Administrator required in Belfast This role is crucial in supporting our site operations and ensuring effective coordination of staff and resources. Key Responsibilities: Site Induction Management: Register new employees, assist in form completion, and update profiles. Coordinate with clients for profile review and approval. Ensure staff attend inductions, manage profile transfers, and update expiries. Handle Access Card requests for new, missing, or damaged cards. Complete offer forms for HR once manager approval is obtained. Safety Critical Medical Coordination: Check staff availability for medical appointments. Book appointments and send confirmations. Obtain medical results and upload to relevant sites. Prepare and send purchase orders to medical centers. Safety Glasses Prescription Processing: Liaise with Health & Safety for prescription requests and distribute to staff. Friday Pack Responsibilities: Prepare and take Minutes of Meeting. Update Weekly Tab Scoring and compile reports for clients. Onboarding New Starters: Assist new employees post-induction with site directions and contract management. Handle pre-employment questionnaires and verify necessary documents. Holiday Management: Issue and track holiday forms. Maintain individual holiday records and assist staff with holiday-related queries. Timesheet & Payroll Support: Address payroll queries and assist in timesheet preparation. Process lodging applications and documentation. General HR Assistance: Support staff with required documents and communicate with HR on staff updates. Maintain attendance and absence records. Training Coordination: Communicate training details to attendees and maintain tracking lists. Administrative Duties: Prepare daily and weekly reports. Manage contract copies, reference letters, and update requests. Gate Access and Issues: Address gate access concerns and manage visitor pass requests. Requirements: Proven administrative experience, preferably in a site-based role. Strong organisational and multitasking skills. Excellent communication and interpersonal abilities. Experience of civil or construction would benefit the person but not a must. Familiarity with office management procedures and basic accounting principles. Benefits: Competitive salary. Opportunities for career advancement. Supportive and dynamic work environment.
06/08/2026
Full time
Administrator required in Belfast This role is crucial in supporting our site operations and ensuring effective coordination of staff and resources. Key Responsibilities: Site Induction Management: Register new employees, assist in form completion, and update profiles. Coordinate with clients for profile review and approval. Ensure staff attend inductions, manage profile transfers, and update expiries. Handle Access Card requests for new, missing, or damaged cards. Complete offer forms for HR once manager approval is obtained. Safety Critical Medical Coordination: Check staff availability for medical appointments. Book appointments and send confirmations. Obtain medical results and upload to relevant sites. Prepare and send purchase orders to medical centers. Safety Glasses Prescription Processing: Liaise with Health & Safety for prescription requests and distribute to staff. Friday Pack Responsibilities: Prepare and take Minutes of Meeting. Update Weekly Tab Scoring and compile reports for clients. Onboarding New Starters: Assist new employees post-induction with site directions and contract management. Handle pre-employment questionnaires and verify necessary documents. Holiday Management: Issue and track holiday forms. Maintain individual holiday records and assist staff with holiday-related queries. Timesheet & Payroll Support: Address payroll queries and assist in timesheet preparation. Process lodging applications and documentation. General HR Assistance: Support staff with required documents and communicate with HR on staff updates. Maintain attendance and absence records. Training Coordination: Communicate training details to attendees and maintain tracking lists. Administrative Duties: Prepare daily and weekly reports. Manage contract copies, reference letters, and update requests. Gate Access and Issues: Address gate access concerns and manage visitor pass requests. Requirements: Proven administrative experience, preferably in a site-based role. Strong organisational and multitasking skills. Excellent communication and interpersonal abilities. Experience of civil or construction would benefit the person but not a must. Familiarity with office management procedures and basic accounting principles. Benefits: Competitive salary. Opportunities for career advancement. Supportive and dynamic work environment.
Your new company Hays are delighted to be partnering with a well-established specialist fit-out contractor to recruit a Buyer for their team in Antrim. This organisation has built a strong reputation for delivering high-quality projects across various sectors throughout the UK and Ireland. Due to continued growth, they are seeking a motivated procurement professional to join their busy team. Your new role As Buyer, you will play a key role in supporting the successful delivery of multiple fit-out projects. You will be responsible for sourcing and purchasing materials, obtaining competitive pricing, producing procurement schedules, tracking project costs against budgets, and managing purchase orders from placement through to delivery. You will work closely with Quantity Surveyors, Site Managers, Estimators and suppliers to ensure materials are available when required and projects remain on schedule and within budget. What you'll need to succeed - Previous experience within a Buyer, Purchasing or Procurement role- Strong supplier relationship and stakeholder management skills - Experience sourcing materials and negotiating with suppliers - Ability to manage purchase orders and monitor deliveries - Excellent organisational and workload management skills - Strong attention to detail and numerical skills - Proficiency in Microsoft Office, particularly Excel and Outlook - Ability to work under pressure and manage multiple priorities - Excellent communication skills - Experience within construction, fit-out, joinery or a related industry would be advantageous What you'll get in return - Competitive salary, dependent on experience- Competitive pension scheme - Private medical insurance - Training and development opportunities - Additional annual leave based on length of service - Opportunity to join a growing business working on high-profile projects across the UK and Ireland What you need to do now If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now. If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career. Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at (url removed)
27/07/2026
Full time
Your new company Hays are delighted to be partnering with a well-established specialist fit-out contractor to recruit a Buyer for their team in Antrim. This organisation has built a strong reputation for delivering high-quality projects across various sectors throughout the UK and Ireland. Due to continued growth, they are seeking a motivated procurement professional to join their busy team. Your new role As Buyer, you will play a key role in supporting the successful delivery of multiple fit-out projects. You will be responsible for sourcing and purchasing materials, obtaining competitive pricing, producing procurement schedules, tracking project costs against budgets, and managing purchase orders from placement through to delivery. You will work closely with Quantity Surveyors, Site Managers, Estimators and suppliers to ensure materials are available when required and projects remain on schedule and within budget. What you'll need to succeed - Previous experience within a Buyer, Purchasing or Procurement role- Strong supplier relationship and stakeholder management skills - Experience sourcing materials and negotiating with suppliers - Ability to manage purchase orders and monitor deliveries - Excellent organisational and workload management skills - Strong attention to detail and numerical skills - Proficiency in Microsoft Office, particularly Excel and Outlook - Ability to work under pressure and manage multiple priorities - Excellent communication skills - Experience within construction, fit-out, joinery or a related industry would be advantageous What you'll get in return - Competitive salary, dependent on experience- Competitive pension scheme - Private medical insurance - Training and development opportunities - Additional annual leave based on length of service - Opportunity to join a growing business working on high-profile projects across the UK and Ireland What you need to do now If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now. If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career. Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at (url removed)
