Bid & Administration Coordinator

  • B&B Construction Recruitment Ltd
  • Bourne End, Buckinghamshire
  • Oct 09, 2025
Full time Construction Project Manager Management

Job Description

Purpose of the Role

To provide essential administrative support to the Bid & Administration Manager and Managing Director, assisting in document management, tender coordination, and marketing activities. The role plays a key part in ensuring smooth operations across bid, marketing, and accreditation functions, with visibility over all company activities to support overall business growth.

Key Responsibilities

Bid & Marketing Administration

Tender Management:

  • Receive, process, record, and track all incoming tenders to ensure timely responses and compliance with deadlines.

  • Review documents against registers, unzip and store files appropriately, ensuring file paths support audit compliance.

  • Support tender submissions by creating and formatting high-quality deliverables and monitoring progress.

Team Liaison & Document Collation:

  • Liaise with Operational Teams to gather information, including CVs and organograms, for tender submissions.

  • Maintain accurate internal tracking systems for tender submissions, deadlines, and outcomes.

Portal & Clarification Management:

  • Keep tender and accreditation portals updated with current company documentation.

  • Monitor and track tender clarifications, raise and review queries, and ensure timely, complete responses.

  • Manage document version control and track clarification deadlines.

Content & Presentation Support:

  • Assist with preparing, formatting, and distributing bid documents using tools such as PowerPoint, Word, and Canva.

  • Maintain professionalism and confidentiality in all bid-related communications and materials.

  • Support the creation and maintenance of project documentation and marketing content.

Bid Library Development:

  • Collaborate with the Bid & Admin Manager to expand and improve bid library content (CVs, case studies, themed responses for sectors such as Healthcare, Education, Decarbonisation, etc.).

  • Support the integration of new tools and technologies, including AI software, to enhance bid processes.

Accreditation Administration

  • Collate and maintain evidence required for the renewal of key accreditations (e.g., Constructionline, CHAS, SafeContractor, BlueSky, FPA, Fire Aware).

  • Provide administrative support for both existing and new accreditation applications under the guidance of the Bid & Admin Manager.

General Administrative Support

  • Assist with updating company websites and blog posts in line with brand guidelines.

  • Support the creation of marketing materials and documentation as needed.

  • Provide second-line telephone support by answering calls, transferring, and taking messages.

  • Manage diary entries and scheduling for bid-related staff and the wider Bid Team.

  • Carry out ad hoc duties as assigned by Directors, Office Heads, Project Managers, or the Group Administration Manager.

Key Attributes & Skills Required

  • Strong organisational and time management skills

  • Excellent written and verbal communication

  • Attention to detail and high standard of document formatting

  • Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and familiar with tools like Canva

  • Ability to maintain confidentiality and manage sensitive information

  • Comfortable working independently and as part of a team

  • Experience or interest in bid writing, marketing, or document control is an advantage

  • Willingness to learn and adapt to new systems and technologies