Contracts Administrator Location: Office Based London, W1T Hours of Work: Full-Time, 9:00am 5:00pm, Monday Friday (1 hour unpaid lunch) Salary: £32,000 £35,000 per annum (dependent on experience) Contract: Permanent Role Overview Contracts Administrator is a key operational role within the Small Works Department, responsible for coordinating the efficient delivery of Planned Preventative Maintenance (PPM), reactive works, and small works quotations. This position ensures work progresses smoothly from initial instruction through to completion and commercial handover. You will manage scheduling, SLA performance, documentation control, subcontractor coordination, and purchasing support to enable engineers and subcontractors to deliver consistent, compliant outcomes for clients. Working within a fast-paced maintenance environment, the Planner plays a critical role in protecting service performance, supporting quote conversion, and maintaining strong client relationships. Key Skills & Behaviours Strong organisational and time management skills with the ability to prioritise competing demands Experience within maintenance, FM, service desk, or scheduling environments preferred Confident communicator via email and telephone, building effective working relationships with clients, engineers, subcontractors, and suppliers Detail-oriented with strong ownership of job progression, documentation control, and system updates Ability to manage SLA risk and escalate issues proactively Commercial awareness, supporting accurate quote submission and conversion Comfortable following written procedures and learning new systems quickly Proficient in Microsoft Office; CAFM/service desk software experience desirable (Joblogic knowledge beneficial) Experience supporting surveys, subcontractor costing, and raising client quotations advantageous Able to work independently while contributing to a collaborative team Duties & Responsibilities Plan and schedule daily engineering activities, allocating work efficiently across direct labour and subcontractors Manage and maintain the Joblogic planner, ensuring all PPM and reactive jobs are accurately booked and delivered within agreed SLAs Coordinate PPM visits, liaising with clients to arrange access and issuing required RAMS and permits where required Schedule reactive works and remedials promptly, providing clear ETAs and progressing jobs through to completion Monitor SLA performance, identify jobs at risk, reprioritise workloads, and escalate issues where necessary Maintain accurate customer portal updates, including job status, progress notes, and completion documentation Arrange and coordinate small works surveys, ensuring clear scope capture including notes, photos, and measurements Liaise with subcontractors for survey attendance and cost returns, clarifying scope inclusions, exclusions, and lead times Prepare, issue, and track client quotations, ensuring submissions are clear, complete, and recorded within systems Actively follow up issued and expired quotes, responding to client queries and supporting conversion into scheduled works Raise and process purchase orders, source competitive pricing, and procure parts, plant, and equipment to prevent delays Monitor hired equipment availability and maintenance status Ensure service reports, worksheets, and documentation are uploaded to company systems and submitted to clients in a timely manner Oversee job lifecycle administration within Joblogic, progressing paperwork from holding stages through to closure Transfer completed job folders accurately to the finance team to support prompt invoicing Produce monthly KPI and performance reports and support client meetings with operational updates Provide team coordination support including calendar management, meeting scheduling, and holiday cover Utilise CAFM/service desk systems effectively to maintain smooth operational communication What We Offer Competitive salary package (£32,000 £35,000 depending on experience) Permanent, full-time position within a stable and growing organisation Supportive team environment with structured systems and processes Investment in training and professional development 24 days annual leave plus bank holidays Employee-Owned Trust participation Company Pension Scheme Long-term career progression opportunities
04/03/2026
Full time
Contracts Administrator Location: Office Based London, W1T Hours of Work: Full-Time, 9:00am 5:00pm, Monday Friday (1 hour unpaid lunch) Salary: £32,000 £35,000 per annum (dependent on experience) Contract: Permanent Role Overview Contracts Administrator is a key operational role within the Small Works Department, responsible for coordinating the efficient delivery of Planned Preventative Maintenance (PPM), reactive works, and small works quotations. This position ensures work progresses smoothly from initial instruction through to completion and commercial handover. You will manage scheduling, SLA performance, documentation control, subcontractor coordination, and purchasing support to enable engineers and subcontractors to deliver consistent, compliant outcomes for clients. Working within a fast-paced maintenance environment, the Planner plays a critical role in protecting service performance, supporting quote conversion, and maintaining strong client relationships. Key Skills & Behaviours Strong organisational and time management skills with the ability to prioritise competing demands Experience within maintenance, FM, service desk, or scheduling environments preferred Confident communicator via email and telephone, building effective working relationships with clients, engineers, subcontractors, and suppliers Detail-oriented with strong ownership of job progression, documentation control, and system updates Ability to manage SLA risk and escalate issues proactively Commercial awareness, supporting accurate quote submission and conversion Comfortable following written procedures and learning new systems quickly Proficient in Microsoft Office; CAFM/service desk software experience desirable (Joblogic knowledge beneficial) Experience supporting surveys, subcontractor costing, and raising client quotations