18 jobs found

Role Overview We are seeking an experienced Site Administrator to join the team at GPA Sanctuary Buildings. This is a secure government site , so candidates must hold (or be eligible for) Security Clearance . The role involves providing administrative support across four concurrent projects , ensuring that all reporting and documentation is accurate and compliant. Key Responsibilities Administrative support to the site and project management teams Extracting and compiling reports across four active projects Maintaining accurate project records and logs Supporting documentation for security and compliance Liaising with contractors, consultants, and internal teams Managing correspondence, filing systems, and data entry Requirements Proven experience as a Site Administrator or Document Controller within construction or government environments Strong reporting and data extraction skills Proficient with project management/document control software (e.g., 4Projects, Asite, or similar) Excellent attention to detail and organizational skills Security Clearance (active or ability to obtain) is essential Availability on Wednesdays (non-negotiable) plus one other weekday

About the Administrator Opportunity: PSR Solutions are working with a Tier 1 Main Contractor to recruit a freelance Site Administrator on a multi-million-pound development in Bedfordshire . This is a fantastic opportunity to join a high-performing project team on a major scheme, supporting the smooth and efficient running of site operations through proactive administrative and organisational support. The successful candidate will play a key role in maintaining effective office systems, supporting project delivery teams, and ensuring compliance with company standards across all administrative functions. Key Responsibilities: Manage meeting calendars, coordinate office space allocations, and ensure smooth day-to-day operations Front of house duties; welcoming visitors, handling enquiries, and representing the business professionally on site Manage all site services contractors and oversee site accommodation requirements, including cleaners and maintenance staff Replenish and manage office and welfare supplies, consumables, and stationary Manage correspondence, filing, scanning, and record keeping including setting up site folders and labelling systems Ensure compliance with company standards, site protocols, and document management procedures Provide general administrative support to the project and site teams Assist with timesheets, expenses, invoice processing, and collection of delivery tickets Coordinate meetings including scheduling, preparing agendas, taking minutes, tracking actions, and maintaining group calendars Support the QS team with delivery notes and confirmations of material deliveries Manage printers, paper, and ink supplies, and support printing of drawings alongside the Document Controller Manage the collection of Health & Safety File data from the supply chain Assist in the coordination and logging of BREEAM documentation, including energy use, material sourcing, and certification tracking Manage Snag R software and chase the close-out of snags from the supply chain Arrange monthly end-user site visits and walkarounds Coordinate and arrange any required training for end users at handover or during commissioning Support the Project Director with client liaison and post-completion or handover-related matters Work closely with the Design Manager to collate consultant deliverables for the Handover Checklist, including: Building User Guides, BRUKL reports, EPC certificates, Access & Maintenance Strategy, Asset Register etc Provide catering and logistical support for key meetings and events as required Skills and Experience: Prior experience as an Administrator or Site Administrator within a construction or engineering environment Highly organised with strong attention to detail and accuracy Excellent interpersonal and communication skills, confident liaising with all levels of staff, subcontractors, and visitors Proficient in Microsoft Office Suite (Word, Excel, Outlook) and general office management systems Ability to multitask and manage competing priorities effectively in a fast-paced environment Professional and approachable manner with a proactive, can-do attitude Experience with document control systems, timesheet management, and basic finance administration desirable Familiarity with Health & Safety File data, BREEAM tracking, or Snag R software would be advantageous Why Join This Project? Freelance position offering competitive day rates on a long-term scheme Join a Tier 1 main contractor delivering a prestigious, multi-million-pound project in Bedfordshire Work in a supportive, professional environment with an experienced project team Play an integral role in ensuring efficient project delivery and site operations Opportunity to contribute to a landmark development with a strong pipeline of work Apply now or contact Jovan Marcetic at PSR Solutions for more information.

