8 jobs found

Repairs Administrator Leeds/ Hybrid 35 hours pw 6 months with scope to become permanent 25,000 - 28,000 per annum Hamilton Woods Associates are currently working on behalf of a social housing provider, to recruit for a Repairs Administrator on an initial 6 month basis. The purpose of the role will be to assist with the co-ordination and administration of an efficient property services function. Office working will be required 2-3 days a week in their Leeds offices. Responsibilities of the Repairs Administrator: Acting as main point of contact for contractors, customers, and other teams regarding property services requests, including repairs, voids and compliance Receiving, evaluating and acting on repairs requests from customers, members of staff and clients Coordinating and allocating visits for Surveyors and ensuring efficient and timeous visits are undertaken Taking follow up action with Surveyors regarding to visits undertaken, and supporting on any outstanding works to be completed. Logging repair requests appropriately and ensuring systems and trackers are updated Monitoring systems ensuring works/data are accurate and up to date. Monitoring and responding to mailboxes Processing invoices to ensure prompt payment Ensuring work is carried out at the appropriate time, deal with any delays as necessary. Logging, co-ordinating and actioning responses to complaints and legal disrepair claims Providing statistical reports on performance when required Attending meetings with staff and contractors, and taking meeting minutes as required To be considered for this exciting role, please contact Bethan Hall - Associate Director at Hamilton Woods on (phone number removed) or apply online with a covering note of your experience and suitability referencing the job ID number. Due to the exceptionally high level of applications if you have not heard back from HWA within 7 - 10 days, it is regrettable that we cannot reply to everyone with feedback directly and please assume you have been unsuccessful

Job Opportunity: Administrator Location: Cambridge Type: Full-time Permanent Salary: £26,500 - £30,000 DOE Our client is an award- winning, community based housing association who are expanding their internal workforce. They are looking for motivated, professional and resilient individuals to join their property repairs team. The successful candidates will be receiving property related repairs calls and will be required to book and arrange the appropriate repairs with engineers. This is a fast paced role so you will be required to be well organised and proficient with microsoft office packages. About the Role: Working in the reactive repairs team taking inbound and outbound calls from tenants and contractors regarding property repairs This is a permanent role with opportunity for progression Use microsoft office packages to send emails, make calls and book in property repairs with contractors To provide additional support to other departments when necessary Requirements for role: Must be well experienced in administration and have a good property background Proficient with computers and microsoft office packages Excellent telephone manner Good organisational and administrative skills Ability to work in a team Application Process: If you would like more information on this position of a Administrator / Scheduler , or any other vacancy, please email your current CV through. This will be reviewed and a member of the Team will be in contact.

Job Opportunity - Contract Manager Location: East Sussex Salary: 50,000 plus benefits MMP Consultancy are currently seeking an experienced Contract Manager on behalf of a leading property services provider. Our client is a well-established, forward-thinking organisation with a strong track record of growth since its inception in 1986. While their aim isn't to be the largest service provider, they are committed to being the best working with some of the UK's most prominent building owners, landlords, and facilities managers to deliver strategic building repairs, planned maintenance, and improvement works across a wide range of property sectors. Benefits Annual Leave: 22 days, increasing with length of service (up to an additional 5 days) Long Service Awards: Recognition and rewards for key service milestones Perkbox Membership: Access to a wide range of perks including free coffees, cinema tickets, discounts, and more Volunteer Days: One paid day per year to support a charitable cause of your choice Roles and Responsibilities The successful candidate will be responsible for overseeing the effective and efficient delivery of a key contract, ensuring both operational excellence and financial viability. You'll be the primary contact for the client and lead a team to maintain high standards of service, safety, and customer satisfaction. Key Responsibilities Manage and drive contract performance to exceed both client and business expectations Lead a team of Supervisors, Administrators, and Resident Liaison Officers, including responsibility for recruitment, retention, training, and development Build and maintain strong working relationships with client representatives and resident groups Monitor delivery of works to ensure compliance with agreed specifications and quality standards Promote a culture of health, safety, and environmental awareness throughout the team Requirements Strong team leadership and people management skills In-depth understanding of contract management principles Ability to manage a busy and varied workload effectively Clean DBS Full UK Driving Licence If you're a confident Contract Manager looking for your next opportunity in a progressive and supportive environment, we'd love to hear from you.

