5 jobs found

Commercial Property Legal AssistantWest YorkshireSalary up to £29kA fantastic opportunity has arisen for an experienced legal assistant to join one of the region's successful and most supportive law firms. Joining an established commercial property team, the role will be to provide full legal support to a couple of commercial property senior solicitors to include: Managing client matters on Proclaim- Typing- General administration- Diary management/arranging meetings- Fielding calls/emails- Ordering property searches- ID checks- Land registry management- Prepare client accounts/billsTo be considered for the role you must have a minimum of 6 months experience working as a legal assistant or legal secretary within a commercial property team. Candidates without this experience cannot be considered.Salary is up to £29k depending upon experience and there will be future opportunities for further development and growth.If you have the relevant experience and are looking for a firm where you have the exposure to excellent quality work, to be in a supportive and progressive environment then please apply for immediate consideration.

Internal Job Title: Facilities Manager Business: Lucy Group Ltd Location: Oxford Job Reference No: 4451 Job Purpose: To manage the facilities and procurement activities of the Lucy Group Head Office, Lucy Real Estate offices and outlying Lucy Group Business Offices (as directed) in accordance with business goals and relevant legal requirements. Business Overview: Lucy Group is an international group that makes the built environment sustainable. Our electric businesses advance the transition to a carbon-free world with infrastructure that enables renewable energy and smart cities. Our real estate businesses support sustainable living through responsible property development and investment. Job Dimensions: This role will report into the Group Head of Health, Safety and Sustainability. The role will be entirely office based. The role will have a small team, including a front of house coordinator and an office coordinator and will work with the Executive Directors, their assistants and core group functions. The role requires the holder to communicate adeptly with key stakeholders. The role holder will be a highly motivated individual with a proactive approach, they will have proven experience in facilities and asset management in a relevant commercial environment, a working knowledge of health and safety matters, and demonstrable experience of procurement of goods and services in a HQ environment. Excellent customer service and communications skills are essential. Key Accountabilities: These will include: Plan, manage and oversee all works of all contractors, staff, and other parties to ensure the quality of delivery, that the works are within the agreed scope and value for money, and that relevant contracts are in place to meet agreed deadlines Ability to prepare an annual business plan and budget for the facilities portfolio and to undertake regular project reviews to ensure accountability for the budget as well as progress of the works and projects H&S Inductions and workspace assessments Responsible for procuring defined goods and services for the portfolio Managing refurbishments relocations or renovations as they arise in the portfolio and being available for advice to other business units on similar projects Will champion and drive through the implementation of the group purchasing policy across the core group functions Supervise multi-disciplinary teams of staff, including cleaning/maintenance and ensure the highest standard of front of house and building housekeeping is maintained throughout the HQ building Leading commercial tender and review processes, negotiating financial terms/service levels and appointment of all facilities contracts. Identifying new components and obsolescence with the suppliers Managing contract reviews and terminating arrangements Lifecycle planning of assets and facilities asset management - create a framework for how to operate, maintain, renew, and retire high-value assets Undertake regular site inspection as agreed with management, monitor the state of repair, complete inspection reports, and action any necessary works on approval of management Ensure that all contractors and staff follow agreed protocols/ procedures relating to works being carried out and approvals sought as directed Dealing with all queries expediently and professionally including arranging and attending periodic staff meetings, actioning subsequent minutes and works Develop and promote good working relationships with all office staff and other key stakeholders Use performance management techniques to monitor and demonstrate achievement of agreed service levels/ conduct and lead to improvement Identify deficiencies of work/service and report to management Implement improvements to service delivered by contractors, staff, and other parties Manage and lead change to ensure minimum disruption to core activities Prepare documents for tender for contractors and calculate and compare costs for required goods or services to achieve maximum value for money Direct, coordinate and plan essential services such as reception, security, maintenance, mail, stationery, car parking, EV charging, health & safety, archiving, cleaning, catering, telephones, waste disposal, and recycling Compiling weekly updates to the Group Head of Health, Safety and Sustainability Respond appropriately to emergencies or urgent issues as they arise and deal with the consequences Ensure full compliance with all current and impending Health and Safety legislation, including the full implementation of annual Health and Safety Risk Assessment Reports and Fire Risk Assessments. The facilities support and front of house team also perform reception and defined office-based administration activities. These activities will be managed by the Executive Assistant to the Executive Director & Company Secretary on a matrix management basis with this role. Qualifications, Experience & Skills: Essential: Must have had management responsibility for multi-site building and facilities management of commercial buildings in previous roles, including asset management and procurement IOSH/NEBOSH qualified with knowledge of Health and Safety legislation as applied to managed commercial property At least 10 years' experience in facilities management and supplier selection, qualification, evaluation, contract and price negotiations Excellent organisational and people management skills, time management, ability to prioritise and organise own workload and able to work to deadlines Energetic and natural completer with "can do" approach Attention to detail Good working knowledge of Microsoft Office/Excel, Teams and Word Technical understanding of how a building works from a M&E point of view Ability to manage contractors and staff Ability to communicate well with key stakeholders and manage expectations appropriately Collaborative team worker who has an ability to work under matrix management principles Desirable: A training qualification from IWFM Membership of CIPS or a willingness to work towards and obtain a minimum of level 5 Advanced Diploma in Procurement and Supply certification Prince2 or Agile qualifications in project management About Us: Lucy Group Ltd is the parent company of all Lucy Group companies. The Group is on a mission to improve people's lives with intelligent power, smart lighting and sustainable homes. Since its origins in Oxford, UK, over 200 years ago, the group has grown and diversified. Through various businesses, today we employ around 1800 people worldwide across five continents and has a turnover exceeding £400m.

