7 jobs found

An urgent new vacancy has been created to appoint a talented and experienced Document Controller / Site Administrator / Administrator / Senior Administrator in the West Midlands. Candidates with a construction related background are naturally of particular interest, HOWEVER we will give equal consideration to those from a civils or building services document control background. You will be efficiently undertaking and coordinating site related administration duties on a project, whilst also providing admin support to management As well as document control, you will also coordinate meetings, the collation of reports and the follow up of actions. Whilst you will create and maintain a robust filing and archive system, you will also ensure full compliance and ISO accreditations. Working primarily within a Common Data Environment (CDE), you will ensure compliance with project protocols (such as ISO 19650) Other areas in addition to maintaining site records will include weekly progress reports, assisting the Health and Safety team in audit processes and to record safety documentation. Candidates of high interest will have Viewpoint, Aconex, Procore, or Autodesk Construction Cloud experience. As a minimum, we require knowledge of at least one major CDE platform (e.g., Viewpoint, BIM 360, Procore). Skilled experience using Microsoft Office, particularly Excel is essential. Ongoing duties will also include improving the document management process, giving you autonomy to make a difference from your previous administration experience. Candidates applying will naturally be proficient in using Microsoft Office 365, have exceptional organisational skills as well as excellent written and communication skills. Working with a friendly and approachable team, this role offers genuine development and a step up for the right person who is organised, has excellent IT skills, skilled administration experience and enjoys variety. Please forward your CV for immediate consideration and ensure any relevant skills and experience is included for a chance to secure an interview ASAP!

Our client is seeking an experienced Project Administrator to support the delivery of construction related projects. This role provides project administration, document control and coordination support across multiple live sites, ensuring projects remain organised, compliant and efficiently delivered. Key Responsibilities Manage project documentation, files and SharePoint folders. Coordinate document control and maintain accurate project records. Build project packs for new projects Support RAMS, permits, inductions, toolbox talks and daily briefings. Track QA, SHEQ and compliance documentation. Liaise with site managers, subcontractors, suppliers and internal teams. Arrange accommodation, plant hire, fuel and procurement requirements. Raise and allocate purchase orders. Support weekly project reviews and maintain action trackers. Ensure project documentation is complete, accurate and audit ready. Provide general administrative support to site teams and senior management. Experience & Skills Previous experience in a Project Administrator, Project Coordinator or Document Controller role. Construction, utilities, renewables or similar project environment experience preferred. Strong organisational and communication skills. Able to manage multiple priorities across live projects. Good knowledge of Microsoft Office and SharePoint. Experience supporting QA, SHEQ and site documentation advantageous.

Site Clerk / Document Controller Are you a Site Clerk or Document Controller looking to join a leading civil engineering contractor delivering major energy and infrastructure projects across the UK? Red Sky Personnel are recruiting for a Site Clerk / Document Controller to join a well-established civil engineering contractor working on a major substation project in Suffolk. This is an excellent opportunity to join a high-profile energy infrastructure scheme, supporting the delivery of critical works within the UK s evolving power network. You'll be joining a business with a strong reputation for delivering complex civil engineering projects, offering long-term career security, genuine career progression and the opportunity to work alongside experienced project and commercial teams on a major infrastructure project. As a Site Clerk / Document Controller, you will provide essential administrative support to the site team, maintaining accurate project records, managing site documentation and assisting with commercial and project reporting requirements. Key responsibilities will include managing GRN processes, maintaining stock and material records, controlling site paperwork, supporting invoice and ticket management, and assisting the wider project team with reporting and administration. What We're Looking For Previous experience working as a Site Clerk, Site Administrator, Document Controller or Project Administrator within construction or civil engineering projects Experience managing site records, documentation and project administration processes Understanding of GRN processes, delivery tickets, invoice support or material tracking Experience supporting commercial or project teams with reporting requirements Strong organisational skills with excellent attention to detail Ability to manage multiple tasks and maintain accurate records within a fast-paced site environment Experience using Microsoft Office packages, particularly Excel and SharePoint Knowledge of construction processes and site documentation requirements is advantageous What's On Offer Competitive Salary Package Company Benefits Package Private Medical Insurance Company Pension Scheme Life Assurance Annual Leave plus Bank Holidays Flexible Benefits Package Ongoing Training & Career Development Long-term project security Opportunity to work on a major UK energy infrastructure project in Suffolk Security Clearance Candidates must have the right to work in the UK. Any additional project-specific clearances will be discussed during the recruitment process. If you're looking for your next Site Clerk / Document Controller opportunity with a business delivering some of the UK's most important infrastructure projects, Red Sky Personnel would love to hear from you.

