Reactive Repairs Administrator Social Housing Maintenance Contractor Harlow Salary: £26,600 per year Location: Harlow (Hybrid working available after probation) Type: Full-time Are you organised, proactive, and passionate about delivering excellent service? Our client, a leading social housing maintenance contractor, is looking for a Reactive Repairs Administrator to join their friendly team in Harlow. This is your chance to play a key role in keeping homes safe and well-maintained. What You ll Be Doing: Managing reactive repair requests efficiently, ensuring tenants receive timely updates. Coordinating with contractors, suppliers, and internal teams to schedule repairs. Maintaining accurate records of work orders, costs, and communications. Supporting the team with reporting, audits, and compliance requirements. Acting as a first point of contact for tenants and colleagues regarding repair queries. What We re Looking For: Previous experience in administration, ideally within housing, property maintenance, or facilities management. Strong organisational skills and attention to detail. Excellent communication skills, both written and verbal. Ability to multitask and prioritise in a fast-paced environment. Comfortable using computer systems and MS Office applications. What We Offer: £26,600 per year salary. Hybrid working opportunities after successful probation. Supportive team environment with opportunities for career progression. A chance to make a real difference in social housing communities. If you re ready to take the next step in your career and thrive in a busy, impactful role, we want to hear from you! Apply today and join a team that values people, professionalism, and performance.
02/03/2026
Full time
Reactive Repairs Administrator Social Housing Maintenance Contractor Harlow Salary: £26,600 per year Location: Harlow (Hybrid working available after probation) Type: Full-time Are you organised, proactive, and passionate about delivering excellent service? Our client, a leading social housing maintenance contractor, is looking for a Reactive Repairs Administrator to join their friendly team in Harlow. This is your chance to play a key role in keeping homes safe and well-maintained. What You ll Be Doing: Managing reactive repair requests efficiently, ensuring tenants receive timely updates. Coordinating with contractors, suppliers, and internal teams to schedule repairs. Maintaining accurate records of work orders, costs, and communications. Supporting the team with reporting, audits, and compliance requirements. Acting as a first point of contact for tenants and colleagues regarding repair queries. What We re Looking For: Previous experience in administration, ideally within housing, property maintenance, or facilities management. Strong organisational skills and attention to detail. Excellent communication skills, both written and verbal. Ability to multitask and prioritise in a fast-paced environment. Comfortable using computer systems and MS Office applications. What We Offer: £26,600 per year salary. Hybrid working opportunities after successful probation. Supportive team environment with opportunities for career progression. A chance to make a real difference in social housing communities. If you re ready to take the next step in your career and thrive in a busy, impactful role, we want to hear from you! Apply today and join a team that values people, professionalism, and performance.
Job Role: Escort/Fabric Operative Location: HMP Erlestoke, Erlestoke House, Devizes. SN10 5TU Salary: 26,575.65 per annum Contract: Permanent - 39hrs per week - Mon-Fri We are seeking a dedicated Escort / Fabric Operative to join our team at HMP Erlestoke, a category C, adult, male prison. Join a team that is more than just a group of colleagues - we work Monday to Friday as a supportive and driven family, working together to create a safe and nurturing environment. HMP Erlestoke runs like a self-contained city it takes hundreds of people to keep it functioning, and as the Facilities Maintenance Team we are committed and driving the smooth and safe operation, like a heart that pumps blood through the body, everything we do impacts every prisoner, employee, and visitor, and wider to the families and community. As an Escort / Fabric Operative, you will have the opportunity to work alongside experienced and passionate colleagues who vary from Plumbers, Electricians, Carpenters, Painters, to Cleaners, and Administrators, and others, who are all dedicated to making a positive difference, providing a safe and secure environment for all. If you are looking for a role where you can use your skills to create a better future for others, we encourage you to apply for this compelling opportunity and join us in our mission to promote rehabilitation and positive change and be part of a team that truly makes a difference. We are a Ministry of Justice business and provide critical and time-bound services to HMPPS, and are looking for an Escort / Fabric Operative with any combination of: - Experience of prison environment - Experience of use of hand and power tools - Previous experience of working within a building fabric / Hard FM environment - Up to date First Aid at Work Qualification - Level 2 qualification in English and Maths - Good Health & Safety knowledge. - Excellent organisational, time management and people skills. If this sounds like you, we would like to hear from you! Explore a varied and rewarding career at GFSL. Welcome to careers at Gov Facilities Services Limited (GFSL). Joining us is your chance to help ensure prisons are secure and safe for prisoners and prison staff alike, and to play your part in helping prisoners reintegrate into society. Holidays are 25 days per year plus Bank Holidays, and a range of non-contractual benefits are provided. These range from Death in Service at 4x salary, to access to private GP consultations and an Employee Assistance Programme that offers counselling and information services for preventative care and to help employees in a crisis. There are also a range of financial reward mechanisms and access to retailer discounts. You will find a strong focus on safety, a supportive, inclusive workplace, a competitive benefits package, and real opportunity to build your skills and progress. Explore facilities careers where you can make difference. Pride In People. We're passionate about promoting greater diversity and creating a workplace and culture where all of our employees have a voice that is heard, feel a sense of belonging and are empowered to be their true selves. We recognise the value that every single employee brings to the organisation. Everyone's needs at work are different and we are committed to doing our best to satisfy these differences whilst ensuring consistency and fairness for all. We promise to champion diversity and inclusion with ongoing learning and training, as well as career progression opportunities for everyone. Future Plans. GFSL has been notified by it's shareholder (MOJ) that the provision of FM Services will in future be delivered by the private sector. This means that following a successful procurement process, GFSL's services will complete transfer to a private sector provider/providers no sooner than August 2027. Pride in People - Do the Right thing - One Team An ISO 9001 Certified Company
28/02/2026
Full time
Job Role: Escort/Fabric Operative Location: HMP Erlestoke, Erlestoke House, Devizes. SN10 5TU Salary: 26,575.65 per annum Contract: Permanent - 39hrs per week - Mon-Fri We are seeking a dedicated Escort / Fabric Operative to join our team at HMP Erlestoke, a category C, adult, male prison. Join a team that is more than just a group of colleagues - we work Monday to Friday as a supportive and driven family, working together to create a safe and nurturing environment. HMP Erlestoke runs like a self-contained city it takes hundreds of people to keep it functioning, and as the Facilities Maintenance Team we are committed and driving the smooth and safe operation, like a heart that pumps blood through the body, everything we do impacts every prisoner, employee, and visitor, and wider to the families and community. As an Escort / Fabric Operative, you will have the opportunity to work alongside experienced and passionate colleagues who vary from Plumbers, Electricians, Carpenters, Painters, to Cleaners, and Administrators, and others, who are all dedicated to making a positive difference, providing a safe and secure environment for all. If you are looking for a role where you can use your skills to create a better future for others, we encourage you to apply for this compelling opportunity and join us in our mission to promote rehabilitation and positive change and be part of a team that truly makes a difference. We are a Ministry of Justice business and provide critical and time-bound services to HMPPS, and are looking for an Escort / Fabric Operative with any combination of: - Experience of prison environment - Experience of use of hand and power tools - Previous experience of working within a building fabric / Hard FM environment - Up to date First Aid at Work Qualification - Level 2 qualification in English and Maths - Good Health & Safety knowledge. - Excellent organisational, time management and people skills. If this sounds like you, we would like to hear from you! Explore a varied and rewarding career at GFSL. Welcome to careers at Gov Facilities Services Limited (GFSL). Joining us is your chance to help ensure prisons are secure and safe for prisoners and prison staff alike, and to play your part in helping prisoners reintegrate into society. Holidays are 25 days per year plus Bank Holidays, and a range of non-contractual benefits are provided. These range from Death in Service at 4x salary, to access to private GP consultations and an Employee Assistance Programme that offers counselling and information services for preventative care and to help employees in a crisis. There are also a range of financial reward mechanisms and access to retailer discounts. You will find a strong focus on safety, a supportive, inclusive workplace, a competitive benefits package, and real opportunity to build your skills and progress. Explore facilities careers where you can make difference. Pride In People. We're passionate about promoting greater diversity and creating a workplace and culture where all of our employees have a voice that is heard, feel a sense of belonging and are empowered to be their true selves. We recognise the value that every single employee brings to the organisation. Everyone's needs at work are different and we are committed to doing our best to satisfy these differences whilst ensuring consistency and fairness for all. We promise to champion diversity and inclusion with ongoing learning and training, as well as career progression opportunities for everyone. Future Plans. GFSL has been notified by it's shareholder (MOJ) that the provision of FM Services will in future be delivered by the private sector. This means that following a successful procurement process, GFSL's services will complete transfer to a private sector provider/providers no sooner than August 2027. Pride in People - Do the Right thing - One Team An ISO 9001 Certified Company
Job Title: Facilities Co-ordinator Location : Doncaster Salary: We are offering a salary of starting at 28,812 rising to 30,412 once competency is achieved based on a 35 hours per week contract. Job Type: Full Time, Permanent. The role: DB Cargo UK is recruiting a Facilities Co-ordinator to support the effective management, compliance and operation of our national property portfolio. Working as part of the Facilities Management team, you'll help ensure our depots, offices, tenanted and operational sites are safe, legally compliant, well maintained and fit for purpose. This is a varied, hands-on coordination role that supports operational resilience and contributes to a positive working environment across the business. What will you be doing? You will coordinate planned and reactive maintenance activity across the national estate, ensuring tasks are logged, prioritised, scheduled and completed in line with agreed SLAs. You will support site managers with facilities queries, issue resolution and escalation, and maintain accurate asset and compliance records. You will support statutory and regulatory compliance, including fire safety, water hygiene, electrical testing and environmental requirements, assisting with audits, risk assessments and corrective actions where required. You will act as a point of contact for facilities management suppliers, supporting contractor coordination, purchase orders and confirmation of completed works in line with DB Cargo UK safety and access procedures. You will assist with workspace planning and operational logistics across depots and offices, track facilities expenditure, process invoices and documentation, and produce basic reports and KPIs. You will work closely with operational, safety and engineering colleagues, acting as a central coordination point between sites and the Facilities Management function and communicating updates clearly and professionally. What are we looking for? We're looking for someone with experience in a facilities coordination, property administration or FM support role, who understands facilities compliance, maintenance processes and contractor management. You'll be well organised, able to manage multiple tasks and priorities, and confident working with operational stakeholders across the business. You'll be comfortable using CAFM systems, Microsoft Office and digital reporting tools, and willing to travel occasionally to DB Cargo UK sites nationwide. Ideally, you'll hold an IWFM Level 3 qualification or be willing to work towards one, and have experience in a rail, logistics, industrial or other safety-critical environment. An understanding of asset management, PPM planning, facilities budgeting, and knowledge of CDM Regulations and project coordination would be an advantage. What matters to you? Here at DB Cargo we offer range of benefits as part of your employment. These will include: 25 days annual leave plus bank holidays. Hybrid working between our locations and your home, this is mutually agreeable between the business and employee. Defined Contribution pension scheme with generous employer contribution - up to 10% employer contribution. Free on-site parking. EV charging at selected sites. Health Cash Plan Available. Cycle to work Scheme. Charge and Go Scheme. Manager led recognition programme for employees who live our values. Access to DB Learning world. Annual pay reviews. We are dedicated to your continuous professional development. Depending on your role we have specialist training programs, apprenticeships, development plans, courses and qualifications we can support you through. Access to our employee benefits portal where you can take advantage of discounts for a variety of shops and services as well as accessing our wellbeing content. We take the health and wellbeing of all employees seriously and provide access to an Employee Assistance Programme. Please click APPLY to send your CV for this role. Candidates with experience of: Facilities Specialist, Facilities Administrator, Operations Coordinator, Facilities Assistant, Transport Facilities Co-ordinator, may also be considered for this role.
