62 jobs found

Trainee Document Controller/Administrator Loughton, Essex 24,000+ Gap Construction are recruiting on behalf of a well-established construction contractor specialising in high quality brickwork and fa ade packages across the UK. The business is known for its strong project delivery, attention to detail, and supportive working environment within both preconstruction and operational teams. The client are seeking a highly organised and proactive Administration and Document Control Assistant to join the team at Head Office in Loughton. This is a key support role ensuring accurate document control, smooth administration processes, and effective coordination across live projects and office functions. Key Responsibilities Provide general administrative support across office and project functions Manage scanning, naming and filing of project documentation including inductions, fit to work forms, H&S records, orders and project folders. Maintain drawing registers, update revisions and organise both electronic and hard copy drawing packs for site and office use Control and manage documentation via EDMS systems including Asite, Aconex and Viewpoint Prepare RAMS folders and associated project documentation for site teams Support online site pre inductions and onboarding processes. Track and update monthly health and safety hours Assist with tender enquiries and supporting preconstruction administration Prepare operation and maintenance manuals for project handover Maintain and update key project logs including design trackers, O&M logs, orders, telephone lists and job trackers Organise and maintain the archive room ensuring accurate filing and accessibility Support with preparation and submission of company award entries and project case studies Person Specification Previous experience in an administration or document control role within construction preferred Strong IT skills including Microsoft Office (Word, Excel, PowerPoint) Experience using electronic document management systems such as Asite, Aconex or Viewpoint Excellent attention to detail with a high level of accuracy Strong organisation skills with the ability to manage multiple priorities and deadlines Confident communicator with a professional and proactive approach Able to work independently and as part of a wider team How to Apply: Please apply through our website or contact James at Gap Construction on (phone number removed) for further details. This vacancy is being advertised on behalf of a client by Gap Construction, who are operating as an employment agency. Gap Construction is committed to the selection, recruitment, and development of the best people, basing judgments solely on suitability for the job.

Document Controller North West London / Hertfordshire Full-time, Permanent Up to £40k plus bonus and company benefits The Opportunity Our client is a well-established and growing SME developer specialising in the delivery of high-end, bespoke residential homes. With a strong pipeline of projects and a reputation for quality and attention to detail, they are now seeking an experienced Document Controller to join their team. This is an excellent opportunity to work within a close-knit, dynamic environment where your contribution will be highly valued and visible across multiple projects. The Role As Document Controller, you will play a key role in supporting project delivery by ensuring all documentation is accurately managed, controlled, and distributed. You will also provide general administrative support to both project and commercial teams. Key Responsibilities Document Control Set up, manage, and maintain document control systems across live construction projects Ensure drawings, specifications, RFIs, and technical documents are issued, tracked, and stored correctly Maintain document registers, revision control, and distribution logs Coordinate document flow between consultants, subcontractors, suppliers, and site teams Ensure only current and approved documentation is in circulation Support audit readiness and compliance with company procedures Office Administration Provide administrative support to project and commercial teams Manage correspondence, filing systems, and record keeping Assist with meeting coordination, minutes, and preparation of document packs Support onboarding of new staff, including inductions and documentation Maintain office supplies and assist with day-to-day office organisation Project & Site Support Assist with subcontractor documentation (insurances, RAMS, accreditations) Support the compilation of O&M manuals and handover documentation Liaise with site teams to ensure timely document submissions Track key project deadlines relating to documentation Candidate Profile Essential Previous experience as a Document Controller and/or Office Administrator within the construction sector Strong understanding of document control processes and revision management Highly organised with excellent attention to detail Proficient in Microsoft Office (Outlook, Word, Excel, Teams) Strong communication skills with the ability to engage with multiple stakeholders Ability to manage a varied workload and meet deadlines Desirable Experience using document management systems (e.g. Coins, Procore, SharePoint) Familiarity with construction drawings and technical documentation Experience working within a contractor or live site environment Why Apply? Join a respected developer delivering high-spec residential schemes Work within a supportive and collaborative team Opportunity for career development in a growing business Competitive salary and benefits package

We re looking for an organised and proactive Construction Administrator to join a busy construction team, providing essential administrative support to ensure smooth day-to-day operations across multiple sites and departments. This is a great opportunity for someone who enjoys working in a fast-paced environment, is highly organised, and takes pride in delivering accurate, high-quality administrative support. This ideal candidate will have had experience within the construction industry Key Responsibilities: Provide day-to-day administrative support to the Construction team and senior leaders Manage general admin duties, including document control, data entry, filing, scanning, and report preparation Handle incoming calls and queries in a professional and efficient manner Process weekly timesheets and support payroll administration Maintain accurate records relating to site activity, holidays, sickness, and training Support Health & Safety administration and site compliance documentation Coordinate meetings, take minutes, and manage diaries where required Maintain and update internal systems, portals, and project documentation Produce and distribute reports to support management decision-making Act as a key point of contact for administrative queries within the Construction team About You: Previous experience in an administrative role, ideally within construction or a similar fast-paced environment Highly organised with strong attention to detail Able to manage multiple priorities and work to deadlines Confident communicator with a professional approach Trustworthy, discreet, and able to handle confidential information Proficient in Microsoft Office (Word, Excel, Outlook) What s on Offer: A varied and busy role within a supportive team, where your contribution will directly support the success of multiple construction projects. Monday - Friday - 08.00 am - 16:30 pm Office Based - Warrington

