual pay reviews. We are dedicated to your continuous professional development. Depending on your role we have specialist training programs, apprenticeships, development plans, courses and qualifications we can support you through. Access to our employee benefits portal where you can take advantage of discounts for a variety of shops and services as well as accessing our wellbeing content. We take the health and wellbeing of all employees seriously and provide access to an Employee Assistance Programme. Please click APPLY to send your CV for this role. Candidates with experience of: Facilities Specialist, Facilities Administrator, Operations Coordinator, Facilities Assistant, Transport Facilities Co-ordinator, may also be considered for this role.
Hexagon Group are delighted to be partnering with a niche real estate investment company to recruit an Assistant Facilities Manager for their Nottingham office, offering a salary of up to 30,000. This is a fantastic opportunity to join a close-knit, highly regarded property business with a quality-driven portfolio and a genuinely supportive team environment. Working closely with the Facilities Managers, you will play a key role in the day-to-day management of a varied commercial portfolio. The successful candidate will support with health and safety compliance, ensuring statutory obligations are met and documentation is accurately maintained, assist with the processing and management of service charge invoicing, and act as a point of contact for contractors, coordinating works and monitoring performance levels. You will also be involved in organising PPM schedules, raising purchase orders, reviewing RAMS, attending site inspections, and supporting with tenant queries to ensure the smooth running of each asset. This role would suit a Facilities Administrator or Facilities Coordinator who is looking to take the next step in their career and gain broader exposure across a portfolio. You will need to be highly organised, commercially aware, and confident liaising with contractors and occupiers, with a strong understanding of compliance processes within a property environment. If you are keen to progress your career within a growing investment company where you will be given responsibility and the opportunity to develop, we would be pleased to discuss the position in more detail.
23/02/2026
Full time
Hexagon Group are delighted to be partnering with a niche real estate investment company to recruit an Assistant Facilities Manager for their Nottingham office, offering a salary of up to 30,000. This is a fantastic opportunity to join a close-knit, highly regarded property business with a quality-driven portfolio and a genuinely supportive team environment. Working closely with the Facilities Managers, you will play a key role in the day-to-day management of a varied commercial portfolio. The successful candidate will support with health and safety compliance, ensuring statutory obligations are met and documentation is accurately maintained, assist with the processing and management of service charge invoicing, and act as a point of contact for contractors, coordinating works and monitoring performance levels. You will also be involved in organising PPM schedules, raising purchase orders, reviewing RAMS, attending site inspections, and supporting with tenant queries to ensure the smooth running of each asset. This role would suit a Facilities Administrator or Facilities Coordinator who is looking to take the next step in their career and gain broader exposure across a portfolio. You will need to be highly organised, commercially aware, and confident liaising with contractors and occupiers, with a strong understanding of compliance processes within a property environment. If you are keen to progress your career within a growing investment company where you will be given responsibility and the opportunity to develop, we would be pleased to discuss the position in more detail.
