4 jobs found

Service Charge Accounts Location : Worthing Office-based Hours: Full-Time or 30 hours per week Salary: Competitive, up to £32,000 (pro rata) Hunters' client, a well-established and respected professional practice in Worthing, is seeking a Property Service Charge Accounts Administrator to join their property management finance team. This is a hands-on, office-based role for someone with commercial property accounting experience , particularly in service charge management. The successful candidate will enjoy a varied role with responsibility, regular client interaction, and the opportunity to support a small, collaborative team. Service Charge Accounts - The Role: Maintain purchase ledgers, service charge schedules, and commercial property accounts Prepare rent/service charge invoices, budgets, reconciliations, and financial reports Manage credit control and outstanding balances Liaise with landlords, tenants, managing agents, contractors, and internal teams Provide general finance and office support Service Charge Accounts - About You: Experience in commercial property accounts, bookkeeping, or finance Strong understanding of service charge accounting, VAT, and reconciliations Confident managing credit control and outstanding balances Excellent organisational skills, attention to detail, and professional communication Proficient in Excel and Word Service Charge Accounts - Why Apply: Join a stable, well-established local business Hands-on, varied role with genuine responsibility Supportive, collaborative team environment Long-term career opportunity with room to grow

Axis, part of Axis CLC, is a trusted property services specialist delivering responsive repairs, planned works, refurbishments and voids services. We employ more than 1,500 people and support over 250 clients across London and the Southeast. Backed by over 110 years of combined experience across the Axis CLC group, we help keep residents safe, properties well maintained and clients fully compliant. The Role The Fleet Administrator is responsible for providing comprehensive administrative support across fleet operations, ensuring compliance, efficiency, and cost control. This role plays a crucial part in managing documentation, scheduling, data entry, and coordinating with suppliers and internal stakeholders to maintain seamless fleet operations. Fleet Administrators work under the guidance of Fleet Managers and assist in managing service bookings, compliance records, telematics, driver documentation, and general fleet-related administrative duties. Responsibilities Financial Accountability (What You Own): Maintain accurate records of fleet-related expenses, including maintenance, insurance, and operational costs. Validate and process invoices related to fleet operations and systems. Assist fleet managers in budget tracking and cost-saving initiatives. Customer Focus (Who You Impact): Internal Stakeholders: Work closely with fleet managers and operational teams to ensure administrative efficiency. Suppliers & Service Providers: Liaise with third-party vendors, garages, and leasing companies for fleet-related services. Drivers & Employees: Provide support for driver queries related to fleet processes and compliance. Team/People Experience (Who You Lead or Collaborate With): Work under the guidance of Fleet Maintenance, Operations, and Risk Managers to ensure seamless fleet administration. Assist in onboarding new employees and ensuring awareness of fleet policies and procedures. Collaborate with HR, Finance, and Legal teams for compliance, reporting, and policy updates. Innovation, Tech, and Continuous Improvement (How You Excel): Use fleet management tools for tracking compliance, scheduling, and reporting. Identify and implement process improvements for administrative efficiency. Ensure data accuracy and integrity across fleet records and databases. KPI Metrics (How Your Output Will Be Measured): Administrative Efficiency: Administrative Efficiency: Evaluated based on response times, data accuracy, and task completion rates. Supplier & Invoice Processing: Timely and accurate processing of fleet-related invoices and purchase orders. Driver Compliance: Adherence to licensing, documentation, and safety requirements. Operational Excellence (What You Deliver): Travel to other office locations/sites when required. Schedule routine servicing, MOTs, inspections, and preventative maintenance. Maintain service histories, mileage logs, warranty info, and maintenance schedules Track repair work orders and ensure timely completion. Monitor vehicle downtime and arrange temporary replacements if needed. Ensure all vehicles meet regulatory requirements (MOT, inspections, safety checks) Verify invoices, challenge discrepancies, and process payments. Fleet Management Systems (data input) Penalty Charge and Fines management Purchase order processing for fleet-related services. General fleet administration and documentation. Cost recharges and financial tracking related to fleet operations. Holiday / sickness cover support within the fleet team. Adhoc Fleet Duties when required. Fuel Card Admin Emails and correspondence handling. Phones and communication support. Data input and management of data streams About You: Strong organisational skills with attention to detail. Excellent communication skills, both written and verbal. Ability to multitask and prioritise workload effectively. Proficiency in Microsoft Office (Excel, Word, Outlook) and fleet management systems. Strong problem-solving abilities and ability to work in a fast-paced environment. What we offer Salary of 28K per annum plus benefits including: 25 days holiday + bank holidays Hybrid Working Model Pension scheme and life assurance Perkbox (discounts, perks & wellbeing offers) 1 paid volunteer day £2,000 refer-a-friend bonus after the referee passes probation Opportunities for development and progression across Axis CLC Why Axis CLC Joining Axis CLC means being part of a national team delivering essential services across housing, education, healthcare, defence and commercial property. We value insight, quality and evidence-based decision-making, and offer roles where your work directly influences business performance and long-term growth. Our Commitment to Inclusion Many faces, one Axis CLC. We value diversity and are proud to be an equal-opportunity employer. If you require any adjustments during the hiring process, please let us know.

