Facilties Assistant Role - West London! Full time hours, 8 month temporary role Your new company We work with a diverse range of organisations across London to deliver exceptional facilities support. Our clients include public sector bodies, where you'll help maintain vital services for communities, and private sector businesses, ensuring smooth operations in fast-paced corporate environments. Whatever your preference, we have opportunities that suit your skills and allow you to make a real difference in well-managed, professional settings. Your new role Building Maintenance & Checks Conduct daily building walk-throughs to identify hazards or maintenance needs. Perform minor repairs (e.g., door handles, light bulbs, furniture adjustments). Support planned preventative maintenance (PPM) schedules. Report major faults to the Facilities Manager and log them in the system. Room & Event Setup Arrange furniture layouts for meetings, training sessions, and events. Test and set up AV/IT equipment before use. Ensure rooms are clean, stocked, and ready for use. Post & Deliveries Sort and distribute incoming mail and parcels. Prepare outgoing mail and liaise with couriers for collections. Maintain accurate delivery logs. Inventory & Supplies Monitor and replenish office consumables (stationery, kitchen supplies). Track stock levels and place timely orders. Maintain storerooms in an organised manner. Contractor Liaison Escort contractors on-site and ensure compliance with health and safety. Check permits to work and verify insurance documentation. Monitor contractor performance and report issues. Health & Safety Act as Fire Warden and assist during evacuations. Conduct weekly fire alarm tests and emergency lighting checks. Carry out water temperature checks for legionella control. Ensure first aid kits are stocked and accessible. Administrative Support Log and track helpdesk tickets to resolution. Update facilities management systems (e.g., CAFM). Assist with compliance documentation for audits (ISO, H&S). Customer Service Greet visitors and provide directions or assistance. Respond promptly to staff queries and escalate when needed. Maintain a professional and helpful demeanour at all times. Additional Duties Support office moves and desk relocations. Assist with sustainability initiatives (e.g., recycling programs). Participate in emergency drills and business continuity planning. What you'll need to succeed Experience: Previous experience in facilities, maintenance, or customer service is advantageous. Certifications (Desirable): First Aid at Work Fire Warden Training Health & Safety (e.g., IOSH Working Safely) Background Checks: May be required for roles in schools or with vulnerable groups What you'll get in return Job role in the heart of London London weighting salary Employee benefits Extensive training courses What you need to do now If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now. If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career. Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at (url removed)
16/06/2026
Seasonal
Facilties Assistant Role - West London! Full time hours, 8 month temporary role Your new company We work with a diverse range of organisations across London to deliver exceptional facilities support. Our clients include public sector bodies, where you'll help maintain vital services for communities, and private sector businesses, ensuring smooth operations in fast-paced corporate environments. Whatever your preference, we have opportunities that suit your skills and allow you to make a real difference in well-managed, professional settings. Your new role Building Maintenance & Checks Conduct daily building walk-throughs to identify hazards or maintenance needs. Perform minor repairs (e.g., door handles, light bulbs, furniture adjustments). Support planned preventative maintenance (PPM) schedules. Report major faults to the Facilities Manager and log them in the system. Room & Event Setup Arrange furniture layouts for meetings, training sessions, and events. Test and set up AV/IT equipment before use. Ensure rooms are clean, stocked, and ready for use. Post & Deliveries Sort and distribute incoming mail and parcels. Prepare outgoing mail and liaise with couriers for collections. Maintain accurate delivery logs. Inventory & Supplies Monitor and replenish office consumables (stationery, kitchen supplies). Track stock levels and place timely orders. Maintain storerooms in an organised manner. Contractor Liaison Escort contractors on-site and ensure compliance with health and safety. Check permits to work and verify insurance documentation. Monitor contractor performance and report issues. Health & Safety Act as Fire Warden and assist during evacuations. Conduct weekly fire alarm tests and emergency lighting checks. Carry out water temperature checks for legionella control. Ensure first aid kits are stocked and accessible. Administrative Support Log and track helpdesk tickets to resolution. Update facilities management systems (e.g., CAFM). Assist with compliance documentation for audits (ISO, H&S). Customer Service Greet visitors and provide directions or assistance. Respond promptly to staff queries and escalate when needed. Maintain a professional and helpful demeanour at all times. Additional Duties Support office moves and desk relocations. Assist with sustainability initiatives (e.g., recycling programs). Participate in emergency drills and business continuity planning. What you'll need to succeed Experience: Previous experience in facilities, maintenance, or customer service is advantageous. Certifications (Desirable): First Aid at Work Fire Warden Training Health & Safety (e.g., IOSH Working Safely) Background Checks: May be required for roles in schools or with vulnerable groups What you'll get in return Job role in the heart of London London weighting salary Employee benefits Extensive training courses What you need to do now If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now. If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career. Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at (url removed)