Assistant Property Manager Who are we? Founded in 1992 and with over 250 employees, Galliard Homes is London's largest privately owned property development and management group overseeing residential, hospitality, mixed-use, and commercial projects across London, the Home Counties, and the Midlands. Galliard has a 4 billion portfolio of over 6,000 homes and 714,088 square feet of commercial developments under construction. With an impressive portfolio of award-winning developments, we are proud to be considered as London's leading property developer. The Position An Assistant Property Manager forms part of our in-house Property Management team and works alongside the wider Property Management team, as well as our Service Charge accounts team. An Assistant Property Manager is responsible for supporting the Property Managers in overseeing a portfolio of mixed-use developments and supporting the Senior Property Manager and other team members on the management of the whole portfolio. This position is based in the office five days per week. The working hours are 09:00am to 17:30pm Monday to Thursday, with a shorter workday on Friday, from 09:00am to 17:00pm. Duties include but are not limited to: Support the day-to-day maintenance of leasehold properties. Carry out various property management tasks as directed by the Property Manager, Senior Property Manager, and Head of Property. Assist in the project management of Section 20 consultations, and major internal and external works along with the relevant surveyors consultants. Manage electronic data and emails and ensure all records are updated. Manage email and telephone enquiries from lessees, subtenants, contractors etc. and ensure information is circulated to residents. Assist with site visits to ensure all buildings are in good order and complete site inspection reports. Ensure insurance claims are being processed efficiently and correctly in conjunction with the property management team. Review and agree all circular & client correspondence including newsletters, ensuring that communication is regular and accurate. Liaise with contractors to arrange repairs, cleans, and any other tasks including emergency repairs and attend appointments when required. Maintain and update the approved contractors list. Maintain and update the purchase order system to ensure all expenditure is supported by a works order. Manage and upload compliance documents to Quooda. Be the first or secondary point of contact for staff and residents enquiries on various sites within the portfolio. Support the Property Manager and Senior Property Manager in carrying out monthly resident surgeries on site. Collaborate with the Property Manager, Senior Property Manager, and accounts team with regards to service charge budgets and payments. The Person The Assistant Property Manager will have previous experience within Block Property Management and will have worked either client-side or agent-side. They will also meet the below criteria: Essential: Must have an understanding of new build residential and mixed-use developments. Previous experience operating as an Assistant Property Manager, Property Administrator or similar. Some understanding of the relevant Leasehold, Landlord and Tenant Act. Knowledge of budgets and accounts, including utility billing and apportionment. Excellent communication skills across face-to-face, telephone, and email interactions, with a professional approach. Demonstrable ability to build relationships and influence stakeholders at all levels. Proficient in basic Microsoft packages including Word, Excel and Outlook with the ability to learn new systems as needed. Exceptional administration skills, with strong attention to detail and accuracy. Excellent organisation, prioritisation, and time management skills. Desirable: Will be AIRPM Qualified or working towards AIRPM. An understanding and experience with multi-schedule budgets. The Benefits As a family-owned business, we want everyone to feel at home from day one. In return for commitment, loyalty, and hard work, we offer benefits ranging from: Competitive salary 24 days holiday plus bank holidays Life assurance Private health care Critical illness insurance Matching contribution pension scheme Discretionary salary and bonus review Employee assistance programme Discounted gym memberships Cycle to Work Scheme Discount portal Volunteering opportunities Sponsorship of professional qualifications and accreditation's
29/01/2025
Full time
Assistant Property Manager Who are we? Founded in 1992 and with over 250 employees, Galliard Homes is London's largest privately owned property development and management group overseeing residential, hospitality, mixed-use, and commercial projects across London, the Home Counties, and the Midlands. Galliard has a 4 billion portfolio of over 6,000 homes and 714,088 square feet of commercial developments under construction. With an impressive portfolio of award-winning developments, we are proud to be considered as London's leading property developer. The Position An Assistant Property Manager forms part of our in-house Property Management team and works alongside the wider Property Management team, as well as our Service Charge accounts team. An Assistant Property Manager is responsible for supporting the Property Managers in overseeing a portfolio of mixed-use developments and supporting the Senior Property Manager and other team members on the management of the whole portfolio. This position is based in the office five days per week. The working hours are 09:00am to 17:30pm Monday to Thursday, with a shorter workday on Friday, from 09:00am to 17:00pm. Duties include but are not limited to: Support the day-to-day maintenance of leasehold properties. Carry out various property management tasks as directed by the Property Manager, Senior Property Manager, and Head of Property. Assist in the project management of Section 20 consultations, and major internal and external works along with the relevant surveyors consultants. Manage electronic data and emails and ensure all records are updated. Manage email and telephone enquiries from