Commercial Co-Ordinator

Role Title: Commercial Coordinator
Responsible To: Commercial Director
Location: Unit 205, Fort Dunlop, Fort Parkway, Birmingham, B24 9FD / WFH
Hybrid Requirements: 2 days office based / 3 days work from home

Main Duties and Responsibilities:

• To assist QS Team with sending out Contractor tender packages.
• To monitor and actively chase return of tenders to meet return deadlines. To check tendered rates against Framework Agreements (where relevant).
• To assist QS Team with contractor tender comparisons.
• To assist QS Team with preparation of tender recommendation reports.
• To assist QS Team with processing Contractor invoices; checking against order rates,
• confirming works have been completed, raising payment notifications for signature
• (by QS) and then issuing to Client.
• To assist QS Team with logging and filing of invoices for reimbursement by Client.
• Receive queries from the Client, gather the required information and respond
• promptly.
• To assist QS Team with commercial administration.
• To assist Commercial Director with annual National & Regional Framework tendering.
• To assist QS Team with sending out tenders.
• Monitoring tender package progress against timetable, reporting progress
• back to Commercial Director.
• Schedule meetings.
• To review QS prepared tender comparisons for spelling & numerical errors.
• Prepare final tender recommendation packs including all documentation.
• Maintain and update overall registry of frameworks.
• To assist Commercial Director & construction teams with general administration.

Requirements:

• Driven, focused & confident individual.
• Strong attention to detail, including spelling, grammar, and numerical accuracy.
• Individual who is comfortable working remotely with minimal supervision, taking
• ownership of tasks and delivering results.
• Proactive approach with the ability to use initiative.
• Working knowledge of IT/Microsoft Windows operating system.
• Working knowledge of Microsoft Office software; Outlook, Word & Teams.
• Working knowledge of Microsoft Excel is essential for the role.
• Ability to use Adobe PDF software.
• Ability to use Dropbox file-sharing software (not essential)