Company Profile CBRE is the global leader in real estate services and leverages the industry's most powerful knowledge base to meet the commercial real estate needs of its clients worldwide. Our vision is to be the preeminent, vertically integrated, globally capable real estate service firm. Globally we employ over 70,000 employees and operate in 48 countries. Job Title: Facilities Assistant CBRE Global Workplace Solutions is a leading global provider of integrated facilities and corporate real estate management. We are recruiting a facilities assistant to join the team located in Portsmouth Key Responsibilities Ensure visitors/calls are dealt with in a welcoming, courteous and professional manner, seeking to anticipate their needs where possible. Greet visitors; provide correct badges to visitors. Provide assistance and guidance to visitors as required. Liaise with Landlord to ensure overall service to users in the building is maintained. Liaise with site contact/client on a regular basis, reporting any issues and concerns in a timely manner to management team. Maintain security and safety standards as required, ensuring that visitors are escorted and contractors do not have access to areas without the appropriate authorisation or supervision maintained. Maintain break out and kitchen areas when janitorial team not available. Administration of taxis booking liaising with customer. Undertake daily building walkthroughs and support meeting room checks in accordance with local processes. Ensure all walkthroughs are documented and actions highlighted. Carry out monthly workplace inspections. Coordination of site inductions. Ensure signage and notice boards are kept neat and tidy at all times. Undertake weekly cleaning quality checks and highlight any non-compliance to Serviced Office provider. Ensure all quality checks are documented. To log all outgoing goods and incoming goods for tracking purposes. To support with courier requests and invoice queries. Administer the booking system for conference rooms and workrooms, following current guidelines. Deal with all queries in a positive and helpful manner. All bookings to be verified in advance. To manage the centralized stationery stores, including printer paper, and to maintain the additional stationery orders & records Sort & deliver all incoming (internal and external) post to individual desks. Sort all outgoing mail (internal and external), including special and recorded deliveries Maintain a safe and tidy work place. In addition to the above mentioned tasks, other activities and responsibilities may be individually defined. Follow all Health & Safety and Environmental requirements that are defined on work instructions or communicated in training. Follow required emergency prevention and operational controls. Report all accidents, occupational illnesses and emergencies. Apply, execute and maintain function related quality issues. Essential Skilled Excellent telephone and email manner Computer literate, preferably some data entry experience Demonstrate a natural passion and understanding of quality customer service Experience within an FM/Customer Service environment providing guest and reception services to the highest standard
10/06/2026
Full time
Company Profile CBRE is the global leader in real estate services and leverages the industry's most powerful knowledge base to meet the commercial real estate needs of its clients worldwide. Our vision is to be the preeminent, vertically integrated, globally capable real estate service firm. Globally we employ over 70,000 employees and operate in 48 countries. Job Title: Facilities Assistant CBRE Global Workplace Solutions is a leading global provider of integrated facilities and corporate real estate management. We are recruiting a facilities assistant to join the team located in Portsmouth Key Responsibilities Ensure visitors/calls are dealt with in a welcoming, courteous and professional manner, seeking to anticipate their needs where possible. Greet visitors; provide correct badges to visitors. Provide assistance and guidance to visitors as required. Liaise with Landlord to ensure overall service to users in the building is maintained. Liaise with site contact/client on a regular basis, reporting any issues and concerns in a timely manner to management team. Maintain security and safety standards as required, ensuring that visitors are escorted and contractors do not have access to areas without the appropriate authorisation or supervision maintained. Maintain break out and kitchen areas when janitorial team not available. Administration of taxis booking liaising with customer. Undertake daily building walkthroughs and support meeting room checks