advantageous Able to work independently while contributing to a collaborative team Duties & Responsibilities Plan and schedule daily engineering activities, allocating work efficiently across direct labour and subcontractors Manage and maintain the Joblogic planner, ensuring all PPM and reactive jobs are accurately booked and delivered within agreed SLAs Coordinate PPM visits, liaising with clients to arrange access and issuing required RAMS and permits where required Schedule reactive works and remedials promptly, providing clear ETAs and progressing jobs through to completion Monitor SLA performance, identify jobs at risk, reprioritise workloads, and escalate issues where necessary Maintain accurate customer portal updates, including job status, progress notes, and completion documentation Arrange and coordinate small works surveys, ensuring clear scope capture including notes, photos, and measurements Liaise with subcontractors for survey attendance and cost returns, clarifying scope inclusions, exclusions, and lead times Prepare, issue, and track client quotations, ensuring submissions are clear, complete, and recorded within systems Actively follow up issued and expired quotes, responding to client queries and supporting conversion into scheduled works Raise and process purchase orders, source competitive pricing, and procure parts, plant, and equipment to prevent delays Monitor hired equipment availability and maintenance status Ensure service reports, worksheets, and documentation are uploaded to company systems and submitted to clients in a timely manner Oversee job lifecycle administration within Joblogic, progressing paperwork from holding stages through to closure Transfer completed job folders accurately to the finance team to support prompt invoicing Produce monthly KPI and performance reports and support client meetings with operational updates Provide team coordination support including calendar management, meeting scheduling, and holiday cover Utilise CAFM/service desk systems effectively to maintain smooth operational communication What We Offer Competitive salary package (£32,000 £35,000 depending on experience) Permanent, full-time position within a stable and growing organisation Supportive team environment with structured systems and processes Investment in training and professional development 24 days annual leave plus bank holidays Employee-Owned Trust participation Company Pension Scheme Long-term career progression opportunities
Fraser Edwards Recruitment
St. Albans, Hertfordshire
Fraser Edwards are recruiting on behalf of a well-established Facilities Management company for a Planner & Scheduler to join their team. This is a busy, office-based coordination role responsible for managing both Planned Preventative Maintenance (PPM) and reactive maintenance works across multiple contracts, including railway environments. You will play a key part in ensuring engineers are effectively scheduled, jobs are accurately logged, and service level agreements are consistently achieved. Duties: Planning, scheduling and reallocating PPM and reactive maintenance works Raising remedial and reactive jobs as required Logging faults received via phone and email onto the CAFM system Monitoring jobs through to completion, ensuring KPIs and SLAs are met Liaising daily with engineers, subcontractors and clients Reviewing and checking engineer worksheets for accuracy Chasing outstanding paperwork and closing down completed jobs Producing client reports and performance spreadsheets within set deadlines Managing shared mailboxes and handling incoming and outgoing calls The role covers fabric, mechanical and electrical maintenance, so previous experience within Facilities Management or a similar environment would be advantageous. The Ideal Candidate Previous experience as a Planner, Scheduler or Maintenance Coordinator Experience planning and allocating engineers Knowledge of facilities maintenance (desirable) Experience using CAFM systems Strong administrative skills and attention to detail Excellent communication and customer service skills Ability to work under pressure and prioritise effectively Proactive, professional and self-motivated Role details: Monday to Friday 40 hours per week Office-based role Free on-site parking Career progression opportunities
27/02/2026
Full time
Fraser Edwards are recruiting on behalf of a well-established Facilities Management company for a Planner & Scheduler to join their team. This is a busy, office-based coordination role responsible for managing both Planned Preventative Maintenance (PPM) and reactive maintenance works across multiple contracts, including railway environments. You will play a key part in ensuring engineers are effectively scheduled, jobs are accurately logged, and service level agreements are consistently achieved. Duties: Planning, scheduling and reallocating PPM and reactive maintenance works Raising remedial and reactive jobs as required Logging faults received via phone and email onto the CAFM system Monitoring jobs through to completion, ensuring KPIs and SLAs are met Liaising daily with engineers, subcontractors and clients Reviewing and checking engineer worksheets for accuracy Chasing outstanding paperwork and closing down completed jobs Producing client reports and performance spreadsheets within set deadlines Managing shared mailboxes and handling incoming and outgoing calls The role covers fabric, mechanical and electrical maintenance, so previous experience within Facilities Management or a similar environment would be advantageous. The Ideal Candidate Previous experience as a Planner, Scheduler or Maintenance Coordinator Experience planning and allocating engineers Knowledge of facilities maintenance (desirable) Experience using CAFM systems Strong administrative skills and attention to detail Excellent communication and customer service skills Ability to work under pressure and prioritise effectively Proactive, professional and self-motivated Role details: Monday to Friday 40 hours per week Office-based role Free on-site parking Career progression opportunities
Maintenance Electrician regard to start asap.
