Job Description
Currie & Brown is currently looking for a motivated and personable Project Support and Office Administrator to work with our busy, expanding team in Edinburgh. The successful candidate will be an integral member, providing support to the whole office team and specifically the regional management team.
Responsibilities for the successful candidate will include:
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* Carrying out administrative support on certain projects as and when required.
* Diary and travel management
* Dealing with client calls and taking messages, ensuring swift response.
* Organising refreshments/in-house lunches for meetings.
* Typing correspondence, reports and other written documents using Microsoft Word, Excel and Powerpoint.
* Assisting in the production of proposals and submissions to clients.
* Photocopying, binding, faxing and filing.
* Managing invoices and preparation of purchase orders
* Organising office events re company charities etc.
* Processing credit card authorisation forms and monthly reconciliation – completing spreadsheets
* Liaising with suppliers
* Organise couriers
* Processing Regional Managing Director’s expenses
* Attending twice yearly Tenant Meetings
* General reception duties and ensuring that office runs smoothly
Requirements:
* Three years plus experience of the pro-active management of an office including;
* the management and undertaking of all the necessary admin functions,
* undertaking the role of front-of-house ‘welcome’, both in reception, including the transfer of visitors from ground floor concierge to the office itself,
* and the telephone switchboard from time-to-time.
* Three years plus experience providing project support and/or project administration services, supporting service delivery on projects, with multiple internal and external stakeholder interfaces.
* Well organised, diligent, proactive, politely assertive, well-disciplined, and commercially astute.
* A team player with a ‘can-do’ attitude, patient, diplomatic, respectful, and flexible.
Currie & Brown is one of the world’s leading physical assets management and construction consultancies, dedicated to advising clients in respect of the management and utilisation of their physical assets, and is differentiated by innovation, expertise and experience.
With principal offices in Dubai, Hong Kong, London, Mumbai, New York and Shanghai, we operate throughout the Americas, Asia Pacific, Europe, India and the Middle East.
Currie & Brown is an equal opportunity employer. As a Disability Confident Committed Employer we ensure our recruitment process is inclusive and accessible to disabled people who meet the minimum criteria for the job. Currie & Brown UK is also proud to have signed the Armed Forces Covenant, which represents a promise by the company that those who serve or have served, and their families, are treated fairly