2 jobs found

Workspace Services Administrator / Receptionist Rate of pay: 15.71 PAYE or 20.65 Umbrella per hour Job Type: Full-time, temporary (37.5hrs per week) Location: Hatton Garden & Southgate Overview This role supports the Workspace Services team with a wide range of reception and administrative duties. You will be responsible for delivering a professional front-of-house experience while assisting with operational processes such as asset management systems, cost control, and general team administration. Day-to-Day Responsibilities Act as the main point of contact for staff, visitors, clients, and suppliers Manage reception duties, ensuring a professional and welcoming environment Enhance building user experience through effective visitor management Carry out general administrative tasks including copying, filing, mailing, and document preparation Support maintenance operations by raising and closing reactive, planned, and scheduled job requests via CAFM systems Raise purchase orders and process invoices through the helpdesk system, ensuring timely submission to Head Office Maintain supplier records, documentation, and tracking systems Assist in managing training records, certification documentation, and return-to-work records Monitor and replenish stock required for Workspace Services operations Organise meetings, take minutes, and track actions Coordinate meeting room bookings and provide hospitality where required Work collaboratively with colleagues and provide cover when needed Carry out additional administrative or operational tasks as delegated by management Follow health and safety procedures and support a safe working environment Skills & Experience Required Previous experience in a reception, facilities, or office administration role Strong IT skills, including Microsoft Office Excellent communication and interpersonal skills Ability to work independently and as part of a team Strong organisational skills with attention to detail Ability to build relationships with stakeholders and service users Customer-focused with a professional and approachable manner Key Competencies Customer-focused approach Strong collaboration and teamwork skills Confident communicator with the ability to influence Ability to manage relationships with suppliers and internal stakeholders Proactive and organised working style Additional Information Ensures confidentiality of all personal and organisational data Complies with health & safety and workplace policies Promotes a positive, inclusive, and professional working culture May be required to undertake additional duties aligned with the role To apply for the Workspace Services Administrator / Receptionist position, please submit your CV for consideration.

Our client is an Glasgow based Housing Association and are looking for an Administrator for a 6 Month contract opportunity. They provide a professional and friendly work environment and are seeking an Administrator with strong communication skills to be the first point of contact with customers. They are looking for a highly organised and personable receptionist to join the team. The ideal candidate will have excellent communication skills, a friendly manner, and the ability to manage multiple tasks efficiently. As the receptionist, you will play a crucial role in ensuring smooth operations within the office and delivering a welcoming experience to all visitors. Further responsibilities will include - Greet and welcome visitors in a professional manner. Answer, screen, and forward incoming phone calls. Manage and maintain the reception area, ensuring it is tidy and presentable. Handle incoming and outgoing mail and deliveries. Schedule appointments and meetings, coordinating with relevant staff members. Assist with administrative tasks. Support other departments as needed with various tasks and projects. Candidates will ideally have proven experience as a receptionist, front office representative and display excellent verbal and written communication skills. You will be proficient in Microsoft Office Suite (Word, Excel, Outlook). This role should last 6 months but has the potential to last longer, to find out more please contact Alasdair Reid.