Job Title- Senior/Document Controller Location: -Central London Type of Contract: - PERM (Full time) Salary: - Competitive Availability: - Immediate A bespoke Fit-Out/Refurbishment Contractor with a turnover of over £200 million is seeking a Document Controller to join to them on a full-time basis. The ideal candidate must have a minimum of 2-5 years experience working as a Document Controller within Fit-out/Refurb Main Contracting and must have experience, Procore Aconex, ASITE, 4 Projects must be highly proficient in IT skills. Key Duties include. Diary Management Building strong relationships with the project team and external contacts (architects, subcontractors, designers, etc), providing training and systems support as require. Coordinating all project information including drawings, specifications, technical submittal, samples, correspondence, minutes, RFIs and other electronic information, ensuring workflow deadlines are met as per our contractual obligations. Being a Procore super-user and administrator Must be able to work on ASITE from start to the finish of the project. Configuring new projects on Procore and assigning the appropriate user roles to the internal team, subcontractors, clients, and consultants, being mindful of our PQQ process for new suppliers and subcontractors Managing and enforcing our internal and contractually required information management protocols for each project in line with agreed timelines. Being the onsite Procore super-user and training contact for your projects, maintaining up-to-date knowledge of any new functionality or changes to the interface / user experience Proactively managing Procore logins and access and permission sets for both internal and external stakeholders Maintaining the latest revisions of all drawings on Procore, ensuring correct distribution Ensuring all information goes through the correct review and approval processes, following standard construction document control procedures and protocols publishing / superseding / allocating statuses / distributing / QA checking, etc Ensuring each member of the project team is keeping up to date with their actions on Procore, aiming to reduce overdue tasks as far as possible. Collating timely reports on submittal and RFIs as required by the Project Manager, and highlighting any changes/overdue approvals which could hinder progress on the project. Coordinating the sample, technical submittal, mock-up, and benchmark approval processes on Procore in line with our quality standards and register O&M manuals Liaising with he Design team and the Production team. Organised Excellent communicator at all levels Must be able to work with several different teams and coordinate information. The ideal candidate must be friendly, be able to work in a team environment, organised and have a string work ethic. Should you meet the criteria please send your CV to the below email address

Accounts & Office Administrator Location: Southampton Job Type: Full-Time, Permanent Hours: Monday to Friday, 9:00am - 5:00pm (1 hour unpaid lunch) About the Role We are seeking an organised and proactive Accounts & Office Administrator to support the smooth running of our busy office. Reporting to the Office Manager, this varied role combines accounts administration, office coordination, property support, and general business administration. This is an excellent opportunity for someone with strong Sage and Excel experience who enjoys working in a small team environment and taking ownership of their responsibilities. Key Responsibilities Office Administration Answering and directing telephone calls (first point of contact) Meeting and greeting visitors Managing stationery orders Organising meetings and producing minutes Handling incoming and outgoing post Maintaining filing systems (digital and paper) Managing staff location board updates Email correspondence Light office cleaning duties Accounts (Sage & Client Software) Raising sales invoices via Sage and client portals Allocating remittances and reconciling payments Processing supplier invoices and payments (including fuel accounts) Raising monthly and ad hoc supplier payments Managing petty cash Debtor control and payment chasing Processing employee expenses and reconciliation Monthly payroll processing via Sage and bank uploads Ratifying employee and subcontractor hours CIS payments to HMRC as required Estimates, Orders & Property Support Creating job folders and required documentation Producing job estimates (Word, Excel and PDF formats) Managing Excel job trackers from enquiry to completion Raising purchase orders and monitoring through to receipt and payment Liaising with suppliers and site personnel Maintaining property defects via OPUS Ensuring statutory compliance (gas & electrical checks) Liaising with site managers and property agents Additional Duties Website updates (news and gallery content) Assisting with company events Producing company newsletters Supporting client maintenance enquiries when required Participating in and eventually leading monthly finance meetings with key clients Carrying out additional duties as required to support business operations Skills & Experience Required Previous office accounts experience (essential) Strong Sage experience (essential) Strong Excel skills (essential), including formulas and spreadsheet management Proficient in Microsoft Office and Outlook Experience with additional software systems (e.g. property management or job tracking systems) beneficial Excellent organisation and time management skills Strong written and verbal communication skills High level of accuracy and attention to detail Ability to prioritise workload and use initiative Comfortable with occasional lone working Additional Requirements Full UK driving licence and ability to drive (essential) Available to work during school holiday periods Must be comfortable around dogs (occasional four-legged visitors!) Qualifications GCSEs (or equivalent) in English and Maths (Grades A-C / 4-9) How to Apply If you are an experienced Accounts & Office Administrator with strong Sage and Excel skills and a proactive, can-do attitude, we would love to hear from you. Please apply with your CV. Search is an equal opportunities recruiter and we welcome applications from all suitably skilled or qualified applicants, regardless of their race, sex, disability, religion/beliefs, sexual orientation or age