lessees, subtenants, contractors etc. and ensure information is circulated to residents. Assist with site visits to ensure all buildings are in good order and complete site inspection reports. Ensure insurance claims are being processed efficiently and correctly in conjunction with the property management team. Review and agree all circular & client correspondence including newsletters, ensuring that communication is regular and accurate. Liaise with contractors to arrange repairs, cleans, and any other tasks including emergency repairs and attend appointments when required. Maintain and update the approved contractors list. Maintain and update the purchase order system to ensure all expenditure is supported by a works order. Manage and upload compliance documents to Quooda. Be the first or secondary point of contact for staff and residents enquiries on various sites within the portfolio. Support the Property Manager and Senior Property Manager in carrying out monthly resident surgeries on site. Collaborate with the Property Manager, Senior Property Manager, and accounts team with regards to service charge budgets and payments. The Person The Assistant Property Manager will have previous experience within Block Property Management and will have worked either client-side or agent-side. They will also meet the below criteria: Essential: Must have an understanding of new build residential and mixed-use developments. Previous experience operating as an Assistant Property Manager, Property Administrator or similar. Some understanding of the relevant Leasehold, Landlord and Tenant Act. Knowledge of budgets and accounts, including utility billing and apportionment. Excellent communication skills across face-to-face, telephone, and email interactions, with a professional approach. Demonstrable ability to build relationships and influence stakeholders at all levels. Proficient in basic Microsoft packages including Word, Excel and Outlook with the ability to learn new systems as needed. Exceptional administration skills, with strong attention to detail and accuracy. Excellent organisation, prioritisation, and time management skills. Desirable: Will be AIRPM Qualified or working towards AIRPM. An understanding and experience with multi-schedule budgets. The Benefits As a family-owned business, we want everyone to feel at home from day one. In return for commitment, loyalty, and hard work, we offer benefits ranging from: Competitive salary 24 days holiday plus bank holidays Life assurance Private health care Critical illness insurance Matching contribution pension scheme Discretionary salary and bonus review Employee assistance programme Discounted gym memberships Cycle to Work Scheme Discount portal Volunteering opportunities Sponsorship of professional qualifications and accreditation's
Terms
Employment Type: Permanent
Location: Company Office (Clapham, West Sussex) and Site Office (dependent on development at the time)
Hours: 8.30am-5pm Monday – Friday. These are core hours with flexibility required at times
Part-time or Full-time roles available (please state your preference – this can be discussed at interview)
Salary: £24,000- £32,000 pro rata dependent on experience
Pension: autoenrollment on contributory pension scheme (subject to scheme conditions).
Holiday:
20 working days per annum
In addition, MJH is closed between Christmas and New Year
Public and bank holiday entitlement pro rata
Job Description
MJH Executive Homes Ltd is a well-established & successful Property Development & Strategic Land Company building high-end family homes across Sussex. We are looking to appoint a skilled and experienced Construction Administrator with excellent attention to detail and a proven track record in contributing to the success of new housing projects. This will be a fun and rewarding role for the right person.
Key Skills:
Project Coordination: performing take-offs from drawings
Proficient in the preparation of Excel spreadsheets for build programmes, financial and procurement data, managing project schedules and associated documentation.
Liaising and communicating with all involved parties such as Site Managers, Sales & Marketing Team, office staff and external agencies
Identify and address issues promptly to minimise disruptions, resolve problems and keep projects on track.
Procurement of materials and services to include negotiating price, payment and delivery terms, placing purchase orders and updating the Purchase Order Log.
Manage logistics, site visits and deliveries to ensure the smooth running of the project.
Compliance: working with NHBC and other applicable regulators to register new house plots, administer the signing off for planning conditions and address any aftersales. Liaise with the professional team to include architects, surveyors, contractors and clients to ensure all projects adhere to industry standards.
Ensure health and safety legislation and requirements are met, including induction, procurement, monitoring and reporting
Administrative Skills: managing and updating information and records, filing, reporting, handling correspondence including phone calls, emails & letters, printing using plotter and printer
General administrative duties for Head Office & sites as required
Proficient in Microsoft Office such as Word & Excel
Helping to establish and maintain office procedures
Account management experience to process supplier invoices and retention payments
Person Specification
The criteria listed in this Person Specification are essential to the job. These will be assessed through your CV, letter of application and interview. You should ensure that you demonstrate clearly and concisely how you meet each of the criteria. If you do not address these criteria fully, or if we do not consider that you meet them, you will not be shortlisted. Please give specific examples wherever possible.
Knowledge and experience of construction environment and administration working in a UK based head office or site office
Previous experience in buying or procurement to include negotiating price, payment and delivery terms, placing orders and updating the Purchase Order Log.