Main tasks and responsibilities
General Overview:
To complete all statutory and non-statutory PPM in accordance with the Annual PPM planner and the task instruction sets.
Ensure all site logbooks are kept up to date with the relevant information and certification.
To identify maintenance needs and produce technical reports on equipment.
To be available to respond & repair any reactive calls raised through the contract Helpdesk. Supply the relevant information to the Facilities team to ensure the jobs are resolved to the satisfaction of the customer and within the Service Level Agreements (SLA).
To read, understand and work to the generic site PPM risk assessments & method statements (RAMS), completing any additional RAMS for any large works not covered or a point of work general risk assessments for smaller tasks.
Complete all works to a high standard and to Engie's quality procedures.
Supervise/escort subcontractors whilst on site ensuring they follow the client's security procedures, also ensuring they work to their RAMS and within Engie safe working procedures.
On reasonable request be available to work overtime to accommodate the site's requirements.
Timely completion of all company forms and documents, record keeping and report preparation.
To comply with the requirements of the Company's Policies and Procedures
Assist other members of the team where multi-person tasks are required.
To identify areas for energy saving, improvements across the site. Skills and Experience Requirement
City & Guilds/ONC Electrical Installation/Maintenance or equivalent.
Qualified to ISS 18th Edition Regulations
City & Guilds 2391 Inspection & Test
Inspection and Testing of electrical equipment (PAT testing) BS2377
Asbestos awareness (preferable but not essential)
IPAF Powered Access Licence (preferable but not essential)
PASMA (preferable but not essential)
First aid trained (preferable but not essential)If you are interested please email your CV to (url removed)
09/11/2020
Maintenance Electrician regard to start asap.
Main tasks and responsibilities
General Overview:
To complete all statutory and non-statutory PPM in accordance with the Annual PPM planner and the task instruction sets.
Ensure all site logbooks are kept up to date with the relevant information and certification.
To identify maintenance needs and produce technical reports on equipment.
To be available to respond & repair any reactive calls raised through the contract Helpdesk. Supply the relevant information to the Facilities team to ensure the jobs are resolved to the satisfaction of the customer and within the Service Level Agreements (SLA).
To read, understand and work to the generic site PPM risk assessments & method statements (RAMS), completing any additional RAMS for any large works not covered or a point of work general risk assessments for smaller tasks.
Complete all works to a high standard and to Engie's quality procedures.
Supervise/escort subcontractors whilst on site ensuring they follow the client's security procedures, also ensuring they work to their RAMS and within Engie safe working procedures.
On reasonable request be available to work overtime to accommodate the site's requirements.
Timely completion of all company forms and documents, record keeping and report preparation.
To comply with the requirements of the Company's Policies and Procedures
Assist other members of the team where multi-person tasks are required.
To identify areas for energy saving, improvements across the site. Skills and Experience Requirement
City & Guilds/ONC Electrical Installation/Maintenance or equivalent.
