Facilities Administrator

JOW1/12054 Facilities Administrator Weybridge Up to £27,000 Summary of Role: Commitment to excellence and offering maximum flexibility in supporting a Project Manager, or team of Managers across the full spectrum of administrative functions. Tasks & Responsibilities: Establish and maintain all correspondence and construction information. Ensure team are provided with good office facilities. Support managers and staff in preparation of correspondence and reports. Implement the Office Systems including training and administration. Sorting all correspondence (letters, emails, memos, faxes, reports etc) Ensuring that the management of general administration is coordinated on a daily basis to ensure that your office runs smoothly and all paperwork is kept accurately filed and stored resulting in a tidy office / environment. Maintaining and managing diary schedules. Liaising and negotiating with Company specified Travel Agent to book all hotel and travel arrangements in advance, ensuring the most cost effective and comfortable arrangements are made for your Manager(s) and are in line with Company travel policy. Plan, organise and where appropriate implement functions/events/conferences. Typing of correspondence, possibly dictation, photocopying, faxing, etc and where appropriate ordering stationery. Take minutes, at meetings, transcribe and present them back to the Chairman and Members of the Meeting accurately and in an appropriate format. Preparation and distribution of all papers, in advance of the meeting, so that all attendees are able to prepare and have the relevant paperwork so that the meeting runs smoothly. General Administration Time Sheet entry - internal system Updating V Nexus Raising Requisitions on COINS GRN'ing on COINS Data entry, updating trackers, Overtime and quotes.Relevant Experience: It would be advantageous if this person has used COINS and V Nexus previously, but training will be given. A good knowledge of Excel and Word is essential. Applications If you feel that you have the relevant experience to be successful in this position and would like to find out more please apply online today attaching a copy of your current CV. Due to the vast amount of applications that we receive, it is not possible for us to contact all applicants; therefore only suitable candidates will be contacted. If you do not hear anything back within 7 days of submitting your application, you have unfortunately not been selected. Linsco are an Equal Opportunities employer. All applications will be dealt with in the strictest confidence. PLEASE READ the Privacy Policy in regards to personal details