Job Description: Project Co-ordinator
Position: Project Co-ordinator
Company: CHBC
Location: Dublin, Ireland or M3/M4 Corridor, South East England
Work Style: Hybrid (mix of home and office)
Employment Type: Full-time
About Us
We are a mid-sized office fit-out specialist, delivering high-quality workplace environments for clients across the globe. With current projects in the US, UK, Europe, and the Middle East, we have built a strong reputation for innovation, quality, and service. Our teams manage projects from design through to completion, helping international businesses transform their workplaces into inspiring, efficient, and future-ready spaces.
We are now looking for a Project Co-ordinator to join our growing team. This is a hybrid role, offering flexibility to work both from home and from our offices in either Dublin or the M3/M4 Corridor (South East England).
Role Overview
The Project Co-ordinator will provide vital support to our project managers and site teams, ensuring office fit-out projects run smoothly, on time, and on budget. The role involves co-ordinating documentation, schedules, suppliers, and communications between clients, contractors, and consultants often across multiple time zones and regions.
This is an excellent opportunity for someone looking to develop a career in project management within the international fit-out sector.
Key Responsibilities
- Assist Project Managers in the planning, organisation, and delivery of global office fit-out projects.
- Prepare and maintain project documentation, including schedules, reports, and meeting minutes.
- Liaise with international clients, consultants, contractors, and suppliers to ensure clear communication and smooth project execution.
- Track project milestones and deliverables, updating stakeholders on progress across different regions.
- Co-ordinate procurement and logistics to ensure timely delivery of materials and equipment worldwide.
- Support with cost tracking and budget monitoring, in collaboration with commercial teams.
- Ensure compliance with health & safety, quality, and environmental requirements in all jurisdictions.
- Provide administrative support to project teams, including document control and filing.
- Contribute to process improvements and project management best practices.
Skills & Experience
- Previous experience in project co-ordination, project support, or administration within construction, interiors, or related industries is desirable.
- Strong organisational and multitasking skills, with the ability to prioritise competing demands across global projects.
- Excellent communication and interpersonal skills, with confidence working with international stakeholders.
- Proficient in MS Office (Excel, Word, PowerPoint, Outlook); experience with project management software (e.g. MS Project, Asta, or similar) is a plus.
- Attention to detail and accuracy in documentation and reporting.
- Enthusiastic, proactive, and able to work independently in a hybrid and international environment.
Qualifications
- Degree or diploma in Construction Management, Project Management, Business Administration, or a related field (preferred but not essential).
- Training in health & safety or project management methodologies (e.g. PRINCE2, PMP) would be an advantage.
What We Offer
- A hybrid role with flexibility to work from home and the office (Dublin or South East England).
- Opportunity to work on international projects in the US, UK, Europe, and the Middle East.
- Career progression into project management roles.
- Competitive salary package with benefits.
- Supportive and collaborative team environment.