28/02/2026
Full time
Job Title: Facilities Co-ordinator Location : Doncaster Salary: We are offering a salary of starting at 28,812 rising to 30,412 once competency is achieved based on a 35 hours per week contract. Job Type: Full Time, Permanent. The role: DB Cargo UK is recruiting a Facilities Co-ordinator to support the effective management, compliance and operation of our national property portfolio. Working as part of the Facilities Management team, you'll help ensure our depots, offices, tenanted and operational sites are safe, legally compliant, well maintained and fit for purpose. This is a varied, hands-on coordination role that supports operational resilience and contributes to a positive working environment across the business. What will you be doing? You will coordinate planned and reactive maintenance activity across the national estate, ensuring tasks are logged, prioritised, scheduled and completed in line with agreed SLAs. You will support site managers with facilities queries, issue resolution and escalation, and maintain accurate asset and compliance records. You will support statutory and regulatory compliance, including fire safety, water hygiene, electrical testing and environmental requirements, assisting with audits, risk assessments and corrective actions where required. You will act as a point of contact for facilities management suppliers, supporting contractor coordination, purchase orders and confirmation of completed works in line with DB Cargo UK safety and access procedures. You will assist with workspace planning and operational logistics across depots and offices, track facilities expenditure, process invoices and documentation, and produce basic reports and KPIs. You will work closely with operational, safety and engineering colleagues, acting as a central coordination point between sites and the Facilities Management function and communicating updates clearly and professionally. What are we looking for? We're looking for someone with experience in a facilities coordination, property administration or FM support role, who understands facilities compliance, maintenance processes and contractor management. You'll be well organised, able to manage multiple tasks and priorities, and confident working with operational stakeholders across the business. You'll be comfortable using CAFM systems, Microsoft Office and digital reporting tools, and willing to travel occasionally to DB Cargo UK sites nationwide. Ideally, you'll hold an IWFM Level 3 qualification or be willing to work towards one, and have experience in a rail, logistics, industrial or other safety-critical environment. An understanding of asset management, PPM planning, facilities budgeting, and knowledge of CDM Regulations and project coordination would be an advantage. What matters to you? Here at DB Cargo we offer range of benefits as part of your employment. These will include: 25 days annual leave plus bank holidays. Hybrid working between our locations and your home, this is mutually agreeable between the business and employee. Defined Contribution pension scheme with generous employer contribution - up to 10% employer contribution. Free on-site parking. EV charging at selected sites. Health Cash Plan Available. Cycle to work Scheme. Charge and Go Scheme. Manager led recognition programme for employees who live our values. Access to DB Learning world. Annual pay reviews. We are dedicated to your continuous professional development. Depending on your role we have specialist training programs, apprenticeships, development plans, courses and qualifications we can support you through. Access to our employee benefits portal where you can take advantage of discounts for a variety of shops and services as well as accessing our wellbeing content. We take the health and wellbeing of all employees seriously and provide access to an Employee Assistance Programme. Please click APPLY to send your CV for this role. Candidates with experience of: Facilities Specialist, Facilities Administrator, Operations Coordinator, Facilities Assistant, Transport Facilities Co-ordinator, may also be considered for this role.
Job Title: Helpdesk Administrator Location: Coulsdon, London About Our Client Our client is a well-established, family-run national construction company with over 20 years of experience delivering high-quality workmanship across the UK. They have built a strong reputation for professionalism, skilled delivery, and maintaining high standards while remaining commercially competitive. Operating nationally, the business delivers projects across multiple core service divisions, working with a broad and varied client base in both the private and public sectors. Due to continued growth, they are seeking a proactive and well-organised Helpdesk Administrator to support their busy operations team from their modern offices in Coulsdon. The Role The Helpdesk Administrator will play a key role in ensuring the smooth coordination of projects and reactive works. Acting as a central link between the office and site-based contractors, you will help keep jobs on track, support site teams, and maintain accurate administrative records. This is an excellent opportunity for someone with construction or building industry experience who thrives in a fast-paced environment and enjoys being part of a growing business where their contribution makes a real impact. Key Responsibilities Booking in jobs and coordinating schedules efficiently Acting as a main point of contact between the office and site-based contractors Assisting with quotes and day-to-day job administration Maintaining accurate records using internal systems and IT tools Supporting the wider team during busy periods About You Previous experience in construction, building, or a related industry Strong IT skills, including confidence with job management systems, email, and spreadsheets Highly organised with excellent communication skills Able to manage multiple tasks and priorities effectively Proactive, reliable, and capable of working both independently and as part of a team What's on Offer A supportive and friendly team environment A varied, hands-on role within a growing national business Modern office facilities in a convenient Coulsdon location Modern office facilities in a convenient Coulsdon location
27/02/2026
Full time
Job Title: Helpdesk Administrator Location: Coulsdon, London About Our Client Our client is a well-established, family-run national construction company with over 20 years of experience delivering high-quality workmanship across the UK. They have built a strong reputation for professionalism, skilled delivery, and maintaining high standards while remaining commercially competitive. Operating nationally, the business delivers projects across multiple core service divisions, working with a broad and varied client base in both the private and public sectors. Due to continued growth, they are seeking a proactive and well-organised Helpdesk Administrator to support their busy operations team from their modern offices in Coulsdon. The Role The Helpdesk Administrator will play a key role in ensuring the smooth coordination of projects and reactive works. Acting as a central link between the office and site-based contractors, you will help keep jobs on track, support site teams, and maintain accurate administrative records. This is an excellent opportunity for someone with construction or building industry experience who thrives in a fast-paced environment and enjoys being part of a growing business where their contribution makes a real impact. Key Responsibilities Booking in jobs and coordinating schedules efficiently Acting as a main point of contact between the office and site-based contractors Assisting with quotes and day-to-day job administration Maintaining accurate records using internal systems and IT tools Supporting the wider team during busy periods About You Previous experience in construction, building, or a related industry Strong IT skills, including confidence with job management systems, email, and spreadsheets Highly organised with excellent communication skills Able to manage multiple tasks and priorities effectively Proactive, reliable, and capable of working both independently and as part of a team What's on Offer A supportive and friendly team environment A varied, hands-on role within a growing national business Modern office facilities in a convenient Coulsdon location Modern office facilities in a convenient Coulsdon location
Firmin Recruit are delighted to be assisting our established client based in Gravesend to find an experienced permanent Part-Time Receptionist/Administrator. Our client is a well-established Commercial/Residential Lettings company who have been established for many years and deals with Residential, Commercial, Property management over several offices in Kent. Our client is looking for an experienced Part-Time - Receptionist/Administrator to join their friendly team at their Gravesend office. Overview of Role: As the first point of contact for the Company, you will interact with clients, employees, and general members of the public. The role requires a high level of professionalism. Summary of Duties: Ensure a professional "front of house" beginning-to-end client service, ensuring all visitors and or queries are attended to in an appropriate manner Organising and maintaining the meeting rooms, reception, and communal areas, including managing issues related to facilities in the meeting rooms Meeting and greeting all incoming guests into offices, including preparing rooms each morning, and providing tea/coffee service to guests Operating the switchboard in a professional and efficient manner, ensuring all calls or enquiries are responded to in a timely manner and forwarded to the correct dept Reporting and managing Photocopier/Printer faults and receiving ink stock levels Carry out general administration duties as and when required Assisting with the archiving of old files and recalling them when required. Suitable Candidate: Previous reception/administration experience is essential High standard of written and spoken English, especially grammar, spelling, and attention to detail Self-motivated with a methodical and organised approach Ability to effectively prioritise and multi-task Excellent people skills Ability to effectively communicate both orally and in writing with peers, managers, clients, contractors etc. Dependable and flexible as well as possessing the ability to maintain a high level of confidentiality Proactive, and able to take responsibility for own work Good working knowledge of Microsoft Office packages Ability to regularly cover holidays including school holidays Hours: Monday - 9am until 2 pm Tuesday - 9 am until 5.30 pm Wednesday - 5 hours either AM or PM previous receptionists rotated to suit themselves Thursday - 9 am - 2 pm Benefits: 22 days holiday with 2 extra days at Christmas and this increases by 1 day per year up to max of 25 days, Private Health Care after first year of service, Pension, Long Service Awards, Learning and Development programme in place from day one. etc. Location: My client is located within five-minute walk from Gravesend train and bus station. Parking: A parking space can be booked in the staff car park the day before if a space is available or a Town Centre worker parking permit can be obtained for from Gravesham Borough Council to obtain cheaper parking. If you have the necessary skills, and would like more information about this role, please send your CV. This role is a permanent role working directly for our client. Firmin Recruit is an agency working on behalf of our client.