Proposals Administrator Galldris Group Location: Enfield, Middlesex, EN3 7FJ An exciting opportunity has arisen for a Proposals Administrator to join our Head Office team based in Enfield, Middlesex. The Proposals Administrator will be responsible for providing administrative support to the Estimating Department and assisting the Proposal Team in the preparation of bid documentation, as well as providing support to the wider business. Key Responsibilities: As a Proposal Administrator, you will provide essential administration support to the proposals department, ensuring efficiency and organisation across all work winning activities. Your key responsibilities will include, but not limited to: Document Control: Downloading and logging tender documents onto the system, cross checking with provided document registers to identify discrepancies. Creating document registers where necessary Tender Query Registers: Compile technical and other related tender queries for input into our tracked format, across all tenders Tender Library Administration: Support the maintenance and updating of the tender library, ensuring the most recent bid responses are accurately logged Portal Maintenance: Update accreditation information when required and creation of accounts to register the company on relevant platforms Marketing Admin: Manage Consent forms for photos, website updates, forms and logistics for events, liaising with our Graphics team to order relevant branded stock items Social Value Admin: Maintain a tracked system for upcoming events and goals, developing a community engagement library for tender material, attending apprenticeship events where required, administering our Supply Chain Sustainability School portal and monitoring our apprentice inbox Where required, other administration support to senior staff and the wider business This role requires excellent organisational skills, a keen eye for detail, and the ability to effectively support multiple projects in a fast-paced environment. Qualifications/ Experience/Knowledge: Essential Criteria : GSCE s or equivalent Proficiency in IT packages including Microsoft Office Previous office/administration experience within the construction industry Desirable Criteria: A Levels or equivalent Previous experience of supporting a preconstruction team Previous experience in document management Skills: Attention to detail Ability to work confidently and take initiative Self-motivated and enthusiastic Proven communication skills Able to work effectively in a fast-paced environment Why work for us? You will be joining a great team with plenty of ongoing support, training and internal development opportunities; a summary of our benefits include: 25 days annual leave plus bank holidays, increasing to 26, 27 & 28 days with length of service An additional day of annual leave if your birthday falls on a working day Access to a range of wellbeing resources through our Employee Assistance Programme (EAP) Private medical insurance (available after successful completion of probation) Company life assurance at four times your annual salary Access to our employee job referral scheme, offering rewards between £500 and £1,000 Interested applicants must be eligible to work legally in the UK. Should you feel you have what it takes to be successful in this role, then we would love to hear from you. Employee referral scheme - refer a friend or family member to work for Galldris. Galldris is an Equal Opportunities employer and does not discriminate against any protected characteristic. Please note: We are not using recruitment agencies for this role. In the event of speculative CV submissions, no fees will be applicable.

Role Overview The Health & Safety Administrator will support the project delivery team in maintaining high standards of health, safety, and compliance across a complex, multi-phase mixed-use development. This role is critical in ensuring that all site documentation, reporting, and coordination activities align with statutory requirements and company procedures. Key Responsibilities Health & Safety Administration Maintain and manage all H&S documentation, including RAMS (Risk Assessments & Method Statements), permits, inspection records, and site registers Ensure all documents are up to date, correctly filed, and easily accessible (both digital and hard copy systems) Assist with the implementation and upkeep of the Construction Phase Plan Compliance & Reporting Support compliance with UK H&S legislation, including CDM Regulations 2015 Track and log incidents, accidents, and near misses; assist in compiling reports and investigations Monitor and maintain training records, certifications, and competency matrices for all site personnel Site Coordination Assist in organising site inductions and maintaining induction records Coordinate H&S meetings, toolbox talks, and briefings, including preparing minutes and action trackers Liaise with subcontractors to ensure timely submission and approval of H&S documentation Audits & Inspections Support internal and external audits by preparing documentation and evidence Assist H&S Managers with site inspections and follow-up actions Track close-out of non-conformances and corrective actions Systems & Processes Maintain H&S management systems (e.g. SharePoint, Aconex, or similar platforms) Generate regular H&S performance reports and dashboards Support continuous improvement initiatives across the project Key Skills & Experience Essential Previous experience in an administrative role within construction, engineering, or a similar environment Strong understanding of health & safety documentation and processes Proficiency in Microsoft Office (Excel, Word, Outlook) Excellent organisational and document control skills Strong attention to detail and ability to manage multiple priorities Desirable Experience working on large-scale construction or mixed-use developments Familiarity with CDM Regulations 2015 Experience using document management systems (e.g. Aconex, Viewpoint, Procore) NEBOSH or IOSH certification (or working towards) O Neill and Brennan values diversity and promotes equality, All individuals will be treated in a fair and equal manner and in accordance with the law regardless of gender, marital status, race, religion, colour, age, disability or sexual orientation