Sound administrative skills
Solid decision making and analytical skills based on sound principle and precedent
Good interpersonal skills – confident, personable, assertive, resilient and a good negotiator. Able to communicate in a pressured and busy environment. Ability to build professional working relationships with individuals and organisations.
Keen & positive attitude, a team play who is willing to help out as needed.
Good time-keeper, strong attention to detail and highly organised.
Ability to work under pressure and on own initiative and to implement workload to meet required timescales
Flexibility required regarding working hours during busy periods.
Travel required across East and West Sussex. The successful applicant will need their own transport as our offices are in a rural location and you will be required to visit various sites.
Office and site based - remote working is not feasible for this role
22/05/2024
Full time
Terms
Employment Type: Permanent
Location: Company Office (Clapham, West Sussex) and Site Office (dependent on development at the time)
Hours: 8.30am-5pm Monday – Friday. These are core hours with flexibility required at times
Part-time or Full-time roles available (please state your preference – this can be discussed at interview)
Salary: £24,000- £32,000 pro rata dependent on experience
Pension: autoenrollment on contributory pension scheme (subject to scheme conditions).
Holiday:
20 working days per annum
In addition, MJH is closed between Christmas and New Year
Public and bank holiday entitlement pro rata
Job Description
MJH Executive Homes Ltd is a well-established & successful Property Development & Strategic Land Company building high-end family homes across Sussex. We are looking to appoint a skilled and experienced Construction Administrator with excellent attention to detail and a proven track record in contributing to the success of new housing projects. This will be a fun and rewarding role for the right person.
Key Skills:
Project Coordination: performing take-offs from drawings
Proficient in the preparation of Excel spreadsheets for build programmes, financial and procurement data, managing project schedules and associated documentation.
Liaising and communicating with all involved parties such as Site Managers, Sales & Marketing Team, office staff and external agencies
Identify and address issues promptly to minimise disruptions, resolve problems and keep projects on track.
Procurement of materials and services to include negotiating price, payment and delivery terms, placing purchase orders and updating the Purchase Order Log.
Manage logistics, site visits and deliveries to ensure the smooth running of the project.
Compliance: working with NHBC and other applicable regulators to register new house plots, administer the signing off for planning conditions and address any aftersales. Liaise with the professional team to include architects, surveyors, contractors and clients to ensure all projects adhere to industry standards.
Ensure health and safety legislation and requirements are met, including induction, procurement, monitoring and reporting
Administrative Skills: managing and updating information and records, filing, reporting, handling correspondence including phone calls, emails & letters, printing using plotter and printer
General administrative duties for Head Office & sites as required
Proficient in Microsoft Office such as Word & Excel
Helping to establish and maintain office procedures
Account management experience to process supplier invoices and retention payments
Person Specification
The criteria listed in this Person Specification are essential to the job. These will be assessed through your CV, letter of application and interview. You should ensure that you demonstrate clearly and concisely how you meet each of the criteria. If you do not address these criteria fully, or if we do not consider that you meet them, you will not be shortlisted. Please give specific examples wherever possible.
Knowledge and experience of construction environment and administration working in a UK based head office or site office
Previous experience in buying or procurement to include negotiating price, payment and delivery terms, placing orders and updating the Purchase Order Log.
Sound administrative skills
Solid decision making and analytical skills based on sound principle and precedent
Good interpersonal skills – confident, personable, assertive, resilient and a good negotiator. Able to communicate in a pressured and busy environment. Ability to build professional working relationships with individuals and organisations.
Keen & positive attitude, a team play who is willing to help out as needed.
Good time-keeper, strong attention to detail and highly organised.
Ability to work under pressure and on own initiative and to implement workload to meet required timescales
Flexibility required regarding working hours during busy periods.
Travel required across East and West Sussex. The successful applicant will need their own transport as our offices are in a rural location and you will be required to visit various sites.
Office and site based - remote working is not feasible for this role
Position Assistant Site Manager
Salary £32,000 - £35,000 + package
Location South Yorkshire
My client is a Unique Regional Housebuilding contractor, who work in the residential sector building 2 - 4 bed homes. As a result of expansion and new developments, they are currently looking to recruit an experienced Housebuilding Assistant Site Manager to work with them on a permanent basis.