Voids Administrator Role Working with a large Housing Organisation Working with a Large Repairs Organisation based in SE London officer Office Based (1 day working from home) We're looking for a dedicated professional to bring our values to life and ensure our customers receive outstanding services. The Role As a Repairs Administrator it will be a key support within our Repairs Team, playing an essential role in delivering high-quality property services to our residents. Reporting to the Team Lead, you'll be part of our centralised support function, handling back-office administrative duties that support mainly voids, and major maintenance works. A typical day might involve following up with residents on repair progress, ensuring smooth communication with third parties like contractors and solicitors, and actively supporting the operational teams by scheduling appointments, managing inboxes, and ensuring accurate and timely data entry. As a Repairs Administrator, you'll be handling tasks that ensure our services provide excellent value and align with our core objectives. You'll work collaboratively across teams and build strong connections with stakeholders and residents alike. Skills and experience required: Able to use Microsoft Office Suite (including Word, Excel and Outlook) Excellent user of Excel / Data Analysis Experience of maintaining compliance / PPM databases Attention to detail with organising electronic filing system Experience of raising works orders Experience of undertaking general administrative including mail merge, scanning, and filing of PDFs on IT systems. Experience of working in social housing Excellent communication skills with ability to converse via email, by telephone and in person, with ability to handle difficult conversations with diplomacy

Job Title: Lettings Administrator Salary: Up to £26,000 Location: Cranbrook, West Kent Are you an organised and customer-focused administrator looking for your next step in property market? Our client, a highly regarded and long-established property company, has an excellent opportunity for a Lettings Administrator to join their busy residential lettings department in Cranbrook. Key responsibilities will include: Supporting the lettings team in the day-to-day management of residential properties. Organising and coordinating repairs and maintenance with landlords, tenants, and contractors. Booking and carrying out routine property inspections, producing accurate reports. Preparing tenancy documentation and ensuring compliance with legislation. Managing renewals, referencing, deposits, and check-in/check-out procedures. Handling telephone and email enquiries from tenants and landlords in a timely and professional manner. Updating property management systems and maintaining accurate records. Providing general administrative support to the lettings team. The successful candidate will have: Previous experience in administration (property/lettings experience desirable but not essential). Excellent written and verbal communication skills. Strong organisational skills with a methodical and accurate approach. A confident and professional manner when dealing with clients and contractors. Good IT skills, including Microsoft Office. A full driving licence and use of a car would be advantageous. What s in it for you: 30 das of annual leave (including Bank Holidays) Possibility for earning commission Being a part of a supportive and professional team Long term opportunities If you feel you meet the above criteria, please apply online for immediate consideration. This role is being handled by Anna Sikora, Recruitment Consultant for Pearson Whiffin Recruitment. Not quite the right role but still looking? Whether you are entry level or executive level, our team of experienced recruitment specialists can help you with your career. We are Kent s leading independent consultancy and pride ourselves on delivering exceptional service to both candidates and clients. Find us on and

Assistant Property Manager Who are we? Founded in 1992 and with over 250 employees, Galliard Homes is London's largest privately owned property development and management group overseeing residential, hospitality, mixed-use, and commercial projects across London, the Home Counties, and the Midlands. Galliard has a 4 billion portfolio of over 6,000 homes and 714,088 square feet of commercial developments under construction. With an impressive portfolio of award-winning developments, we are proud to be considered as London's leading property developer. The Position An Assistant Property Manager forms part of our in-house Property Management team and works alongside the wider Property Management team, as well as our Service Charge accounts team. An Assistant Property Manager is responsible for supporting the Property Managers in overseeing a portfolio of mixed-use developments and supporting the Senior Property Manager and other team members on the management of the whole portfolio. This position is based in the office five days per week. The working hours are 09:00am to 17:30pm Monday to Thursday, with a shorter workday on Friday, from 09:00am to 17:00pm. Duties include but are not limited to: Support the day-to-day maintenance of leasehold properties. Carry out various property management tasks as directed by the Property Manager, Senior Property Manager, and Head of Property. Assist in the project management of Section 20 consultations, and major internal and external works along with the relevant surveyors consultants. Manage electronic data and emails and ensure all records are updated. Manage email and telephone enquiries from lessees, subtenants, contractors etc. and ensure information is circulated to residents. Assist with site visits to ensure all buildings are in good order and complete site inspection reports. Ensure insurance claims are being processed efficiently and correctly in conjunction with the property management team. Review and agree all circular & client correspondence including newsletters, ensuring that communication is regular and accurate. Liaise with contractors to arrange repairs, cleans, and any other tasks including emergency repairs and attend appointments when required. Maintain and update the approved contractors list. Maintain and update the purchase order system to ensure all expenditure is supported by a works order. Manage and upload compliance documents to Quooda. Be the first or secondary point of contact for staff and residents enquiries on various sites within the portfolio. Support the Property Manager and Senior Property Manager in carrying out monthly resident surgeries on site. Collaborate with the Property Manager, Senior Property Manager, and accounts team with regards to service charge budgets and payments. The Person The Assistant Property Manager will have previous experience within Block Property Management and will have worked either client-side or agent-side. They will also meet the below criteria: Essential: Must have an understanding of new build residential and mixed-use developments. Previous experience operating as an Assistant Property Manager, Property Administrator or similar. Some understanding of the relevant Leasehold, Landlord and Tenant Act. Knowledge of budgets and accounts, including utility billing and apportionment. Excellent communication skills across face-to-face, telephone, and email interactions, with a professional approach. Demonstrable ability to build relationships and influence stakeholders at all levels. Proficient in basic Microsoft packages including Word, Excel and Outlook with the ability to learn new systems as needed. Exceptional administration skills, with strong attention to detail and accuracy. Excellent organisation, prioritisation, and time management skills. Desirable: Will be AIRPM Qualified or working towards AIRPM. An understanding and experience with multi-schedule budgets. The Benefits As a family-owned business, we want everyone to feel at home from day one. In return for commitment, loyalty, and hard work, we offer benefits ranging from: Competitive salary 24 days holiday plus bank holidays Life assurance Private health care Critical illness insurance Matching contribution pension scheme Discretionary salary and bonus review Employee assistance programme Discounted gym memberships Cycle to Work Scheme Discount portal Volunteering opportunities Sponsorship of professional qualifications and accreditation's