27/02/2026
Full time
Firmin Recruit are delighted to be assisting our established client based in Gravesend to find an experienced permanent Part-Time Receptionist/Administrator. Our client is a well-established Commercial/Residential Lettings company who have been established for many years and deals with Residential, Commercial, Property management over several offices in Kent. Our client is looking for an experienced Part-Time - Receptionist/Administrator to join their friendly team at their Gravesend office. Overview of Role: As the first point of contact for the Company, you will interact with clients, employees, and general members of the public. The role requires a high level of professionalism. Summary of Duties: Ensure a professional "front of house" beginning-to-end client service, ensuring all visitors and or queries are attended to in an appropriate manner Organising and maintaining the meeting rooms, reception, and communal areas, including managing issues related to facilities in the meeting rooms Meeting and greeting all incoming guests into offices, including preparing rooms each morning, and providing tea/coffee service to guests Operating the switchboard in a professional and efficient manner, ensuring all calls or enquiries are responded to in a timely manner and forwarded to the correct dept Reporting and managing Photocopier/Printer faults and receiving ink stock levels Carry out general administration duties as and when required Assisting with the archiving of old files and recalling them when required. Suitable Candidate: Previous reception/administration experience is essential High standard of written and spoken English, especially grammar, spelling, and attention to detail Self-motivated with a methodical and organised approach Ability to effectively prioritise and multi-task Excellent people skills Ability to effectively communicate both orally and in writing with peers, managers, clients, contractors etc. Dependable and flexible as well as possessing the ability to maintain a high level of confidentiality Proactive, and able to take responsibility for own work Good working knowledge of Microsoft Office packages Ability to regularly cover holidays including school holidays Hours: Monday - 9am until 2 pm Tuesday - 9 am until 5.30 pm Wednesday - 5 hours either AM or PM previous receptionists rotated to suit themselves Thursday - 9 am - 2 pm Benefits: 22 days holiday with 2 extra days at Christmas and this increases by 1 day per year up to max of 25 days, Private Health Care after first year of service, Pension, Long Service Awards, Learning and Development programme in place from day one. etc. Location: My client is located within five-minute walk from Gravesend train and bus station. Parking: A parking space can be booked in the staff car park the day before if a space is available or a Town Centre worker parking permit can be obtained for from Gravesham Borough Council to obtain cheaper parking. If you have the necessary skills, and would like more information about this role, please send your CV. This role is a permanent role working directly for our client. Firmin Recruit is an agency working on behalf of our client.
I am looking for an experienced Static Electrician to join our FM client based in Glasgow. What you'll do: Service and repair of lighting and power distribution systems. Reactive repairs to all types of lighting systems and power distribution systems. To undertake planned, responsive and cyclical maintenance work and to act as Appointed Person (AP) Electrical for the contract. Service and repair of: Motors and pumps Fan coil units and associated systems HVAC control panels Competent on BMS control systems. Undertake maintenance duties in such a manner as to support the objectives of the Client and with respect for the dignity and privacy of the resident group. Operate at all times with safe working practices with due regard to Health and Safety Regulations, COSHH, Control of Infection, Waste Disposal Maintain asset histories, maintenance records and helpdesk reports, informing the administrator or tradespeople of any follow up action that may be required Take part in an On-Call rota providing cover to the Facilities. Report all accidents and incidents as appropriate Provide support and assistance to other RFM personnel on site in the delivery of contracted services. About you: Qualified Electrician with experience in installation and maintenance work Level 3 NVQ or Diploma in Electrical Installation & Testing (or equivalent) 18th Edition Wiring Regulations qualification AM2 Practical Skills Assessment Valid UK Driving licence requir ed Randstad CPE values diversity and promotes equality. No terminology in this advert is intended to discriminate against any of the protected characteristics that fall under the Equality Act 2010. We encourage and welcome applications from all sections of society and are more than happy to discuss reasonable adjustments and/or additional arrangements as required to support your application. Candidates must be eligible to live and work in the UK. For the purposes of the Conduct Regulations 2003, when advertising permanent vacancies we are acting as an Employment Agency, and when advertising temporary/contract vacancies we are acting as an Employment Business.
26/02/2026
Full time
I am looking for an experienced Static Electrician to join our FM client based in Glasgow. What you'll do: Service and repair of lighting and power distribution systems. Reactive repairs to all types of lighting systems and power distribution systems. To undertake planned, responsive and cyclical maintenance work and to act as Appointed Person (AP) Electrical for the contract. Service and repair of: Motors and pumps Fan coil units and associated systems HVAC control panels Competent on BMS control systems. Undertake maintenance duties in such a manner as to support the objectives of the Client and with respect for the dignity and privacy of the resident group. Operate at all times with safe working practices with due regard to Health and Safety Regulations, COSHH, Control of Infection, Waste Disposal Maintain asset histories, maintenance records and helpdesk reports, informing the administrator or tradespeople of any follow up action that may be required Take part in an On-Call rota providing cover to the Facilities. Report all accidents and incidents as appropriate Provide support and assistance to other RFM personnel on site in the delivery of contracted services. About you: Qualified Electrician with experience in installation and maintenance work Level 3 NVQ or Diploma in Electrical Installation & Testing (or equivalent) 18th Edition Wiring Regulations qualification AM2 Practical Skills Assessment Valid UK Driving licence requir ed Randstad CPE values diversity and promotes equality. No terminology in this advert is intended to discriminate against any of the protected characteristics that fall under the Equality Act 2010. We encourage and welcome applications from all sections of society and are more than happy to discuss reasonable adjustments and/or additional arrangements as required to support your application. Candidates must be eligible to live and work in the UK. For the purposes of the Conduct Regulations 2003, when advertising permanent vacancies we are acting as an Employment Agency, and when advertising temporary/contract vacancies we are acting as an Employment Business.