As an Assistant Site Manager, you will be an established and confident in an Assistant Site Manager role; although you will have the support of a Site Manager. You will be responsible for:
Assisting the Site Manager with pre-start details
Reporting to the Project / Contracts Manager on the progress against the programme
Maintenance of company required Health & Safety procedures / initiatives including PPE, Site Inductions, Management of Method Statements/Risk Assessments, Work Permits, Scaffold/Lifting equipment inspections
Adherence to the Company quality standards including Management of defects, compliance with specification, compliance with materials / workmanship schedules, subcontractor code of conduct, considerate Constructors Scheme
Helping to lead and coordinate the site team
Assisting with the preparation of the Health and Safety file
Maintaining and update Construction Phase Health & Safety plan as works proceed
Liaising with the client, consultants, contract administrator, head office etc.
To be responsible for the opening and closing of the site facilities
Management of site facilities; welfare, toilets, offices, compound area etc.
To assist in the management of project specific preliminaries
Co-ordinating the Sub-Contractors as appropriate
Preparation / assistance with the site progress reports
Safe storage and co-ordination of materials
To be responsible for the accurate / timely completion of site based documentation
Attendance at project and company related meetings
To ensure all relevant resident and public complaints are resolved efficiently
The salary on offer is £32,000 - £35,000 + generous package plus other company wide benefits.
If you are interested in this vacancy and would like to apply, please send your CV to Adam at Fawkes and Reece or call (phone number removed) for more information
21/01/2022
Permanent
Position Assistant Site Manager
Salary £32,000 - £35,000 + package
Location South Yorkshire
My client is a Unique Regional Housebuilding contractor, who work in the residential sector building 2 - 4 bed homes. As a result of expansion and new developments, they are currently looking to recruit an experienced Housebuilding Assistant Site Manager to work with them on a permanent basis.
As an Assistant Site Manager, you will be an established and confident in an Assistant Site Manager role; although you will have the support of a Site Manager. You will be responsible for:
Assisting the Site Manager with pre-start details
Reporting to the Project / Contracts Manager on the progress against the programme
Maintenance of company required Health & Safety procedures / initiatives including PPE, Site Inductions, Management of Method Statements/Risk Assessments, Work Permits, Scaffold/Lifting equipment inspections
Adherence to the Company quality standards including Management of defects, compliance with specification, compliance with materials / workmanship schedules, subcontractor code of conduct, considerate Constructors Scheme
Helping to lead and coordinate the site team
Assisting with the preparation of the Health and Safety file
Maintaining and update Construction Phase Health & Safety plan as works proceed
Liaising with the client, consultants, contract administrator, head office etc.
To be responsible for the opening and closing of the site facilities
Management of site facilities; welfare, toilets, offices, compound area etc.
To assist in the management of project specific preliminaries
Co-ordinating the Sub-Contractors as appropriate
Preparation / assistance with the site progress reports
Safe storage and co-ordination of materials
To be responsible for the accurate / timely completion of site based documentation
Attendance at project and company related meetings
To ensure all relevant resident and public complaints are resolved efficiently
The salary on offer is £32,000 - £35,000 + generous package plus other company wide benefits.
If you are interested in this vacancy and would like to apply, please send your CV to Adam at Fawkes and Reece or call (phone number removed) for more information
Responsibilities
Plan, coordinate, schedule and organise the workload and outputs of the MIMO programme to ensure a professional delivery of customers’ and clients’ supply and demand in accordance to contractual obligations and FCO standards, processes and policies.
Build trusted, reliable and credible relationships with landlords and estate agents and the like to satisfy and deliver upon supply and demand.
Monitor, control and report on all residential property related works to ensure strict adherence to contractual KPIs and SLAs.
Pro-actively implement, monitor and control safe-systems of work ensuring full adherence to Health, Safety and Environmental legislation, local, client, customer and company Policy and Procedure.
Attend contractual and ad-hoc meetings as and when required.
Produce any necessary reports as requested by FCO clients’.