in accordance with local processes. Ensure all walkthroughs are documented and actions highlighted. Carry out monthly workplace inspections. Coordination of site inductions. Ensure signage and notice boards are kept neat and tidy at all times. Undertake weekly cleaning quality checks and highlight any non-compliance to Serviced Office provider. Ensure all quality checks are documented. To log all outgoing goods and incoming goods for tracking purposes. To support with courier requests and invoice queries. Administer the booking system for conference rooms and workrooms, following current guidelines. Deal with all queries in a positive and helpful manner. All bookings to be verified in advance. To manage the centralized stationery stores, including printer paper, and to maintain the additional stationery orders & records Sort & deliver all incoming (internal and external) post to individual desks. Sort all outgoing mail (internal and external), including special and recorded deliveries Maintain a safe and tidy work place. In addition to the above mentioned tasks, other activities and responsibilities may be individually defined. Follow all Health & Safety and Environmental requirements that are defined on work instructions or communicated in training. Follow required emergency prevention and operational controls. Report all accidents, occupational illnesses and emergencies. Apply, execute and maintain function related quality issues. Essential Skilled Excellent telephone and email manner Computer literate, preferably some data entry experience Demonstrate a natural passion and understanding of quality customer service Experience within an FM/Customer Service environment providing guest and reception services to the highest standard
Job Purpose: The Workplace Services Assistant is responsible for delivering consistent, high-quality workplace experience by supporting the day-to-day operation of the client site. The role combines post room services, facilities support, and general workplace tasks, ensuring a safe, efficient, and professional environment. Key Responsibilities - Postroom & Logistics Manage incoming and outgoing mail and courier deliveries Maintain records for tracked and confidential items Act as first point of contact for post room queries Process outgoing post to meet Royal Mail and courier pick up times. Use of IT systems to manage post. Assist in sundries for goods in and out when required. Safe lifting and carrying of parcels. Ensure that any photocopier issues are addressed, and an engineer is contacted where necessary. Ensure all photocopiers are fully stocked with A3 & A4 paper and carry out minor maintenance. Key Responsibilities - Facilities & Workplace Support Provide day-to-day facilities support including meeting room set-ups and office moves Support workplace logistics and furniture moves Monitor workplace areas and report defects or issues Liaising with contractors and signing in staff Maintenance tasks that arise throughout the working day Undertaking site building walks, making sure all reactive findings are logged onto SI. Responsible for raising & logging site observations from the CBRE team accordingly. Understand, anticipate, and deliver client needs whilst building client relationships. To assist in moving furniture around the 9th floor area for events and around the building. Essential Skills and Qualifications Experience of working in a post room and facilities environment Ability to use own intuitive when needed to during busy periods. Main high standards of customer service. Numerate and IT literate. Good communication skills Good written and verbal skills Enthusiastic and committed approach Tact and diplomacy when dealing with customer, staff, and suppliers Ability to work under pressure and support the team respectively Effective time management and priority setting. Confident manner
05/06/2026
Full time
Job Purpose: The Workplace Services Assistant is responsible for delivering consistent, high-quality workplace experience by supporting the day-to-day operation of the client site. The role combines post room services, facilities support, and general workplace tasks, ensuring a safe, efficient, and professional environment. Key Responsibilities - Postroom & Logistics Manage incoming and outgoing mail and courier deliveries Maintain records for tracked and confidential items Act as first point of contact for post room queries Process outgoing post to meet Royal Mail and courier pick up times. Use of IT systems to manage post. Assist in sundries for goods in and out when required. Safe lifting and carrying of parcels. Ensure that any photocopier issues are addressed, and an engineer is contacted where necessary. Ensure all photocopiers are fully stocked with A3 & A4 paper and carry out minor maintenance. Key Responsibilities - Facilities & Workplace Support Provide day-to-day facilities support including meeting room set-ups and office moves Support workplace logistics and furniture moves Monitor workplace areas and report defects or issues Liaising with contractors and signing in staff Maintenance tasks that arise throughout the working day Undertaking site building walks, making sure all reactive findings are logged onto SI. Responsible for raising & logging site observations from the CBRE team accordingly. Understand, anticipate, and deliver client needs whilst building client relationships. To assist in moving furniture around the 9th floor area for events and around the building. Essential Skills and Qualifications Experience of working in a post room and facilities environment Ability to use own intuitive when needed to during busy periods. Main high standards of customer service. Numerate and IT literate. Good communication skills Good written and verbal skills Enthusiastic and committed approach Tact and diplomacy when dealing with customer, staff, and suppliers Ability to work under pressure and support the team respectively Effective time management and priority setting. Confident manner
