Office Administrator

Location: Glasgow - 5 days in office. Hours 8am 5pm with some flexibility dependant on business needs.

Reports to: UK HSE Coordinator

Contract Type: Permanent / Full-time

About H&MV Engineering

H&MV Engineering is a global leader in high-voltage electrical engineering, powering the transition to a sustainable future. We re at the cutting-edge of renewable energy, data centres, and complex utility projects - powered by a commitment to continuous improvement and innovation.

Our foundation is built on safety, collaboration, and respect. These values shape how we work, how we lead, and how we grow. And at H&MV, growth isn t just a goal it s a mindset. We invest in our people, offering opportunities to develop, lead, and shape the future of energy. We value passion, motivation, and problem-solving skills, and we believe that diverse perspectives fuel better outcomes.

We re not here to keep up we re here to lead.

Ready to energise your career? Join our inclusive team and help build a brighter, more sustainable future one project at a time.

Role Overview

The Office Administrator will play a key role in ensuring the smooth and efficient running of daily operations across multiple sites and offices in their region. This role requires a highly organised and customer-orientated professional with a positive, can-do attitude. Adaptability is essential, as the Office Administrator will be required to work across different locations, support varied teams, and respond to changing priorities with professionalism and efficiency. Working closely with project teams, senior management, and support staff, the Office Administrator will be the first point of contact for day-to-day office administration and will play a key role in maintaining professional standards across the business

Key Responsibilities

• Responsible for day-to-day administrative operations for office and site.
• Coordinate diaries, meetings, and appointments for senior management and project teams.
• Work with Health & Safety Leader to implement all office health & safety standards
• Manage office supplies, equipment, and vendor relationships across sites
• Maintain accurate records, registers, and compliance documentation in line with company policies.
• Act as the first point of contact for internal and external stakeholders, ensuring a positive company image is maintained.
• Serve as a liaison between office, field staff, and leadership to ensure smooth communication flow.
• Ad-hoc processing of invoices and requesting PO s
• Support the arrangement of events
• Assist with lease plan for fleet management
• Prepare reports, presentations, and meeting packs as required
• Support Hiring Managers with induction of new starters
• Coordinate all remote functions e.g. HSE, ISO, IT etc.
• Support the sharing of information with key stakeholders through regional comms

Skills & Experience

• Previous experience in an administrative role, with responsibility for multiple sites
• Strong organisational skills with excellent attention to detail and problem-solving mindset.
• Excellent communication and interpersonal skills to work with office staff, site workers, and senior management.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Familiarity with document control systems (e.g. Sharepoint or similar) is essential.
• Ability to work independently, prioritise tasks and manage competing deadlines in a fast-paced environment.
• Proactive, reliable, and adaptable with a professional approach.

H&MV Engineering is an Equal Opportunity Employer

We value diversity and are committed to creating an inclusive environment for all employees.

Join our inclusive team and help build a brighter, more sustainable future one project at a time.