Project Coordinator

Project Coordinator

Event Production Modular Builds Retail Fitouts Construction

Permanent Full-Time Competitive Salary London W9 2HH

Teliporter is hiring for a Project Coordinator to assist our team responsible for the design and delivery of bespoke modular building solutions.

Teliporter Overlay, specialise in bespoke modular building solutions for events, festivals, retail activations, and sporting showcases. Reporting to the Commercial Director, you'll support the planning, coordination, and delivery of high-impact temporary structures across shopping centres, festivals, and global event sites.

This hands-on role involves preparing RAMS and project documentation, managing quotes and budgets, liaising with landlords, suppliers, and contractors, and ensuring compliance with build regulations, Public Liability Insurance and H&S standards. You'll oversee 3rd party deliverables, assist with shop fit planning, signage and store lay out designs, tracking project metrics and provide on-site operational support to deliver immersive spaces that elevate brand and fan experiences.

If you're experienced in project coordination, operational support, event production, or modular builds, ideally within live events, retail fitouts or construction environments, we're keen to hear from you! Knowledge of Trello, Asana, Smartsheet or CAD highly desirable.

Position: Project Administration Coordinator, Service Delivery Management, Project Coordination, Project Planning, Resource Scheduling, Documentation & Reporting, Data Entry & General Administration

Purpose: Support the successful delivery of projects by coordinating planning, delivery, and operational execution of bespoke modular builds and activations, ensuring projects are completed on time, on budget, and to the highest standards.

Overview:

We are seeking a highly organised and commercially aware Project Support Coordinator to join our growing team. This role will provide day-to-day project and commercial support, working across design, planning, build and delivery phases. You will play a pivotal part in ensuring projects are executed on time, on budget, and to the highest standards, supporting internal teams and coordinating with landlords, suppliers, clients and contractors.

Responsibilities:

Project Management & Planning

• Develop and execute project plans from concept to delivery
• Create RAMS, H&S documentation, and manage regulatory compliance
• Coordinate timelines, critical paths, and delivery schedules
• Manage venue signoffs and landlord approvals
• Conduct project status meetings and stakeholder updates

Commercial Operations & Financial Management

• Prepare client quotes and commercial proposals
• Develop supplier cost breakdowns and negotiate rates
• Track budgets, margins, and P&L metrics
• Manage purchase orders, invoicing, and payments
• Support bids and tenders with client-facing materials
• Conduct post-project financial analysis

Stakeholder Relationship Management

• Build relationships with shopping centre managers, landlords, and venue owners
• Coordinate with contractors, logistics providers, and technical specialists
• Liaise with clients to ensure alignment on objectives and deliverables
• Facilitate cross-functional collaboration and stakeholder communication

Design & Technical Coordination

• Support signage planning, layout design, and customer journey optimization
• Collaborate on space planning and visual merchandising
• Review CAD drawings, technical specs, and structural plans
• Coordinate lighting, audio-visual, and digital installations
• Ensure brand guidelines and creative briefs are implemented

Quality Assurance & Compliance

• Conduct site inspections and quality checks
• Ensure compliance with build regulations, temporary structures legislation, and H&S standards
• Monitor installation quality and structural integrity
• Coordinate safety briefings and manage incident reporting

On-site Operations & Event Support

• Provide on-site support during installations and live events
• Coordinate logistics, deliveries, and equipment
• Support retail merchandising, stock management, and POS installation
• Manage event breakdown and site restoration
• Minimize disruption to venue operations

Digital & Technology Integration

• Coordinate digital displays, interactive technologies, and engagement tools
• Support retail management systems and inventory tracking
• Collaborate with IT on connectivity, security, and infrastructure
• Monitor digital touchpoint performance

Continuous Improvement & Innovation

• Identify process improvements and efficiency opportunities
• Stay current with industry trends and best practices
• Develop SOPs and quality frameworks

Candidate Profile:

You'll have previous operational support, project coordination, event production or experience planning modular builds or construction projects. Ideally, you'll be familiar with live events, retail fitouts or construction environments. Any exposure to retailing at concerts, stadiums, fan zones or festivals and an interest in; media, entertainment, sports, pop music and recording artists, would be beneficial.

Experience:

• 3+ years' experience in project coordination, operations, event production, or similar
• Background in modular construction, retail fitouts, experiential marketing, or live events preferred
• Excellent organizational skills with strong attention to detail
• Proficient in MS Office (especially Excel)
• Strong written and verbal communication skills
• Confident negotiator able to build relationships and influence stakeholders

Desirable Attributes:

• Knowledge of build regulations, temporary structures compliance, and construction logistics
• Project management software (Trello, Asana, Smartsheet)
• Understanding of merchandising, retail display installation, or pop-up operations
• Ability to interpret CAD drawings, layout plans, or technical specs (basic level)
• Knowledge of H&S regulations and risk assessment procedures
• Valid UK driving licence and willingness to travel
• Flexible for occasional evenings/weekends during event delivery