The role & about the client: On behalf of our client, ITS Construction Professionals South are recruiting for a Document Controller/ Site Administrator to join a reputable Main Contractor. This role will be based on site and must have proven experience with administration. This position will be based in Portsmouth as an ongoing freelance role. Key Responsibilities: Provide full administrative support to the site team including document control, meeting coordination and filing Be able to keep up with the pace of the project and making sure everything up together to ensure smooth operation workflow Act as primary point of contact for all administrative queries on site Organise and coordinate site meetings, take minutes and distribute actions Ensuring documents meet requirements and required standards Ensure confidentiality and security of documents Coordinate meetings by taking minutes and circulating agendas Liaise with contractors and head office for documentation needed Ensure effective communication flow Ensure documentation complies with project standards Assist with site access control- ID cards, gate passes and work permits The ideal candidate must have/be: Proven experience in an Administrative position Strong organisational skills with the ability to multitask and prioritise workload effectively Excellent communication skills both written and verbal Proficient software knowledge in Microsoft apps Happy to be site based Ability to work in a fast paced site environment. How to apply: Please send an up-to-date CV in strict confidence. The ITS Group is committed to promoting equal opportunities in employment. You and any job applicants will receive equal treatment regardless of age, disability, gender reassignment, marital or civil partner status, pregnancy or maternity, race, colour, nationality, ethnic or national origin, religion or belief, sex or sexual orientation. We welcome all applicants and are committed to an inclusive environment for all

OHUK are working with a leading Mechanical & Electrical subcontractor delivering high-quality projects across London. Due to continued growth, they are now seeking a proactive and organised Site Administrator / Document Controller to join the team on site in the Walthamstow area Role Overview: The successful candidate will provide essential administrative support on site, ensuring all project documentation is accurate, up-to-date, and efficiently managed. This role is pivotal in supporting site management and project delivery. Key Responsibilities: Manage and maintain project documentation, including drawings, contracts, and reports Ensure all records are up-to-date and easily accessible for site teams Assist with site administration tasks, including filing, correspondence, and reporting Coordinate with project managers, engineers, and subcontractors to track documentation Support compliance with company and regulatory standards Requirements: Previous experience as a Site Administrator or Document Controller within the construction sector, ideally M&E projects essential Previous document control software is desirable Strong organisational skills and attention to detail Proficient in Microsoft Office and document management systems Excellent communication skills, both written and verbal Ability to work independently and as part of a busy site team Benefits: Competitive hourly rate: £17 8.5 hours per day Opportunity to work on high-profile M&E projects in Central London

Job Title- Document Controller (Procore) Location: -Central London Type of Contract: - PERM (Full time) Salary: - Competitive Availability: - Immediate A bespoke Fit-Out/Refurbishment Contractor with a turnover of over £80 million is seeking a Document Controller to join to them on a full-time basis. The ideal candidate must have a minimum of 2-5 years experience working as a Document Controller within Fit-out/Refurb Main Contracting and must have experience, Procore Aconex, ASITE, 4 Projects must be highly proficient in IT skills. Key Duties include. Diary Management Building strong relationships with the project team and external contacts (architects, subcontractors, designers, etc), providing training and systems support as require. Coordinating all project information including drawings, specifications, technical submittal, samples, correspondence, minutes, RFIs and other electronic information, ensuring workflow deadlines are met as per our contractual obligations. Being a Procore super-user and administrator Must be able to work on ASITE from start to the finish of the project. Configuring new projects on Procore and assigning the appropriate user roles to the internal team, subcontractors, clients, and consultants, being mindful of our PQQ process for new suppliers and subcontractors Managing and enforcing our internal and contractually required information management protocols for each project in line with agreed timelines. Being the onsite Procore super-user and training contact for your projects, maintaining up-to-date knowledge of any new functionality or changes to the interface / user experience Proactively managing Procore logins and access and permission sets for both internal and external stakeholders Maintaining the latest revisions of all drawings on Procore, ensuring correct distribution Ensuring all information goes through the correct review and approval processes, following standard construction document control procedures and protocols publishing / superseding / allocating statuses / distributing / QA checking, etc Ensuring each member of the project team is keeping up to date with their actions on Procore, aiming to reduce overdue tasks as far as possible. Collating timely reports on submittal and RFIs as required by the Project Manager, and highlighting any changes/overdue approvals which could hinder progress on the project. Coordinating the sample, technical submittal, mock-up, and benchmark approval processes on Procore in line with our quality standards and register O&M manuals Liaising with he Design team and the Production team. Organised Excellent communicator at all levels Must be able to work with several different teams and coordinate information. The ideal candidate must be friendly, be able to work in a team environment, organised and have a string work ethic. Should you meet the criteria please send your CV to the below email address