Document Controller Following the award of a major drylining package on a project in Peterborough, our client, a well-established design and build drylining subcontractor, is now looking to appoint a Document Controller to join their site-based team. This is an excellent opportunity to be part of a large-scale project, supporting the delivery team by ensuring all documentation is managed accurately, efficiently, and in line with project requirements. The Role As Document Controller, you will play a key role in maintaining and managing all project documentation on site. You will work closely with the site and project teams, ensuring information is correctly logged, tracked, and distributed, while maintaining high standards of accuracy and organisation. Key Responsibilities Manage and maintain all project documentation using approved systems Ensure documents are correctly logged, filed, and distributed to relevant stakeholders Monitor document revisions and ensure the latest versions are in circulation Support the site team with administrative duties related to document control Maintain accurate document registers and audit trails Liaise with internal teams and subcontractors to ensure documentation is up to date Requirements Previous experience as a Document Controller or Site Administrator within construction Experience working with document management systems Strong organisational skills and attention to detail Ability to manage multiple tasks in a fast-paced site environment Proficient in Microsoft Office What s on Offer 2-year fixed term contract on a large, secure project Opportunity to work with an established drylining subcontractor Long-term project stability and team environment If you are an experienced Document Controller looking for your next opportunity in Peterborough, please apply to this advert today.

Location: Redhill, Surrey Job Type: Full-time, Permanent Salary: 40,000 per annum + benefits Company Tier 1 industry-leading specialist in the design, engineering, and installation of premium fa ades and cladding systems. Renowned for delivering complex, high-profile building envelopes. They strive to set the benchmark for quality, architectural innovation, and technical excellence. The team thrives on precision, safety, and a collaborative culture, making us the go-to partner for iconic commercial and residential landmarks. Position Overview We are seeking an organized, detail-oriented Document Controller with dedicated experience in the fa ade and cladding sector to join our elite project delivery team based in Redhill. In this role, you will be the backbone of our project information pipeline, ensuring all architectural drawings, technical submittals, QA checklists, and compliance data are flawlessly managed to our industry-leading standards. Key Responsibilities Manage, log, and distribute all project documentation (including architectural drawings, structural calculations, cladding data sheets, and fabrication details) using our Electronic Document Management Systems (EDMS). Ensure all incoming and outgoing project data conforms to strict company and client naming conventions, revisions, and status codes. Track and manage Requests for Information (RFIs), Technical Submittals, and Design Variations, chasing internal teams and external consultants to meet tight project deadlines. Serve as the primary user and administrator for Fieldview, ensuring project templates, digital forms, and QA checklists are properly set up and maintained. Monitor site-captured data, tracking progress on cladding installation, weatherproofing inspections, and handover packages. Generate regular reports from Fieldview to assist Project Managers in tracking defects (snagging), quality compliance, and close-out metrics. Maintain accurate records for strict fa ade compliance standards, including fire safety ratings, material tracing, and thermal performance certification. Collate and compile comprehensive Operations & Maintenance (O&M) manuals and As-Built documentation for final project handover. Skills & Experience Required Industry Experience (Essential) Minimum of 2-3 years of experience as a Document Controller specifically within the fa ade, cladding, curtain walling, or architectural glazing sectors. A solid understanding of cladding-specific technical language, drawing types, and materials (e.g., rainscreen, unitized curtain walling, stone, composite panels). Software & Systems (Essential) Proven, hands-on experience using Viewpoint Fieldview to manage on-site QA, progress tracking, and defect management. Proficiency with major tier-1 EDMS platforms widely used in construction (such as Aconex, Asite, Procore, or Viewpoint For Projects).