Qualified to ISS 18th Edition Regulations
City & Guilds 2391 Inspection & Test
Inspection and Testing of electrical equipment (PAT testing) BS2377
Asbestos awareness (preferable but not essential)
IPAF Powered Access Licence (preferable but not essential)
PASMA (preferable but not essential)
First aid trained (preferable but not essential)If you are interested please email your CV to (url removed)
Deliver planned and reactive maintenance services from the PPM planner, ensuring that operational standards are always maintained. Duties may include (but not limited to) fault finding, minors repairs or installations and maintaining services and equipment within critical environments. * Ensure compliance in line with all processes/procedures and policies that meets organisational standards/requirements including but not limited to our Health & Safety Policy/HTMs (Health Technical Memoranda) and SFG20. Ensuring new or revised policies are implemented within own work areas. * Ability to assess problems to determine the best course of action, this would include complex technical issues. * To maintain effective site log books at all NHS premises ensuring that they are completed in a timely and accurate manner. * Complete suitable risk assessments prior to undertaking works, ensuring compliance with all safety standards and undertake works as per instructions within any relevant permit or work plan. * Understand the principles of fire risk assessment and relevant precautions within the workplace. * Record and report any risk, loss, or defect to the Technical Supervisor and/or helpdesk as appropriate with a view to making recommendations for corrective action and seeking authority to act. * Support the Building Services maintenance team and colleagues in providing excellent customer service at all time. * Participate in an emergency call out service as required. * Able to communicate technical and or complex information to various stakeholders * As directed by the Technical Supervisor to manage, co-ordinate or supervise works with external contractors or colleague teams for tenants and customers as required to complete tasks in line with schedules of work. * To complete all relevant mandatory and job-related training in line with company requirements. * Other relevant duties consistent with the general requirements of building services maintenance as directed by the Team Leader or helpdesk.
17/09/2020
Full time
Deliver planned and reactive maintenance services from the PPM planner, ensuring that operational standards are always maintained. Duties may include (but not limited to) fault finding, minors repairs or installations and maintaining services and equipment within critical environments. * Ensure compliance in line with all processes/procedures and policies that meets organisational standards/requirements including but not limited to our Health & Safety Policy/HTMs (Health Technical Memoranda) and SFG20. Ensuring new or revised policies are implemented within own work areas. * Ability to assess problems to determine the best course of action, this would include complex technical issues. * To maintain effective site log books at all NHS premises ensuring that they are completed in a timely and accurate manner. * Complete suitable risk assessments prior to undertaking works, ensuring compliance with all safety standards and undertake works as per instructions within any relevant permit or work plan. * Understand the principles of fire risk assessment and relevant precautions within the workplace. * Record and report any risk, loss, or defect to the Technical Supervisor and/or helpdesk as appropriate with a view to making recommendations for corrective action and seeking authority to act. * Support the Building Services maintenance team and colleagues in providing excellent customer service at all time. * Participate in an emergency call out service as required. * Able to communicate technical and or complex information to various stakeholders * As directed by the Technical Supervisor to manage, co-ordinate or supervise works with external contractors or colleague teams for tenants and customers as required to complete tasks in line with schedules of work. * To complete all relevant mandatory and job-related training in line with company requirements. * Other relevant duties consistent with the general requirements of building services maintenance as directed by the Team Leader or helpdesk.
PPM Administrator
One of my clients who are a large facilities management company are looking for an experienced PPM Administrator, with previous experience in FM. This is initially a contract job but will lead to a permanent role for the right candidate. Previous administration experience is essential for this role. This is an immediate start. This will be a mobile role around Rochdale
Benefits:
Opportunity to work with a large facility maintenance company
Initially weekly pay
Potential to go perm
Immediate start for the right candidate
Working hours:
Monday - Friday
Full time hours
The role:
To assist the Helpdesk in managing the reactive works and maintaining complete and detailed work records
Administrating duties
To undertake responsibility for the PPM and reactive service of the operations team.
To Manage the PPM planner, and the scheduling of sub-contractors against the planner
To supervise the engineers work arrangement, on a day to day basis, reporting to the Operations
Ensure organisation with the Administration team, for assisting in the day to day site activities
Assist in the preparation of correspondence, reports, presentations and other documents as required, maintaining confidentiality at all times.The person:
We are looking for someone with first class customer service skills, ideally with experience in a similar role
Someone from a facilities management background.