Document Controller / Construction Administrator Main Contractor Site-Based, Middlesbrough Salary: £30,000 £35,000 Hours: 8:00am 4:00pm, Monday to Friday Lemon Drizzle Recruitment has been appointed to source an experienced Document Controller / Construction Administrator on behalf of a growing main contractor based in Teesside. The company specialises in healthcare sector projects, delivering both refurbishment and new builds valued up to £15 million. This is a site-based role in Middlesbrough, offering a great opportunity for someone with construction administration experience to join a reputable contractor on exciting projects. Key Responsibilities You ll play a vital role in project organisation and compliance, supporting the site and project teams. Responsibilities include: Administering and managing Field View: creating forms, downloading data, and distributing for client verification. Digitising drawings in Field View to geo-tag defect locations and enable form creation. Supporting the creation and tracking of defect rectification forms. Assisting in the administration of the SYPRO Commercial NEC management tool. Uploading and managing documents via Viewpoint. Organising and maintaining contract folders and key project records. Uploading and distributing project documentation through Viewpoint. Recording and filing RAMS, inductions, and compliance documents. Assisting in the preparation of O&M manuals in collaboration with the wider team. Taking and distributing subcontractor meeting minutes and pre-start meeting records. What s in It for You? Salary: £30,000 £35,000 (DOE) Holidays: 25 days + bank holidays Pension: Enhanced employer contributions Join a supportive and expanding business delivering meaningful projects across the region. Ideal Candidate Profile Strong organisational skills and experience managing digital files. Familiarity with document control platforms (e.g. Viewpoint, Field View) is a plus. Previous experience within a construction or engineering environment preferred. Proficient in Microsoft Office (Word, Excel, Outlook). Excellent attention to detail and communication skills. While no formal qualifications are required, experience or training in construction administration is highly beneficial. Recruitment Process Initial chat/Teams call with Rachel Scott at Lemon Drizzle Recruitment. If successful, you ll be introduced to the client for a face-to-face meeting with the Construction Manager. Interested? To find out more, please contact Rachel Scott at Lemon Drizzle Recruitment. All enquiries are treated with the utmost confidentiality. Alternatively, click the apply link and I ll be in touch shortly. Even if this role isn t quite right, I keep all profiles on hand for future opportunities that might be a better match. I look forward to helping you move forward in your career whether it s for this role or the next one.

Role: Document Controller Company: Leading Bespoke Joinery Contractor Hours: 41.5 hours a week, Monday to Friday Salary: Competitive Salary + benefits mentioned below Location: Ipswich office with occasional trips to London projects A leader within the UK construction market offering bespoke joinery solutions for Commercial, Residential and Specialist projects, we are currently looking for an organised administrator to work within our Document Control team and to process all the Operations and Maintenance Manuals. This position will suit an initiative-taking individual, who is looking to learn and develop new skills in a joinery led environment. The role is often fast paced, requiring the successful candidate to simultaneously manage multiple projects whilst supporting our project delivery teams collating Operations & Maintenance manuals. The ideal candidate will have O&M or Document Control experience, along with knowledge of Aconex, Procore, Asite, although training will be given. To be competent in using Outlook, Word and Excel and someone who picks up new systems/processes with confidence. We offer our staff an employer contribution pension scheme, health cash plan to join, access to occupational health, bonus scheme and basic twenty-five days holiday per annum. Main Responsibilities are but not limited to: Producing and processing Operation and Maintenance Manuals Assist and support our Document Control Team Coordinating project information between internal teams and external customers Assist in the continuous improvement of systems and processes company wide. Skills and Competencies: Reliable, committed, and hardworking with a genuine interest and desire to gain new skills. Ideally you would come from a construction background The ability to follow tasks from creation to completion Good organisational skills, with the ability to work well under pressure Ability to work as an active team member whilst equally comfortable working alone Excellent attention to detail Benefits: Competitive salary Bonus scheme Pension scheme Career development Charity events Health cash plan Occupational Nurse For the purposes of the Conduct Regulations 2003 Premises Recruitment Limited acts as an employment agency for permanent recruitment and as an employment business for temporary recruitment. By applying for this job you agree to our Privacy Policy.

