Document Controller

Who We Are Founded in 1992 and with over 350 employees Galliard Homes is London's largest privately owned property development and management group overseeing residential, hospitality, mixed-use, and commercial projects across London, the Home Counties, and the Midlands. Galliard has a £4 billion portfolio of over 6,905 homes and 296,065 square feet of commercial developments under construction. With an impressive portfolio of award-winning developments, we are proud to be considered as London's leading property developer The Position We are currently recruiting for two Document Controllers to join our established Design Coordination department to support the team and the wider Construction division. We are looking for an experienced Document Controller to join our team on-site at Tottenham Court Road, London. We are also recruiting for a Trainee Document Controller to join our team on our Neptune Works project in Lewisham. This is a great opportunity for someone looking to enter the construction industry with a focus on design. Responsibilities below: Administer the Drawn / Drawing / Reports / Tracker information on the Document Management System and I Drive. Assisting in preparation of site instructions / RFI / Technical Submission trackers and recording of these issues. Assist in Issuing Buying and Procurement with information packages for quantifying/tendering / purchasing of equipment for site. Provide admin support for the site staff including purchasing stationery and printing materials, printing & distribution of reports, minutes, and file notes. Ensuring RAMS and Risk evaluations have been done by the Design Team and are filed. Report to the Head of Design Coordination any risks; slippages in the issuing of information against programme; lack of coordination on the drawing and specification received from the design team and D&B subcontractors Assist in the liaising with M&E Design Coordinator to ensure coordination of M&E information and distribution of the information on site. Assist in the Issue of information drawings and packages Subcontractor and consultants with the Assist in maintaining an issue register for all information distributed by Design Coordinator. Attend site and design team meetings to ensure the information required by site is delivered to ensure you are actively maintaining the drawing and specification received register on site from Design team, consultants, and subcontractors. Assist in preparation of O&M's and Handover Documents: - ensure record documents are received and filed for the administration staff to issue at handover of the buildings. The Person For the experienced Document Controller vacancy, the ideal candidate will have previous construction site administration experience. Previous experience using Aconex would be beneficial but not essential. The successful applicant for the Trainee Document Controller will be someone looking to enter the construction industry and begin their career within our sector. This particular role will suit someone with a keen interest in design and architecture. The successful candidate will demonstrate the following: Good communicator and excellent customer facing skills - verbal and written. Able to work autonomously. Flexible to meet the demands of the role. Mental and intellectual toughness to confront and solve problems, often through others as well as by themselves. Politically astute to know when to flag issues and escalate situations. Self-confident enough to stand their ground when appropriate. Accountability to accept when progress is not going as expected and to make personal changes to ensure corrective action. Professional honesty and integrity in dealing with colleagues, suppliers, and customers. The Benefits As a family-owned business, we want everyone to feel at home from day one. In return for commitment, loyalty, and hard work, we offer benefits ranging from: 24 days holiday plus bank holidays Life assurance Private health care Matching contribution pension scheme Discretionary salary and bonus review Employee assistance programme Discounted gym memberships Discount portal Cycle to work scheme Volunteering Sponsorship of professional qualifications and accreditation's