Excellent written and verbal communications skills
Must be able to drive and have your own vehicle
Strong IT skills including Word, Excel and Outlook
Able to deal with people at all levels with confidence
Ability to work as part of a team and individuallyExperience:
Planning/administrating experience, within FM
If interested please call Olivia on (phone number removed) or email your CV
Randstad CPE values diversity and promotes equality. No terminology in this advert is intended to discriminate against any of the protected characteristics that fall under the Equality Act 2010. We encourage and welcome applications from all sections of society and are more than happy to discuss reasonable adjustments and/or additional arrangements as required to support your application.
Candidates must be eligible to live and work in the UK.
For the purposes of the Conduct Regulations 2003, when advertising permanent vacancies we are acting as an Employment Agency, and when advertising temporary/contract vacancies we are acting as an Employment Business
07/08/2020
PPM Administrator
One of my clients who are a large facilities management company are looking for an experienced PPM Administrator, with previous experience in FM. This is initially a contract job but will lead to a permanent role for the right candidate. Previous administration experience is essential for this role. This is an immediate start. This will be a mobile role around Rochdale
Benefits:
Opportunity to work with a large facility maintenance company
Initially weekly pay
Potential to go perm
Immediate start for the right candidate
Working hours:
Monday - Friday
Full time hours
The role:
To assist the Helpdesk in managing the reactive works and maintaining complete and detailed work records
Administrating duties
To undertake responsibility for the PPM and reactive service of the operations team.
To Manage the PPM planner, and the scheduling of sub-contractors against the planner
To supervise the engineers work arrangement, on a day to day basis, reporting to the Operations
Ensure organisation with the Administration team, for assisting in the day to day site activities
Assist in the preparation of correspondence, reports, presentations and other documents as required, maintaining confidentiality at all times.The person:
We are looking for someone with first class customer service skills, ideally with experience in a similar role
Someone from a facilities management background.
Excellent written and verbal communications skills
Must be able to drive and have your own vehicle
Strong IT skills including Word, Excel and Outlook
Able to deal with people at all levels with confidence
Ability to work as part of a team and individuallyExperience:
Planning/administrating experience, within FM
If interested please call Olivia on (phone number removed) or email your CV
Randstad CPE values diversity and promotes equality. No terminology in this advert is intended to discriminate against any of the protected characteristics that fall under the Equality Act 2010. We encourage and welcome applications from all sections of society and are more than happy to discuss reasonable adjustments and/or additional arrangements as required to support your application.
Candidates must be eligible to live and work in the UK.
For the purposes of the Conduct Regulations 2003, when advertising permanent vacancies we are acting as an Employment Agency, and when advertising temporary/contract vacancies we are acting as an Employment Business
Assistant Facilities Manager - Bristol (Schools)
6 Month Contract
Seeking an Assistant Facilities Manager for a 6 Month Contract in Bristol.
As an Assistant Facilities Manager you will support the Facilities Management team to provide project support and management of Company systems in line with the Authority Requirements.
Assistant Facilities Manager - Responsibilities
* Playing a leading role in maintaining and improving the projects involvement in the Management Systems (Quality Management, Environmental, Health and Safety)
* Assisting the FM management team with PPM planning, asset management, lifecycle reporting.
* Liaison with local site premises and hard services teams to ensure contract compliance.
* Responsibility for the management of lifecycle programme to include condition surveys and project works as required throughout the year.
* Assisting the FM management team to ensure orders and supplier information is up to date. To include maintaining electronic records and liaising with contractors to ensure health and safety compliance.
* Responsibility for Authority Notice of Change requirements across the project. To include meeting with contractors, pricing and updating necessary documents.
* Managing the Environmental procedures as set out by the Company
* Procure and manage waste contracts for all waste types required for the project sites.
* Responsibility for the collation and co-ordination of project wide scheduled work planners and issuing to relevant stakeholders.
* Assisting with general project administration/reporting
* Dealing with queries via email / phone.
* Developing and maintaining relationships with all the customer departments.
* Having knowledge of statutory compliance processes and procedures.
* Ensure all FM policies, procedures and standards are adhered to ensure compliance.
* Maintain and update project COSHH records and relevant risk assessments and distribute to the project site teams.
Assistant Facilities Manager - What do you need?
* Previous experience in FM provision
* Client relationships skills - experience of public/private sector culture
* Previous experience in a similar role * Strong interpersonal, customer relationship and organisational skills
* Knowledge of new technologies relating to the support services - such as telecommunications, security systems, office services, building management systems, IT software, energy management
* IT Literate and proficient in the use of Microsoft Office packages.