BPTW brings together specialisms in architecture and planning to transform not just physical spaces, but people’s lives. Our work tells our story. We are bold. We are innovative. We care. For over 30 years, innovation in design, planning, sustainability and construction technologies has established BPTW’s reputation as experts in residential development, neighbourhood place-making and mixed-use regeneration. The role: Reporting to the Partner responsible for Digital Technology, you will be responsible for document control activities arising on architectural projects, and ensuring related activities are carried out in a satisfactory and accurate manner. You will support the IT and BIM/Revit Team in any related duties. Key elements of this role include:- Internal and external extranet systems used by the architectural teams. Uploading and downloading of drawings and other associated information Liaise with consultant teams and manage all incoming and outgoing information Completing transmittal reports for documentation to ensure an accurate log of information Filing of drawings and other associated information Collating and uploading comments from the project team onto the extranet system Performing audits on documents to ensure they are properly submitted and adhere to QA and BIM procedures, ensuring that the architectural teams comply with the document management procedures Performing filing audits to ensure our folder structure is adhered to Promoting standardised formatting across all controlled documents Monitoring the technical approval process Translate CAD/Revit files to other formats Prepare Revit and CAD files for external issue Create Revit families for the architectural teams Enforce the CAD/Revit and BIM procedures with the Revit and IT Team Assist with troubleshooting CAD/Revit issues Create excel templates for office use Use dynamo to extract data from Revit files Produce project programmes using Microsoft Project Undertake internal audits for our ISO9001 accreditation Identify areas for improvement in procedures and workflows to the line manager Support the Associate of BIM & Digital Construction and Partner with any other reasonable tasks as necessary Essential skills Previous experience in a document control role  Experience using extranet systems Experience using Microsoft Outlook, Word & Excel Desirable skills Excel formulas such as If statements and VLookup. Microsoft Project Knowledge of ISO19650-1 & 2 Knowledge of ISO9001 Experience preparing files from Revit Personal attributes Communication Prioritisation Time Management Organisation Attention to Detail Able to work within a team or independently Employee benefits: > Regular CPD and social events > Simply Health scheme > Insurance cover (Life Assurance; Critical Illness; Income protection) > Cycle to work scheme > Pension Contribution of 3% For more information and detailed Job Specification - Please visit our website:  www.bptw.co.uk/practice/careers/ How to apply Please send us a copy of your CV and covering letter explaining why you have applied for the role and detailing your relevant experience relating to the personal attributes and essential skills by email to people@bptw.co.uk with the title 'Document Controller’. Please also clearly state your right to work in the UK in your application. Please note we are currently unable to support applications that require current or future employment visa sponsorship. We are an Equal Opportunities employer, passionate about Equality, Diversity and Inclusion, and welcome applications from people of all backgrounds.

We are recruiting a Document Controller / Site Administrator for an immediate start in central London. Rate of Pay: Negotiable, £14-£18ph Duration: Up to two years / on-going Working Hours: Typically 8am-5pm Mon-Fri, 42.5 hour paid. What You will need to Have: - Experience as a Document Controller / Site Administrator on a construction project - Experience using Aconex construction management software Ideally You Would Also Have: - Experience as a Site Administrator or Document Controller on a major refurbishment project To apply please submit your CV, or for more information contact Rullion (phone number removed) This vacancy is being advertised by Rullion Ltd acting as an employment business Rullion celebrates and supports diversity and is committed to ensuring equal opportunities for both employees and applicants

