Document Controller

A new opportunity for a Document Controller to join a high performing team in Suffolk is available with a leading house builder on a permanent basis.

Document Controller

Supporting the Technical Department, as Document Controller, you will support the Technical Department and wider business-including Construction, Commercial, and Sales teams.

Managing and coordinating departmental information processes will be a key part of the role. It will ensure the accurate, timely distribution and control of documentation, working closely with cross-functional teams to maintain effective information flow and achieve business objectives.

• Maintain high-quality document control in line with project naming conventions, company protocols, and ISO requirements.
• Ensure the accuracy, integrity, security, and traceability of all project documentation.
• Upload, register, and manage revisions and status of documents within A-Site.
• Conduct monthly audits of A-Site and document registers to ensure accuracy and compliance.
• Manage project information flow, distribution lists, and document workflows.
• Oversee consultant and design team documentation, ensuring full auditability of the design coordination process.
• Maintain project directories and subcontractor access within A-Site.
• Manage issue dates in line with the business plan, including groundworks and superstructure packages.
• Update and maintain Technical Department trackers (S106, S104, S278, S38), consultant appointments, and insurance records; request updated certificates as required.
• Issue formal consultant appointments (Deeds or Short Forms), coordinate signatures, and liaise with Legal on amendments
• Assist with CDM compliance, including issuing Designer Pre-Qualification Questionnaires and maintaining related records.
• Ensure correct project specifications are issued by the Commercial Department.
• Maintain site and plot information uploads (e.g., postal addresses, SAP data).
• Collate documentation to evidence compliance, including group deal requirements and waste transfer notices

• Experience or education that relates to technical within the built environment
• Knowledge of technical process or requirements within housebuilding or similar
• Document control, project working and audit trails
• Liasion with 3rd parties and key stakeholders
• Microsoft suite
• A-Site and/or COINS experience preferred
• Excellent attention to detail