Project Coordinator

This is a pivotal role within the operations team. The successful candidate will be responsible for scheduling field resources, preparing operational documentation (including RAMS and Project Information Sheets), coordinating logistics, and acting as a key link between Sales, Field Teams and Clients.

The role requires excellent organisational skills, strong written communication ability, and the confidence to manage multiple live projects in a fast-paced environment.

Key Responsibilities

Scheduling & Resource Management

Use the company scheduling system to allocate engineers, rigs and equipment to projects

Monitor and manage resource availability across multiple live sites

Provide accurate availability updates to the Sales team to support quoting and tendering

Flag clashes, shortages or operational risks to the Operations Manager

Assist with forward planning to ensure smooth project delivery

Documentation & Compliance

Prepare site-specific RAMS (Risk Assessments & Method Statements)

Produce Project Information Sheets for field teams

Ensure documentation reflects the scope of works, equipment and site conditions

Issue documentation to clients in line with company procedures

Maintain accurate project records within internal systems

Field Team Support

Book accommodation and travel for field personnel

Order PPE and project-specific equipment as required

Support mobilisation and demobilisation of rigs and equipment

Act as first point of contact for engineers requiring operational assistance

Assist with logistics coordination and last-minute changes

Occasional out of hours support with accommodation and paperwork

Client and Internal Communication

Respond to client emails and phone calls in a professional and timely manner

Liaise with clients to confirm site access, programme dates and documentation requirements

Support Sales and Operations with general project administration

Escalate commercial or contractual matters appropriately

General Administration

Maintain accurate records within internal systems

Support document control processes

Assist with operational reporting where required

Provide general administrative support to the Operations Team

Skills & Experience Required

Essential:

• Strong organisational and time-management skills
• Excellent written and verbal communication skills
• High attention to detail
• Confident using scheduling or resource management systems
• Proficient in Microsoft Office (particularly Word and Excel)
• Ability to manage multiple projects simultaneously
• Calm and solution-focused under pressure

Desirable:

• Experience within construction, ground investigation, geotechnical or UXO sectors
• Experience writing RAMS
• Understanding of field operations logistics
• Knowledge of PPE standards and site compliance requirements

Personal Attributes

Proactive and self-motivated

Structured and process-driven

Strong problem-solver

Team player with the ability to communicate confidently at all levels

Commercially aware and operationally minded

What We Offer

Competitive salary (dependent on experience)

Supportive and growing team environment

Exposure to technically complex and nationally significant projects

Opportunities for professional development