* Full UK Driving Licence
Assistant Facilities Manager - Desirable Qualifications
IOSH Managing Safety.
* Management of Working in Confined Spaces.
* Level 3 in Legionella Control for Responsible Persons. * Knowledge of ISO 18001:2007 Health & Safety Management Systems. * Knowledge of ISO 9001, 2008 Quality Management Systems. * Knowledge of ISO, 14001, 2004 Environmental Management System.-
Please email (url removed) for more information!!
Search is an equal opportunities recruiter and we welcome applications from all suitably skilled or qualified applicants, regardless of their race, sex, disability, religion/beliefs, sexual orientation or age
08/06/2020
Assistant Facilities Manager - Bristol (Schools)
6 Month Contract
Seeking an Assistant Facilities Manager for a 6 Month Contract in Bristol.
As an Assistant Facilities Manager you will support the Facilities Management team to provide project support and management of Company systems in line with the Authority Requirements.
Assistant Facilities Manager - Responsibilities
* Playing a leading role in maintaining and improving the projects involvement in the Management Systems (Quality Management, Environmental, Health and Safety)
* Assisting the FM management team with PPM planning, asset management, lifecycle reporting.
* Liaison with local site premises and hard services teams to ensure contract compliance.
* Responsibility for the management of lifecycle programme to include condition surveys and project works as required throughout the year.
* Assisting the FM management team to ensure orders and supplier information is up to date. To include maintaining electronic records and liaising with contractors to ensure health and safety compliance.
* Responsibility for Authority Notice of Change requirements across the project. To include meeting with contractors, pricing and updating necessary documents.
* Managing the Environmental procedures as set out by the Company
* Procure and manage waste contracts for all waste types required for the project sites.
* Responsibility for the collation and co-ordination of project wide scheduled work planners and issuing to relevant stakeholders.
* Assisting with general project administration/reporting
* Dealing with queries via email / phone.
* Developing and maintaining relationships with all the customer departments.
* Having knowledge of statutory compliance processes and procedures.
* Ensure all FM policies, procedures and standards are adhered to ensure compliance.
* Maintain and update project COSHH records and relevant risk assessments and distribute to the project site teams.
Assistant Facilities Manager - What do you need?
* Previous experience in FM provision
* Client relationships skills - experience of public/private sector culture
* Previous experience in a similar role * Strong interpersonal, customer relationship and organisational skills
* Knowledge of new technologies relating to the support services - such as telecommunications, security systems, office services, building management systems, IT software, energy management
* IT Literate and proficient in the use of Microsoft Office packages.
* Full UK Driving Licence
Assistant Facilities Manager - Desirable Qualifications
IOSH Managing Safety.
* Management of Working in Confined Spaces.
* Level 3 in Legionella Control for Responsible Persons. * Knowledge of ISO 18001:2007 Health & Safety Management Systems. * Knowledge of ISO 9001, 2008 Quality Management Systems. * Knowledge of ISO, 14001, 2004 Environmental Management System.-
Please email (url removed) for more information!!
Search is an equal opportunities recruiter and we welcome applications from all suitably skilled or qualified applicants, regardless of their race, sex, disability, religion/beliefs, sexual orientation or age
We are currently working with a leading Facilities Management provider to recruit an Assistant Facilities Manager to join on a 6 month fixed term contract, based on a Bristol Schools contract.
The Assistant Facilities Manager will support the Facilities Management team to provide project support and management of Company systems in line with the Authority Requirements.
About the role
You will focus on:
* Playing a leading role in maintaining and improving the projects involvement in the Management Systems (Quality Management, Environmental, Health and Safety)
* Assisting the FM management team with PPM planning, asset management, lifecycle reporting.
* Liaison with local site premises and hard services teams to ensure contract compliance.
* Responsibility for the management of lifecycle programme to include condition surveys and project works as required throughout the year.
* Assisting the FM management team to ensure orders and supplier information is up to date. To include maintaining electronic records and liaising with contractors to ensure health and safety compliance.
* Responsibility for Authority Notice of Change requirements across the project. To include meeting with contractors, pricing and updating necessary documents.