Office Manager Location: Moorgate Salary: Competitive Midgard, is part of the JRL Group, is a specialist construction and development business delivering high-quality projects across London and the UK. Due to continued growth, we are seeking an experienced and highly organised Office Manager to oversee the smooth day-to-day running of our office based in Moorgate. This is a key role within the business, supporting senior management and acting as the central point of contact for office operations, administration, and facilities. THE ROLE As Office Manager, you will be responsible for managing office administration, facilities, and support services, ensuring the office operates efficiently and professionally at all times. You will play a vital role in supporting teams across the business and maintaining a positive working environment. KEY RESPONSIBILITIES OF AN OFFICE MANAGER Manage the day-to-day running of the office, ensuring smooth and efficient operations Act as the main point of contact for office-related matters Oversee office facilities, supplies, and equipment, including ordering and stock control Coordinate office maintenance, utilities, and external suppliers Support senior management with administrative tasks and diary management where required Manage onboarding processes for new starters, including office inductions Maintain office policies, procedures, and records Liaise with HR, IT, Finance, and other departments across the JRL Group Organise meetings, events, and team activities Ensure Health & Safety and compliance standards are met within the office SKILLS & EXPERIENCE OF AN OFFICE MANAGER Proven experience in an Office Manager or Senior Administrator role Strong organisational and multitasking skills with excellent attention to detail Confident communicator with a professional telephone and email manner Proficient in Microsoft Office (Outlook, Word, Excel) Ability to work independently and take ownership of responsibilities Proactive, reliable, and adaptable with a positive attitude Experience within construction, property, or a fast-paced environment is desirable

Post: Assistant Finance Administrator Division: Finance and Administration Reports To: Finance Team Manager Location: London Office (City) Salary & Package: Circa £22k + Benefits + Bonus Benefits: Benefits and working conditions are superb in this organisation and include 27 days holiday plus statutory holidays and bonus. Experience: Min 2 years My client is a leading multi disciplinary engineering consultancy that employs between 30-40 staff who have been firmly established in the industry since the early 00`s. Due to an increase in work, they are looking to bring in a financial admin assistant to join their growing team. ACADEMIC QUALIFICATIONS - Business/Financial Administration at Degree Level BACKGROUND/TRAINING (PREFERRED) - Property or Building Services Background with previous Credit Controller/Administrative Experience. PERSON SPECIFICATION - This role requires someone who has good attention to detail, who works quickly and efficiently and who is happy carrying out a varied and busy role. - You will act as a point of contact for financial administration and should use your initiative in order to deliver the quality of service that is required of the role. IT KNOWLEDGE - MS Word & Excel (Advanced) - Outlook ATTRIBUTES - Good numerical and organisational skills - Good verbal and interpersonal competence - Collaborative, flexible working style - Professional approach - Proactive, reliable and responsible KEY TASKS AND DUTIES - Financial control and preparation of Invoice raising - Schedule, draft and issue invoices accordingly; update monthly summary - Issuing, updating and management of Job Schedule - Processing remittances and allocating payments on a daily basis - Collection of outstanding debt by telephone, letter and email - Managing the collection of debts and their status by using Excel - Preparing monthly analysis of debtors for internal management purposes - Liaising with Consultants with regard to queries from clients on unpaid invoices - Sending out regular statements to clients - Maintaining up to date and accurate records - Preparing teams expenses submissions - Assist with the development and design of company marketing products and co-ordinate marketing - events; - Copy typing of surveys, reports, correspondence & presentations, asset registers, contracts, minutes - General Admin – telephone and receptionist duties; filing/archiving; diary management - Any other ad-hoc duties as required. Please contact Sean Hitchman on (Apply online only) / (url removed)