Maintenance Surveyor required ASAP based in Havant for one of our housing clients. Reporting to the Asset Maintenance Team Leader, you will work collaboratively with contractors and colleagues to ensure the delivery of high-quality repairs and maintenance service to customers, ensure that properties are well maintained and contribute to the delivery of the Asset Management Operating Plan objectives The post holder will provide advice and assistance to customers to help them maintain their homes and you will be responsible for managing large planned works projects (effectively the role of Contract Administrator), monitoring budgets and the supervision of work in progress as well as ensuring compliance with relevant safety and building legislation. The key to success is ensuring excellent customer service is provided whilst achieving great value for money. You will be joining a team of 6 Surveyors who are predominately field based and deliver planned replacement works to around 24000 properties across the South of England. This role will predominately cover the Hampshire area around Havant. You will also be able to demonstrate: Excellent level of knowledge of building construction, standards, and legislation, and an ability to diagnose and specify remedies to building defects. Understanding of responsive repairs, voids works, planned and cyclical repairs requirements. Excellent contract management and budget management skills Ability and presence to be proactive and work on own initiative, with limited supervision, and be able to manage contractors delivering building works at project level including H&S, quality, value and progress with excellent organisational skills. Excellent standards of customer care and the ability to deliver accurate and clear communications in writing, face to face or by telephone Good IT skills and knowledge of Microsoft Office, housing and property management systems. Able to demonstrate Guinness behavioural competencies. Successful track record of delivering building surveying services, and management of substantial work programmes in a similar environment. Ability to plan, organise and prioritise a heavy workload, whilst working on a mobile basis, and keep excellent records Benefits include but aren't limited to: 25 days annual leave plus bank holidays for a great work/life balance On-going support and training to achieve your targets and really get to know the business. Amazing opportunities to develop your career internally and support from managers to do so. Access to Simply Health Scheme - claim back every day medical expenses. Competitive Pension Scheme Access to Employee assistance programme Access to Benefits Portal offering everyday Lifestyle Benefits Professional qualification support & financial support for professional subscriptions Thank you awards - by nomination Aspire programme - £100 allowance per employee each financial year Cycle to Work scheme Training & E-learning courses If this position sounds of interest, and you have the relevant qualifications and experience, please don't hesitate to contact me at (url removed), or call Jack at Service Care Construction on (phone number removed)

A client of mine is looking to recruit a well experienced Administrator to work for them on a fixed term contract until end or March 2021. They are a leading housing association, striving to provide quality, affordable homes in happy, successful places. What we do makes a real difference to people's lives and you'll share the satisfaction of doing something that really matters. They value you for who you are and what you will bring to the role, acknowledging and rewarding the work you do. You'll enjoy being accountable for responding to enquiries on behalf of the property team as well as undertaking operational admin duties to assist the team in delivering key repairs and maintenance services. To be successful in this role you'll have the following experience: Strong administrative background, gained within a busy office environment Highly organised with the ability to work on your own initiative, prioritise effectively and manage a busy workload, often to tight deadlines. Excellent IT and team working skills Strong customer service skills are essential, along with strong written and verbal communication skills and the confidence to support residents and resolve queries quickly and efficiently. Experience within a property maintenance related environment would be a real advantage but is not essential You will also liaise directly with internal and external customers to solve problems using company procedures responding in a timely, efficient and effective manner. You will naturally ensure that customers receive a prompt response and are kept informed of progress made. To apply for this position please email an updated version of your CV to or call me on (phone number removed). stride is acting as an Employment Agency in relation to this vacancy