We are currently seeking an Assistant Small Works Project Manager to assist with the delivery of a range of minor/small hard facilities/construction projects. You will be based out of Callington Road Hospital in Bristol although the role will involve travel around the sites of our NHS client in the South West. You will be working with our NHS Clients and you will assist the project team to successfully deliver all financial and contractual aspects of small hard facilities/construction works projects including client variations, small projects and lifecycle works to ensure they are delivered to a high standard on time and within budget. Rydon Maintenance provides first-class planned, responsive, lifecycle and cyclical maintenance and repairs services across the NHS and our small works team support the NHS with delivering a range of small hard facilities/construction projects from minor adaptations, small refurbishments through to repurposing of Trust space. Job Purpose Based out of Bristol, the successful candidate will assist the project team with a variety of negotiated small/minor works. This could include for example; the changing of floor coverings, re-decoration, power installs, flooring refurbishments, LED lighting upgrades, roofing works, boiler updates or refurbishing offices to service user spaces or inpatient rooms. There will be generally a number of different projects at a time with works up to around 100k in value in total. The successful candidate will need to have some experience and knowledge of construction techniques and processes including technical knowledge of Building Regulations. Reporting to the Project Manager the key responsibilities of the role are; Assisting with client requests, carrying out quotations of proposed construction works. Assist in preparing tender documentation. Create and issue small value subcontractor orders. Under supervision oversee instructed works, including preparing and updating work programs, health and safety RAMS information, placing orders, overseeing site matters, reporting to clients, collating and submitting operation and maintenance (O&M) information Support at design and site meetings as necessary to ensure that both client and tenders requirements are met in accordance with the agreed contract. Assist the Project Manager in maintaining, updating and actioning Lifecycle schedules to assist in identifying future opportunities and turnover for the business. Also assisting the Project Manager in obtaining relevant O&M information to collate and issue post completion of works What we can offer you; A competitive starting salary. Car allowance of £4,872 per annum. Holiday Allowance: 25 days Holiday purchase scheme: Buy up to an additional 5 days holiday and take your allowance to 30 days. Pension Scheme: 4.5% contributory. Eyecare vouchers and free flu Vaccinations Health Cash Plan: helping you spread the cost of essential healthcare 24/7 EAP Service: free advice, counselling and support for you and your family whenever you need it. Wellbeing and mental health champions readily available at work. Access to an employee discount scheme which includes a wide-range of special offers and discounts on insurances, lifestyle goods and services. Flexible benefits for you to choose from including Critical Illness, DenPlan and Cycle to work schemes. Employee Referral Scheme: recommend a personal connection to us and claim a cash reward for their successful hire. Opportunities for you to progress your career across the business This is a permanent full time position. Working hours are 40 per week, Monday to Friday 8am to 5pm. Experience Required You will have knowledge of construction techniques and processes including technical knowledge of Building Regulations. You will need to have or be willing to work towards relevant qualifications, such as IOSH Managing Safely, CSCS Skill Card and SMSTS. A Degree or HNC level qualification in a construction/building related relevant discipline would be desirable. You will also need excellent interpersonal, communication and influencing skills to communicate and interact with different clients, stakeholders, contractors, and suppliers. A full UK driving license is essential for this role. If you are searching for a varied, challenging, and rewarding role with a growing organisation, we would strongly encourage you to apply! As a well established, progressive company we are committed to attracting and retaining individuals by offering an excellent benefits package that includes a wide range of core and voluntary benefits. Rydon is an equal opportunities employer and promotes diversity in employment. Successful candidates will be selected solely on their ability to carry out the duties of the post. To apply online, please use the 'apply for this job link' at the top of this page.