My client is seeking an experienced and highly organised Construction Administrator to support our construction and project delivery teams. The successful candidate will play a key role in ensuring smooth day-to-day project administration, compliance documentation, and coordination of site information. The ideal applicant will also be technically confident and knowledgeable in modern AI tools, using them to improve document control, productivity, and communication across projects. Key Responsibilities Project & Site Administration Chase and track materials and plant deliveries, ensuring timely arrival to site Liaise with suppliers, subcontractors, and site teams to resolve delivery and scheduling issues Maintain accurate records of delivery notes, purchase orders, and supplier correspondence Documentation & Compliance Compile and manage O&M (Operation & Maintenance) Manuals to handover standard Obtain, log, and manage all required certificates, including: Electrical & Mechanical certificates Fire stopping certificates Gas Safe certificates Test & inspection records Ensure all documentation is compliant with UK Building Regulations and project requirements Health & Safety Documentation Create and maintain RAMS (Risk Assessments & Method Statements) Create and update CPP (Construction Phase Plans) in line with CDM Regulations 2015 Ensure all documentation is reviewed, approved, and issued correctly Support site teams with audits, inspections, and compliance checks AI & Digital Workflow Contribution Confidently use AI-powered tools (e.g. document drafting, summarisation, compliance checks, data extraction) to improve efficiency Support implementation of AI solutions for: Document control Programme tracking Supplier communication Knowledge management Work with senior management to identify opportunities to automate repetitive admin tasks Maintain awareness of current AI developments relevant to construction administration and compliance Skills & Experience Essential Proven experience in a construction administration or document control role Strong understanding of UK construction processes and compliance requirements Hands-on experience creating RAMS and CPPs Experience compiling O&M Manuals and certification packs Excellent organisational and time-management skills Strong written and verbal communication skills Desirable Experience working on commercial or residential construction projects in London Knowledge of CDM Regulations 2015 Familiarity with common construction management platforms (e.g. Viewpoint, Aconex, Procore, Asite) Understanding of ISO processes (ISO 9001 / 14001 / 45001) AI & Technology Skills Confident using AI tools such as Microsoft Copilot, ChatGPT, or similar for drafting, analysis, and administration Comfortable adopting new digital tools and workflows Ability to identify opportunities where AI can improve productivity, accuracy, and compliance Strong Microsoft 365 skills (Word, Excel, Outlook, SharePoint, Teams) Personal Attributes Highly organised and detail-oriented Proactive and able to work independently Calm under pressure with the ability to manage multiple projects Professional, reliable, and adaptable What We Offer Competitive salary (dependent on experience) Opportunity to work in a forward-thinking, AI-aware construction environment Career progression and skills development Supportive team culture

Site Admin / Materials Controller Location: On site Job Type: Full-time, Monday to Friday Start Date: ASAP Contract: 2-month initial contract We are recruiting for a Site Admin / Materials Controller to join a busy wind farm project on a full-time, site-based contract. This is an immediate requirement offering an initial 2-month contract for someone who can support both site administration and materials control activities. Key responsibilities: Verifying employee timesheets and weekly hours Tracking and updating purchase orders Managing project documentation, records, and submittals Supporting the Site Manager with reports, meetings, and coordination tasks Taking meeting minutes and distributing actions Communicating with suppliers regarding reports, invoices, payments, and deliveries Receiving materials on site and supporting inventory control Tracking material usage, shipments, and missing items Raising purchase requests and updating material records in SAP Requesting materials from the main warehouse in UPVISE Helping ensure materials are stored, handled, and recorded correctly Candidate requirements: Previous experience in site administration, materials control, or a similar role Strong organisational and administrative skills Experience with inventory tracking and document management Confident liaising with suppliers and site teams Able to work in a hands-on, site-based environment SAP experience would be an advantage Good communication skills and strong attention to detail This is a great opportunity for someone who enjoys a varied role combining administration, coordination, and practical materials control support on site.

We are seeking a reliable and well-organised Site Administrator to work across 2 jobs, Ebbsfleet and Tovil sites. This is a varied role, ideal for someone who enjoys managing multiple tasks and supporting busy site teams. Requirements: Highly organised with strong attention to detail. Excellent administrative skills , including document control and record keeping. Strong communication skills (written and verbal). Confident using IT systems , including Microsoft Office (Word, Excel, Outlook). Ability to prioritise tasks and manage a varied workload in a busy site environment. Reliable and punctual , with a professional attitude. Able to work independently as well as part of a team. Good problem-solving skills and a proactive approach. Comfortable with work location on a construction site environment - this role is site based. Full UK Driving Licence. Desired Experience: Previous experience in a construction / engineering / facilities / site-based role. Familiarity with health & safety documentation, permits, or site inductions. Experience with timesheets, purchase orders, or subcontractor records. PAYE - 13.50p/h Umbrella PAYE - 17p/h Please contact Emma at CSS for more details and to register interest.