* Managing the Environmental procedures as set out by the Company
* Procure and manage waste contracts for all waste types required for the project sites.
* Responsibility for the collation and co-ordination of project wide scheduled work planners and issuing to relevant stakeholders.
* Assisting with general project administration/reporting
* Dealing with queries via email / phone.
* Developing and maintaining relationships with all the customer departments.
* Maintaining accurate contract administration files.
* Having knowledge of statutory compliance processes and procedures.
* Ensure all FM policies, procedures and standards are adhered to ensure compliance.
* Maintain and update project COSHH records and relevant risk assessments and distribute to the project site teams.
* Responsibility for developing, implementing and recording project sustainability plans and activities.
* Management of confined spaces for the project sites.
Who are we looking for?
Knowledge, Skills and Experience:
* Previous experience in FM provision
* Client relationships skills - experience of public/private sector culture
* Previous experience in a similar role
* Strong interpersonal, customer relationship and organisational skills
* Knowledge of new technologies relating to the support services - such as telecommunications, security systems, office services, building management systems, IT software, energy management
* IT Literate and proficient in the use of Microsoft Office packages.
* Full UK Driving Licence
Desirable Qualifications:
* IOSH Managing Safety.
* Management of Working in Confined Spaces.
* Level 3 in Legionella Control for Responsible Persons.
* Knowledge of ISO 18001:2007 Health & Safety Management Systems.
* Knowledge of ISO 9001, 2008 Quality Management Systems.
* Knowledge of ISO, 14001, 2004 Environmental Management System.
* Working at Heights
* Previous experience of small project work
Anderselite Ltd operates as both an Employment Agency and Employment Business.
Our non-discrimination policy can be viewed on our website at
08/06/2020
We are currently working with a leading Facilities Management provider to recruit an Assistant Facilities Manager to join on a 6 month fixed term contract, based on a Bristol Schools contract.
The Assistant Facilities Manager will support the Facilities Management team to provide project support and management of Company systems in line with the Authority Requirements.
About the role
You will focus on:
* Playing a leading role in maintaining and improving the projects involvement in the Management Systems (Quality Management, Environmental, Health and Safety)
* Assisting the FM management team with PPM planning, asset management, lifecycle reporting.
* Liaison with local site premises and hard services teams to ensure contract compliance.
* Responsibility for the management of lifecycle programme to include condition surveys and project works as required throughout the year.
* Assisting the FM management team to ensure orders and supplier information is up to date. To include maintaining electronic records and liaising with contractors to ensure health and safety compliance.
* Responsibility for Authority Notice of Change requirements across the project. To include meeting with contractors, pricing and updating necessary documents.
* Managing the Environmental procedures as set out by the Company
* Procure and manage waste contracts for all waste types required for the project sites.
* Responsibility for the collation and co-ordination of project wide scheduled work planners and issuing to relevant stakeholders.
* Assisting with general project administration/reporting
* Dealing with queries via email / phone.
* Developing and maintaining relationships with all the customer departments.
* Maintaining accurate contract administration files.
* Having knowledge of statutory compliance processes and procedures.
* Ensure all FM policies, procedures and standards are adhered to ensure compliance.
* Maintain and update project COSHH records and relevant risk assessments and distribute to the project site teams.
* Responsibility for developing, implementing and recording project sustainability plans and activities.
* Management of confined spaces for the project sites.
Who are we looking for?
Knowledge, Skills and Experience:
* Previous experience in FM provision
* Client relationships skills - experience of public/private sector culture
* Previous experience in a similar role
* Strong interpersonal, customer relationship and organisational skills
* Knowledge of new technologies relating to the support services - such as telecommunications, security systems, office services, building management systems, IT software, energy management
* IT Literate and proficient in the use of Microsoft Office packages.
* Full UK Driving Licence
Desirable Qualifications:
* IOSH Managing Safety.
* Management of Working in Confined Spaces.
* Level 3 in Legionella Control for Responsible Persons.
* Knowledge of ISO 18001:2007 Health & Safety Management Systems.
* Knowledge of ISO 9001, 2008 Quality Management Systems.
* Knowledge of ISO, 14001, 2004 Environmental Management System.
* Working at Heights
* Previous experience of small project work
Anderselite Ltd operates as both an Employment Agency and Employment Business.
Our non-discrimination policy can be viewed on our website at