Document Controller South Dublin €35-40k ICDS are currently dealing with one of Ireland’s largest and most reputable main contractors, who are currently undertaking a large commercial project in Stillorgan. Currently require a Site Administrator/Clerk/Document Controller with 1+ years’ experience for a large building development. The ideal candidate will have experience working as a Site Clerk / Site Administrator / Document Controller within the construction sector, oor experience in Engineering/ Architecture.Duties: Documentation control Administration relating to site matters including timesheets.Filing of weekly site reports, memos and orders etcMaterial and plants management, in liaison with the foremanDaily operation of the site officeMaintaining health and safety record Criteria:Outlook, MS Word and MS Excel.Strong communication and organisational skills. Great opportuntiy to join award winning companies with a full order book for the foreseeable future. To register your interest, please send CV to john.behan@icds.ie or call (phone number removed) for more

The role We are now looking for an Administrator/Document Controller responsible for all administrative functions on the project and to assist both the commercial and operational departments. The role will be site and office based and therefore travel is essential. Key accountabilities Document control Ensure that all documents are well checked and submitted on time prior to the documents submission due date Ensure that documents do not have typographical errors and other types of errors that may lead to the disqualification of a document assure that all documents are kept in the right place and in the right department file archive Ensure that quality is maintained to avoid operational problems Maintain and accurately update information in the electronic document management system Assist and guide the project team in the utilising the electronic data management system and document management process Ensure that all documentation, drawings and specifications are up to date and at the correct revision. Ensure that the document management process is applied through to between project teams or transition to operations Any other duties to ensure the office operates efficiently. To assist in the compilation of various commercial reports.Skills & experience Educated to O/GSCE Level standard or equivalent including English and Maths Previous secretarial and/ or administrative experience Excellent communication skills including written English. Excellent IT skills including; Word, Excel, Powerpoint, Access, E-Mail and Internet Excellent telephone manner. Ability to use initiative. Discretion and confidentiality. Time Management skills. Other Competitive salary plus excellent benefit package

The Liverpool Recruitment Company are currently looking for a Site Administrator with experience in some site work. We are looking for a site admin with a CSCS Card! Job duties include: - Administration works (helping the document controller) - Site work (manning the gate & assisting the site manager) 10hr days available, starting ASAP! If you are interested and available, call Emma - (phone number removed)

Document Control / Administrator - Using ACONEX or ASITE The pandemic has created a lot of uncertainty in the construction industry. Would you like a role that can offer security and support? My client a Global M&E company are looking for a document controller using ACONEX & ASITE on a data centre in Slough. You will be assisting the team with all document control. You must be energetic, positive and happy to help and get 'stuck in. Benefits: Site location with parking. Working with a well known Global M&Ecompany . Permanent Role £30,000 - £35,000k p.a Duties: Responsible for uploading and downloading all documents. Maintaining the electronic filing. Dealing with transmittals, RFI's,CVI's. You will be using various documennt control systems. Manage the Document Control function ensuring maintenance of QA standards and filing systems. Ensure that the web based Document Control system continues to function correctly. Manage department and project documentation in line with project requirements and design and technical procedures Filing, updating and co-ordination of drawings and support documents to enable the technical and site teams to fulfil the build process. Admin duties will be required occasionally e.g. ordering stationery and equipment etc if needed. Updating project trackers daily. Essential Experience: It is essential for candidates to have previous document control experience in using various document control systems. You must be a proactive individual and be able to control the project team to ensure documents are sent and received within the deadlines outlined. Able to communicate at all levels with consultants, site staff, subcontractors and client disciplines Strong project coordination skills and the ability to multi task and meet deadlines. If you are interested in this unique opportunity, please call me for a confidential discussion on (phone number removed) or email your details to (Email Removed)(url removed)

Document Controller – Fairford – 18-month contract Either day rate or hourly Usual site hours Immediate start Kenton Black are recruiting for a proven document controller / site administrator to work on a large civil engineering scheme in Fairford. Applicants must have experience in this role for a construction company and must have experience with Aconex software. For more information please contact Hugo on (url removed) or apply to the role to be shortlisted

