Maintenance Manager – Property

Do you want to work for an award winning property development company? My client is continuously expanding and are now looking for a Property Maintenance Manager to join their team. 

We are looking for someone who is hands on so has a strong build background with the ability to  diagnose problems and roll up their sleeves and be ready to fix issues themselves when required. You will also need to be able to manage a team of 6 operatives. You will  manage the health and safety  via annual checks that need to be carried out along with allocating the team’s workload and manage the administration side of the various projects. 

AIM OF ROLE:

The main aim of this role is to aid the Estates Managers in the presentation and maintenance of the company’s property portfolio, ensuring high standards of workmanship. To take full ownership of the maintenance issues; ensuring maintenance funds and workforce are used as efficiently and economically as possible, with emphasis on making sure all vacant buildings are in excellent and ready for letting.

KEY RESPONSIBILITIES:

• You will have experience with planning the work and effectively managing a team of maintenance team / van drivers.
• You will ensure all maintenance teams are up to date with training, H&S and first aid, keeping an up to date record of these.
• Part of this role is to make visits where necessary to decide whether to use staff or contractors
• You will also manage the priorities and diary of the lorry driver.
• You will be experienced in planning and overseeing resolving maintenance issues on all properties from work sheets provided by the Estate Managers calling tenants in advance where appropriate to correctly diagnose issues
• Carry out property inspections, prepare dilapidations reports and take meter readings if Estates Managers require assistance on these
• Check cost allocation on worksheets are correct and code your own hours to jobs where appropriate
• Monitor / sign off all invoices and correctly allocate costs
• Write specifications, tender and project manage small projects / refurbishments / dilapidations projects
• Tender and manage service charges / contracts in all multi let buildings (fire alarms, lifts, air-con, refuse collections, car park control etc)
• Quality control all staff and contractors works
• Key holder and security call outs.
• Take out of hours emergency calls and respond if required.
• Ensure all time clocks (air-con, heating, security, car parks, external lights) are correctly and efficiently set on multi let buildings
• Identifying problems on site and progressing through to a satisfactory conclusion bearing in mind the short, medium and long term strategy plans for the properties, budgets etc.
• Car park management – liaising with parking control on permit control
• Oversee / maintain all CCTV systems in our buildings (meet with police when needed).
• Cost and manage landscaping and garden clearance works /contracts as required.
• Weekly collection of car park charges in the presence of another employee for security and H&S; provide Accounts Department with weekly car park income summary totals.
• Organising and monitoring all trackers on company vehicles.
• Weekly inspections of all vacant buildings for insurance company and visit site with loss adjusters when requested.

SKILLS REQUIRED

• All round building knowledge and understanding of costs of works
• Good knowledge of all our buildings
• Good people management / communication skills
• A good eye for detail
• Hands on input when required
• Team player and helpful manner
• Excellent time management skills
• Strong commercial and negotiation skills
• Ability to work unsupervised & prioritise changing tasks
• Proactive attitude & willingness to take on responsibility
• Tenant / customer focussed – professional and helpful.