Administrator

About the Administrator Opportunity:
PSR Solutions are working with a Tier 1 Main Contractor to recruit a freelance Site Administrator on a multi-million-pound development in Bedfordshire. This is a fantastic opportunity to join a high-performing project team on a major scheme, supporting the smooth and efficient running of site operations through proactive administrative and organisational support.

The successful candidate will play a key role in maintaining effective office systems, supporting project delivery teams, and ensuring compliance with company standards across all administrative functions.

Key Responsibilities:
Manage meeting calendars, coordinate office space allocations, and ensure smooth day-to-day operations
Front of house duties; welcoming visitors, handling enquiries, and representing the business professionally on site
Manage all site services contractors and oversee site accommodation requirements, including cleaners and maintenance staff
Replenish and manage office and welfare supplies, consumables, and stationary
Manage correspondence, filing, scanning, and record keeping including setting up site folders and labelling systems
Ensure compliance with company standards, site protocols, and document management procedures
Provide general administrative support to the project and site teams
Assist with timesheets, expenses, invoice processing, and collection of delivery tickets
Coordinate meetings including scheduling, preparing agendas, taking minutes, tracking actions, and maintaining group calendars
Support the QS team with delivery notes and confirmations of material deliveries
Manage printers, paper, and ink supplies, and support printing of drawings alongside the Document Controller
Manage the collection of Health & Safety File data from the supply chain
Assist in the coordination and logging of BREEAM documentation, including energy use, material sourcing, and certification tracking
Manage Snag R software and chase the close-out of snags from the supply chain
Arrange monthly end-user site visits and walkarounds
Coordinate and arrange any required training for end users at handover or during commissioning
Support the Project Director with client liaison and post-completion or handover-related matters
Work closely with the Design Manager to collate consultant deliverables for the Handover Checklist, including:
Building User Guides, BRUKL reports, EPC certificates, Access & Maintenance Strategy, Asset Register etc
Provide catering and logistical support for key meetings and events as required

Skills and Experience:
Prior experience as an Administrator or Site Administrator within a construction or engineering environment
Highly organised with strong attention to detail and accuracy
Excellent interpersonal and communication skills, confident liaising with all levels of staff, subcontractors, and visitors
Proficient in Microsoft Office Suite (Word, Excel, Outlook) and general office management systems
Ability to multitask and manage competing priorities effectively in a fast-paced environment
Professional and approachable manner with a proactive, can-do attitude
Experience with document control systems, timesheet management, and basic finance administration desirable
Familiarity with Health & Safety File data, BREEAM tracking, or Snag R software would be advantageous

Why Join This Project?
Freelance position offering competitive day rates on a long-term scheme
Join a Tier 1 main contractor delivering a prestigious, multi-million-pound project in Bedfordshire
Work in a supportive, professional environment with an experienced project team
Play an integral role in ensuring efficient project delivery and site operations
Opportunity to contribute to a landmark development with a strong pipeline of work

Apply now or contact Jovan Marcetic at PSR Solutions for more information.