Property Secretary Location: Northamptonshire Job Type: Full-Time Industry: Legal Salary: Up to £28,000 DOE As a Property Secretary , you will provide comprehensive secretarial and paralegal support to the department, ensuring the smooth running of files and delivering an exceptional standard of client care. This is a key role within the team, supporting the Head of Department and Fee Earners across a wide range of property matters. ? Key Responsibilities Preparing correspondence and legal documents via audio typing and word processing Managing client files including daily filing, opening/closing files, and retrieving archived documents Preparing outgoing mail and ensuring all enclosures are correctly attached Chasing search results, setting reminders for key dates, and supporting proactive file progression Acting as a point of contact for clients, solicitors, lenders and third parties Managing matters from exchange through completion and supporting post-completion formalities Assisting with purchase, sale, remortgage and transfer of equity matters Handling incoming calls professionally and taking accurate messages Completing general administrative duties to support the smooth running of the team Assisting with completion statements, billing, accounts queries and postings Preparing, formatting and editing documents Undertaking basic legal research for the Head of Department Supporting additional tasks as required within the department What We're Looking For Experience within Residential, Commercial and/or Agricultural Property Strong organisational and multitasking skills Excellent communication skills - written and verbal High attention to detail and commitment to producing quality work The ability to work independently and as part of a close-knit team Reliability, professionalism, and the ability to hit the ground running Interested? This is a fantastic opportunity to join a respected legal team, build on your legal experience and take on a varied workload within a supportive environment. To find out more, apply today or email Office Angels is an employment agency and business. We are an equal-opportunities employer who puts expertise, energy and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more. By showcasing talents, skills and unique experiences in an inclusive environment, we help individuals thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you. Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer. By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.

Office Administrator - Part time - Birmingham Office administrator required to work part time for a construction cost consultants based from their growing Birmingham office to assist a team of 7. The Company This consultancy is a budding, rapidly growing, and dynamic construction firm that is focused on delivering commercial advice and client solutions. This is a fantastic opportunity for an administrator with a construction background to grow with the team. The Role Key Responsibilities: * looking for someone with previous experience witihin construction/property Day to day Stationary orders for the office using supplier core list, ensuring stock levels are maintained Booking couriers Report any issues with machinery/IT to operations manager Ensure all office printers are fully stocked with paper each day Sorting of incoming mail and distribution to employees Sorting of post daily for drop off at post office Assist all members of the office with ad hoc duties including printing, binding, archiving, picking up urgent deliveries, etc. First point of contact for day-to-day suppliers/contractors Management of meeting rooms, including booking, pre-ordering lunches, preparing refreshments, clearing, and replenishing rooms after meetings Ensure office area is always presentable, managing cleaning contract Assist the operations team with the provision of facilities management services Support with / coordination of office moves / renovation / furniture requirements Quality Assurance Liaison with Building Manager to ensure adequate premises provision (Wi-Fi, key cards etc). Diary Management Taking minutes First aid and fire risk representative Proficient in Microsoft, Excel and Adobe (InDesign experience preferred also) Maintenance of CRM system Liaising with London team Bid Support: Ensuring project tracker is updated Updating CVs Bid support (training provided) Social media and website updates Event bookings In Return… £25,000-£30,000 - pro rata Part time - 3-4 days 10pm - 3pm Benefits package to be discussed (pension etc)If you are an office administrator, considering your career opportunities, please contact Megan Cole at Brandon James. Ref 12309MC (phone number removed) Office administrator / Birmingham / PA / Construction / Cost consultancy / Office manager / Excel / Secretary

Office Administrator - Part time - Birmingham Office administrator required to work part time for a construction cost consultants based from their growing Birmingham office to assist a team of 7. The Company This consultancy is a budding, rapidly growing, and dynamic construction firm that is focused on delivering commercial advice and client solutions. This is a fantastic opportunity for an administrator with a construction background to grow with the team. The Role Key Responsibilities: * looking for someone with previous experience witihin construction/property Day to day Stationary orders for the office using supplier core list, ensuring stock levels are maintained Booking couriers Report any issues with machinery/IT to operations manager Ensure all office printers are fully stocked with paper each day Sorting of incoming mail and distribution to employees Sorting of post daily for drop off at post office Assist all members of the office with ad hoc duties including printing, binding, archiving, picking up urgent deliveries, etc. First point of contact for day-to-day suppliers/contractors Management of meeting rooms, including booking, pre-ordering lunches, preparing refreshments, clearing, and replenishing rooms after meetings Ensure office area is always presentable, managing cleaning contract Assist the operations team with the provision of facilities management services Support with / coordination of office moves / renovation / furniture requirements Quality Assurance Liaison with Building Manager to ensure adequate premises provision (Wi-Fi, key cards etc). Diary Management Taking minutes First aid and fire risk representative Proficient in Microsoft, Excel and Adobe (InDesign experience preferred also) Maintenance of CRM system Liaising with London team Bid Support: Ensuring project tracker is updated Updating CVs Bid support (training provided) Social media and website updates Event bookings In Return… £25,000-£30,000 - pro rata Part time - 3-4 days 10pm - 3pm Benefits package to be discussed (pension etc)If you are an office administrator, considering your career opportunities, please contact Megan Cole at Brandon James. Ref 12309MC (phone number removed) Office administrator / Birmingham / PA / Construction / Cost consultancy / Office manager / Excel / Secretary