A social Housing Surveyor is responsible for inspecting properties, diagnosing defects, and overseeing maintenance, planned works, and improvement programmes to ensure homes are safe, compliant, and well maintained. The role involves managing contractors, controlling budgets, and working closely with residents and stakeholders to deliver high-quality housing services. Client Details This is a community-focused housing association managing thousands of homes across Gloucester, providing affordable housing and support services to local residents. The organisation is committed to investing in its housing stock, improving neighbourhoods, and delivering high-quality services that promote safe, sustainable communities. Description Deliver Planned Investment Programmes - Manage the end-to-end delivery of planned works (e.g. kitchens, bathrooms, roofing, windows), including property inspections, preparing specifications, procuring contractors, overseeing site works, and signing off completed projects. Oversee Disabled Adaptations Projects - Coordinate minor and major adaptations in line with Occupational Therapist recommendations, ensuring works meet required standards, are delivered on time and within budget, and comply with relevant legislation and funding requirements (e.g. DFG). Contract Administration & Performance Monitoring - Administer contracts (e.g. JCT), chair progress meetings, manage valuations and variations, monitor KPIs, and ensure contractors meet quality, safety, and performance standards. Ensure Health, Safety & Compliance - Act as Contract Administrator/Principal Designer where required, ensuring compliance with CDM Regulations, Building Regulations, H&S legislation, and organisational policies, while maintaining accurate records and certifications. Manage Budgets & Reporting - Monitor project expenditure, forecast budgets, approve invoices, produce performance reports, and provide technical advice to senior management to support effective asset investment planning. Profile Planned Maintenance & Capital Works Delivery - Proven experience managing planned investment programmes (e.g. kitchens, bathrooms, roofing, windows), including surveying, specification writing, cost estimation, contractor management, and quality inspections. Disabled Adaptations & DFG Projects - Experience delivering major and minor adaptations (e.g. level-access showers, ramps, stairlifts), working with Occupational Therapists, and administering Disabled Facilities Grants (DFGs) in line with legislation and best practice. Contract & Contractor Management - Strong track record of administering JCT or similar contracts, managing external contractors, monitoring performance, ensuring value for money, and resolving on-site issues. Compliance & Regulatory Knowledge - Sound understanding of social housing regulations and compliance requirements, including CDM Regulations, HHSRS, Building Regulations, asbestos awareness, and health & safety legislation. Resident & Stakeholder Engagement - Experience working within occupied properties, handling resident liaison sensitively, managing complaints, coordinating with internal teams, and maintaining high levels of customer satisfaction. Job Offer 1 to 2 days per week in Gloucester a week Flexible home working Competititve Rate Immediate Start
26/02/2026
Seasonal
A social Housing Surveyor is responsible for inspecting properties, diagnosing defects, and overseeing maintenance, planned works, and improvement programmes to ensure homes are safe, compliant, and well maintained. The role involves managing contractors, controlling budgets, and working closely with residents and stakeholders to deliver high-quality housing services. Client Details This is a community-focused housing association managing thousands of homes across Gloucester, providing affordable housing and support services to local residents. The organisation is committed to investing in its housing stock, improving neighbourhoods, and delivering high-quality services that promote safe, sustainable communities. Description Deliver Planned Investment Programmes - Manage the end-to-end delivery of planned works (e.g. kitchens, bathrooms, roofing, windows), including property inspections, preparing specifications, procuring contractors, overseeing site works, and signing off completed projects. Oversee Disabled Adaptations Projects - Coordinate minor and major adaptations in line with Occupational Therapist recommendations, ensuring works meet required standards, are delivered on time and within budget, and comply with relevant legislation and funding requirements (e.g. DFG). Contract Administration & Performance Monitoring - Administer contracts (e.g. JCT), chair progress meetings, manage valuations and variations, monitor KPIs, and ensure contractors meet quality, safety, and performance standards. Ensure Health, Safety & Compliance - Act as Contract Administrator/Principal Designer where required, ensuring compliance with CDM Regulations, Building Regulations, H&S legislation, and organisational policies, while maintaining accurate records and certifications. Manage Budgets & Reporting - Monitor project expenditure, forecast budgets, approve invoices, produce performance reports, and provide technical advice to senior management to support effective asset investment planning. Profile Planned Maintenance & Capital Works Delivery - Proven experience managing planned investment programmes (e.g. kitchens, bathrooms, roofing, windows), including surveying, specification writing, cost estimation, contractor management, and quality inspections. Disabled Adaptations & DFG Projects - Experience delivering major and minor adaptations (e.g. level-access showers, ramps, stairlifts), working with Occupational Therapists, and administering Disabled Facilities Grants (DFGs) in line with legislation and best practice. Contract & Contractor Management - Strong track record of administering JCT or similar contracts, managing external contractors, monitoring performance, ensuring value for money, and resolving on-site issues. Compliance & Regulatory Knowledge - Sound understanding of social housing regulations and compliance requirements, including CDM Regulations, HHSRS, Building Regulations, asbestos awareness, and health & safety legislation. Resident & Stakeholder Engagement - Experience working within occupied properties, handling resident liaison sensitively, managing complaints, coordinating with internal teams, and maintaining high levels of customer satisfaction. Job Offer 1 to 2 days per week in Gloucester a week Flexible home working Competititve Rate Immediate Start
Facilities Co-ordinator - South Wales (Home based with travel) - £35,000 per annum - Full-time Permanent Are you an experienced Facilities/ Property Administrator with a passion for organisation, compliance, and stakeholder engagement? We're recruiting for a Facilities Co-ordinator to join a dynamic team managing a portfolio of commercial property in South Wales & South West England (Cardiff, Swansea, Bristol, Weston Super-mare) Working closely with the Regional Facilities Manager, you'll play a key role in ensuring the smooth day-to-day delivery of facilities management services, maintaining compliance, and building strong relationships with tenants and stakeholders. Key Responsibilities: Health & Safety & Compliance Maintain H&S records, certifications and audits Support risk assessments (Fire, Water, General) and statutory compliance documentation Manage permits to work, RAMS and site inductions Maintain asset registers and support planned preventative maintenance Assist with disaster planning and emergency procedures Log and track compliance actions through the CAFM/helpdesk system Site Communication & Administration Take and format meeting minutes Maintain stakeholder records and site systems Build open, transparent relationships with tenants and contractors Support review and updates to the Estate Handbooks Tenant Coordination Act as first point of contact for occupiers regarding building and service issues Coordinate contractor access and planned maintenance Support waste management initiatives and compliance Escalate issues appropriately and in a timely manner Inspections & Reporting Conduct daily inspections and record findings Monitor compliance against KPIs and Estate Handbook standards Escalate risks or breaches, including stopping works where necessary Support monthly reporting and data collation About You We're looking for someone who is proactive, organised and confident communicating at all levels. 2-5 years' experience in an administrative role (facilities/property experience) Strong Microsoft Office skills Excellent communication and interpersonal abilities Health & Safety certification (IOSH or NEBOSH) Ability to manage multiple stakeholders and contractors Facilities Management accreditation (IWFM/WIFM) - Desirable Experience using CAFM or helpdesk systems Full UK Driving Licence Why Apply? Competitive salary of £35,000 Diverse, home-based role with real responsibility Opportunity to build strong stakeholder relationships Work within a professional and structured environment with clear development opportunities
23/02/2026
Full time
Facilities Co-ordinator - South Wales (Home based with travel) - £35,000 per annum - Full-time Permanent Are you an experienced Facilities/ Property Administrator with a passion for organisation, compliance, and stakeholder engagement? We're recruiting for a Facilities Co-ordinator to join a dynamic team managing a portfolio of commercial property in South Wales & South West England (Cardiff, Swansea, Bristol, Weston Super-mare) Working closely with the Regional Facilities Manager, you'll play a key role in ensuring the smooth day-to-day delivery of facilities management services, maintaining compliance, and building strong relationships with tenants and stakeholders. Key Responsibilities: Health & Safety & Compliance Maintain H&S records, certifications and audits Support risk assessments (Fire, Water, General) and statutory compliance documentation Manage permits to work, RAMS and site inductions Maintain asset registers and support planned preventative maintenance Assist with disaster planning and emergency procedures Log and track compliance actions through the CAFM/helpdesk system Site Communication & Administration Take and format meeting minutes Maintain stakeholder records and site systems Build open, transparent relationships with tenants and contractors Support review and updates to the Estate Handbooks Tenant Coordination Act as first point of contact for occupiers regarding building and service issues Coordinate contractor access and planned maintenance Support waste management initiatives and compliance Escalate issues appropriately and in a timely manner Inspections & Reporting Conduct daily inspections and record findings Monitor compliance against KPIs and Estate Handbook standards Escalate risks or breaches, including stopping works where necessary Support monthly reporting and data collation About You We're looking for someone who is proactive, organised and confident communicating at all levels. 2-5 years' experience in an administrative role (facilities/property experience) Strong Microsoft Office skills Excellent communication and interpersonal abilities Health & Safety certification (IOSH or NEBOSH) Ability to manage multiple stakeholders and contractors Facilities Management accreditation (IWFM/WIFM) - Desirable Experience using CAFM or helpdesk systems Full UK Driving Licence Why Apply? Competitive salary of £35,000 Diverse, home-based role with real responsibility Opportunity to build strong stakeholder relationships Work within a professional and structured environment with clear development opportunities
Hexagon Group are delighted to be partnering with a niche real estate investment company to recruit an Assistant Facilities Manager for their Nottingham office, offering a salary of up to 30,000. This is a fantastic opportunity to join a close-knit, highly regarded property business with a quality-driven portfolio and a genuinely supportive team environment. Working closely with the Facilities Managers, you will play a key role in the day-to-day management of a varied commercial portfolio. The successful candidate will support with health and safety compliance, ensuring statutory obligations are met and documentation is accurately maintained, assist with the processing and management of service charge invoicing, and act as a point of contact for contractors, coordinating works and monitoring performance levels. You will also be involved in organising PPM schedules, raising purchase orders, reviewing RAMS, attending site inspections, and supporting with tenant queries to ensure the smooth running of each asset. This role would suit a Facilities Administrator or Facilities Coordinator who is looking to take the next step in their career and gain broader exposure across a portfolio. You will need to be highly organised, commercially aware, and confident liaising with contractors and occupiers, with a strong understanding of compliance processes within a property environment. If you are keen to progress your career within a growing investment company where you will be given responsibility and the opportunity to develop, we would be pleased to discuss the position in more detail.