The Document Controller will responsible for managing and organising all project documentation to ensure the smooth and efficient operation of construction projects. The role will involve overseeing the documentation process from start to finish, utilising ASITE, EasyBOP, and other tools to maintain accurate records, and collaborating closely with the project team and external consultants. Key responsibilities Primary and General Responsibilities Manage all project documentation, including drawings, specifications, submittals, RFIs, and other project-related documents, ensuring completeness and accuracy. Upload, download, and maintain project documents in ASITE, ensuring proper labelling and organisation for easy access and retrieval. Review and verify the accuracy and completeness of incoming and outgoing documents. Follow up with the project team and external consultants as needed to address any discrepancies. Collaborate with the project team and external consultants to ensure timely submission of all required documents, meeting documentation requirements and deadlines. Develop and maintain a document control system to track document revisions, approvals, and distribution, ensuring version control and document integrity. Assist in preparing project reports and status updates by providing accurate and up-to-date information on project documentation, facilitating informed decision-making. Provide administrative support to the project team as required, including tasks such as filing, data entry, and correspondence management. Conduct ASITE and EasyBOP training sessions for project team members to ensure proficiency in using the document management system, promoting efficiency and accuracy. Ensure all documents are properly labelled and organised according to established standards, facilitating easy identification and retrieval. Participate in weekly team meetings to provide updates on document management activities, discuss any issues or concerns, and coordinate tasks with team members. Take meeting notes and distribute them in a timely manner. Requirements and skills Skill set Previous experience in document control or a related administrative role, preferably in the construction industry. Proficiency in document management software such as ASITE and EasyBOP. Exceptional attention to detail to ensure documents are accurate and made to specifications. Excellent communication and interpersonal abilities, with the capacity to collaborate effectively with internal and external stakeholders. Ability to work independently and prioritise tasks to meet deadlines in a fast-paced environment. Strong analytical skills. Strategic planning skills. Outstanding organisational skills. Qualities Confident, approachable, organised, well-spoken, and presented. Good initiative and proactive problem-solver. Copes well under pressure. Adaptable to change and willing to go the extra mile. What we offer Full training and ongoing support. Opportunities to learn system management, compliance, and business operations. Friendly and supportive working environment. Clear career progression within the team.

Part of the VolkerWessels UK Group, VolkerStevin is an industry-leading civil engineering business, providing complex and innovative engineering solutions across a wide range of sectors including maritime, flood risk management, defence, energy, water and regeneration. Collaborating with, and drawing on the specialist skills of the group's business units we deliver a truly integrated, multidisciplinary service. Site Administrators, VolkerEnergy are hiring! we have an opportunity for a Site Administrator join on our project at Margam. Overview: To provide an effective administration function for both the site and the overall project, ensuring control of all agreed admin and documentation in a manner consistent with VolkerStevin and project processes and procedures.To provide administrative support to the Head of Office Manager. Key Accountabilities: To provide a complete administration function for the project Purchase Card: Assisting the Office Managers where required on managing purchase cards. Working alongside the Head of Office Management to support monthly spend reports requirements. Click Travel: Booking travel & hotels for the site team and running weekly reports to ensure all costs are captured and reconciled and signed off Reports: Running and reviewing daily/weekly/monthly reports Procure to Pay : Supporting the office management team with: Querying invoices with Suppliers and ensuring the query details are on 4PS and on the correct query code Managing / monitoring disputed invoices in a timely manner 3-way matching invoices in 4PS Chasing credit notes Entering good receipts notes Entering operated and labour timesheets Plant Reports: Managing the Live Hire Reports and weekly reviews on issues Plant: Learning the plant system and support queries with the hire desk and office management team Asset Register: Site purchased asset log General Support: Support give to the Head of Office Management on any tasks needed to support the office management team on a day-to-day basis About you Required Qualifications / Expertise Site/Construction Company experience (not essential) Excellent communication skills including written English and ability to compile own letters. Excellent IT skills including; Word, Excel, Powerpoint, Access, E-Mail and Internet Excellent telephone manner Ability to use initiative Discretion and confidentiality Time management skills Experience in the Procure to Pay Process If your past experience doesn't match perfectly with every requirement of the job description, we still encourage you to apply. You may be just the right candidate for us. Why work with us? VolkerStevin is under the umbrella of VolkerWessels UK which is a multidisciplinary contractor that delivers innovative engineering solutions across the civil engineering and construction sectors including rail, highways, airport, marine, energy, water, and environmental infrastructure. By utilising the specialist skills of each business unit within VolkerWessels UK, VolkerStevin are able to ensure our staff provide unrivalled resources and expertise to our clients. We offer competitive rewards and benefits, recognising the value we place on our employees. We offer a range of benefits, including: Competitive salary Competitive annual leave and an additional day off on your birthday Option to buy additional annual leave Private medical care Pension Life Assurance Cycle to Work scheme Shopping and restaurants vouchers, rewards, and discounts Training and development opportunities-comprehensive skills-based training Family friendly polices including enhanced maternity benefits Employee Assistance Flexible working opportunities programme Mental health, physical health, and financial support 24/7 Virtual GP service Fairness, inclusion and respect We believe in pushing boundaries in the pursuit of fairness, inclusion and respect. So, our teams can be comfortable that, whatever their background, VolkerWessels UK is a place where they can be themselves and thrive. If you need support with your application, please contact us at Additional information Note for Recruitment Agencies: Our preference is to hire directly, and we will reach out to our Preferred Supplier List (PSL) agencies if this particular role qualifies for release. We kindly request that you refrain from sending speculative CVs. In the event of speculative CV submissions, no fees will be applicable, and we kindly ask that all inquiries to be directed VolkerWessels UK is committed to maintaining healthy, safe and productive working conditions for its entire staff and therefore a drugs & alcohol screening is mandatory for all.