28/05/2026
Full time
We are currently seeking an Assistant Small Works Project Manager to assist with the delivery of a range of minor/small hard facilities/construction projects. You will be based out of Callington Road Hospital in Bristol although the role will involve travel around the sites of our NHS client in the South West. You will be working with our NHS Clients and you will assist the project team to successfully deliver all financial and contractual aspects of small hard facilities/construction works projects including client variations, small projects and lifecycle works to ensure they are delivered to a high standard on time and within budget. Rydon Maintenance provides first-class planned, responsive, lifecycle and cyclical maintenance and repairs services across the NHS and our small works team support the NHS with delivering a range of small hard facilities/construction projects from minor adaptations, small refurbishments through to repurposing of Trust space. Job Purpose Based out of Bristol, the successful candidate will assist the project team with a variety of negotiated small/minor works. This could include for example; the changing of floor coverings, re-decoration, power installs, flooring refurbishments, LED lighting upgrades, roofing works, boiler updates or refurbishing offices to service user spaces or inpatient rooms. There will be generally a number of different projects at a time with works up to around 100k in value in total. The successful candidate will need to have some experience and knowledge of construction techniques and processes including technical knowledge of Building Regulations. Reporting to the Project Manager the key responsibilities of the role are; Assisting with client requests, carrying out quotations of proposed construction works. Assist in preparing tender documentation. Create and issue small value subcontractor orders. Under supervision oversee instructed works, including preparing and updating work programs, health and safety RAMS information, placing orders, overseeing site matters, reporting to clients, collating and submitting operation and maintenance (O&M) information Support at design and site meetings as necessary to ensure that both client and tenders requirements are met in accordance with the agreed contract. Assist the Project Manager in maintaining, updating and actioning Lifecycle schedules to assist in identifying future opportunities and turnover for the business. Also assisting the Project Manager in obtaining relevant O&M information to collate and issue post completion of works What we can offer you; A competitive starting salary. Car allowance of £4,872 per annum. Holiday Allowance: 25 days Holiday purchase scheme: Buy up to an additional 5 days holiday and take your allowance to 30 days. Pension Scheme: 4.5% contributory. Eyecare vouchers and free flu Vaccinations Health Cash Plan: helping you spread the cost of essential healthcare 24/7 EAP Service: free advice, counselling and support for you and your family whenever you need it. Wellbeing and mental health champions readily available at work. Access to an employee discount scheme which includes a wide-range of special offers and discounts on insurances, lifestyle goods and services. Flexible benefits for you to choose from including Critical Illness, DenPlan and Cycle to work schemes. Employee Referral Scheme: recommend a personal connection to us and claim a cash reward for their successful hire. Opportunities for you to progress your career across the business This is a permanent full time position. Working hours are 40 per week, Monday to Friday 8am to 5pm. Experience Required You will have knowledge of construction techniques and processes including technical knowledge of Building Regulations. You will need to have or be willing to work towards relevant qualifications, such as IOSH Managing Safely, CSCS Skill Card and SMSTS. A Degree or HNC level qualification in a construction/building related relevant discipline would be desirable. You will also need excellent interpersonal, communication and influencing skills to communicate and interact with different clients, stakeholders, contractors, and suppliers. A full UK driving license is essential for this role. If you are searching for a varied, challenging, and rewarding role with a growing organisation, we would strongly encourage you to apply! As a well established, progressive company we are committed to attracting and retaining individuals by offering an excellent benefits package that includes a wide range of core and voluntary benefits. Rydon is an equal opportunities employer and promotes diversity in employment. Successful candidates will be selected solely on their ability to carry out the duties of the post. To apply online, please use the 'apply for this job link' at the top of this page.