Ensure full adherence to FCO and contractual standards at all times ensuring all properties remain compliant to FCO standard.
Lead, manage and organise the your property portfolio ensuring complete alignment and adherence to FCO MIMOs property search, vetting, validation and property approval Processes, Policies and Systems.
Implement control measures to ensure the suppliers / subcontractors remain in complete compliance to all client, customer and company policy and procedure at all times, namely
Liaising and collaborating with Brussels Estate Agents to identify suitable properties.
Maintain and update the property search tracker.
Plan, arrange and carry out property searches, viewings and ensure that the property is fully compliant to FCO Standard and Fire Regulations.
Liaise with FCO Department as necessary.
Identify and short list x3 properties then arrange and schedule property visits with the FCO Security Manager.
Obtain cost of Health & Safety and Security required works, and cost up appropriately.
Liaise with arriving Officer contacting by phone and email to understand their requirements and providing weekly updates.
Plan, facilitate and then accompany the FCO officer to the x3 short listed property viewings.
On receipt of FCO Officers choice and written acceptance, notify FCO for approval.
Create and maintain individual files for each property, to include all required property documentation.
Confirm to the Estate Agent, negotiating and signature of the lease contract and ensure receipt of related compliance documents provided by the landlord
Once the lease contract has been signed, liaise with the expert and organise a property conditional survey ensuring the Landlord provide the make/model of all electrical equipment as well as specialist maintenance e.g.parquet flooring
Request utilities documentation, signed by the Landlord, scan to the Office Administrator.
Complete companys checklists and input all property details such as lease, Officer status, rent, etc… onto Pyramid system.
Organise a temporary serviced flat if required, managing procurement in accordance to process.
Ensure strict adherence to selected and approved property preparation process, policy and requirements.
Ensure strict adherence to MIMO (march in, march out) process and policy.
Ensure strict adherence to property given up (property surrender) process and policy.
Ensure the management, monitoring and control of all reactive works orders in complete adherence to contractual obligations, policy and procedure and in accordance to contractual SLAs and KPIs.
Knowledge Skills & Experience
Previous experience in Facility Management would be an advantage
Previous experience in Real Estate
Excellent negotiating skills
Person
Written/spoken English and French are essential, Dutch would be an advantage.
Articulate, professional with excellent customer services skills
Be prepared to attend all relevant training sessions and meetings.
Excellent interpersonal skills and a bright, friendly demeanour essential.
Excellent communication skills, written and oral
Demonstrated ability to communicate effectively at all levels, including internal and external customers, co-workers, suppliers, partners and subcontractors.
Ability to maintain very high levels of confidentiality critical.
Proven ability to prioritise work, working within tight deadlines, and multi-tasking, namely planning, organising and monitoring several activities at the same time.
Good decision making and problem solving abilities is essential.
The role requires high levels of reliability, dependability, honesty and integrity.
A flexible approach to working hours is essential due to the operational needs of the contract.
Articulate and organised to ensure, business documentation is maintained, and kept in line with company policies and procedures and contractual obligations and requirements.
Attention to detail and strives for operational excellence.
Must have a sound understanding of quality management systems, information management systems and databases
IT literate with an advanced level of Microsoft Office applications.
Capable of working under pressure with minimum supervision.
Logical, self-starter able to work with minimal supervision.
19/10/2020
Full time
Responsibilities
Plan, coordinate, schedule and organise the workload and outputs of the MIMO programme to ensure a professional delivery of customers’ and clients’ supply and demand in accordance to contractual obligations and FCO standards, processes and policies.
Build trusted, reliable and credible relationships with landlords and estate agents and the like to satisfy and deliver upon supply and demand.
Monitor, control and report on all residential property related works to ensure strict adherence to contractual KPIs and SLAs.
Pro-actively implement, monitor and control safe-systems of work ensuring full adherence to Health, Safety and Environmental legislation, local, client, customer and company Policy and Procedure.
Attend contractual and ad-hoc meetings as and when required.
Produce any necessary reports as requested by FCO clients’.
Ensure full adherence to FCO and contractual standards at all times ensuring all properties remain compliant to FCO standard.