23/02/2026
Full time
Hexagon Group are delighted to be partnering with a niche real estate investment company to recruit an Assistant Facilities Manager for their Nottingham office, offering a salary of up to 30,000. This is a fantastic opportunity to join a close-knit, highly regarded property business with a quality-driven portfolio and a genuinely supportive team environment. Working closely with the Facilities Managers, you will play a key role in the day-to-day management of a varied commercial portfolio. The successful candidate will support with health and safety compliance, ensuring statutory obligations are met and documentation is accurately maintained, assist with the processing and management of service charge invoicing, and act as a point of contact for contractors, coordinating works and monitoring performance levels. You will also be involved in organising PPM schedules, raising purchase orders, reviewing RAMS, attending site inspections, and supporting with tenant queries to ensure the smooth running of each asset. This role would suit a Facilities Administrator or Facilities Coordinator who is looking to take the next step in their career and gain broader exposure across a portfolio. You will need to be highly organised, commercially aware, and confident liaising with contractors and occupiers, with a strong understanding of compliance processes within a property environment. If you are keen to progress your career within a growing investment company where you will be given responsibility and the opportunity to develop, we would be pleased to discuss the position in more detail.
Job Title: Compliance & Facilities Management Administrator Location: Kingswinford, Dudley Working Pattern: 4 days per week (32 hours) Working Arrangement: Office-based Pay Rate: £14.89 £15.00 per hour Department: Facilities Management Role Purpose The Compliance & Facilities Management Administrator will support the Head of Facilities Management with compliance and administrative activities, particularly within Health & Safety and statutory compliance. The role focuses on ensuring documentation, inspections, and remedial actions are tracked and completed, while supporting the wider FM team with administrative tasks and projects across the Midlands, North England and Scotland regions. Key Responsibilities Risk Assessments Upload Health & Safety, Fire Risk Assessments, Asbestos and Legionella reports to the correct systems and file locations Schedule re-inspections and maintain accurate records Health & Safety / Compliance Review risk assessments and identify remedial actions Obtain quotes from approved suppliers and instruct works within a £500 repair limit Maintain regional quote logs and update statutory compliance trackers Statutory Compliance Services Monitor compliance schedules to ensure deadlines are met Upload and review contractor reports, flagging non-compliance where necessary Request quotes for remedial works and seek approval for costs over £500 Provide feedback during contractor review meetings Additional Support Assist with ad-hoc administrative duties, including team projects, meeting coordination, and clerical tasks Provide cover for team members during annual leave Support Facilities Management projects as required Person Specification Skills and Experience Previous experience in an administrative role Basic knowledge or experience of Health & Safety procedures Strong organisational and time management skills Proficient in Microsoft Office Clear communication skills and ability to work as part of a team Customer service experience preferred Proactive and detail-oriented approach Desirable N/B Experience in Facilities Management or Compliance environments
18/02/2026
Seasonal
Job Title: Compliance & Facilities Management Administrator Location: Kingswinford, Dudley Working Pattern: 4 days per week (32 hours) Working Arrangement: Office-based Pay Rate: £14.89 £15.00 per hour Department: Facilities Management Role Purpose The Compliance & Facilities Management Administrator will support the Head of Facilities Management with compliance and administrative activities, particularly within Health & Safety and statutory compliance. The role focuses on ensuring documentation, inspections, and remedial actions are tracked and completed, while supporting the wider FM team with administrative tasks and projects across the Midlands, North England and Scotland regions. Key Responsibilities Risk Assessments Upload Health & Safety, Fire Risk Assessments, Asbestos and Legionella reports to the correct systems and file locations Schedule re-inspections and maintain accurate records Health & Safety / Compliance Review risk assessments and identify remedial actions Obtain quotes from approved suppliers and instruct works within a £500 repair limit Maintain regional quote logs and update statutory compliance trackers Statutory Compliance Services Monitor compliance schedules to ensure deadlines are met Upload and review contractor reports, flagging non-compliance where necessary Request quotes for remedial works and seek approval for costs over £500 Provide feedback during contractor review meetings Additional Support Assist with ad-hoc administrative duties, including team projects, meeting coordination, and clerical tasks Provide cover for team members during annual leave Support Facilities Management projects as required Person Specification Skills and Experience Previous experience in an administrative role Basic knowledge or experience of Health & Safety procedures Strong organisational and time management skills Proficient in Microsoft Office Clear communication skills and ability to work as part of a team Customer service experience preferred Proactive and detail-oriented approach Desirable N/B Experience in Facilities Management or Compliance environments
Contract Support Administrator Location: London (Hybrid) Salary: 34,000 per annum Work Pattern: 3 Days Office-Based (including 1 day at prestigious customer site) / 2 Days WFH The Opportunity This is a dynamic role that offers the best of both worlds: the collaborative environment of our Heathrow hub, the professional atmosphere of a prime Central London customer site, and the flexibility of working from home. Your Impact Reporting to the Admin and Contract Managers, you will take full ownership of the administrative lifecycle for assigned buildings. Your key responsibilities include: Compliance & PPM Management: Monitor daily Planned Preventative Maintenance (PPM) to ensure we hit 100% of our SLAs and KPIs. Reporting: Produce weekly and monthly insights into outstanding statutory and non-statutory tasks. Scheduling: Act as the bridge between customers and engineers, booking site visits and assigning tasks via our IBMS system. Sub-contractor Coordination: Manage specialist partners, issuing annual Purchase Orders, and ensuring all RAMS (Risk Assessments & Method Statements) are valid and filed. Certification: Audit statutory certificates for accuracy before updating customer systems-ensuring we are always "audit-ready." Governance: Manage annual renewals for subcontractor insurance and Health & Safety policies. What We're Looking For Experience: Previous experience in a contract support, facilities management, or high-volume maintenance admin role is highly preferred. Randstad CPE values diversity and promotes equality. No terminology in this advert is intended to discriminate against any of the protected characteristics that fall under the Equality Act 2010. We encourage and welcome applications from all sections of society and are more than happy to discuss reasonable adjustments and/or additional arrangements as required to support your application. Candidates must be eligible to live and work in the UK. For the purposes of the Conduct Regulations 2003, when advertising permanent vacancies we are acting as an Employment Agency, and when advertising temporary/contract vacancies we are acting as an Employment Business.
18/02/2026
Full time
Contract Support Administrator Location: London (Hybrid) Salary: 34,000 per annum Work Pattern: 3 Days Office-Based (including 1 day at prestigious customer site) / 2 Days WFH The Opportunity This is a dynamic role that offers the best of both worlds: the collaborative environment of our Heathrow hub, the professional atmosphere of a prime Central London customer site, and the flexibility of working from home. Your Impact Reporting to the Admin and Contract Managers, you will take full ownership of the administrative lifecycle for assigned buildings. Your key responsibilities include: Compliance & PPM Management: Monitor daily Planned Preventative Maintenance (PPM) to ensure we hit 100% of our SLAs and KPIs. Reporting: Produce weekly and monthly insights into outstanding statutory and non-statutory tasks. Scheduling: Act as the bridge between customers and engineers, booking site visits and assigning tasks via our IBMS system. Sub-contractor Coordination: Manage specialist partners, issuing annual Purchase Orders, and ensuring all RAMS (Risk Assessments & Method Statements) are valid and filed. Certification: Audit statutory certificates for accuracy before updating customer systems-ensuring we are always "audit-ready." Governance: Manage annual renewals for subcontractor insurance and Health & Safety policies. What We're Looking For Experience: Previous experience in a contract support, facilities management, or high-volume maintenance admin role is highly preferred. Randstad CPE values diversity and promotes equality. No terminology in this advert is intended to discriminate against any of the protected characteristics that fall under the Equality Act 2010. We encourage and welcome applications from all sections of society and are more than happy to discuss reasonable adjustments and/or additional arrangements as required to support your application. Candidates must be eligible to live and work in the UK. For the purposes of the Conduct Regulations 2003, when advertising permanent vacancies we are acting as an Employment Agency, and when advertising temporary/contract vacancies we are acting as an Employment Business.
