Site Administrator

Freelance Site Administrator Role

Serving as the initial touchpoint and facilitator for all on-site guests, you will ensure a hospitable and professional atmosphere. Additionally, you will assist the document controllers in various administrative tasks and oversee services rendered by external contractors.

Primary Duties:

• Undertake miscellaneous administrative tasks as needed, using Microsoft software.
• Escort visitors to designated areas and offer beverages if needed.
• Manage and archive visitor documentation, and facilitate the issuance of work permits when necessary.
• Provide essential data and adhere to company guidelines during audits.
• Guide new employees to induction locations as part of the training team's support.
• Handle mail and parcels, distributing them to appropriate recipients.
• Collaborate with multiple departments to ensure seamless site operations.
• Maintain logs for incoming deliveries as mandated.
• Supervise the performance of outsourced cleaning services.
• Monitor office supplies inventory and place orders as needed.
• Assist in preparing time cards for external agencies and address related queries

Required Skills and Qualifications:

• Exceptional interpersonal skills
• At least one year of customer service experience
• Proficient in written and spoken English
• Robust administrative abilities
• Familiarity with Microsoft Word and Excel

Performance Metrics:

• Internal KPIs
• Task efficiency
• Precision in work outputs
• Attention to fine details
• Quality of intra-team relationships