Receptionist Administrator

My client is seeking a 'down to earth' professional and organised Receptionist to join our busy head office. The successful candidate will be the first point of contact for visitors, clients, and suppliers, ensuring a welcoming and efficient front-of-house service. You will provide administrative support to the office team and assist with day-to-day coordination of site and project documentation.

Key Responsibilities:

• Greet and assist visitors, clients, and subcontractors in a professional manner.

• Answer and direct incoming calls, take messages, and respond to general enquiries.

• Maintain the reception area, ensuring it is tidy and presentable at all times.

• Manage incoming and outgoing post, deliveries, and courier bookings.

• Support office and site teams with administrative tasks such as:

  • Document control and filing (both electronic and hard copy).

  • Typing correspondence, reports, and meeting minutes.

  • Updating contact lists, project registers, and spreadsheets.

• Schedule and coordinate meetings, room bookings, and refreshments.

• Assist with onboarding paperwork for new staff or subcontractors (e.g. site inductions, ID checks, permits).

• Order and maintain office supplies, PPE, and stationery stock.

• Liaise with suppliers, clients, and site staff as required.

• Provide ad hoc administrative support to the Office Manager and Project Managers.

Skills & Experience Required:

• Previous experience as a Receptionist, Administrator, or similar role is preferred but not essential (construction or engineering environment desirable).

• Excellent communication and interpersonal skills.

• Strong organisational and time management abilities.

• Proficient in Microsoft Office (Word, Excel, Outlook).

• Professional telephone manner and confident dealing with a range of people.

• Ability to handle confidential information with discretion.

• Attention to detail and a proactive approach to problem-solving.

Desirable Qualifications:

• NVQ or Diploma in Business Administration (Level 2 or above).

• Experience using document management systems (e.g. SharePoint, Viewpoint, or similar).

• Knowledge of basic health and safety/site procedures.

Benefits:

• Competitive salary

• 28 days holiday

• Company pension scheme

• Free onsite parking

• Opportunities for training and career progression