Contract Administrator Hybrid - 2/3 days onsite Exeter £27,000 - £29,000 + Additional Benefits Are you an experienced Administrator with a strong customer service background looking for a fast-paced and varied role where no two days are the same? A national Facilities Services provider is continuing to grow following several major contract wins and is now building a new team to support its expanding operations. As a Contract Support Administrator, you will work as part of a busy support team responsible for coordinating helpdesk activities, financial administration, and operational support to engineers and contractors. Responsibilities: Processing planned and reactive maintenance jobs from booking through to completion and invoicing Raising purchase orders and processing invoices Scheduling engineers and subcontractors Liaising with engineers regarding parts and materials Processing overtime and timesheets Producing quotations for works Inputting and updating information on the CAFM system Assisting with monthly reporting Attending meetings when required Supporting with general administrative duties Skills & Experience: Strong administrative experience Excellent customer service and communication skills Comfortable working in a fast-paced environment Highly organised with good attention to detail Confident using systems and handling financial processes For further information on the role and the company you would be working for please APPLY NOW or get in touch with Rhymel Henderson for a confidential chat
18/02/2026
Full time
Contract Administrator Hybrid - 2/3 days onsite Exeter £27,000 - £29,000 + Additional Benefits Are you an experienced Administrator with a strong customer service background looking for a fast-paced and varied role where no two days are the same? A national Facilities Services provider is continuing to grow following several major contract wins and is now building a new team to support its expanding operations. As a Contract Support Administrator, you will work as part of a busy support team responsible for coordinating helpdesk activities, financial administration, and operational support to engineers and contractors. Responsibilities: Processing planned and reactive maintenance jobs from booking through to completion and invoicing Raising purchase orders and processing invoices Scheduling engineers and subcontractors Liaising with engineers regarding parts and materials Processing overtime and timesheets Producing quotations for works Inputting and updating information on the CAFM system Assisting with monthly reporting Attending meetings when required Supporting with general administrative duties Skills & Experience: Strong administrative experience Excellent customer service and communication skills Comfortable working in a fast-paced environment Highly organised with good attention to detail Confident using systems and handling financial processes For further information on the role and the company you would be working for please APPLY NOW or get in touch with Rhymel Henderson for a confidential chat
Company Profile CBRE is the global leader in real estate services and leverages the industry's most powerful knowledge base to meet the commercial real estate needs of its clients worldwide. Our vision is to be the preeminent, vertically integrated, globally capable real estate service firm. Globally we employ over 70,000 employees and operate in 48 countries. Job Title: SHE Coordinator CBRE Global Workplace Solutions is a leading global provider of integrated facilities and corporate real estate management. We are recruiting a SHE Administrator to join the team located In Oxford RESPONSIBILITIES Responsible for day to day administration of SHE function within the FM Team Site walkarounds/inspections to identify risks and areas of concern and check compliance. Conduct site tours as required Maintain training records, plan training sessions and help develop the training programme including the managing and delivering the site induction programme. Administration of the online DSE training programme and assisting with procurement and issue of specialist equipment. Responsible for maintaining the site emergency response plan, equipment and competency of emergency response team. Track actions from audits, risk assessments and incidents, assist with creating and updating action plans following through to completion. Reviewing and updating site procedures and other documentation. Managing contractors including reviewing RAMS and issuing access permits to work. Develop and deliver programmes, campaigns and activities relating to key risks and controls, including fire safety, health and wellness promotion, environmental awareness and travel safety. Develop and propose SHE communication plan and strategies. Internal and external reporting including compiling environmental and safety statistics. Report on all incidents, assist with investigation to identify corrective actions and share lessons learnt. Monitor and report on agreed KPIs for SHE performance. Management of SHE contracts and expenditure within the FM budget PERSON SPECIFICATION Education Good basic education to GCSE (or equivalent standard), which will include an English and Maths qualification. Education to A-Level/HNC standard / University would be beneficial. Training Very proficient in the use of Outlook, Word, Excel, Access and PowerPoint. Excel skills to include basic functions, v-lookups, etc. NEBOSH Certificate or relevant SHE qualifications/ experience. Experience Experience in FM management environment. Some understanding of ISO accreditations (14001 and 45001) / H&S Regulations. Aptitudes Excellent command of the English language demonstrated through good verbal and written communication. Must be detail conscious, accurate and methodical in approach. Strong organisational and communication skills. Able to work systematically and use own initiative. Able to drive new projects and tasks proactively from start to completion. Able to identify improvements and how processes can be streamlined. Character Must demonstrate a strong sense of customer focus and promote a sense of team spirit and good morale within the office. Reliable, able to complete work within required time frame and manage own deadline requirements. Able to work as part of a multi-disciplinary team, providing support to other areas of the business on occasions, as required. Keen interest in learning and developing within a SHE role Flexibility and willingness to learn
17/02/2026
Full time
Company Profile CBRE is the global leader in real estate services and leverages the industry's most powerful knowledge base to meet the commercial real estate needs of its clients worldwide. Our vision is to be the preeminent, vertically integrated, globally capable real estate service firm. Globally we employ over 70,000 employees and operate in 48 countries. Job Title: SHE Coordinator CBRE Global Workplace Solutions is a leading global provider of integrated facilities and corporate real estate management. We are recruiting a SHE Administrator to join the team located In Oxford RESPONSIBILITIES Responsible for day to day administration of SHE function within the FM Team Site walkarounds/inspections to identify risks and areas of concern and check compliance. Conduct site tours as required Maintain training records, plan training sessions and help develop the training programme including the managing and delivering the site induction programme. Administration of the online DSE training programme and assisting with procurement and issue of specialist equipment. Responsible for maintaining the site emergency response plan, equipment and competency of emergency response team. Track actions from audits, risk assessments and incidents, assist with creating and updating action plans following through to completion. Reviewing and updating site procedures and other documentation. Managing contractors including reviewing RAMS and issuing access permits to work. Develop and deliver programmes, campaigns and activities relating to key risks and controls, including fire safety, health and wellness promotion, environmental awareness and travel safety. Develop and propose SHE communication plan and strategies. Internal and external reporting including compiling environmental and safety statistics. Report on all incidents, assist with investigation to identify corrective actions and share lessons learnt. Monitor and report on agreed KPIs for SHE performance. Management of SHE contracts and expenditure within the FM budget PERSON SPECIFICATION Education Good basic education to GCSE (or equivalent standard), which will include an English and Maths qualification. Education to A-Level/HNC standard / University would be beneficial. Training Very proficient in the use of Outlook, Word, Excel, Access and PowerPoint. Excel skills to include basic functions, v-lookups, etc. NEBOSH Certificate or relevant SHE qualifications/ experience. Experience Experience in FM management environment. Some understanding of ISO accreditations (14001 and 45001) / H&S Regulations. Aptitudes Excellent command of the English language demonstrated through good verbal and written communication. Must be detail conscious, accurate and methodical in approach. Strong organisational and communication skills. Able to work systematically and use own initiative. Able to drive new projects and tasks proactively from start to completion. Able to identify improvements and how processes can be streamlined. Character Must demonstrate a strong sense of customer focus and promote a sense of team spirit and good morale within the office. Reliable, able to complete work within required time frame and manage own deadline requirements. Able to work as part of a multi-disciplinary team, providing support to other areas of the business on occasions, as required. Keen interest in learning and developing within a SHE role Flexibility and willingness to learn
Job titleBusiness Support Administrator LocationSalfordDepartmentOperationsReporting toContract ManagerWorking Hours40 hrs per week, Monday to Friday 8am to 4.30pmSalary£27,000 to £28,000 depending on experience About HFL Our client is one of the UK's foremost building services companies. We have an enviable reputation for the reliable delivery of cost and energy efficient building management, operational and technical solutions for businesses of all shapes and sizes - from retail parks to leisure complexes, educational establishments and commercial properties. Purpose and objectives of the role We are seeking a proactive and highly organised Administrator to support our clients portfolio. This role is pivotal in ensuring the smooth coordination of subcontractor Planned Preventative Maintenance (PPM) visits and Extra Works, while maintaining strong communication with both internal teams and the client. The successful candidate will act as the first point of contact for the client, manage compliance documentation, and work closely with Contract Managers and the Facilities Manager to maintain high completion rates and service standards. Main duties and responsibilities Subcontractor PPM Coordination Schedule and coordinate all subcontractor PPM visits across the BNP portfolio. Liaise with subcontractors to confirm attendance, issue RAMS, and ensure timely delivery of service reports. Monitor completion rates and escalate delays or issues to the relevant Contract Manager. Extra Works Administration Support the quotation process by liaising with Contract Managers and suppliers. Issue approved quotes to clients and raise purchase orders to contractors or suppliers. Track progress of extra works and ensure timely completion and documentation. Client Communication & Support Act as the first point of contact for the client for all administrative queries and updates. Provide timely updates on scheduled works, ETAs, and completion reports. Maintain a professional and responsive communication standard at all times. Compliance & Reporting Upload all service reports, RAMS, and completion documentation to the client s compliance system. Ensure all documentation is accurate, complete, and submitted within required timeframes. Support internal audits and compliance checks as required. Collaboration & Internal Support Work closely with Contract Managers and the Facilities Manager to ensure operational targets are met. Provide administrative support to the wider operations team as needed. Contribute to continuous improvement of administrative processes and client service delivery. Skills & Qualifications: Proven experience in a similar administrative or coordination role, ideally within FM or building services. Strong organisational and time management skills. Excellent communication skills, both written and verbal. Proficient in Microsoft Office and confident using client compliance portals. Ability to manage multiple priorities and work to tight deadlines. A proactive, solution-focused approach with strong attention to detail. Desirable: Experience working with subcontractors and managing PPM schedules. Familiarity with CAFM systems and document control processes. Knowledge of health & safety documentation (RAMS, service reports, etc.). Locations, Hours and Benefits Continued development support. 31 days holidays, including 8 days bank holidays. Holidays increase to 33 days, including 8 days bank holidays after 5 years of service. Company Sick Pay Scheme. Regular company socials. 5.7% employer Pension Contribution. Free car parking. £750 staff referral scheme. Birthday voucher.