We are looking to secure the services of a Site Secretary/Document Controller on a construction project in Birmingham for a duration of approximately 6 months. The role includes, but is not limited to: Answering calls and taking accurate messages Full secretarial support to the Site team Track and log all incoming and outgoing post especially letters of importance Set up and maintain filing systems Recording, checking and tracking all incoming and outgoing project documents Ensuring appropriate personnel (including project personnel and subcontractors) are issued with up-to-date documentation Ensuring all management system documentation is the latest version and is easily accessible Updating document/drawing registers and obtaining relevant system records and project documents Maintaining relevant registers and libraries Preparing regular project reports for Project Managers with current registers Ensuring that all documentation is transmitted in accordance with the project guidelines We are looking for the following experience/skills: Experience using 4Projects or similar Experience in a similar role as a document controller with a construction contractor Excellent demonstrated skills in organising own workload, communication and collaboration Can-do attitude Proactive You must be professional in your approach and will need to be able to work under pressure and to tight deadlines

We are seeking a skilled Office Administrator/Document Control Assistant to work for a national construction organisation to be based on one of their large projects in Vauxhall. You will be required to work aside the Document Controller and Head of Site Admin. Duties will include: Issue Documents according to project requirements Archiving/Scanning and Printing Data Entry Use electronic systems to maintain records of ingoing and outgoing files Job requirements: You must be IT Literate Strong knowledge of Excel is beneficial Experience of data entry preferred Previous experience working within the Construction Industry is highly advantageous Previous document control experience preferred Strong communication skills required This is a long term contract starting the first week of February which runs for one year. Hours: Monday - Friday 08:00 - 17:00 Rate: £9.50 PH Please get in touch today for further information

Document Controller - Healthcare & Education Contractor North West London Perm up to £33k My client who specialises in Education & Healthcare projects are on the lookout for a Document Controller to join their team at head office. Your role will involve supporting four Contracts Managers and could be looking after 10 projects at one time. This is a great opportunity for someone who wants that step up and a new challenge. Main Purpose To implement and manage the document control software and provide in house training for current and future employees. Work with all departments in order to implement systems of control and ensure all staff are compliant with procedures and best practice. Key Responsibilities * Implement, develop and maintain the document control system and workflow processes. * Provide full document support to ensure that all current drawings, specs and all other associated contract related documents are filed, maintained and issued in an efficient manner. * Induct new staff members in the discipline and importance of adhering to the document control systems and procedures. * Monitor compliance and advise senior management of individuals failing to observe these systems and procedures. * Understanding of paper handling systems, document registration, filing, numbering and archiving systems. * Maintaining all hard copy filing in line. * Manage and control documents sent between us and all external parties including important legal signed documents. * Manage requests for information from consultants/contractors on behalf of Alchemi Development Managers and keep internal design team notified. * Provide support to the team with the dc queries and first point of contact for the edms. * Coordinate key meetings and events both internally and externally. * Create agendas/collate minutes for board meetings and distribute. * Compile and liaise with sales and marketing team on distribution of O&M manuals. * Carry out any other reasonable management requests. * Support admin team and assist with other administration tasks where necessary to cover holiday/absence. Essential Requirements: * Experience of using of BIW/4projects/Aconex/Asite software at an administrator level is a must with ability to provide staff training on the system. * Be methodical, persuasive, proactive, and able to use initiative. * Accuracy and attention to detail. * Able to plan and organise work. * Must be able to prioritise workloads and meet deadlines. * Ability to liaise with personnel both internal/external at all levels. * Competent workplace problem solver. * Calm under pressure. * Ability to produce clear and accurate written English. * Clear and accurate spoken English. * Property development/architectural/design or construction background. * Good interpersonal skills. * Thorough, self-motivated and a good team player. * Excellent time management

Site Secretary/Document Controller Temporary – Circa £10ph Exeter One of the UK`s leaders in construction is seeking a temporary Site Administrator/Document Controller for a local large scale project, with fairly imminent start. As a Site Administrator/Document Controller working in the busy site office on a large scale residential project, you will have the following capabilitie: • Strong organisation and administration skills • Previous Document Controller experience in a construction environment • Resilient and flexible approach Responsibilities: • All document control for construction site as required • Maintenance of data base • Liaising with site team, sub-contractors and senior managers. This temporary contract of up to 12 months offers the opportunity to work with a leader in construction on a flagship project. If you could be readily available and have the necessary experience then please forward your CV today to (url removed)