Job Description
DOCUMENT CONTROLLER (PROCORE)
We are currently recruiting for a Document Controller for our client, a workplace strategy, design and build expert company.
Role Overview:
The Document Controller plays a key role in supporting project delivery by managing and controlling all project documentation through Procore and/or other document management systems. This includes drawings, RFIs, submittals, and site records. The role ensures that accurate, up-to-date information is available to site teams, subcontractors, and stakeholders, enabling efficient and compliant construction operations.
Key Responsibilities
Manage all project documentation including drawings, specifications, RFIs, submittals, transmittals and snagging internally and externally
Ensure the latest approved construction drawings and documents are issued to site teams and subcontractors, ensuring their immediate access to the most up to date and relevant information.
Maintain strict version control to prevent use of outdated information on site.
Control incoming and outgoing documentation from consultants, contractors, and suppliers.
Administer and manage document workflows within document management systems (Drawings, Documents, RFIs, Submittals)
Upload and maintain accurate records of all construction documentation
Track and log RFIs, submittals, and drawing revisions to ensure timely responses
Coordinate with Project Administrators to set up and maintain folder structures and permissions in line with project requirements
Act as the central point of contact for document control across the construction project
Liaise with site managers, engineers, subcontractors, and design teams to coordinate and guide document flow
Attend & support project meetings by preparing and distributing document packs and reports
Ensure document control processes align with project specifications, contractual requirements, and industry standards
Assist in maintaining audit trails for all project documentation
Support quality assurance processes by ensuring documentation is complete and correctly approved
Identify bottlenecks or delays in document approvals that may impact construction progress
Deliver ad hoc training to support the onboarding of project stakeholders
Skills & Experience
Essential
Proven experience in document control within construction projects (main contractor or subcontractor environment)
Strong hands-on experience with Procore (essential)
Solid understanding of construction documentation
Excellent organisational skills and attention to detail
Ability to work in a fast-paced environment
Strong communication skills with the ability to liaise with site and office teams, as well as external stakeholders.
Experience with document numbering conventions and metadata standards
Familiarity with approval workflows and audit processes
Desirable
Experience on commercial construction projects
Familiarity with other platforms (e.g., SharePoint)
Understanding of construction processes and project lifecycles
Key Competencies
Strong attention to detail and accuracy
Ability to prioritise under tight deadlines
Proactive problem-solving approach
Collaborative and team-oriented mindset
Ability to manage multiple document workflows simultaneously
Ability to train and support non-technical users
Proactive problem solving and ownership mindset
Confidence to challenge poor information practices
Eden Brown is committed to equality in the workplace and is an equal opportunity employer.