Project Coordinator An established and growing commercial interiors contractor is seeking an experienced and highly organised Project Coordinator to support the successful delivery of fast-paced fit-out and refurbishment projects across the UK. Operating across commercial office, retail, education, hospitality, healthcare, and public sector environments, the business has built a strong reputation for delivering high-quality interior solutions with professionalism, precision, and exceptional client service. Position: Project Coordinator Location: Birmingham Salary: 35,000 - 40,000 per annum + Package Contract Type: Permanent Start date: Immediately available The Role: Reporting directly to the Contracts Manager and Project Management team, the Project Coordinator will play a critical role in supporting projects from pre-construction through to completion and handover. You will be responsible for coordinating project administration, tracking progress, managing documentation, supporting procurement activities, and ensuring effective communication between site teams, subcontractors, suppliers, consultants, and clients. The successful candidate will be capable of managing multiple live projects simultaneously while maintaining excellent attention to detail and ensuring deadlines are consistently achieved. Key Responsibilities: Support Project Managers and Site Managers in the day-to-day delivery of multiple fit-out and refurbishment projects Coordinate project mobilisation activities including documentation, inductions, permits, and logistics planning Assist with the preparation and management of project programmes, progress trackers, and reporting schedules Monitor project milestones and proactively follow up on outstanding actions to maintain programme delivery Prepare and distribute meeting agendas, minutes, action trackers, and progress reports Coordinate procurement schedules and material deliveries in line with project timelines Liaise with suppliers and subcontractors regarding lead times, delivery dates, and technical documentation Maintain accurate and up-to-date project records and filing systems Compile and manage construction documentation including RAMS, site registers, O&M manuals, warranties, and handover packs Support the coordination of site visits, progress meetings, and client updates Candidate Requirements: The ideal candidate will have previous experience within the construction, interiors, or fit-out sector and demonstrate excellent organisational and communication skills. Previous experience in a Project Coordinator, Construction Administrator, Document Controller, or similar role within construction or interiors Strong administrative and organisational abilities with excellent attention to detail Ability to manage multiple projects and competing priorities within tight deadlines Strong communication and interpersonal skills with a professional approach to stakeholder management Competent in Microsoft Office Suite including Excel, Word, Outlook, and Teams Experience managing construction documentation and project reporting processes Understanding of construction project lifecycle and site operations Knowledge of health & safety documentation and construction compliance processes How to Apply: To apply, please submit your updated CV.

Project Coordinator Location: Milton Keynes Salary: 30,000 - 37,000 + Package The Company Our client is a well-established construction business delivering a range of projects across the commercial, residential, industrial and mixed-use sectors. Due to continued growth, they are looking to appoint a Project Coordinator to support project teams and ensure the smooth delivery of construction projects from pre-construction through to completion. This is an excellent opportunity for someone with construction industry experience looking to develop their career within a fast-paced and growing business. The Role The Project Coordinator will work closely with Project Managers, Site Managers, Commercial teams and external stakeholders to ensure projects are delivered efficiently and in line with programme requirements. You will be responsible for coordinating project information, managing documentation, tracking progress and supporting the wider project delivery team throughout the project lifecycle. Key Responsibilities Provide administrative and coordination support to Project Managers and site teams. Maintain project documentation, registers and records. Coordinate project meetings and issue minutes and action trackers. Monitor project programmes and track key milestones. Liaise with subcontractors, suppliers and consultants to ensure information is received on time. Assist with procurement activities and material tracking. Manage RFI logs, drawing registers and document control processes. Coordinate health and safety documentation and site compliance records. Support the preparation of project reports and progress updates. Ensure project files are maintained accurately and in accordance with company procedures. Assist with mobilisation and project close-out activities. Coordinate communication between internal departments and external stakeholders. Monitor project deliverables and escalate potential issues where required. Support commercial teams with documentation relating to valuations, variations and project costs. Assist with quality assurance documentation and handover packs. Requirements Previous experience working within the construction industry. Experience in a Project Coordinator, Project Administrator, Document Controller, Project Support or similar role. Strong organisational and administrative skills. Excellent communication skills, both written and verbal. Ability to manage multiple tasks and priorities simultaneously. Strong attention to detail. Proficient in Microsoft Office Suite. Experience using construction management or document control software would be advantageous. Ability to work effectively within a fast-paced project environment. Understanding of construction project lifecycles would be beneficial. Desirable Experience supporting multiple construction projects simultaneously. Exposure to commercial, residential, industrial or fit-out projects. Knowledge of procurement processes and project reporting. Understanding of health and safety documentation within construction. Benefits Competitive salary of 30,000 - 37,000. Company benefits package. Career progression opportunities. Ongoing training and development. Opportunity to work on high-profile construction projects.