Part of the VolkerWessels UK Group, VolkerStevin is an industry-leading civil engineering business, providing complex and innovative engineering solutions across a wide range of sectors including maritime, flood risk management, defence, energy, water and regeneration. Collaborating with, and drawing on the specialist skills of the group's business units we deliver a truly integrated, multidisciplinary service. VolkerStevin (C2V) have an opening for an experienced Site Administrator to join our team on the AMP8 Framework based in our Ambelside office. To provide an effective administration function for both the site and the overall project, ensuring control of all agreed admin and documentation in a manner consistent with VolkerStevin and project processes and procedures .To provide administrative support to the Head of Office Manager Key Accountabilities: To provide a complete administration function for the project Purchase Card: Assisting the Office Managers where required on managing purchase cards. Working alongside the Head of Office Management to support monthly spend reports requirements. Click Travel: Booking travel & hotels for the site team and running weekly reports to ensure all costs are captured and reconciled and signed off Reports: Running and reviewing daily/weekly/monthly reports Procure to Pay : Supporting the office management team with: Querying invoices with Suppliers and ensuring the query details are on 4PS and on the correct query code Managing / monitoring disputed invoices in a timely manner 3-way matching invoices in 4PS Chasing credit notes Entering good receipts notes Entering operated and labour timesheets Plant Reports: Managing the Live Hire Reports and weekly reviews on issues Plant: Learning the plant system and support queries with the hire desk and office management team Asset Register: Site purchased asset log General Support: Support give to the Head of Office Management on any tasks needed to support the office management team on a day-to-day basis About you Required Qualifications / Expertise Site/Construction Company experience (not essential) Excellent communication skills including written English and ability to compile own letters. Excellent IT skills including; Word, Excel, Powerpoint, Access, E-Mail and Internet Excellent telephone manner Ability to use initiative Discretion and confidentiality Time management skills Experience in the Procure to Pay Process If your past experience doesn't match perfectly with every requirement of the job description, we still encourage you to apply. You may be just the right candidate for us. Why work with us? VolkerStevin is under the umbrella of VolkerWessels UK which is a multidisciplinary contractor that delivers innovative engineering solutions across the civil engineering and construction sectors including rail, highways, airport, marine, energy, water, and environmental infrastructure. By utilising the specialist skills of each business unit within VolkerWessels UK, VolkerStevin are able to ensure our staff provide unrivalled resources and expertise to our clients. We offer competitive rewards and benefits, recognising the value we place on our employees. We offer a range of benefits, including: Competitive salary Competitive annual leave and an additional day off on your birthday Option to buy additional annual leave Private medical care Pension Life Assurance Cycle to Work scheme Shopping and restaurants vouchers, rewards, and discounts Training and development opportunities-comprehensive skills-based training Family friendly polices including enhanced maternity benefits Employee Assistance Flexible working opportunities programme Mental health, physical health, and financial support 24/7 Virtual GP service Fairness, inclusion and respect We believe in pushing boundaries in the pursuit of fairness, inclusion and respect. So, our teams can be comfortable that, whatever their background, VolkerWessels UK is a place where they can be themselves and thrive. If you need support with your application, please contact us at Additional information Note for Recruitment Agencies: Our preference is to hire directly, and we will reach out to our Preferred Supplier List (PSL) agencies if this particular role qualifies for release. We kindly request that you refrain from sending speculative CVs. In the event of speculative CV submissions, no fees will be applicable, and we kindly ask that all inquiries to be directed VolkerWessels UK is committed to maintaining healthy, safe and productive working conditions for its entire staff and therefore a drugs & alcohol screening is mandatory for all.

Job Title: Graduate Site Administrator Location: Liverpool (On-Site) Sector: Construction Roofing, Cladding & Façades Overview Our client, a specialist contractor within the roofing, cladding and façade sector , is seeking a Junior Project Coordinator to join their growing team in Liverpool. The role will be site-based , supporting the delivery of long-term construction projects across the Liverpool area. This is an excellent opportunity for someone looking to build a long-term career in the construction industry while gaining hands-on exposure to live projects and project management processes. Working closely with the Operations Lead and Project Managers, the successful candidate will assist with a range of project administration and coordination tasks that support the delivery of projects from early stages through to completion. Key Responsibilities Assist with document control and general project administration Support Project Managers and the Operations Lead with day-to-day project tasks Maintain and organise project documentation, drawings and records Help coordinate project information between internal teams and external stakeholders Assist with tracking project progress and updating internal systems Prepare spreadsheets, reports and general project documentation Provide general administrative and coordination support across the project team as required Requirements A genuine interest in building a long-term career within the construction industry Strong organisational skills and attention to detail Good working knowledge of Microsoft Excel and Word Strong communication and interpersonal skills Positive, proactive attitude and willingness to learn Ability to manage multiple tasks in a fast-paced project environment Must have the right to work in the UK sponsorship is not available for this role Person Profile Bright, enthusiastic and personable Eager to learn and develop within a construction project environment Comfortable working as part of a collaborative team Reliable and proactive in supporting others Opportunity This role offers excellent exposure to the roofing, cladding and façade sector, working on long-term projects based in Liverpool , with the opportunity to develop into more senior project coordination or project management roles over time.