Lead, manage and organise the your property portfolio ensuring complete alignment and adherence to FCO MIMOs property search, vetting, validation and property approval Processes, Policies and Systems.
Implement control measures to ensure the suppliers / subcontractors remain in complete compliance to all client, customer and company policy and procedure at all times, namely
Liaising and collaborating with Brussels Estate Agents to identify suitable properties.
Maintain and update the property search tracker.
Plan, arrange and carry out property searches, viewings and ensure that the property is fully compliant to FCO Standard and Fire Regulations.
Liaise with FCO Department as necessary.
Identify and short list x3 properties then arrange and schedule property visits with the FCO Security Manager.
Obtain cost of Health & Safety and Security required works, and cost up appropriately.
Liaise with arriving Officer contacting by phone and email to understand their requirements and providing weekly updates.
Plan, facilitate and then accompany the FCO officer to the x3 short listed property viewings.
On receipt of FCO Officers choice and written acceptance, notify FCO for approval.
Create and maintain individual files for each property, to include all required property documentation.
Confirm to the Estate Agent, negotiating and signature of the lease contract and ensure receipt of related compliance documents provided by the landlord
Once the lease contract has been signed, liaise with the expert and organise a property conditional survey ensuring the Landlord provide the make/model of all electrical equipment as well as specialist maintenance e.g.parquet flooring
Request utilities documentation, signed by the Landlord, scan to the Office Administrator.
Complete companys checklists and input all property details such as lease, Officer status, rent, etc… onto Pyramid system.
Organise a temporary serviced flat if required, managing procurement in accordance to process.
Ensure strict adherence to selected and approved property preparation process, policy and requirements.
Ensure strict adherence to MIMO (march in, march out) process and policy.
Ensure strict adherence to property given up (property surrender) process and policy.
Ensure the management, monitoring and control of all reactive works orders in complete adherence to contractual obligations, policy and procedure and in accordance to contractual SLAs and KPIs.
Knowledge Skills & Experience
Previous experience in Facility Management would be an advantage
Previous experience in Real Estate
Excellent negotiating skills
Person
Written/spoken English and French are essential, Dutch would be an advantage.
Articulate, professional with excellent customer services skills
Be prepared to attend all relevant training sessions and meetings.
Excellent interpersonal skills and a bright, friendly demeanour essential.
Excellent communication skills, written and oral
Demonstrated ability to communicate effectively at all levels, including internal and external customers, co-workers, suppliers, partners and subcontractors.
Ability to maintain very high levels of confidentiality critical.
Proven ability to prioritise work, working within tight deadlines, and multi-tasking, namely planning, organising and monitoring several activities at the same time.
Good decision making and problem solving abilities is essential.
The role requires high levels of reliability, dependability, honesty and integrity.
A flexible approach to working hours is essential due to the operational needs of the contract.
Articulate and organised to ensure, business documentation is maintained, and kept in line with company policies and procedures and contractual obligations and requirements.
Attention to detail and strives for operational excellence.
Must have a sound understanding of quality management systems, information management systems and databases
IT literate with an advanced level of Microsoft Office applications.
Capable of working under pressure with minimum supervision.
Logical, self-starter able to work with minimal supervision.
A brand new opportunity has arisen for a self-starting and industrious individual to join a global and world leading organisation. The company provides estates and facilities management services to a wide variety of sites as part of their global portfolio. They are responsible for keeping the building, safe and well maintained so that the inhabitants can be the best they can be in their business.
I am looking for an experienced facilities coordinator or assistant facilities manager administrators to join a small team to help deliver day to day facilities and estates management services to the client on site. You will be part of the core operations reporting directly into the site manager.
The role is part time at 25 hours over 3 days on a permanent basis on Monday, Wednesday and Friday..Based in Ashington, Northumberland
The role will involve
Compiling service quality reports
Financial support such as raising POs, filing expenses, assessing P&L reports
Liaising with contractors and external suppliers around SLAs
Working with the on site engineering team to ensure timely and efficient service delivery
Project tracking and reporting
Assisting in the smooth running of the contract operationally
Maintaining training and compliance records in line with contractual requirements
Processing large amounts of financial data in reports
Whilst all candidates will be given due consideration the ideal candidate will possess the following
Demonstrable experience of working in a facilities management environment
Demonstrable experience working with bespoke CMMS systems
Service focused way of working
Self-motivated with good written and verbal communication skills.