17/02/2026
Full time
Job titleBusiness Support Administrator LocationSalfordDepartmentOperationsReporting toContract ManagerWorking Hours40 hrs per week, Monday to Friday 8am to 4.30pmSalary£27,000 to £28,000 depending on experience About HFL Our client is one of the UK's foremost building services companies. We have an enviable reputation for the reliable delivery of cost and energy efficient building management, operational and technical solutions for businesses of all shapes and sizes - from retail parks to leisure complexes, educational establishments and commercial properties. Purpose and objectives of the role We are seeking a proactive and highly organised Administrator to support our clients portfolio. This role is pivotal in ensuring the smooth coordination of subcontractor Planned Preventative Maintenance (PPM) visits and Extra Works, while maintaining strong communication with both internal teams and the client. The successful candidate will act as the first point of contact for the client, manage compliance documentation, and work closely with Contract Managers and the Facilities Manager to maintain high completion rates and service standards. Main duties and responsibilities Subcontractor PPM Coordination Schedule and coordinate all subcontractor PPM visits across the BNP portfolio. Liaise with subcontractors to confirm attendance, issue RAMS, and ensure timely delivery of service reports. Monitor completion rates and escalate delays or issues to the relevant Contract Manager. Extra Works Administration Support the quotation process by liaising with Contract Managers and suppliers. Issue approved quotes to clients and raise purchase orders to contractors or suppliers. Track progress of extra works and ensure timely completion and documentation. Client Communication & Support Act as the first point of contact for the client for all administrative queries and updates. Provide timely updates on scheduled works, ETAs, and completion reports. Maintain a professional and responsive communication standard at all times. Compliance & Reporting Upload all service reports, RAMS, and completion documentation to the client s compliance system. Ensure all documentation is accurate, complete, and submitted within required timeframes. Support internal audits and compliance checks as required. Collaboration & Internal Support Work closely with Contract Managers and the Facilities Manager to ensure operational targets are met. Provide administrative support to the wider operations team as needed. Contribute to continuous improvement of administrative processes and client service delivery. Skills & Qualifications: Proven experience in a similar administrative or coordination role, ideally within FM or building services. Strong organisational and time management skills. Excellent communication skills, both written and verbal. Proficient in Microsoft Office and confident using client compliance portals. Ability to manage multiple priorities and work to tight deadlines. A proactive, solution-focused approach with strong attention to detail. Desirable: Experience working with subcontractors and managing PPM schedules. Familiarity with CAFM systems and document control processes. Knowledge of health & safety documentation (RAMS, service reports, etc.). Locations, Hours and Benefits Continued development support. 31 days holidays, including 8 days bank holidays. Holidays increase to 33 days, including 8 days bank holidays after 5 years of service. Company Sick Pay Scheme. Regular company socials. 5.7% employer Pension Contribution. Free car parking. £750 staff referral scheme. Birthday voucher.
Warehouse & Logistics Manager - Gillingham Salary: £40,000 per annum + bonus structure (personal & company performance) Hill McGylnn Recruitment is working with a growing construction-led business to appoint an experienced Warehouse & Logistics Manager to take ownership of their warehouse, fleet, and logistics operations. This is a hands-on managerial position , leading two existing team members (Stores and Facilities) and driving improvements across systems, processes, and performance. The client is looking for a confident, proactive leader who can take control, implement structure, and modernise the operation. The Role You'll be responsible for transforming and managing the warehouse and logistics function, introducing clear systems and ensuring the operation supports upcoming projects efficiently. Key responsibilities include: Managing and directing two existing team members (Stores & Facilities Lead) Implementing and improving warehouse systems and processes Leading asset management using Sortly barcode systems and SharePoint environments Creating and embedding SOPs for ordering, storage, and logistics Managing shelving, shoring, and bulk storage including identifying opportunities to generate value from unused assets Planning pre-orders for upcoming projects Taking ownership of Health & Safety across the warehouse and logistics function Managing staff rotas, driver cover, and overtime planning (operational hours approx. 6 am-5 pm) Overseeing fleet and machinery (vehicles, maintenance, reporting, repair vs replacement decisions) Working closely with the fleet administrator to ensure vehicles are compliant, maintained, and reported on correctly Supporting overseas operational challenges by guiding and implementing consistent systems and processes Introducing structure where currently there is no formal materials setup This role requires someone who is not reliant on instruction you'll be expected to assess, challenge, and improve how things are done. About You Our client is looking for someone who brings: Proven Warehouse & Logistics Management experience (essential) Strong leadership skills with a confident, decisive approach Experience managing vehicles, machinery, and fleet operations Knowledge of asset management systems and barcode tracking (highly desirable) Process-driven mindset with experience implementing SOPs Strong Health & Safety awareness Ability to organise teams, rotas, and operational workflows Commercial awareness and problem-solving capability Confidence to challenge existing ways of working and introduce improvements A professional presence able to make a strong first impression and lead from the front Construction, property services, or trade-supply experience would be highly advantageous.
16/02/2026
Full time
Warehouse & Logistics Manager - Gillingham Salary: £40,000 per annum + bonus structure (personal & company performance) Hill McGylnn Recruitment is working with a growing construction-led business to appoint an experienced Warehouse & Logistics Manager to take ownership of their warehouse, fleet, and logistics operations. This is a hands-on managerial position , leading two existing team members (Stores and Facilities) and driving improvements across systems, processes, and performance. The client is looking for a confident, proactive leader who can take control, implement structure, and modernise the operation. The Role You'll be responsible for transforming and managing the warehouse and logistics function, introducing clear systems and ensuring the operation supports upcoming projects efficiently. Key responsibilities include: Managing and directing two existing team members (Stores & Facilities Lead) Implementing and improving warehouse systems and processes Leading asset management using Sortly barcode systems and SharePoint environments Creating and embedding SOPs for ordering, storage, and logistics Managing shelving, shoring, and bulk storage including identifying opportunities to generate value from unused assets Planning pre-orders for upcoming projects Taking ownership of Health & Safety across the warehouse and logistics function Managing staff rotas, driver cover, and overtime planning (operational hours approx. 6 am-5 pm) Overseeing fleet and machinery (vehicles, maintenance, reporting, repair vs replacement decisions) Working closely with the fleet administrator to ensure vehicles are compliant, maintained, and reported on correctly Supporting overseas operational challenges by guiding and implementing consistent systems and processes Introducing structure where currently there is no formal materials setup This role requires someone who is not reliant on instruction you'll be expected to assess, challenge, and improve how things are done. About You Our client is looking for someone who brings: Proven Warehouse & Logistics Management experience (essential) Strong leadership skills with a confident, decisive approach Experience managing vehicles, machinery, and fleet operations Knowledge of asset management systems and barcode tracking (highly desirable) Process-driven mindset with experience implementing SOPs Strong Health & Safety awareness Ability to organise teams, rotas, and operational workflows Commercial awareness and problem-solving capability Confidence to challenge existing ways of working and introduce improvements A professional presence able to make a strong first impression and lead from the front Construction, property services, or trade-supply experience would be highly advantageous.
Office Manager Location: Moorgate Salary: Competitive Midgard, is part of the JRL Group, is a specialist construction and development business delivering high-quality projects across London and the UK. Due to continued growth, we are seeking an experienced and highly organised Office Manager to oversee the smooth day-to-day running of our office based in Moorgate. This is a key role within the business, supporting senior management and acting as the central point of contact for office operations, administration, and facilities. THE ROLE As Office Manager, you will be responsible for managing office administration, facilities, and support services, ensuring the office operates efficiently and professionally at all times. You will play a vital role in supporting teams across the business and maintaining a positive working environment. KEY RESPONSIBILITIES OF AN OFFICE MANAGER Manage the day-to-day running of the office, ensuring smooth and efficient operations Act as the main point of contact for office-related matters Oversee office facilities, supplies, and equipment, including ordering and stock control Coordinate office maintenance, utilities, and external suppliers Support senior management with administrative tasks and diary management where required Manage onboarding processes for new starters, including office inductions Maintain office policies, procedures, and records Liaise with HR, IT, Finance, and other departments across the JRL Group Organise meetings, events, and team activities Ensure Health & Safety and compliance standards are met within the office SKILLS & EXPERIENCE OF AN OFFICE MANAGER Proven experience in an Office Manager or Senior Administrator role Strong organisational and multitasking skills with excellent attention to detail Confident communicator with a professional telephone and email manner Proficient in Microsoft Office (Outlook, Word, Excel) Ability to work independently and take ownership of responsibilities Proactive, reliable, and adaptable with a positive attitude Experience within construction, property, or a fast-paced environment is desirable
13/02/2026
Full time
Office Manager Location: Moorgate Salary: Competitive Midgard, is part of the JRL Group, is a specialist construction and development business delivering high-quality projects across London and the UK. Due to continued growth, we are seeking an experienced and highly organised Office Manager to oversee the smooth day-to-day running of our office based in Moorgate. This is a key role within the business, supporting senior management and acting as the central point of contact for office operations, administration, and facilities. THE ROLE As Office Manager, you will be responsible for managing office administration, facilities, and support services, ensuring the office operates efficiently and professionally at all times. You will play a vital role in supporting teams across the business and maintaining a positive working environment. KEY RESPONSIBILITIES OF AN OFFICE MANAGER Manage the day-to-day running of the office, ensuring smooth and efficient operations Act as the main point of contact for office-related matters Oversee office facilities, supplies, and equipment, including ordering and stock control Coordinate office maintenance, utilities, and external suppliers Support senior management with administrative tasks and diary management where required Manage onboarding processes for new starters, including office inductions Maintain office policies, procedures, and records Liaise with HR, IT, Finance, and other departments across the JRL Group Organise meetings, events, and team activities Ensure Health & Safety and compliance standards are met within the office SKILLS & EXPERIENCE OF AN OFFICE MANAGER Proven experience in an Office Manager or Senior Administrator role Strong organisational and multitasking skills with excellent attention to detail Confident communicator with a professional telephone and email manner Proficient in Microsoft Office (Outlook, Word, Excel) Ability to work independently and take ownership of responsibilities Proactive, reliable, and adaptable with a positive attitude Experience within construction, property, or a fast-paced environment is desirable
AWC Construction Services are seeking a highly organized and proactive Facilities Administrator to support the efficient operation of our facilities management team. The ideal candidate will be responsible for coordinating maintenance requests, managing documentation, liaising with contractors, and ensuring compliance with health and safety regulations. This role requires excellent communication skills, attention to detail, and the ability to multitask in a fast-paced environment. Key Responsibilities: Act as the first point of contact for all facilities-related queries and issues. Coordinate maintenance and repair work by liaising with service providers and contractors. Maintain records of building inspections, maintenance schedules, and compliance documentation. Assist in managing supplier contracts, purchase orders, and invoicing for facility-related services. Ensure health and safety policies are up to date and adhered to within the facility. Assist with emergency preparedness and response plans. Process work orders and track the status of facility-related tasks. Provide administrative support to the facilities management team as needed. Requirements: Previous experience in facilities administration, office management, or a related role. Strong organizational and time management skills. Excellent written and verbal communication abilities. Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and facilities management software (desirable). Willing to work on call 5pm-9pm, as part of a rota Ability to work independently and handle multiple tasks simultaneously. Knowledge of health and safety regulations (preferred). Problem-solving skills and a proactive approach to facility management. Benefits: Competitive salary and benefits package. Opportunities for professional development. Dynamic and supportive work environment. If you are a detail-oriented professional with a passion for facilities management, we encourage you to apply!