I am seeking an Estimating Assistant to join a well established building services contractor based in London. The Estimating Assistant supports the Estimating team in the preparation of accurate and competitive cost estimates for electrical and mechanical construction projects. The role holder will gather data, liaise with suppliers and subcontractors and assist in the compilation of tender submissions. The Estimating Assistant will play a key role in ensuring the smooth operation of the estimating function and contribute to the successful tendering and winning of work. Estimating Coordination: Assist in the preparation of cost estimates for labour, materials and equipment Review tender documentation and extract relevant information for pricing Issue enquiries and collate quotations from suppliers and subcontractors Maintain estimating databases, supplier records and cost libraries Support the preparation of tender submissions, including formatting and document control Attend site visits to help gather information about the project where necessary Attend internal handover meetings and assist in preparing project folders Liaise with internal departments to gather technical and commercial input Track and record tender outcomes and feedback for continuous improvement SharePoint and Document Management: Manage the Estimating SharePoint system, ensuring user permissions are accurately configured and that each user has appropriate access Manage the printing and scanning of documentation as required, ensuring timely and accurate dissemination of information Download and log all received information, maintaining a comprehensive record of documentation Conduct QA checks on all deliverable documents prior to issue Assist in audits and certification processes Conduct daily status checks through the client's electronic document management system, ensuring that schedules are up to date and reflective of project progress Update and distribute technical and design information to the Estimators through the project electronic document management system, ensuring timely dissemination of critical project data Attend meetings to note discussions and distribute minutes Assist with booking meetings, meeting rooms and managing team diaries Assist with the printing, filing and archiving of documents Provide general administrative support to the Estimating team Handling Sensitive or Confidential Documents: Manage highly confidential documents with discretion and secure access controls Take ownership of all NDA submissions and to follow these up to ensure timely and QA checked receipt Ensure NDA executions and return to supplier This role would suit candidates from a document control background or those with estimating assistant/administration experience. If you have relevant experience and would like to learn more, please apply and I will be in touch if your profile is suitable.

Vacancy Summary Job Title: Document Controller/Site Administrator Job Type: Permanent Job Ref: Location: Hemel Hempstead, Hertfordshire Start Date: ASAP Salary: 35k- 40k basic salary + car allowance, pension etc. Company & Project: An award winning Top 50 Main Contractor operating across Hertfordshire are currently looking to recruit an experienced and effective Document Controller working on a new Prison refurbishment project in Hertfordshire - the programme of work spans c4years in duration. The project includes internal refurbishment and a number of external elements including windows. Duties & Responsibilities: The successful candidate will take responsibility for inputting and managing incoming documents on data management systems to ensure accurate records of the project documents. You will be expected to produce monthly reports/statements on document control status. Ensure that all controlled copies of up to date documents are given to appropriate staff, suppliers and sub-contractors. The position will also include supporting the wider site team with some administration tasks. Desirable Experience: Experience as a Document Controller on construction projects. 5 years+ experience with main contractors. Previous use of Viewpoint/4Projects is essential for this position. Strong attention to detail and communication skills. Previous Roles: Document Controller OR Site Administrator OR Office Manager Qualifications & Skills: A-Level/GCSE required. Application Process: If you would like more information on this Document Controller position or any other vacancy please email your current CV through to Jess Quinn; where it will be reviewed and you will be contacted within 48 hours if your CV is of interest. Services advertised by Apple Technical Recruitment are that of an Employment Agency/Business.

Step into a Construction Administrator role where full training, real project exposure and a secure, long-term environment come together to accelerate your career from day one. Join my client and become a valued part of a busy operations team, gaining hands-on experience across live construction projects while building highly sought-after administrative and project support skills. This Construction Administrator position offers the chance to be at the heart of project delivery, supporting both pre-construction and site teams with essential coordination, document control and project administration. From managing project systems and creating site packs to liaising with stakeholders and supporting reporting, every day brings variety and the opportunity to develop within a structured, supportive environment. Full training is provided, making this an excellent opportunity to grow your expertise within construction administration. This role would suit someone who enjoys organisation, communication and being part of a collaborative team, with the confidence to engage with colleagues, visitors and supply chain partners. An interest in construction or project environments will be valuable, alongside strong IT skills and a proactive approach to seeing tasks through. Alongside the opportunity to build a rewarding career as a Construction Administrator , you can expect: Salary of £22,000 to £27,000 depending on experience Full training and development within a growing construction environment Exposure to live projects and operational teams Stable, full-time position based on a secure and well-established site My client is a respected name within the construction industry, known for delivering high-quality projects and fostering a supportive, team-focused culture. With an immediate start available, this Construction Administrator role offers the chance to join a professional and welcoming team where your contribution will truly matter. If you're ready to take the next step in your career as a Construction Administrator , apply today through Select Recruitment and secure your place in a role where you can develop, grow and make an impact from the very beginning.