IT literate with strong experience Microsoft packages
Ability to work under pressure.
Customer Service skills.
Reliable and conscientious worker willing to learn and develop new skills and adapt to new working environments.
Ability to prioritise workload to effectively meet deadlines.
Commercial acumen and financial awareness
If you feel that you have the skills and experience and can demonstrate that on your CV and via interview, please apply directly to this advert for consideration. Feel free to contact myself via email if you wish to have an informal discussion about the role. Interviews may be conducted remotely for the role and place of work will be governed by government guidelines in relation to COVID19.
Applications are open until the 10th of July with screening and shortlisting to be completed by the 24th of July.
Role: Assistant Facilities Manager
Salary: Circa 25k pro rata per annum
Duration: Permanent
Location: Ashington, Northumberland
Hours: 25 hours over 3 days
Randstad CPE values diversity and promotes equality. No terminology in this advert is intended to discriminate against any of the protected characteristics that fall under the Equality Act 2010. We encourage and welcome applications from all sections of society and are more than happy to discuss reasonable adjustments and/or additional arrangements as required to support your application.
Candidates must be eligible to live and work in the UK.
For the purposes of the Conduct Regulations 2003, when advertising permanent vacancies we are acting as an Employment Agency, and when advertising temporary/contract vacancies we are acting as an Employment Business
07/07/2020
Permanent
A brand new opportunity has arisen for a self-starting and industrious individual to join a global and world leading organisation. The company provides estates and facilities management services to a wide variety of sites as part of their global portfolio. They are responsible for keeping the building, safe and well maintained so that the inhabitants can be the best they can be in their business.
I am looking for an experienced facilities coordinator or assistant facilities manager administrators to join a small team to help deliver day to day facilities and estates management services to the client on site. You will be part of the core operations reporting directly into the site manager.
The role is part time at 25 hours over 3 days on a permanent basis on Monday, Wednesday and Friday..Based in Ashington, Northumberland
The role will involve
Compiling service quality reports
Financial support such as raising POs, filing expenses, assessing P&L reports
Liaising with contractors and external suppliers around SLAs
Working with the on site engineering team to ensure timely and efficient service delivery
Project tracking and reporting
Assisting in the smooth running of the contract operationally
Maintaining training and compliance records in line with contractual requirements
Processing large amounts of financial data in reports
Whilst all candidates will be given due consideration the ideal candidate will possess the following
Demonstrable experience of working in a facilities management environment
Demonstrable experience working with bespoke CMMS systems
Service focused way of working
Self-motivated with good written and verbal communication skills.
IT literate with strong experience Microsoft packages
Ability to work under pressure.
Customer Service skills.
Reliable and conscientious worker willing to learn and develop new skills and adapt to new working environments.
Ability to prioritise workload to effectively meet deadlines.
Commercial acumen and financial awareness
If you feel that you have the skills and experience and can demonstrate that on your CV and via interview, please apply directly to this advert for consideration. Feel free to contact myself via email if you wish to have an informal discussion about the role. Interviews may be conducted remotely for the role and place of work will be governed by government guidelines in relation to COVID19.
Applications are open until the 10th of July with screening and shortlisting to be completed by the 24th of July.
Role: Assistant Facilities Manager
Salary: Circa 25k pro rata per annum
Duration: Permanent
Location: Ashington, Northumberland
Hours: 25 hours over 3 days
Randstad CPE values diversity and promotes equality. No terminology in this advert is intended to discriminate against any of the protected characteristics that fall under the Equality Act 2010. We encourage and welcome applications from all sections of society and are more than happy to discuss reasonable adjustments and/or additional arrangements as required to support your application.
Candidates must be eligible to live and work in the UK.
For the purposes of the Conduct Regulations 2003, when advertising permanent vacancies we are acting as an Employment Agency, and when advertising temporary/contract vacancies we are acting as an Employment Business