12/02/2026
Full time
AWC Construction Services are seeking a highly organized and proactive Facilities Administrator to support the efficient operation of our facilities management team. The ideal candidate will be responsible for coordinating maintenance requests, managing documentation, liaising with contractors, and ensuring compliance with health and safety regulations. This role requires excellent communication skills, attention to detail, and the ability to multitask in a fast-paced environment. Key Responsibilities: Act as the first point of contact for all facilities-related queries and issues. Coordinate maintenance and repair work by liaising with service providers and contractors. Maintain records of building inspections, maintenance schedules, and compliance documentation. Assist in managing supplier contracts, purchase orders, and invoicing for facility-related services. Ensure health and safety policies are up to date and adhered to within the facility. Assist with emergency preparedness and response plans. Process work orders and track the status of facility-related tasks. Provide administrative support to the facilities management team as needed. Requirements: Previous experience in facilities administration, office management, or a related role. Strong organizational and time management skills. Excellent written and verbal communication abilities. Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and facilities management software (desirable). Willing to work on call 5pm-9pm, as part of a rota Ability to work independently and handle multiple tasks simultaneously. Knowledge of health and safety regulations (preferred). Problem-solving skills and a proactive approach to facility management. Benefits: Competitive salary and benefits package. Opportunities for professional development. Dynamic and supportive work environment. If you are a detail-oriented professional with a passion for facilities management, we encourage you to apply!
Contract Administrator Plymouth £25,000 - £27,000 + Sick Pay & Additional Perks Are you an Administrator with a strong customer service background looking for a busy and varied role where no two days are the same? This national Facilities Services company is expanding following multiple contract wins and is looking to build a new team to support its growing operations. As a Contract Support Administrator, you will be part of a team of Administrators and Helpdesk Operatives responsible for handling incoming calls and emails relating to both planned and reactive works. You will log jobs onto the system, schedule engineers to attend site, and ensure jobs are completed and closed correctly for invoicing. You will play a key role in ensuring all work orders are processed within required timeframes while maintaining accurate records on the CAFM system and keeping all stakeholders informed. Key Responsibilities Process planned and reactive jobs from initial booking through to completion and invoicing Accurately input information onto the Concerto CAFM system Schedule engineers and subcontractors to attend works Maintain excellent working relationships with colleagues, clients, and contractors Assist with the collation of monthly reports General administrative duties as required Attend meetings when requested Carry out additional duties as required by the Line Manager For further information on the role and the company you would be working for please APPLY NOW or get in touch with Rhymel Henderson for a confidential chat
12/02/2026
Full time
Contract Administrator Plymouth £25,000 - £27,000 + Sick Pay & Additional Perks Are you an Administrator with a strong customer service background looking for a busy and varied role where no two days are the same? This national Facilities Services company is expanding following multiple contract wins and is looking to build a new team to support its growing operations. As a Contract Support Administrator, you will be part of a team of Administrators and Helpdesk Operatives responsible for handling incoming calls and emails relating to both planned and reactive works. You will log jobs onto the system, schedule engineers to attend site, and ensure jobs are completed and closed correctly for invoicing. You will play a key role in ensuring all work orders are processed within required timeframes while maintaining accurate records on the CAFM system and keeping all stakeholders informed. Key Responsibilities Process planned and reactive jobs from initial booking through to completion and invoicing Accurately input information onto the Concerto CAFM system Schedule engineers and subcontractors to attend works Maintain excellent working relationships with colleagues, clients, and contractors Assist with the collation of monthly reports General administrative duties as required Attend meetings when requested Carry out additional duties as required by the Line Manager For further information on the role and the company you would be working for please APPLY NOW or get in touch with Rhymel Henderson for a confidential chat
Hexagon Group is delighted to be partnering with an ambitious, niche property management company in Central London to support the recruitment of a Facilities Administrator. This is an excellent opportunity to join a close-knit, highly professional team supporting with the management of a predominantly commercial portfolio across Central London. Working from the company's Central London office, you will provide essential administrative support to a team of Facilities Managers, ensuring the smooth day-to-day operation of a varied property portfolio. You will play a key role in maintaining high service standards, supporting compliance processes and acting as a central point of coordination between contractors, on-site teams and occupiers. Your responsibilities will include supporting Facilities Managers with all aspects of administration, ensuring statutory compliance documentation is accurately recorded and kept up to date, raising and issuing approved purchase orders, liaising with contractors to coordinate planned and reactive works, and attending meetings where you will prepare agendas and take detailed minutes. You may also assist with arranging site visits and compiling reports, helping to ensure that service delivery across the portfolio remains consistent and proactive. The successful candidate will have previous experience within facilities or property management, ideally gained in a Facilities Administrator, Helpdesk or Compliance focused role, with a solid understanding of supporting operational teams and maintaining accurate records. You will be highly organised, detail-oriented and confident managing multiple tasks simultaneously. Strong communication skills are essential, along with a professional and personable approach when dealing with clients and contractors. You should be comfortable using MS Office packages and property management systems, and demonstrate a genuine interest in developing your career within the facilities management sector. In return, you will join a supportive and forward-thinking business that values professional development and offers clear progression opportunities within a growing organisation. The salary for this role is between 33,000 - 35,000 plus a generous benefits package. If this opportunity is of interest, please apply and one of our consultants will be in touch.
12/02/2026
Full time
Hexagon Group is delighted to be partnering with an ambitious, niche property management company in Central London to support the recruitment of a Facilities Administrator. This is an excellent opportunity to join a close-knit, highly professional team supporting with the management of a predominantly commercial portfolio across Central London. Working from the company's Central London office, you will provide essential administrative support to a team of Facilities Managers, ensuring the smooth day-to-day operation of a varied property portfolio. You will play a key role in maintaining high service standards, supporting compliance processes and acting as a central point of coordination between contractors, on-site teams and occupiers. Your responsibilities will include supporting Facilities Managers with all aspects of administration, ensuring statutory compliance documentation is accurately recorded and kept up to date, raising and issuing approved purchase orders, liaising with contractors to coordinate planned and reactive works, and attending meetings where you will prepare agendas and take detailed minutes. You may also assist with arranging site visits and compiling reports, helping to ensure that service delivery across the portfolio remains consistent and proactive. The successful candidate will have previous experience within facilities or property management, ideally gained in a Facilities Administrator, Helpdesk or Compliance focused role, with a solid understanding of supporting operational teams and maintaining accurate records. You will be highly organised, detail-oriented and confident managing multiple tasks simultaneously. Strong communication skills are essential, along with a professional and personable approach when dealing with clients and contractors. You should be comfortable using MS Office packages and property management systems, and demonstrate a genuine interest in developing your career within the facilities management sector. In return, you will join a supportive and forward-thinking business that values professional development and offers clear progression opportunities within a growing organisation. The salary for this role is between 33,000 - 35,000 plus a generous benefits package. If this opportunity is of interest, please apply and one of our consultants will be in touch.
Temporary FM Administrator / Facilities Manager Duration: 1+ months Start: Immediate Hours: Part-time or Full-time available We're looking for an experienced FM professional to provide short-term administrative support at a large-scale complex site. This is an excellent opportunity for someone between permanent roles or looking for flexible interim work. Key Responsibilities: Work order management and administration Building compliance documentation and support Assisting the existing Facilities Manager with day-to-day operations Essential Requirements: Experience with Yardi or similar CRM/CAFM systems Strong FM administrative background Ability to work independently in a complex environment
11/02/2026
Seasonal
Temporary FM Administrator / Facilities Manager Duration: 1+ months Start: Immediate Hours: Part-time or Full-time available We're looking for an experienced FM professional to provide short-term administrative support at a large-scale complex site. This is an excellent opportunity for someone between permanent roles or looking for flexible interim work. Key Responsibilities: Work order management and administration Building compliance documentation and support Assisting the existing Facilities Manager with day-to-day operations Essential Requirements: Experience with Yardi or similar CRM/CAFM systems Strong FM administrative background Ability to work independently in a complex environment