We are seeking a highly organised and proactive Project Site Administrator to support the delivery of a major infrastructure scheme in Teesside. This is a key role on-site, ensuring efficient administrative operations and supporting the project team in maintaining high standards of documentation, communication, and coordination. Key Responsibilities Provide full administrative support to the Project Manager and site team Manage and maintain site documentation, records, and filing systems Coordinate meetings, take minutes, and track actions Handle site correspondence, including emails, reports, and communications Support document control processes and ensure compliance with project standards Maintain staff records, inductions, and timesheets Assist with procurement administration and material tracking Liaise with subcontractors, suppliers, and head office teams Ensure office supplies and site facilities are well maintained Previous experience in a site administration or project support role (construction or infrastructure preferred)

FM Project Operations Manager (PFI Estate) Location: Westminster Salary: £63,000 £68,000 + package Full-time 5 days on site We are working with a leading facilities management and energy services provider, delivering integrated services across large, complex estates within the public and secure sectors. They are now looking to appoint an FM Project Operations Manager to take ownership of workplace change, lifecycle works, and the integration of project activity into a live PFI contract environment. The Role This is a key position within the contract, responsible for managing the full change process and ensuring that all project and lifecycle activities are effectively captured, integrated, and reflected across the estate. You will act as the interface between projects and operations, ensuring seamless transition of information, accurate asset data, and full compliance with contractual requirements. The role oversees approximately £10m worth of works annually within a well-established PFI contract. Key Responsibilities Manage and control all workplace change requests across the contract Oversee pricing, processing, and delivery of small works and lifecycle activities Interface with project teams to ensure accurate and timely flow of information into operations Maintain and manage the Building Technical Library (hard and soft copy) Ensure all asset data and drawings are updated in line with project changes Allocate works and manage delivery through internal teams and subcontractors Lead stakeholder engagement across client, operations, and project teams Ensure all changes are captured and reflected within the contract Manage a Compliance Administrator and Supervisor Drive adherence to programme timelines and contractual protocols What We re Looking For Proven experience in a similar role within Facilities Management or a PFI environment Strong understanding of lifecycle works, small works, and change management processes Experience interfacing between projects and live operational contracts Knowledge of asset management, technical documentation, and drawing control Previous experience managing stakeholders across multiple functions Ability to manage and coordinate multiple workstreams within a live environment Experience managing or overseeing teams

Job Title- Document Controller (Procore) Location: -Central London Type of Contract: - PERM (Full time) Salary: - Competitive Availability: - Immediate A bespoke Fit-Out/Refurbishment Contractor with a turnover of over £80 million is seeking a Document Controller to join to them on a full-time basis. The ideal candidate must have a minimum of 2-5 years experience working as a Document Controller within Fit-out/Refurb Main Contracting and must have experience, Procore Aconex, ASITE, 4 Projects must be highly proficient in IT skills. Key Duties include. Diary Management Building strong relationships with the project team and external contacts (architects, subcontractors, designers, etc), providing training and systems support as require. Coordinating all project information including drawings, specifications, technical submittal, samples, correspondence, minutes, RFIs and other electronic information, ensuring workflow deadlines are met as per our contractual obligations. Being a Procore super-user and administrator Must be able to work on ASITE from start to the finish of the project. Configuring new projects on Procore and assigning the appropriate user roles to the internal team, subcontractors, clients, and consultants, being mindful of our PQQ process for new suppliers and subcontractors Managing and enforcing our internal and contractually required information management protocols for each project in line with agreed timelines. Being the onsite Procore super-user and training contact for your projects, maintaining up-to-date knowledge of any new functionality or changes to the interface / user experience Proactively managing Procore logins and access and permission sets for both internal and external stakeholders Maintaining the latest revisions of all drawings on Procore, ensuring correct distribution Ensuring all information goes through the correct review and approval processes, following standard construction document control procedures and protocols publishing / superseding / allocating statuses / distributing / QA checking, etc Ensuring each member of the project team is keeping up to date with their actions on Procore, aiming to reduce overdue tasks as far as possible. Collating timely reports on submittal and RFIs as required by the Project Manager, and highlighting any changes/overdue approvals which could hinder progress on the project. Coordinating the sample, technical submittal, mock-up, and benchmark approval processes on Procore in line with our quality standards and register O&M manuals Liaising with he Design team and the Production team. Organised Excellent communicator at all levels Must be able to work with several different teams and coordinate information. The ideal candidate must be friendly, be able to work in a team environment, organised and have a string work ethic. Should you meet the criteria please send your CV to the below email address